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Exploration and Production Malaysia Inc

GENERAL SPECIFICATION

NO. 20-1-4
SOURCE INSPECTION

Document Revision Record

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Date Approver
No. Custodian Administrator Owner Date
1 Aug. 2003 MII HI JLS HP Aug. 2008

Attention

• This document is for ExxonMobil Use Only. It is valid for use until next revision is available.

• Refer to Summary Data Sheet for the details of changes in this revision.

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GENERAL SPECIFICATION
SOURCE INSPECTION
Exploration and Production Malaysia Inc.
Production Projects Department GS 20-1-4

TABLE OF CONTENTS

1.0 DEFINITION ...................................................................................................................... 2

2.0 SCOPE................................................................................................................................. 2

3.0 PURCHASE DOCUMENT................................................................................................ 3

4.0 INSTRUCTIONS TO VENDORS/SUPPLIERS............................................................... 4

5.0 PROCEDURE..................................................................................................................... 5

6.0 INSPECTION DOCUMENT............................................................................................. 8


6.1(ADDITION) EMEPMI PROJECT INSPECTION COORDINATOR (PIC) ................................................ 8
6.1.2 THE RESPONSIBILITIES AND DUTIES ARE AS FOLLOWS:..................................................... 8
6.2 EMEPMI'S PURCHASED MATERIALS AND/OR EQUIPMENT ................................................. 8
6.3 EMEPMI FABRICATION CONTRACTOR'S PURCHASED MATERIALS AND/OR EQUIPMENT ..... 9
7.0 THE USE OF MINIMUM SOURCE INSPECTION REQUIREMENT (MSIR)
MATRIX ....................................................................................................................................... 9

ATTACHMENTS
1-42 Minimum Source Inspection Requirements Tables for Equipment and Materials

Rev. 1 - August, 2003 Page 1 of 9


GENERAL SPECIFICATION
SOURCE INSPECTION
Exploration and Production Malaysia Inc.
Production Projects Department GS 20-1-4

1.0 DEFINITION

1.1 The term "Purchaser" as used within the text of this specification shall refer to EMEPMI or
Contractor.

1.2 The term "authorized agent" as used within the text of this specification shall refer to a qualified
agency, which provides inspection services and functions in source inspection activities on
behalf of purchaser.

1.3 The term "third party" as used within the text of this specification shall refer to a certifying
agency which functions as a third, disinterested party responsible for ensuring and certifying
that fabrication construction and testing is in full compliance with the rules and regulations of
governing codes and/or standards and whose authorized inspectors function independently of
purchaser or vendor.

1.4 The term "Source Inspection" as used within the text of this specification shall be referred to
those activities necessary to ensure that materials/equipment manufactured or fabricated other
than by the Purchaser of such materials/equipment and/or services conforms to EMEPMI
project specifications, approved drawings for construction, governing codes and/or standards
and accepted industry practices.

1.5 The term "Client Representative" as used within the text of this specification shall refer to
EMEPMI's representative resident at the fabrication site to which the material or equipment
will be delivered.

1.6 The term "CONTRACTOR" as used within the text of this specification shall refer to
EMEPMI's approved Fabricator, Vendor or Shop.

1.7 The term "Purchase Order" as used within the text of this specification shall be inter
changeable with the term "Purchase Agreement".

1.8 The term "Vendor" as used within the text of this specification shall be inter changeable with
term "Supplier".

2.0 SCOPE

2.1 The responsibility for source inspection shall rest with and be for the account of the party
contracting with vendors, suppliers or subcontractors for all or any part of EMEPMI project
work.

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GENERAL SPECIFICATION
SOURCE INSPECTION
Exploration and Production Malaysia Inc.
Production Projects Department GS 20-1-4

2.2 All required inspections, test witnessing and other verification for equipment and materials
shall refer to the Minimum Source Inspection Requirement matrix in the attachment of this
specification. The inspection shall be performed at the source of manufacture or fabrication.

