TALLER 4

Part II.1 – Enterprise Structure

Enterprise Rules and Process

Master Data
Structure Parameters Execution

Table of Contents
II.1.1: Maintain Purchasing Organization .................................................................................... 2
II.1.2: Assign Purchasing Organization ...................................................................................... 5
II.1.3: Define Plants .................................................................................................................... 7
II.1.4: Maintain Storage Location ...............................................................................................32
II.1.5: Assign Plants to Company Code .....................................................................................40
II.1.6: Assign Purchasing Organization to Plants .......................................................................43
II.1.7: Create Purchasing Group ................................................................................................46
II.1.8: Group Together Valuation Areas .....................................................................................48

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 II.1.1: Maintain Purchasing Organization
Description: In this task, you will maintain a purchasing organization for GBI. A purchasing
organization is responsible for the purchasing activities of just one company code. In this case, you
assign a company code to the purchasing organization. The purchasing organization may procure only
for this company code. You assign only plants of the company code to the purchasing organization.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Definition ► Materials

Management ► Maintain purchasing organization

Tasks and Data Entry:

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 In the “Change View “Purchasing Organizations”: Overview” screen, click on the icon.

In the “New Entries: Overview of Added Entries” screen, enter the following information:

Purch. Organization Purch. Org. Descr.

C### ### GBI US

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 Click on (SAVE). You will receive a message that says “Data was saved”.

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 II.1.2: Assign Purchasing Organization
Description: In this task, you assign the purchasing organization to your company. From the
materials management and purchasing view, the purchasing organization is responsible for the
complete processing of purchasing activities (such as requests for quotations and purchase orders).

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Assignment ►

Materials Management ► Assign purchasing organization to company code

Tasks and Data Entry:

You are in the “Change View “Assign Purchasing Organization -> Company Code”: Overview” screen

Enter the following information:

POrg Description CoCd

Your GBI US (C###) ### GBI US Your Global Bike Inc. (C###)

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 Click on (SAVE). You will receive a message that says “Data was saved”.

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 II.1.3: Define Plants
Description: In this task, you will define your own plants (D###, M###, and S###) in the United
States. A plant is an organizational element that performs multiple functions and is relevant to several
processes. Also, a plant can be a factory, a warehouse, a regional distribution center, a service center,
or an office. A plant is assigned to one company code; several storage locations are assigned to one
plant and can be assigned to several combinations of sales organizations and distribution channels.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Definition ► Logistics –

General ► Define, copy, delete, check plant

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 In the “Choose Activity” pop-up, double-click on Define Plants.

Tasks and Data Entry:

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 In the “Change View “Plants”: Overview” screen, click on the icon.

In the “New Entries: Details of Added Entries” screen, enter the following information:

Attribute Description Data Value

Plant Key uniquely identifying a plant. D###
Name 1 Name ### Plant Dallas
Factory Calendar Identifies the factory calendar that is valid for this plant. USA (US)

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 Click on (ADDRESS).

In the “Edit address: D###” pop-up, enter the following information:

Attribute Description Data Value

Title Possible titles are stored in a check table. Company
Name Name of an address. ### Plant Dallas
Search term ½ Short description used for search helps. ####
Street/House Number Street name as part of the address. 5215 N. O’Connor Blvd
Postal Code Postal code as part of the address. 75039
City City name as part of the address. Dallas
Country The country key contains information which the USA (US)
system uses to check entries such as the length
of the postal code or bank account number.
Region Region of the Country Texas (TX)

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 In the “Street Address” part, click on the icon.

Enter the following information:

Attribute Description Data Value

Jurisdict. code Specifies the tax jurisdiction. Texas Jurisdiction Code
(TX0000000)

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 Click on (ENTER (CONTINUE)).

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 In the “New Entries: Details of Added Entries” screen, click on the icon.

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 In the “Edit” pop-up, click on the icon. You will receive a message that says “Data was saved”.

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 In the “New Entries: Details of Added Entries” screen, click on the icon.

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 In the “Change View “Plants”: Overview” screen, click on the icon.

