General - Complete the pre-work sheets before the workshop.

Instructions - The content of Workshops 1 to 3 will be filled out during the workshops in the ConPlan
- The attachment sheets contain information that schools should already have. It's
attached as a reference.
- If attaching SDRRMT and/or Partners information, package all documents in one folder.

Worksheets Instructions
Historical Data Historical Data
- This should be completed as pre-work before the Contingency Planning
- Historical Data is taken from RADaR Reports and Past Recorded incidents from
Division/LGU Records
Baseline Data Baseline Data
- This should be completed as pre-work before the Contingency Planning
- Baseline Data of Schools can be found in EBEIS
- Use Hazard Maps taken from other Government Agencies as reference for the "Hazards
Present" Column
Workshop 1 Capacities and Vulnerabilities
- Existing Capacities and Vulnerabilities in your school
- Brainstorm and create a timeline of measures to address the gaps in C & V
Workshop 2 Resource Mapping
- Resources are categorized into Human Resources and Equipment
- Add rows as necessary
Workshop 3 Action Response
- Indicate only actions that the school will do if and when the hazard occurs
- Add rows as necessary
Attachment 1 School DRRM Teams
- Sample format
- Existing SDRRMT information, roles and responsibilities may be used
- Different document format may be used if this already exists
Attachment 2 Partners
- Sample format
- Existing Partner information and roles may be used
- Different document format may be used if this already exists

1
Historical Data

SCHOOLS DIVISION OFFICE I PANGASINAN

Lingayen, Pangasinan

SCHOOL DRRM HISTORICAL DATA

Damages
Schools affected Affected Population Partially Damaged Classrooms
Totally Damaged Classrooms
No. Name of the DISASTER Year Classrooms with Major Damages Classrooms with Minor Damages Total Cost Other effects/damages
No. of No. of Cost of No. of Cost of No. of Cost of
School ID School Name No. of Learners
Personnel Classrooms Damages Classrooms Damages Classrooms Damages

COL. T.
1 Typhoon Gorio July-17 101679 CUSTODIO ES 0 0 0 0 0 0 0 0 0

COL. T.
2 Tropical Depression Maring Sep-17 101679 CUSTODIO ES 0 0 0 0 0 0 0 0 0

COL. T.
3 Typhoon Josie Jul-18 101679 CUSTODIO ES 0 0 0 0 0 0 0 0 0

COL. T.
4 Southwest Monsoon (Habagat) Aug-18 101679 CUSTODIO ES 50 60 0 0 0 0 0 20,000 20,000 Flooded pathways

COL. T.
5 Typhoon Ompong Sep-18 101679 CUSTODIO ES 0 0 0 0 0 0 3 0 0

COL. T.
6 Typhoon Rosita Oct-18 101679 CUSTODIO ES 0 0 0 0 0 0 0 0 0

10

11
Remarks: Data is based on historical RADaR reports

Prepared by: Approved by:

SDRRMC School Head

Baseline Data

SCHOOLS DIVISION OFFICE I PANGASINAN

Lingayen, Pangasinan

SCHOOL DRRM BASELINE DATA

Number of Personnel
Number of Classrooms Number of Learners (SY 2018 – 2019)
School DCP Furniture
(SY 2018-2019) (SY 2018 – 2019)
No. Number of School Teaching Personnel Non-Teaching Personnel Remarks
(e.g. need riprap,
Hazards Exposed To Buildings damaged drainage,
(SY 2018-2019) No. of PWD fencing)
Instructional No. of No. of PWD
Non-instructional No. of Arm Teacher’s Teacher’s Non-
School ID School rooms Male Female Total PWD Desk Chair Male Female Total Teaching Male Female Total
rooms Units Chair Table Chair Teaching
(Acad/Non-acad) learners Personnel
Personnel

101679 Col. T. Custodio ES FLOOD 13 11 2 194 158 352 0 2 11 13 0 1 0 1 0

1

9
Remarks: Data is based on EBEIS (SY 2017-2018)

Prepared by:
DIOSDADO M. DORIA Approved by:
SDRRMC MELISSA G. ROSARIO
School Head
Capacities and Vulnerabilities