2.3 EMEPMI shall perform or designate EMEPMI authorized agent to perform all required
inspections, test witnessing, expediting, etc. at the point of manufacture or fabrication or
supply of services for those project materials and/or equipment purchased by EMEPMI.

2.4 Contractor shall be responsible for providing source inspection of his purchased materials
and/or equipment as part of EMEPMI project work in the same manner and under the same
procedure set forth in this specification under which EMEPMI conducts source inspection.
EMEPMI may choose to participate in contractor's source inpection activities for selected
Contractor's purchased materials and /or equipment including pre-inspection meeting,
monitoring of selected inprogress processes, witnessing of NDE and materials/equipment
testing.

2.5 Contractor shall nominate one or more professional inspection agencies (authorized agent) to
perform all or part of source inspection activities on behalf of the Contractor. EMEPMI shall
have the right to accept or reject Contractor nominees. Contractor shall provide EMEPMI
with list of nominees prior to final agreement between Contractor and prospective "authorized
agent". Contractor may, upon approval in writing by EMEPMI, utilize employees of his own
organization for source inspection activities. These personnel shall be subject to EMEPMI
approval. EMEPMI will also review, monitor and audit Contractor's Quality Assurance and
source inspection program.

2.6 Should Contractor choose not to carried out source impection requirement as set forth in this
specification, EMEPMI shall perform or designate EMEPMI authorized agent to perform all
require source inspection of the Contractor's purchased materials and/or equipment at source
and all related cost incurred by EMEPMI shall be backcharge to the Contractor.

3.0 PURCHASE DOCUMENT

3.1 The purchase requisition shall clearly indicate the following:

3.1.1 EMEPMI Minimum Source Inspection Requirement.

3.1.2 Who will perform or arrange for performance of inspections of source inspectable
items.

3.1.3 The address page, which shall specify distribution of purchase documents, and other
correspondence related to source inspection activities for items to be inspected.

3.1.4 The EMEPMI specifications related to work i.e. welding, coating, electrical, testing,
etc. including this specification No. GS 20-1-4 with its relevant Minimum Source

Rev. 1 - August, 2003 Page 3 of 9


GENERAL SPECIFICATION
SOURCE INSPECTION
Exploration and Production Malaysia Inc.
Production Projects Department GS 20-1-4

Inspection Requirement, data sheets, drawings and any other information relevant to
the work and items to be inspected.

All the above shall be included in each purchase requisition. These requirements
applies to both EMEPMI and/or Contractor purchase document.

3.2 The party issuing the purchase order shall ensure that all information in above Paragraph 3.1 is
contained within the body of written purchase order. Each purchase order issued which
includes items to be inspected shall clearly indicate that the recipient of the order advise
Purchaser or its assigned inspection agent office by phone or telex at least five working days
prior to the need for the presence of the inspector at manufacturing or fabricating facilities
performing work on EMEPMI project materials and/or equipment.

3.3 The party issuing the purchase order shall only assign source inspection when the purchase
requisition so stipulates. Purchase orders, which do not include items to be inspected at
source and with EMEPMI project representative knowledge, shall not be sent to any
Purchaser's inspection agencies performing source inspection. EMEPMI Project Inspection
Coordinator (PIC) shall verify that the Source Inspection requirement is addressed in the
Purchase Order.

3.4 EMEPMI purchase orders may be issued directly by EMEPMI.

3.5 The party issuing purchase orders shall forward copies of each purchase order complete with
pertinent attached documents as required above in Paragraph 3.1.4 to all recipients as
indicated in the address page i.e. Paragraph 3.1.3.

3.6 IP 20-1-1 contains information pertaining to administration procedures for obtaining source
inspection services for EMEPMI purchased materials and/or equipment only.

3.7 Contractor may utilize the basic format of IP 20-1-1 with necessary modifications for
administration activities related to source inspection performed by Contractor inspection
personnel and/or his authorized agents.

