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POLICY

PROGRAM
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ACTIVITY PARTICIPATION FEE PROGRAM

Operations Committee Review: 07.12.19


First Reading: 07.22.19
Second Reading: 08.26.19

ACTIVITY PARTICIPATION FEE PROGRAM

The Board of Education recognizes the value of athletic competition and co-curricular activities outside
the regular instructional program. However, with reduced or limited revenue and increased expenses,
the Board must consider alternative revenue options to support these school-sponsored activities.
Therefore, the Board of Education authorizes the establishment of an activity participation fee program
as a supplemental revenue source contributing to a percentage of the school district’s total costs for
operating school-sponsored activities.

The Activity Participation Fee Program will require each student participating in a school-sponsored
athletic or co-curricular activity to pay a participation fee. The specific activities and fee amounts will be
recommended by the Superintendent of Schools and approved by the Board on an annual basis prior to
the commencement of the registration or sign-up process for the activity.

Student Activity Fees

The following student activity fees will apply:

A. High School Activities

1. Athletics/Marching​ ​Band and Winter Guard/Cheerleading

There will be an annual activity fee of $100.00 for each individual sport in which a student
participates. If a student participates in a fall, winter and spring sport, there will be three
separate $100.00 fee payments required with the following exceptions:
● $100 fee for participation in one or more track teams (cross country, winter track
and spring track)
● $100 fee for participation in one or more cheerleading squads
● $100 fee for participation in marching band* and winter guard

2. Clubs and Activities ($50.00 fee)

There will be an annual $50.00 fee to participate in any of the high school clubs/activities.
Once the activity fee is paid, the student may participate in as may of these clubs/activities
as he/she chooses, schedule permitting, during the respective school year. (*Note:
Bands other than marching band are considered clubs. If a student participates in
marching band, they will not be required to pay an additional $50.00 fee to participate.)

B. Middle School Activities


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There will be an annual $40.00 fee to participate in any of the middle school
sports/clubs/activities. Once the activity fee is paid, the student may participate in as many of
these sports/clubs/activities as he/she chooses, schedule permitting, during the respective school
year.

C. Intermediate School Activities

There will be an annual $25.00 fee to participate in any of the intermediate school clubs/activities.
Once the activity fee is paid, the student may participate in as many of these clubs/activities as
he/she chooses, schedule permitting, during the respective school year.

D. Waivers

The Board of Education does not wish to create a barrier for students to participate in
sports/band/cheerleading/clubs/activities. Therefore, families who qualify for free or reduced
lunch are eligible for an activity fee waiver.

Fee Collection Schedule

The student activity fee for sports, bands and cheerleading are due after tryouts and final determination
of teams/bands/squads and before the first practice. Fees for athletic activities which do not require
tryouts shall be paid before the first meeting of the activity.

Student activity fees for clubs/activities are due at the organizational meeting of the first club the student
joins during the academic year.

Payment

Payment of fees shall be made either through the district’s online payment company or ​in the form of a
check made payable to the Hillsborough Township Board of Education and provided with the Activity Fee
Registration Form to the athletic office or activity advisor. All checks will be forwarded from the athletic
office and activity advisors to the Business Office.

Refunds

Refunds will not be made for any reason once the team or club roster has been determined. Refunds
will not be made to students who:

1. Drop out of a sport or club before the season or club has ended.
2. Are suspended from a sport or club because of a rule violation.
3. Become academically ineligible.
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4. Are injured and unable to compete or participate.


5. Move out of the district.

Approved: 29 April 2019