SPREADSHEET-CLASS X(2019-20)

Q1. What is Autosum feature in MS Excel?

Ans. i) Autosum is used for adding the values given in cells automatically without writing the
formula to perform the operation.

ii)Autosum automatically selects the values around the cells either horizontally or
vertically.
iii)To use autosum: Click on ‘∑’ icon in ‘Home’ tab > ‘Editing’ group.

Q2.What is Conditional formatting? What formats of the cells can be controlled conditions?

Ans. i) Conditional formatting allows us to change the formatting of the cells (font color, border,
fill color etc.) based on the values in it.
ii) By using conditional formatting, we can select the cells and can create rules for when
and how these cells are formatted. The conditions can be based on the selected cell’s contents,
or based on the content of another cell.
iii) Following formats related to the cells can be controlled:
a) Number format b) Font style, Font color
c)Fill color and fill pattern c) Border color and border style.

iv) To use conditional formatting in MS Excel:

a) Select the cells you want to format conditionally.
b) Click on Home tab > Style group > Conditional Formatting Option.
c) Select ‘Highlight Cell rules’ option from the dropdown list.
d) Enter conditions, values and format and click OK.

Q3) Why do we hide row/columns in a spreadsheet? How can we hide rows in MS Excel?
1. Sometimes we need data in our spreadsheet for calculations, but do not want it to be visible to the
user. Hide/ Unhide feature helps in hiding rows and columns, even though available for calculation.
2. To hide rows :- a) Select particular rows

b) Click on ‘Home Tab’ > ‘Cells group’ > ‘Format option’

c) A drop down list appears. Click on ‘Hide & Unhide’ > ‘Hide Rows’

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Q4) Why do we freeze rows/columns in a spreadsheet? How can we freeze rows or columns in MS
Excel spreadsheet?

• Sometimes, when there are no. of rows and columns in a table, the computer monitor is unable to
display all rows/columns at a time. We have to scroll vertically & horizontally to view the
rows/columns. While doing so, we may wish to freeze the header row to identify values.
• The freeze the rows or columns will not be scrolled.
• To freeze rows:-
a) Click on ‘View tab’ > ‘Window group’ >‘Freeze Panes’ option
b) A drop down list appears. Click on ‘Freeze Panes’
All the rows above & all the columns left to the selected cell will freeze.

Q5) How to insert vertical & horizontal page breaks? Why we need page breaks in our spreadsheet
document?
When there are no. of tables and charts in the spreadsheet, we may need breaks in the page as and
when desired.
To insert vertical page break:-

a) Select the rows, below where you want page break.

b) Click on ‘Page Layout’ > ‘Page Setup’ group > ‘Breaks’ option.
c) From the dropdown list, select ‘Insert Page Break’ option.
d) To move a page break, simply drag the page break to desire location.

To insert horizontal page break:-

a) Select the columns, to the night of where you want to break.
b) Click on ‘Page Layout’ tab > ‘Page Setup’ group> ‘Break’ option.
c) Select ‘Insert Page Break’ option.
Note :-

a) The Page Break can be removed by clicking ‘Remove Page Break’ option in ‘Breaks’ option’s dropdown
list.
b) To see page break preview:
Click on ‘View’ tab > ‘Workbook View’ group > ‘Page Break Preview’ option.

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Q6. What are the various page layout options in MS Excel?
Ans. The spreadsheet with huge amount of data and charts needs proper layout.
Following things can be set for a spreadsheet:

a) Margins:
i. Click on ‘Page Layout’.
ii. Click on ‘Margin’ option > ‘Page setup’ > Margin.
iii. We can select a defined margin or cam set our own margins by clicking ‘Custom
margins’.

b) Orientation of the page:

We can set the orientation of the page to either Portrait or Landscape by clicking:

Page layout tab > Page Setup group > Orientation option
c) Size of the page:
Page Layout tab> Page Setup group > Size Option.
d) Set page Header and Footer
e) Set print area:
Mark a specific area of the sheet for printing.
Page Layout tab > Page Setup group > ‘Print Area’ option.
f) Background:
Choose an image to display on the background of the sheet.
g) Print Titles:
Specify rows/columns to repeat on each printed page.
Q7. Explain the five types of view in worksheet?
Ans : a) Normal view: the default view. It is a collection of cells arranged in the

work area.
b) Page layout view: used to to arrange sheets with too many data .
c) Page break preview: uused to manage page breaks.
d) Custom view : used to view specific area of spreadsheet. You have to

add selected rows/ column to the custom view , to view it.

e) Full screen view: used to make the workbook cover the entire screen ,
tabs hidden .
NOTE: To change view of spreadsheet: ‘View ‘ tab> ‘ workbook view’ group.