4.0 INSTRUCTIONS TO VENDORS/SUPPLIERS

4.1 Purchase/Contract documents to vendors for the purchase of items requiring inspection as
defined in the Minimum Source Inspection Requirements of this specification, shall contain all
pertinent EMEPMI specifications and/or EMEPMI standards and/or national codes.

4.2 In the event that vendor sub-contracts all or part of the work required within a purchase
order, Purchaser shall reserve the right to approve or reject vendors, sub-vendors, etc. The
sub-vendor's location and specific activities shall be notified to EMEPMI for review and
approval. This information shall be submitted to EMEPMI at least 10 working days prior to
the need for the presence of the inspector at source. In such instances, it shall be the

Rev. 1 - August, 2003 Page 4 of 9


GENERAL SPECIFICATION
SOURCE INSPECTION
Exploration and Production Malaysia Inc.
Production Projects Department GS 20-1-4

responsibility of the vendor to ensure that purchase documents to sub-vendors contain all
information for items to be sub-contracted and subjected to source inspection by Purchaser.

4.3 Purchaser or his authorized agent shall be given free access to vendor's purchase documents
issued by the vendor to the sub-vendors. Purchaser review of vendor's un-priced purchase
documents would be for the purpose of determining that the documents contain all information
pertaining to source inspection, inspection schedules, hold points, reference to applicable
EMEPMI specifications, etc. which appear in purchaser's order to vendor.

4.4 Purchaser or his authorized agents, at Purchaser's discretion, shall have the right to monitor
the inspection activities of vendors or sub-vendors at manufacturing or fabricating facilities.

4.5 Vendors or sub-vendors shall ensure that the required number of copies of material data
including code forms, charts and other required information are completed and shall be given
to the inspector before final inspection. Inspectors shall not release materials or equipment
until they have received and reviewed these data.

4.6 Vendors, or sub-vendors shall advise Purchaser or his authorized agents office by phone or
telex at least five working days prior to the need for source inspection activity.

4.7 Vendors or sub-vendors shall notify Purchaser or his authorized agents under final inspection
at source for bulk materials such as structural steel, process piping, linepipe, tubing, flanges,
forgings, castings, pipe fittings, etc., wherein items are specified to receive inspection only
upon completion. Vendor or sub-vendors if elected can specifically requested by Purchaser
when there is a sufficient quantity of materials ready to justify the need for the presence of the
inspector and thereby permit partial shipments.

5.0 PROCEDURE

5.1 All source inspection activities shall be performed in a planned and coordinated manner,
which shall support required product quality as well as the project schedule.

5.2 The primary type of equipment and material and the extent of source inspection activity
required have been established in the Minimum Source Inspection Requirements of this
specification. The Minimum Source Inspection Requirement is meant to provide a basis from
which EMEPMI and Contractor source inspection planning and scheduling may commence.
Additional source inspection activities other than specified in MSIR shall be justified and
approved by EMEPMI.

5.3 Purchaser or his authorized agents shall, where determined necessary, initiate a pre-inspection
meeting with vendor, or sub-vendor prior to commencement of project work. The purpose of
the pre-inspection meeting shall be to determine full understanding by all parties of order
specifications, and to resolve any questions or misinterpretations. An inspection and sub-
vendor's site activities schedule shall be established which shall include all critical inspection
stages and hold points.

Rev. 1 - August, 2003 Page 5 of 9


GENERAL SPECIFICATION
SOURCE INSPECTION
Exploration and Production Malaysia Inc.
Production Projects Department GS 20-1-4

5.4 Based on consideration of the type and requirements of purchased material or equipment as
well as past experience with a particular vendor or sub-vendor, EMEPMI only, may choose
to waive inspection.

5.5 All requests for waiver of any specification requirement including material substitutions shall be
directed to EMEPMI for evaluation and approval. EMEPMI maintains sole authority to grant
waivers.