In the “New Entries: Details of Added Entries” screen, enter the following information:

Attribute Description Data Value

Plant Key uniquely identifying a plant. M###
Name 1 Name ### DC Miami
Factory Calendar Identifies the factory calendar that is valid for this plant. USA (US)

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 Click on (ADDRESS).

In the “Edit address: M###” pop-up, enter the following information:

Attribute Description Data Value

Title Possible titles are stored in a check table. Company
Name Name of an address. ### DC Miami
Search term ½ Short description used for search helps. ####
Street/House Number Street name as part of the address. 5341 Blue Lagoon Drive
Postal Code Postal code as part of the address. 33126
City City name as part of the address. Miami
Country The country key contains information which the USA (US)
system uses to check entries such as the length
of the postal code or bank account number.
Region Region of the Country Florida (FL)

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 In the “Street Address” part, click on the icon.

Enter the following information:

Attribute Description Data Value

Jurisdict. code Specifies the tax jurisdiction. Florida Jurisdiction Code
(FL0000000)

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 Click on (ENTER (CONTINUE)).

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 In the “New Entries: Details of Added Entries” screen, click on the icon.

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 In the “Edit” pop-up, click on the icon. You will receive a message that says “Data was saved”.

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 In the “New Entries: Details of Added Entries” screen, click on the icon.

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 In the “Change View “Plants”: Overview” screen, click on the icon.

In the “New Entries: Details of Added Entries” screen, enter the following information:

Attribute Description Data Value

Plant Key uniquely identifying a plant. S###
Name 1 Name ### DC San Diego
Factory Calendar Identifies the factory calendar that is valid for this plant. USA (US)

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 Click on (ADDRESS).

In the “Edit address: S###” pop-up, enter the following information:

Attribute Description Data Value

Title Possible titles are stored in a check table. Company
Name Name of an address. ### DC San Diego
Search term ½ Short description used for search helps. ####
Street/House Number Street name as part of the address. 150 Spear Street
Postal Code Postal code as part of the address. 94105
City City name as part of the address. San Diego
Country The country key contains information which the USA (US)
system uses to check entries such as the length
of the postal code or bank account number.
Region Region of the Country California (CA)

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 In the “Street Address” part, click on the icon.

Enter the following information:

Attribute Description Data Value

Jurisdict. code Specifies the tax jurisdiction. California Jurisdiction Code
(CA0000000)

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 Click on (ENTER (CONTINUE)).

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 In the “New Entries: Details of Added Entries” screen, click on the icon.

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 In the “Edit” pop-up, click on the icon. You will receive a message that says “Data was saved”.

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 II.1.4: Maintain Storage Location
Description: In this task, you will maintain storage locations (F###, M###, R###, E###, and TG###)
within each plant. There may be one or more storage locations within a plant. A storage location has a
description and at least one address; in addition, it can be assigned to a number in the warehouse
management system. You can assign more than one storage location to the same warehouse number
within a plant. It is possible to store material data specific to a storage location. Stock is managed only
on a quantity basis and not on a value basis at storage location level in the system.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Definition ► Materials

Management ► Maintain storage location

Tasks and Data Entry:

In the “Determine Work Area: Entry” pop-up, enter the following information:

Attribute Description Data Value

Plant Key uniquely identifying a plant. Your Plant Dallas (D###)

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 Click on (CONTINUE (ENTER)).

In the “Change View “Storage locations”: Overview” screen, click on the icon.

In the “New Entries: Overview of Added Entries” screen, enter the following information:

SLoc Description

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 F### ### Fin. Goods
M### ### Misc. Goods
R### ### Raw Materials
E### ### Semi-Finished

Click on (SAVE). You will receive a message that says “Data was saved”.

Click on (EXIT).

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 In the “Display IMG” screen, click on the icon next to Maintain storage location.

In the “Determine Work Area: Entry” pop-up, enter the following information:

Attribute Description Data Value

Plant Key uniquely identifying a plant. Your DC Miami (M###)

Click on (CONTINUE (ENTER)).

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 In the “Change View “Storage locations”: Overview” screen, click on the icon.