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 Q(8) Why do we need to apply names to cell & cell ranges?
Ans : 1) Assigning names to cells in a worksheet is helpful for quickly locating
specific cells by entering the names.

2) The cells name can be used in formula .

3) To name cells:
a) Select the cells ( pressing Ctrl).
b) Right click & select ‘ Name a Range’

OR
Click ‘ Formula’ Tab > ‘ Defines Name ‘ group > ‘ Define Name’.
c) Enter the required details & click Ok .

Q.9 What are charts in spreadsheet? Depict the elements of a chart in MS-Excel? Name the various
charts available in spreadsheet?
Ans A chart is a graphical representation of data. The data is represented by bars, lines or slices.
A spreadsheet enables you to create, modify and format charts based on the data given in
spreadsheet.

To insert chart & edit it:

• Select the data on the sheet for which you want chart
• Click on Insert Tab> Chart Group
• Select the chart type
Once we insert a chart, three more tabs namely Design, layout & Format are available on the
Ribbon to edit the included chart.
Elements of a chart:
1. Chart area
2. Plot area
3. Data points
4. Horizontal/ Vertical Axis
5. Legend
6. Chart & Axis Title
7. Data label

Chart types: Bar charts, Column Charts, Line Charts, Pie Charts, Area Charts,XY scatter charts

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Q10 What is sort feature in spreadsheet?

AnsSort is a feature that arranges the selected data either in an ascending or descending order.

To use sort feature:

• Select the data to be sorted.
• Click on Data tab > Sort & Filter group >Sort option.
• A dialog box is displayed is displayed. Specify the basis of sort, (in ‘Sort by’ field) and
order of sort(ascending or descending).
• Click OK. The selected data will be sorted accordingly.

Q11 What is filter feature in spreadsheet?

Ans Filter is a feature used for extracting particular data using some conditions.

To use filter feature:

• Select the data alongwith the header.
• Click on: Data tab > Sort & Filter group > Filter option.
• The headers will be displayed with down arrow. Click on the arrow and select ‘Number
filters’.
• Here, we can select the condition of filter like Greater than… less than.
• Specify the values of the conditions &click OK.
• The selected data will be filtered accordingly

Q.12 How to calculate the data across worksheets in MS-Excel ?

Ans:- 1) By naming the sheets ,and using those sheet names while specifying
the formula for a cell , we can calculate data across worksheets.
2) for example : if we type ,
= SUM ( Sheet1 ! B2 + Sheet2 ! B2)

In a cell B2 of sheet3 , that cell sheet3! B2 will have the added value of sheet 1! B2
and sheet 2! B2 cells.

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Q(13) How to link the cells from various workbooks ?
Ans : 1) we can link the cells from various workbooks by using ‘Switch window
feature’.

2) a) open the various workbooks on which you are working .

b) go to : ‘ View ‘ tab> ‘ window group’> ‘ switch window option ‘.
c) a drop down list showing active workbook names is displayed.
d) select the workbook you want data from , include in your required

formula.

Q(14) How to share worksheet ?

Ans : spreadsheet allows the user to share the workbook & place it in a network
network location where several users can access it simultaneously.

To share a spreadsheet:

• Go to: ‘review’ tab > ‘changes’ group > ‘share workbook’ option.
• A dialog box appears. Check the option ‘allow changes by more than one user at the
same time.
• Click OK
NOTE: SHARED WORKBOOKS DO NOT ALLOW MERGING CELLS, CONDITIONAL
FORMATTING OR INSERTING PICTURES/GRAPHS.

Q.15 Use of the following functions: SUM ,PROD, AVG ,MAX ,MIN
= SUM( B2: E2 ) OR = (B2+C2+D2+E2)
= PRODUCT (B2: C2) OR =(B2* C2)
= AVG (B2: E2)

= MIN (B2: E2)

= MAX (B2: E2)