5.6 Source inspection activities shall be planned and coordinated to preclude interruption or delay
in production activities. Vendor shall make all possible effort to schedule his work so required
inspections and test witnessing may be conducted by purchaser or his authorized agent during
the course of normal working days of the work week. In the event it becomes mandatory that
inspections be performed on public holidays, weekends, evenings and /or night shift to
support project schedule or other situations which could adversely impact or impede progress
it shall be the responsibility of the vendor to give sufficient advance notice by phone or telex
to purchaser's authorized agents in order to allow time for proper source inspection
arrangements.

5.7 Purchaser or their authorized agents shall have the responsibility and the authority to reject
any material or equipment of unacceptable quality or workmanship, or that fails to comply
fully with the requirements of the order and specification or standard.

5.8 Inspection Rejection Notices shall be issued immediately upon determination of unacceptable
work quality and/or non-compliance with EMEPMI project specifications. All inspection
Rejection Notices shall clearly and fully state the basis for rejection. EMEPMI authorized
agents and Contractor and/or his authorized agents shall ensure that the EMEPMI Client
Representative is expeditiously notified by telex upon the issuance of a Rejection Notice.

5.9 Inspection Release Notices shall be issued immediately upon verification of acceptable
corrective action and/or conformance to EMEPMI project specifications.

5.10 Vendors, or sub-vendors shall promptly initiate corrective action on any rejections. In the
event that all or part of work is sub-contracted, vendors shall be primarily responsible for
ensuring that its sub-vendors correct any deficient work/rejected items.

Rejected items will remain rejected and will not be released for shipment until the inspection
authority is advised by Purchaser of a suitable basis for acceptance upon EMEPMI approval.
Thereafter, Purchaser or their authorized agents will authorize the issuance of an Inspection
Release Notice to the vendor, or sub-vendor.

5.11 A Rejection Notice is appropriate in the case where the order stipulates that certain data be
complete and available prior to shipment of material or equipment and/or final acceptance and
such data is incomplete, incorrect or unavailable. In this instance, the required specifications
shall be conducted and if found to be acceptable the Rejection Notice shall clearly indicate
Rev. 1 - August, 2003 Page 6 of 9
GENERAL SPECIFICATION
SOURCE INSPECTION
Exploration and Production Malaysia Inc.
Production Projects Department GS 20-1-4

that such inspection has found the work to be satisfactory but that required data is unavailable
or unacceptable.

5.12 Material or equipment that has been shipped prior to acceptance by Purchaser or their
authorized agents shall be automatically rejected. A Rejection Notice shall be issued and the
item shall stand rejected until a Release Notice is issued. EMEPMI inspection personnel shall
not issue a Release Notice until receipt of the material or equipment at destination and
confirmation of acceptability. Material and/or equipment in this category found to contain
rejectable defects shall be treated in the same manner as rejected material and/or equipment
shipped without corrective action.

5.13 Material or equipment, which has been rejected but subsequently shipped without corrective
action, shall be inspected by EMEPMI or jointly inspected by Contractor and EMEPMI
inspection personnel at delivery destination. In the event that rejectable defects are detected
during this inspection, disposition shall be classified as one of the following:

1. Accept "As Is"


2. Rework
3. Repair
4. Reject

5.13.1 Contractor's decision to accept "as is" shall be subject to EMEPMI approval and shall be
followed up by the issuance of a Release Notice wherein full details are stated for justification.

5.13.2 Contractor's decision to rework or repair shall be subject to EMEPMI approval and shall be
followed up with format notification to vendor or sub-vendor who shipped rejected material
or equipment that corrective action is required. This notification format shall include an
estimate of man-hours to repair or rework, estimate of materials and/or consumables
required, estimated cost and description of impact on EMEPMI project construction
schedule.

5.13.3 Purchaser's decision to reject the defective material or equipment in its entirety shall be
followed up with a format notification to vendor, or sub-vendor who shipped the rejected
item(s).

