Electronic Modified Disbursement System

Promoting Efficiency and Transparency through Technology and Automation

A method used by government agencies in
disbursement of payments to external creditors thru
the Direct Payment System using the bank debit
system through Advice to Debit Account (ADA)
Disbursement by NGAs for payment of internal
creditors (i.e., NGA employees, utility companies,
other NGAs, government corporations, local
government units) made thru MDS check
 4-5
1-3
LBP-MCMD Government
Agencies

DBM
10. Negotiates
7. Submits hard
1. Through manual
8
3.
6.
8.
11.
14.
4.
5. Issues
Encodes
Uploads
Instructs
Submits
MDS
Picks
copy
Creditsup
andANCAI
checks
ACIC,
ACIC
to
LBP
NCAs
NCAs BTr
to
to
12.procedure
13. Consolidates
Submits request
andthru
9.2.
Agencies
via
LDDAP,
Release
copy
Manually
servicing
Over-The-
(Regular
diskettes
MDS ofNTA
MDS
ACIC,
LDDAP)
to LBP LBP Branch
14 for accounts
report
eBudget, on
DBM-CO
WINACICDES,
MDS
Check/s
releases
duplicate
branch
Counter
from
Branch
thru
&
Onlineto
DBM-CO
RO,MDS
NCA
encodes,
or &
Online
BTr Negotiated
replenishment MDS
NTAs
System
ROto
checks,
replenish
deposits
LBP-MCMD
approves, LDDAP
to BTr and
System
check reports
to
MDS
12-13 and
Seed
other
issues diskettes
Fund
NCAsBanks.
& 9
LDDAP Government
Agencies
LBP-MCMD

10
11
MDS Check
LBP Branch Payee/Supplier
A web-based system that allows enrolled client
government agencies to transact with LBP electronically.
It provides straight-through processing of the following
transactions:
Creation/ Uploading of Advice of Checks Issued and
Cancelled (ACIC)
Processing of payment of accounts payable to internal
creditors
Transferring of fund allocation
Requesting for checkbook
 4 -5
1-3
LBP-MCMD

DBM
10.Through
1. Downloads LBP
manual Government
7.
3.
6. Release
8.request
Negotiates
Issues
Uploads ANCAI
for MDS
MDS
seed
ACIC, to Agencies
11.
4. procedure
Instructs
Picks up and
LBP
NCAs
5.
9.2.Credits
Check/s
checks
fund
Submits
processes
Agencies
Manually NCAs
Over-
request
LDDAP to
IC,
eBudget,
servicingDBM-CO
(Regular
MDS RO, accounts
The-Counter
transfers
& fundNCAor
replenishment
for
releases
encodes,
branch to
and
10-11 LDDAP)
thru
reports
deposit
allocation MDSon from
replenishment
to
and ACIC
other
approves
to and
LBP-MCMD
replenish
DBM-CO
Online
forwarded
to BTr &
System
via MDS
RO
and
requests
Banks checkbook
issues NCAs & 8
Seed
via Fund
Negotiated
online MDS
LDDAP
check via
BTr
9 MDS Check
Payee/Supplier

LBP-MCMD
Real-time viewing of MDS transactions & balances
File Uploading Facility
On-line data entry
On-line search & Inquiry
Interface with existing systems
Advanced internet security
Reports & File Downloading facility
1. Account Information 4. Checkbook Requisition
– Inquire MDS Account for Agency – Request MDS Checkbook
– Inquire Internal Creditors for Agency – Inquire Checkbook
– Inquire Today’s Transaction Request
– Inquire Transaction History
5. ACIC
2. Notice of Transfer Allocation (NTA)
– Create Issued
– Create Notice of Transfer Allocation
– Create Cancelled
– Inquire Notice of Transfer Allocation
– Load ACIC
3. List of Due and Demandable Accounts – Inquire ACIC for Agency
Payable – Internal Creditor (LDDAP-IC) – Maintain Issued
– Create LDDAP-IC – Maintain Cancelled
– Inquire LDDAP-IC – Inquire Check Status for
Agency
Digital Certificate from Verisign
128-bit Secure Sockets Layer (SSL)
Multiple firewall technology
User Name & Password
Enrollment of :
 Accounts, Username
 Authorized Users,
 Access Rights and
Password
 Authorization Rule
Auto log-out system
Auto lock-out (3 unsuccessful
password re-tries)
Computer with internet connection - at
least 512MB RAM
Operating System - Microsoft 2000, XP or
higher
Browser - Internet Explorer 6.0 or higher,
Mozilla Firefox 3.0 or higher and other
available browsers
 MDS Process Responsible Unit
Enrollment of Government Agency MCMD

Enrollment of MDS Sub-Account MCMD

Enrollment of eMDS Users SID (for Government Agency &
Branch Users)

ITSO (for LBP-Head Office Users

e.g. MCMD Users
Transfer of Fund Allocation
- Enrollment of Source and Destination Branch
MDS sub-accounts

- Actual Transfer of Fund Government Agency

Transmission of ACIC Government Agency
 MDS Process Responsible Unit
Processing of Payment of MDS Accounts Payable (AP) Due
and Demandable to Internal Creditors
- Creation of Internal Creditor Branch