SCHOO

CAPACITIE
SCHOOL ID: ___101679________ MUNICIPALITY: URBIZTONDO
SCHOOL NAME: COL. T. CUSTODIO ELEMENTARY SCHOOL

Key Areas for

Preparedness Details
Risk Understanding 1. Understanding of hazards and
their characteristics

2. Conduct of Risk Assessment

Contingency Plan and 1. Contingency Plan

Dissemination

2. IEC

Communication 1. Understanding of advisory

including warning signals

2. Understanding and
implementation of DO 21 s.2015

3. Equipment
Capacities and Vulnerabilities

Coordination 1. Division Office

2. P/M/CDRRMC

3. LGUs

4. Partners

5. DepEd CO

Monitoring 1. Monitoring of
preparedness/contingency
plan of school

2. Monitoring of hazard
situation, including
communicating with
school officials, district/division
office and LGU
3. Monitoring RADaR
completion, validation and
submission to Central
Office

4. Monitoring of
implementation of support
for learning continuity

5. Transportation

Convergence 1. Interface among offices within

the school
Convergence

Capacities and Vulnerabilities

2. Existence of SDRRM Team

3. Command System

4. Twinning with other schools

Support for Learning 1. Implement and monitor

Continuity Temporary Learning Spaces
(TLS)
2. Buffer stocks for learning
materials
3. Alternative Delivery Modes

4. Psychosocial Support

5. Emergency School Feeding

6. Learner's Kits

7. Teacher's Kits

8. Hygiengs kits

Drills 1. Regular conduct of drills

2. Existence of protocols –
command system, evacuation
route, safe place, family
reunification

3. Coordination with and

participation of parents, relevant
agencies and partners during
drills

Fund Sources MOOE, PTA, DEPED

DONATIONS

Prepared by:
DIOSDADO M. DORIA
SDRRMC
 Capacities and Vulnerabilities

SCHOOLS DIVISION OFFICE I PANGASINAN

Lingayen, Pangasinan

CAPACITIES AND VULNERABILITIES

TY: URBIZTONDO
ARY SCHOOL

Capacities
1. Identifying Geo-Physical Characteristics -
1.1. Geographical Location of Col. T. Custodio ES in
the Municipality of Urbiztondo, Pangasinan
1.2 Land & Water Area
1.3
Topography
2. School Population(Demography)

3. Training
Conduct of Teachers &ofCTC
Risk Assessment Personnel
School on DRRM
Buildings(safety survey)

1. Gathering of Historical Data, Baseline Data from EBEIS

2. Posting the Col. T. Custodio ES
Earthquake Evacuation Plan/Vicinity Map
3. Identifying the Evacuation Area
within the school during earthquake
4. Discussion and dissemination of
the plan by the SDRRMC Team during PTA assemblies, SSG
Meetings, General Faculty Meetings

Posting/distribution of Posters & Showing Videos on DRRM,

Putting up of Signages
Installation of TV set in every classroom

Early Warning System in Social Media

DRRM videos, Posting of Emergency Hotlines In every

classroom & school offices, Joining group chats, use of social
media, facebook page, etc. for submission of reports/needed
data observing protocols (Disaster Risk Reduction and
Management Coordination and Information Management
Protocol)

siren, cellphones, television set, computers, sound system

Capacities and Vulnerabilities

Coordinate with the SDO1 Pangasinan DRRM

Coordinator/PDO II, Mam Sherry Lyn Orajlo, for DRRM
updates and submission of data on enrolment & personnel

Coordinate with LDRRMC and asking for immediate rescue &

response during disasters

Coordinate with the Municipal Mayor & the MDRRMC

Coordinator for DRRM updates and activities and suspension
of classes

Coordinate with the School PTA, BFP, & other agencies for
related activities and needed assistance

Coordination thru channel/protocols

Observance of National Fire Prevention Month, National

DisasterConsciousness Month, National Greening Day/
Frequent monitoring and updating of the management plan of
the school related to DRRM

Evaluation of
the implemented plans, to update whenever possible
Posters on Disaster Preparedness & Emergency Hotlines are
posted in all classrooms, buildings, and offices for keeping
communication line active

