City of Midland City Regular Scheduled Council Meeting Minutes of the Meeting July 02, 2019 Present: Absent: None. Mayor JoAnn Grimsley Councilmember Doug Parker Councilmember Bobby Woodham Councilmember Delbert Chandler Councilmember George Williams Councilmember Dennis Mathews A Council Work Session was held at 5:30 p.m. prior to Council meeting. The Mayor and all council members were present for the Work Session. Mayor Grimsley called the meeting to order at 6:00 p.m. A Quorum was established; prayer was led by Councilmember Williams and everyone standing for the Pledge of Allegiance. The mayor thanked everyone who was in attendance for coming out to the meeting. She announced that our sincere condolences go out to the family of Jimmy Taylor upon his passing and any other bereaved families in our city. Councilman Matthews made a motion to correct and amend the minutes of the last meeting with corrections to show that “Councilman Williams made the motion to approve the purchase of the blood stopper kits and first Aid kits’. The motion was seconded by Councilman Chandler. With five (5) yeas, motion passed. Councilmember Chandler made a motion to approve payment of the outstanding bills, and Councilmember Williams seconded the motion. With five (5) yeas, motion passed. Old Business: ‘A motion was made by Councilman Parker and seconded by Councilman Williams.to table nominations for County Board of Equalization until the next meeting of July 16. With five (5) yeas, motion passed. A Motion was made by Councilman Matthews and seconded by Councilman Williams.to approve the proposal from Jimmy Baker to do the repairs on Bennett Street to correct the drainage problem in the amount of $ 2,000.00. With five (6) yeas, motion passed.New Business/Other Business Mr. Gene Kearley presented a donation to the Mayor & Council for the upcoming Railroad Festival to be held July 27, 2019 in the amount of $500.00. ‘A Motion was made by Councilman Matthews and seconded by Councilman Chandler to Award Blankenship Contracting the job for the Dixieland Dental Sewer Improvement (CDBG) Project With five (5) yeas, motion passed. He stated that the fencing wouldn't be needed ($5,000 less) unless the city would agree to provide for that; and it has been removed from the contract to bring the bid amount in compliance with the proposed amount. He also provided a copy of the contract for the council to keep on file. He stated that advertisement would begin July 3, 2019, there would be a pre-bid meeting on July 12, 2019 and early August there would be a pre-construction conference and they'd bring all paperwork and close on the funding. He advised the ‘notice to proceed” would be projected for September 1, 2019. New Business/Other Business Cont'd. It was later determined that proposals would be accepted to put a fence around the pump station whereas the City of Midland City would assume total cost for the fence. Motion was made by Councilman Parker and seconded by Councilman Matthews to have a fence put around the pump station. With five (5) yeas, motion passed. ‘A motion was made by Councilman Parker and seconded by Councilman Chandler to remove a signer from the Commercial Bank accounts and acquire new bank signature forms and add a signer to include Administrative Clerk Linda Spurlock. With five (5) yeas, motion passed. ‘A Motion was made by Councilman Matthews and seconded by Councilman Williams to approve the Tax Revenue Enhancement Agreement by and between AVENU insights & Analytics, LLC and the City of Midland City. With five (5) yeas, motion passed. ‘A motion was made by Councilman Parker and seconded by Councilman Williams per the recommendation of Police Chief Walker to grant usage of the new vehicles to Police Chief Keith Walker and LT. Tony Watson. With five yeas, motion passed. Chief Walker advised the other vehicles are in good shape and will be passed down to other officers. He also advised that there were two (2) vehicles that could be sold for approximately $4,000 in the near future ‘A Motion was made by Councilman Chandler and seconded by Councilman Matthews to allow Hagler Heating & Cooling to install the 5.0 ton Seer Heat Pump at a cost of $5,656.00 and replace all copper/heat strips. With a 10 year warranty on parts. With five (8) yeas, motion passed.Review and approval of bid for roofing at City Hall - No action taken. Council request getting more proposals before going forward and accepting of proposals. Update on sewer problem between two (2) houses in Magnolia Court. — Bert Chandler explained the mishap in construction between the two (2) homes and how the sewer lines got tangled. Councilman Matthews advised that he'd look at the problem as he believes he can get the repair work done cheaper. Councilman Parker made a motion to table this project till the next meeting and Councilman Williams seconded the Motion. With five (5) yeas, motion passed. Mayor Grimsley stated that Mr. Mikie Walding, Jr. had presented to her the warranty deeds for the property on Third Street that they had deeded to the City of Midland City. ‘She passed the deed around for the council to review. She also stated that he has given the city approval to use the property besides the church lot & sandwich shop for wiatever they needed it for. The City Council agreed to keep the grass cut for their generosity. Department Reports: Water/Street — As per Bert Chandler, the speedbumps have been ordered and should arrive next week. Police Department/Public Safety/Fire & EMS Report. Per Chief Keith Walker — resumes are coming in for review to replace the officer who resigned but none had been approved. Library — Sent calendar of events for the month. Midland City Senior Center — Two quotes were received for repair of the Senior Center. One (1) quote was incomplete. Councilman Woodham & Matthews suggested calling Hathcock Roofing & Remodeling to get a quote as he believes he can get the repairs done at a cheaper cost from what had been proposed. Councilman Parker stated that advertisements were needed for open positions: City Clerk and EMT Director. The Mayor stated that there were internal candidates for the City Clerk position that she was reviewing and that an advertisement has been placed to hire EMT’S and an EMS Director; however, there has only been three (3) applications received at this time for the EMT’S position . Lastly, she stated that Jeffrey Atkins is currently the EMT Coordinator working along with the coalition until such time as an EMT Director is hired by the Mayor's from the five (5) local towns. Attorney Joe ‘Adams is working on paperwork for the Coalition Mayor Grimsley stated that some employees expressed they would like to be off on Friday July 5, 2019, and it was determined that if an employee has vacation time, they can use that time to be off, otherwise it's a regular workday and if they choose to be off it would be without pay if they had no time to usePublic Comments: None to report Adjournment: There being no further business, Councilmember Williams made a motion to adjourn and Councilmember Parker seconded the motion. The meeting was adjourned with five (5) yeas. Attest: YA KA Administrative Clerk