5.13.4 The Purchaser shall expeditiously coordinate the decision of above disposition 5.13.2, 5.13.3
or 5.13.4.

Rev. 1 - August, 2003 Page 7 of 9


GENERAL SPECIFICATION
SOURCE INSPECTION
Exploration and Production Malaysia Inc.
Production Projects Department GS 20-1-4

6.0 INSPECTION DOCUMENT

6.1(Addition) EMEPMI Project Inspection Coordinator (PIC)

6.1.1 The PIC identifies the need for and manages the purchasing quality program jointly with the
Procurement Advisor for items procured by EMEPMI. The PIC is also responsible to
oversight EMEPMI Contractor's purchasing effort. In addition, the PIC gains alignment with
the Project Management Team (PMT) and Procurement Advisor on purchasing quality
issues, needs, objectives and requirements.

6.1.2 The responsibilities and duties are as follows:

• Effective implementation of the Project purchasing surveilance programs


• Ensure that the purchase order indicates the need for source inspection of all identified
source inspectable items or other purchase items on need basis
• Process and track Non-Conformance Reports (NCRs) and Key Performance
Indicators (KPIs)
• Receive quality feedback data from EMEPMI Source Inspection Agent
• Interface with the sites regarding quality logistics
• Provide a periodic progress summary which includes all adverse Quality and schedule
trends
• Advise Project Management Teams of all Factory Acceptance Tests (FAT),
their schedules and results

6.2 EMEPMI's Purchased Materials and/or Equipment

6.2.1 EMEPMI authorized agents shall continually advise and report to EMEPMI Kuala Lumpur of
its source inspection activities.

6.2.2 All communication between EMEPMI authorized agents and EMEPMI vendors, or sub-
vendors shall be copied to EMEPMI in accordance with the address page.

6.2.3 Inspection documents required by EMEPMI Client Representative shall include, but not
limited to:

• Requests for waivers of specifications


• Requests for material substitution
• NDT reports
• Test reports
• Critical deficient workmanship
• Schedule slippages
• Release/Rejection Notices
• Final inspection reports
• Vendor performance evaluations when specified

Rev. 1 - August, 2003 Page 8 of 9


GENERAL SPECIFICATION
SOURCE INSPECTION
Exploration and Production Malaysia Inc.
Production Projects Department GS 20-1-4

6.3 EMEPMI Fabrication Contractor's Purchased Materials and/or Equipment

6.3.1 Contractor inspection personnel or Contractor's authorized agents shall continually advise and
report to EMEPMI Client Representative at the main construction worksite of its source
inspection activities.

6.3.2 All communication between Contractor or their authorized agents and their vendors, or sub-
vendors shall be copied to the EMEPMI Client Representative resident at the fabrication site.

6.3.3 Inspection documents required by EMEPMI Client Representative shall include, but not
limited to:

• Requests for waivers of specifications


• Requests for material substitutions
• NDT reports
• Test reports
• Critical deficient workmanship
• Schedule slippages
• Release/Rejection Notices
• Final inspection reports
• Vendor performance evaluations

7.0 THE USE OF MINIMUM SOURCE INSPECTION REQUIREMENT (MSIR)


MATRIX

7.1 The content of the Minimum Source Inspection Requirement Matrix to this specification is the
EMEPMI Inspection Matrix. The Minimum Source Inspection Requirement list the minimum
inspection requirement for the types of equipment, materials and fabricated items generally
associated with construction of oil/gas facilities for EMEPMI.

7.2 The Purchaser may expand on these minimum requirements in whatever area necessary to
ensure quality and proper documentation of purchased items. The purchaser preparing the
Minimum Source Inspection Matrix should consult EMEPMI's PIC/or the Discipline Advisor
to ensure that inspection requirements are met.

7.3 In the event of conflict between individual sections of EMEPMI specifications and the
EMEPMI Source Inspection Requirement Matrix, the specific requirement of the EMEPMI
specification shall govern.

Rev. 1 - August, 2003 Page 9 of 9

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