Ocular inspection during and after the disaster/calamity for

validation of damages in school for submission of RADaR
report to our Division DRRM Coordinator

conduct clean-up drive, psychosocial support, stress

debriefing,make-up classes, provision of first aid/emergency
kits, conduct ADM(alternative Delivery Mode for student victims

MDRRMC SERVICE

Coordination & collaboration with the office of the

Principal,Supply Officer, Physical Facilities Coordinator,
Curriculum Grade Level Chairmen, PTA & SSG Officers,
Capacities and Vulnerabilities

Regular Conduct of Meetings of the SDRRM Team

Commuication line is active from the principal down to the

Department heads, grade level chairmen, teachers & SSG
Officers
Awareness on the use of alarm system/warning signal

Coordinating with the PSDS in charge & the nearest school for
uniformity of implementation

Covered Court in Barangay

Enough supply of books are in the supply office

Modules are made available for homebound learners

Guidance & Counselling sessions, Stress debriefing, Home

Visitation
The School Canteen Funds can be used for Emergency School
Feeding
Donation of Municipal Mayor

Provision of instructional materials to teachers such as

cartolina, Manila paper and pentel pen by the school
administration at the beginning of the school year
Provision of sanitary napkins for menstruating women

Fire Drill and Earthquake Drill

Emergency Hotline, Evacuation & Vicinity Map/Plan/Route are

posted in the Campus and in all classrooms & Offices.
Functional Alarm System is existing

Proper Orientation on the Conduct of the Drill to the students

Communication Letters/SMS are sent to the PTA, BFP,

MDRRMC & LDRRMO & messages through group chats of
students & teachers for the conduct of the Drill

DIOSDADO M. DORIA
SDRRMC
 Capacities and Vulnerabilities

SCHOOLS DIVISION OFFICE I PANGASINAN

Lingayen, Pangasinan

ACITIES AND VULNERABILITIES

STUDENT POPULATION: 352 PUPILS
PERSONNEL POPULATION: 14

Gaps/Vulnerabilities
untrack earthquake

Non-safety compliant buildings and structures (cracks,

deterioration, destroyed electrical wirings, leaks, lightings,
broken windows, CR's.

Provision of school-based monitoring facility like Computer

unit with direct online connection to PHILVOCS

Shortage of materials

Poor internet access/connection

Different interpretation on the implementation of DO 21 s.

2015

Inadequate communication equipments

Capacities and Vulnerabilities

poor internet access during disasters

busy hotline

Late release of Advisories/Information Dissemination from

LGU especially on Official Classes Suspension during
disasters

Lack of Manpower

Slow info dissemination due to poor internet

connection/technical problem

CP is not executed as planned

Ignorance of the posted Emergency Hotlines (not saved on

phone contacts/directory)

poor internet access/connection during disasters

uncooperative parents and student victims

less access

lack of cooperation from other teachers

Capacities and Vulnerabilities

Other SDRRM Team Members are not cooperative

Technical problem on the alarm if there is power

interruption

Lack of Connection

Uncomfortable space for learning because an open space

Some students don't have interest in using the learning

materials
Lack of moral support from parents

Inadequate Guidance Counselors

the fund may not be enough for great number of locally

displaced disaster victims
Some students are choosy

Inadequate supply for the whole year

The supply is for emergency purposes only and is not for

1:1 ratio

The evacuation area can't acquired more pupils.

Malfunctioning of the alarm system (unexpected technical

problem)

Lack of cooperation from some of the students and the

teachers

Approved by:
MELISSA G. ROSARIO
School Head
 Capacities and Vulnerabilities

ITIES
UDENT POPULATION: 352 PUPILS
RSONNEL POPULATION: 14

Measures to strengthen capacities or address

gaps/vulnerabilities Timeline
1. Inform the school community of the possible hazards for Quarterly
awareness and preparedness.

