Intro to Microsoft Word

A word processor is a computer program used to create and print text documents that might otherwise
be prepared on a typewriter. The key advantage of a word processor is its ability to make changes easily,
such as correcting spelling, adding, and deleting, formatting and relocating text. Once created, the
document can be printed quickly and accurately saved for later modifications

Microsoft Word (or simply Word) is a word processor developed by Microsoft. It was first
released on October 25, 1983[7] under the name Multi-Tool Word for Xenix systems.[8][9][10] Subsequent
versions were later written for several other platforms including IBM PCs running DOS (1983), Apple
Macintosh running the Classic Mac OS(1985), AT&T Unix PC (1985), Atari
ST (1988), OS/2 (1989), Microsoft Windows (1989), SCO Unix (1994), and macOS (formerly OS X;
2001).

Microsoft Word for Windows release history

Year
Name Version Comments
Released

Word for
1989 Windows 1.0 Code-named Opus [92]
1.0

Word for
1990 Windows 1.1 For Windows 3.0.[93] Code-named Bill the Cat[citation needed]
1.1

Word for On March 25, 2014 Microsoft made the source code to Word
1990 Windows 1.1a for Windows 1.1a available to the public via the Computer
1.1a History Museum.[94][95]

Word for
1991 Windows 2.0 Code-named Spaceman Spiff[citation needed]. Included in Office 3.0.
2.0

Code-named T3[citation needed] (renumbered 6 to bring Windows

Word for version numbering in line with that of DOS version, Mac OS
1993 Windows 6.0 version and also WordPerfect, the main competing word
6.0 processor at the time; also a 32-bit version for Windows
NT only). Included in Office 4.0, 4.2, and 4.3.

Word for
1995 Windows 7.0 Included in Office 95
95

1997 Word 97 8.0 Included in Office 97

1998 Word 98 8.5

Included in Office 97 Powered By Word 98, which was only
 Microsoft Word for Windows release history

Year
Name Version Comments
Released

available in Japan and Korea.[citation needed]

1999 Word 2000 9.0 Included in Office 2000

2001 Word 2002 10.0 Included in Office XP

Microsoft
2003 11.0 Included in Office 2003
Word 2003

Included in Office 2007; released to businesses on

Microsoft
2006 12.0 November 30, 2006, released worldwide to consumers on
Word 2007
January 30, 2007. Extended support until October 10, 2017.

2010 Word 2010 14.0 Included in Office 2010

2013 Word 2013 15.0 Included in Office 2013

2016 Word 2016 16.0 Included in Office 2016

2019 Word 2019 16.0 Included in Office 2019

Microsoft Word 2007 and

2010 Parts and Controls
To familiarize Microsoft Word you need to know the basic parts and controls when
you open the program. We labeled every part of the interface of Microsoft word 2007
and 2010 to make it easy for you to understand.

Below are the two interfaces of Microsoft Word, you will notice that they are almost
identical. This is the MS Word 2007 interface. Click to the image to enlarge.

Below are the meaning of every part to explain their uses when creating documents.
Quick Access Toolbar – Collection of buttons that provide one click access to
commonly used commands such as Save, Undo or Redo. You can also customize this
according to your preference.

Title Bar – A bar the display the name of active document.

Ribbon – The main set of commands and controls organized task in Tabs and groups,
you can also customize the ribbon according to your preference

Vertical Scroll Bar – Scroll bar to use when you want to scroll vertically through the
document window

Horizontal Scroll Bar – Scroll bar to use when you want to scroll horizontally
through the document window.

Zoom Control – Used for magnifying and shrinking of the active document.

View Shortcut – Buttons used to change how the worksheet content is displayed.
Print Layout, Full Screen Reading, Web Layout, Outline or Draft.

Status Bar – It displays information about your document, such as what page you are
currently viewing and how many words are in your document, etc.

Ruler – It used to set the alignment and margins of the elements in the documents.

Insertion Point – It is the blinking vertical line in your document. It indicates where
you can enter text on the page. You can use the insertion point in a variety of ways:
Blank document: When a new blank document opens, the insertion point is located in
the top-left corner of the page.

Document Window – The white space where you can type or attached all the data
you need in the document.

Office Button/File Menu – Office button in MS Word 2007 and File Tab for MS
Word 2010 or higher version. It provides access to document level features and
program settings.

The Word interface

When you open Word 2013 for the first time, the Word Start Screen will
appear. From here, you'll be able to create a new document, choose a template,
or access your recently edited documents.

 From the Word Start Screen, locate and select Blank

document to access the Word interface.
The Ribbon
Word 2013 uses a tabbed Ribbon system instead of traditional menus.
The Ribboncontains multiple tabs, each with several groups of commands.
You will use these tabs to perform the most common tasks in Word.

Click the arrows in the slideshow below to learn more about the different
commands available within each tab on the Ribbon.

The References tab allows you add annotations to your document, such
as footnotes and citations. From here, you can also add a table of contents, captions, and
a bibliography. These commands are especially helpful when composing academic

To minimize and maximize the Ribbon:

The Ribbon is designed to respond to your current task, but you can choose
to minimizethe Ribbon if you find that it takes up too much screen space.

