LETTER OF APPOINTMENT TO THE OFFICE STAFF

TO,

………………

…………….

SUBJECT: APPOINTMENT LETTER……..

Dear Sir,

With referring to your application dated ….. and subsequent interview/test….in

connection with your appointment as ….Receptionist/Cashier/Head Clerk
/Accountants/Stenographer/Daftri Peon/Telephone Operator/chowkidar/page Boy/Lift
Man/Salesman in this organization, we have pleasure to offer you the post of…..on the
following.

Terms and Conditions

1. Initially you shall be on probation for a period of (herein state the period) from
the date of your joining and the said period of probation should be liable to be
extended to or dispensed with earlier solely at the discretion of the management.

2. During or at the expiry of your probationary period or the extended period of

probation, the Management/Company will have the right to terminate your
services without any notice or without assigning any reason and unless confirmed
in writing, you will continue to be on probation.

3. You will have, amongst other things, to discharge the following duties.

Over and above the usual duties as a Chowkidar, your duties among others shall
be:-

1. To act as a watch and ward for the establishment goods and other belongings of
the management including that of customer and to search the staff.

2. To inspect and check gate-passes and goods and identity cards;

3. To prevent entry into and the removal from premises including staff quarters of
the establishment of the management or to do any other duties assigned to you
from time to time by the management.

4. If you remain absent for 8 consecutive days without permission in writing of the
management or If you proceed on leave for 8 consecutive days without first
 getting it sanctioned, your services shall automatically come to an end and it will
be presumed that you have abandoned the employment of your own accord and
you will further be liable to give one month’s salary in lieu thereof which if
necessary will be adjusted form your payment or your earned wages or other
benefits.

5. Your appointment and continuance in employment of the management will

always be subject to your being medically fit and the management will have the
right to get you examined/re-examined from any Registered Medical
Practitioner/Surgeon, whose finding shall be final and binding upon you

6. You shall be whole time employee of the management and shall not engage
yourself in any work or business or profession either honorary or otherwise.

7. In case of any change in the residential address during the course of your
employment, it shall be your duty to intimate the same in writing to the
management, within three days from such change and shall also get the changes
so effected, recorded in the registrar of addresses maintained for the purpose by
the management.

8. All communications sent to you by the management at your last given address
shall be deemed to have being received to you at correct address

9. That you shall not utilize, disclose or divulge to any person or persons
information of this establishment, trade secrets or know how of the management.

10. In case of any alleged act or omission constituting misconduct you may be placed
under suspension pending enquiry and shall not be entitled to any wages during
the period of such suspension pending finalization of the enquiry initiated against
you.

11. Your services shall be liable to transfer from one place to another and /or from
one department to another and/or from one post to another solely at discretion of
the management.

12. You shall be governed by standing order/service rules or directions/instructions

given to you from time to time.

In case the above offer is acceptable to you please sign the carbon copy in token of your
having accepted the same and the return the said carbon copy thereof for your record and
make it convenient to present for duty by…….at letters of appointment and essential
ingredients the latest, failing which the offer made will be treated as withdrawn, due to
your not joining the duties on time.

Yours faithfully,

Manager/Competent Authority