- Enrollment of Internal Creditor’s Account Branch

- Transfer of fund from MDS Sub-account to Internal Government Agency

creditor’s account for the settlement of AP
MDS Seed Fund Replenishment MCMD and BTr
Checkbook Requisition Government Agency
and Branch
 Units to be Required Documents Unit Where the Unit
Enrolled Required Responsible
Document will be for Enrollment
Submitted
Government User Request/ Certification of Access Branch SID
Agency Rights Form (UR-CARF) – for
Government Agency (Exhibit A)

eMDS Agency and MDS Account Branch MCMD

Enrollment and Maintenance Form
(AMAEMF) (Exhibit B), for newly-
opened MDS sub-account
Branch URF/CARF – for Branch (Exhibit C) SID SID

Servicing Branch Enrollment Form EPD EPD

(Exhibit D)
Head Office Unit URF/CARF – for Head Office Unit ITSO ITSO
(Exhibit C)
All problems/ incidents encountered by eMDS Users shall be reported to
Electronic Products Department (EPD). If EPD cannot resolve the issue at
their level, they shall refer to problems/ incidents to the appropriate LBP
Unit:

Nature of Problem/ Incident LBP Unit

Account-Related Branch/ MCMD
Technical TMG Helpdesk
Enrollment of:

Agency Users SID

MDS sub-accounts MCMD

A copy of the SFF with the corresponding feedback/ resolution from concerned
unit shall be sent back to the reporting unit.
 New Accounts Clerk accepts the
duly accomplished AMAEMF
AMAEMF from the Government Agency.
Government Agency New Accounts Clerk

New Accounts Clerk forwards the

AMAEMF to Operations Analyst,
Operations Supervisor and Branch
AMAEMF Head for signature verification,
New Accounts Clerk Ops. Analyst (sig. veri.) checking, and approval,
Ops. Supervisor
respectively.
(checking)

Branch Head (approval)

Operations Supervisor or
alternate branch officer places the
approved AMAEMF in a sealed
envelope and submit the same to
Ops. Supervisor / UR/CARF MCMD.
Alternate Branch Officer MCMD
FOR FURTHER DETAILS ON LBP eMDS
1. ACCESSING THE APPLICATION
1.1 Open web browser (i.e., Internet Explorer or Mozilla Firefox)
1.2 Type web page address of eMDS and press enter
Front Office URL is http://www.lbpemds.com

http://www.lbpemds.com
B994
*******
******
******
******
 User Name Current Date and Time

RC Name
Menu Label-main
Menu Label-Transaction
Change Password is required upon initial log-in

******

******

******
Password can be modified anytime.
User can choose from the dropdown list 3 Security Questions
User can view their eMDS transactions
User can inquire particular transactions on a specific period
Displays Tran. Log. No., User ID, Reference No., Tran Code, Transaction
name and Terminal ID
User can view his/ her log-ins for a specific period
Displays the Date/Time, Transaction (Log-in/Log-out) & Terminal ID
Displays MDS Account No, Tag and Type. Click the Account No. to see the
details
View agency information, MDS account information and balance &
agency contact information
View enrolled internal creditors
View transactions done for the day
User can use the dropdown list to define the Account No. and
Transaction Type
This will be shown if there are no transactions done for the day on
the selected account number.
View transactions of enrolled MDS accounts done over-the-
counter or thru eMDS for a specified period.
User can filter data by Account No., Transaction Type or specific
period
Data can also be exported to an excel file
User can open or save the file
Click the save button
Create fund transfer request from an enrolled MDS account to other
enrolled destination MDS accounts within the same agency code
1. Select MDS Source Account and input NCA No. and NTA No.
2. Select MDS Destination Account, input amount and reason
3. Click “Add” to include the record to the table
4. Click “Proceed”
View details of NTAs created during a specified period
Create a request to pay enrolled internal creditor's account
1. Select MDS Source Account and fill-up NCA No. and NTA No.
2. Select Internal Creditor and input Payee Name
3. Select Allotment, input amount and click “Add”
4. Click “Proceed”
Submit request for MDS checkbook
Select MDS Account No., input no. of checkbooks and click “Proceed”
Confirm submission of checkbook request by clicking “Confirm”
System confirms the successful submission of checkbook request with
“For Approval” status
Select MDS Account No., input ACIC No., NCA No. and Issue Date
Click “Confirm” to continue
System confirms the creation of a new Advice of Issued Checks and
displays the ACIC Batch No.
User can amend the created Advice of Issued Checks
Select MDS Account No. and input ACIC No.
Click “Continue” to proceed with the creation of a new Advice of
Cancelled Checks
User can amend the created Advice of Cancelled Checks
Upload ACIC generated from WINACICDES, a Windows-based facility
used for encoding of ACIC
View ACIC created/ loaded during a specified period
Displays ACIC Batch No., MDS Account No., ACIC No., Total Checks,
Total Amount, ACIC Type, Batch Status and Src
User can preview for printing
Shows list of pending and returned Advice of Issued checks for
correction. Click “Amend” to modify issued checks.
Edit data on the created advice of issued checks
Shows list of pending and returned Advice of Cancelled checks for
correction. Click “Amend” to modify cancelled checks.
Edit data on the created advice of cancelled checks
View the status of checks issued
Select the MDS Account No., input the Check No . and click “Inquire”
Select the MDS Account No., input the Check No .
Displays the pending transactions for action
Click “Approve” or “Reject”
Confirm approval
Displays approval confirmation
THANK YOU!