1. Click the Ribbon Display Options arrow in the upper-right corner

of the Ribbon.

2. Select the desired minimizing option from the drop-down menu:

Auto-hide Ribbon: Auto-hide displays your document in full-screen mode
and completely hides the Ribbon from view. To show the Ribbon, click
the Expand Ribbon command at the top of screen.

Show tabs: This option hides all command groups when not in use,
but tabs will remain visible. To show the
o Show tabs and commands: This option maximizes the
Ribbon. All of the tabs and commands will be visible. This
option is selected by default when you open Word for the
first time.
To learn how to add custom tabs and commands to the Ribbon, review our
Extra on Customizing the Ribbon.
To learn how to use the Ribbon with touch-screen devices, review our Extra
on Enabling Touch Mode.

The Quick Access toolbar

Located just above the Ribbon, the Quick Access toolbar lets you access
common commands no matter which tab is selected. By default, it shows
the Save, Undo, and Repeat commands. You can add other commands
depending on your preference.
To add commands to the Quick Access toolbar:
1. Click the drop-down arrow to the right of the Quick Access
toolbar.
2. Select the command you want to add from the drop-down menu.
To choose from more commands, select More Commands.
The command will be added to the Quick Access toolbar

The Ruler
The Ruler is located at the top and to the left of your document. It makes it
easier to adjust your document with precision. If you want, you can hide the
Ruler to create more screen space.

To show or hide the Ruler:

1. Click the View tab.
2. Click the check box next to Ruler to show or hide the ruler.

Backstage view
Backstage view gives you various options for saving, opening a file, printing,
and sharing your document.

To access Backstage view:

1. Click the File tab on the Ribbon. Backstage view will appear.

2. Click the buttons in the interactive below to learn more about using
Backstage view.

Document views
Word 2013 has a variety of viewing options that change how your document is
displayed. You can choose to view your document in Read Mode, Print
Layout, or Web Layout. These views can be useful for various tasks,
especially if you're planning to print the document.

 To change document views, locate and select the

desired document view command in the bottom-right corner of
the Word window.
 Protect a document with a password

1. Go to File > Info > Protect Document > Encrypt with Password.
2. Type a password, then type it again to confirm it.
3. Save the file to make sure the password takes effect

How to insert a hyperlink in Microsoft

Word
Updated: 04/02/2019 by Computer Hope

In Microsoft Word, there are times when a link to

a web page is required. Or sometimes, a link to a
location in the same document is needed as
some are quite lengthy. Links can be useful for
directing others who read the document to a
specific site or adding a bibliography to a school
assignment. Adding this type of link, called
a hyperlink, can be done by following the steps
below.

Inserting a hyperlink
1. Open Microsoft Word.
2. Type the appropriate text in the Word document.
3. With your mouse or keyboard, highlight the text you
want to turn into a hyperlink. For example, in the
picture below, the text "ComputerHope website" is
highlighted.

4. In the menu bar or Ribbon at the top of the Word

program window, click the Insert tab.
5. On the Insert tab, in the Links section, click
the Hyperlink option.
6. In the Insert Hyperlink window, type in the web page
address you want to set the highlighted text to link to in
the Address text field, then click OK.
Tip

You can also press the keyboard shortcut Ctrl+k to insert a hyperlink on any
highlighted text.

This is the key word when the icon of MS word is missing: Press
“Windows Logo” + R then type “winword” then enter
 SOME FEATURES OF MS WORD
1. AutoCorrect – corrects common spelling errors as well as
capitalization mistakes
2. AutoFormat – applies formatting to text, e.g. number listing, bullet,
hyperlinks

3. Grammar Checker – proofreads documents for grammar, writing

style, sentence structure errors and reading statistics.

Red means wrong spelling and green means grammatical error

4. Template – a document that contains the formatting necessary for a

specific document type.

5. Thesaurus – provides synonyms for a word in a document

6. Tables – organize information into rows and columns

7. Mail Merge – a feature that allows you to create a document and

merge them with another document or data file.
8. TextWrap – adjusts how the image behaves around other objects or
text

Parts of MS WORD

HomeTab – allows you to change document settings, such as the font

properties, adding bullets or a numbered list, adjusting styles, and other
common features

Text Alignment – Left, Center, Right, Justified.

Page Layout Tab – refers to the arrangement of text, images, and other objects on a page.

Page Sizes

 Short (Letter) – 8.5” by 11”

 Long (Folio) – 8.5” by 13”

 A4 – 8.27“ by 11.69"

Page Orientation

 Portrait

 Landscape
CUSTOMIZING A WORD DOCUMENT

Image Placement– This is the default setting for images that are inserted or integrated in a
document.

Through – This setting allows the text on your document to flow even tighter, taking the contour
and shape of the image.

Top and Bottom – This setting pushes the text away vertically to the top and/or the bottom of the
image so that the image occupies a whole text line on its own

Behind Text – This allows your image to be dragged and placed anywhere on your document but
with all text floating in front of it.

In Front of Text – This setting allows your image to be placed right on top of the text as if your
image was dropped right on it