In the “New Entries: Overview of Added Entries” screen, enter the following information:

SLoc Description
F### ### Fin. Goods
M### ### Misc. Goods
T### ### Trading Goods

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 Click on (SAVE). You will receive a message that says “Data was saved”.

Click on (EXIT).

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 In the “Display IMG” screen, click on the icon next to Maintain storage location.

In the “Determine Work Area: Entry” pop-up, enter the following information:

Attribute Description Data Value

Plant Key uniquely identifying a plant. Your DC San Diego (S###)

Click on (CONTINUE (ENTER)).

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 In the “Change View “Storage locations”: Overview” screen, click on the icon.

In the “New Entries: Overview of Added Entries” screen, enter the following information:

SLoc Description
F### ### Fin. Goods
M### ### Misc. Goods
T### ### Trading Goods

Click on (SAVE). You will receive a message that says “Data was saved”.

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 II.1.5: Assign Plants to Company Code
Description: In this task, you assign your three plants to your company code. Each company within
the enterprise is represented by a company code and each plant is a facility under that specific
company code. Each plant can only be assigned to one company code.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Assignments ►

Logistics – General ► Assign plant to company code

Tasks and Data Entry:

You are in the “Change View “Assignment Plant – Company Code”: Overview” screen.

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 Click on (NEW ENTRIES).

In the “New Entries: Overview of Added Entries” screen, enter the following information:

CoCd Plnt
Your Global Bike Inc. (C###) Your Plant Dallas (D###)
Your Global Bike Inc. (C###) Your DC Miami (M###)
Your Global Bike Inc. (C###) Your DC San Diego (S###)

Click on (SAVE). You will receive an error that says “Specify request”.

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 * Even though you receive this error, the data is still saved.

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 II.1.6: Assign Purchasing Organization to Plants
Description: In this task, you assign your plants to your purchasing organization. A purchasing
organization is an organizational unit in purchasing of the materials management module. A
purchasing organization is responsible for the purchasing activities.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Assignments ►

Materials Management ► Assign purchasing organization to plant

Tasks and Data Entry:

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 In the “Change View “Assign Purchasing Organization”” screen, click on the icon.

In the “New Entries: Overview of Added Entries” screen, enter the following information:

POrg Plnt
Your GBI US (C###) Your Plant Dallas (D###)
Your GBI US (C###) Your DC Miami (M###)
Your GBI US (C###) Your DC San Diego (S###)

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 Click on (SAVE). You will receive a message that says “Data was saved”.

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 II.1.7: Create Purchasing Group
Description: In this task, you create your purchasing group (N###). A purchasing group is a buyer or
group of buyers who are responsible for the internal procurement of a material or class of materials
and the principal channel for a company’s dealings with its vendors.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Materials Management ► Purchasing ►

Create Purchasing Groups

Tasks and Data Entry:

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 In the “Change View “Purchasing Groups”: Overview” screen, click on the icon.

In the “New Entries: Overview of Added Entries” screen, enter the following information:

Purchasing Group Descr. Pur. Grp

### ### North America

Click on (SAVE). You will receive a message that says “Data was saved”.

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 II.1.8: Group Together Valuation Areas
Description: In this task, you create a valuation grouping key that will aid us in setting up automatic
postings to the general ledger. The valuation grouping code makes it easier to set automatic account
determination and with other factors. It determines the general ledger accounts to which a goods
movement is posted. Within the chart of accounts, you can assign the same valuation grouping code to
the valuation areas you want to assign to the same account.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Materials Management ► Valuation and

Account Assignment ► Account Determination ► Account Determination Without Wizard ► Group

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 Together Valuation Areas

Tasks and Data Entry:

You are in the “Change View “Acct Determination for Val. Areas”: Overview” screen.

Enter the following information:

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 Val. Area CoCode Company Name Chrt/Accts Val.Grpg Code
D### Your Global Bike Inc. ### Global Bike Inc. Your GBI COA 0001
(C###) (G###)
M### Your Global Bike Inc. ### Global Bike Inc. Your GBI COA 0001
(C###) (G###)
S### Your Global Bike Inc. ### Global Bike Inc. Your GBI COA 0001
(C###) (G###)

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 Click on (SAVE). You will receive a message that says “Data was saved”.

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