Ocular inspection of the BFP in Compliance with the October - January

evaluation results on School Safety/Safe Learnimng Facilities

Regular Monitoring of the Plan Year Round

Reproduction of copies/requesting copy of posters from Year Round

PDRRMO/LDRRMO Putting
up and structuring SDRRM Corners in every classroom

Access communication letters, memoranda, news on Year Round

weather updates & other incoming calamities through radio,
television, cellphones & other means of communication

Attend Seminars/Trainings on DRRM and Climate Change Year Round

Adaptation(CCA) from higher levels
Conduct School-based Trainings
on DRRM

Make communication equipments readily available and Year Round

functional
Tap the assistance of stakeholders for donations of
communication equipments
Capacities and Vulnerabilities

Join Group Chats & keep in touch with the Division DRRM Year Round
Coordinator through social media & cellphone for DRRM
Reports, Updates, seminar workshops Division Roll-out on
DRRM Modules

Invite the PDRRMC Coordinator for DRRM trainings in Year Round

school, Secure copies of emergency hotlines & Posters on
Disaster Preparedness, Keep udated through their Facebook
Page or Proceed immediately to their Office

Keep updated through weather forecast on TV & Radio keep Year Round
in touch with the Municipal Information Officer , the
MDRRMC Coordinator and with the Municipal Mayor for
updates & assistance

Coordinate with the School PTA, BFP, other agencies for Year Round
related DRRM Trainings/ activities (First Aid)

Access Deped orders, memoranda & advisories on DRRM Year Round

through emails, DepEd and social websites

Strengthen the Wifi connection in school

Conduct Student-led School Watching & Hazard Mapping, Quarterly
simulation activities on Disaster Preparedness by involving
all students and teachers

See to it that contact numbers on emergency hotlines are Year Round

updated that and the SDRRM Communication Team have
saved these contacts in their cellphones

1. Take pictures for proper documentation of damages after As the need arises or during
the disaster 2. emergencies
Stay online through internet connection for immediate
responses & reports.
3. Answer the form in the link/tinyurl for RADaR Reports &
submit immediately thru SMS

Encourage other students & teachers to participate in the As the need arises
clean-up drive, provide psychosocial support through stress
debriefing or couseling sessions to te victims of calamity by
giving them modules as alternative learning materials.
Trained Teachers on DRRM/CCA must extend support for
learning continuity .

contact number is alwayas updated as the need arises

Establish a strong communication system through group Year Round

chats for quick & propmt action in collating the needed data
on enrolment, equipment, teaching & non-teaching
personnel in response to disasters
Updating of
the EBEIS by the Principal and the ICT Coordinator
 Capacities and Vulnerabilities

SDRRM Team must meet regularly for updates on their Quarterly/Year Round
roles/functions & on disaster preparedness

Emergency Hotlines must be saved from the cellphones with Year Round
orientation on its responsible use

Collaboration & coordination must be done observing Year Round

protocols for designated evacuation areas

Submit RADaR Reports/Reports on Casualties and Damages as the need arises or right after the
immediately in order for inclusion in the allotment of funds for disaster
the TLS
Teachers encourage the students to use the learning As the need arises
materials provided to them
Identify student victims and enrol them under Alternative Summer Class, Sem Break or as the
Delivery Modes with permit from the Division Office need arises
Ask for support from conferences/dialogues
Conduct the professionals for stress
amongdebriefing
parents & Year Round or as the need arises
counselling
and students
Seek assistance from other stakeholders/partners Section
SSG Officers will help in tutorials as the need arises
Advisers must be trained on Developmental Counseling
especially in reading (as one of their mandated activities)
Teachniques Conduct Remedial Classes to
Collaborate
victims with the section advisers BOSY & EOSY

Teachers must provide their own kits Year Round

Female students must bring hygienic kits. Sanitary pads are Year Round
made available at the School Clinic but encourage all female
students to prepare their own hygienic kits

Orientation on the conduct of NSED, earthquake and Fire Quarterly

Drill must be done.

Tap the assistance

Keep
of BFP on checking through the section advisers on the proper June/BOSY
utilization of the Emergency Hotline & Evacuation Map. Alarm
Involve
System
the SSGmust be checked
Officers for takingregularly
the leadby
in the
the technician
conduct oftothemake
itdrills.
functional.

Simulation drills must be taken seriously by the people Quarterly

involved especially the SDRRM Team through the leadership
of the Incident Commander/Principal and the SDRRM
Coordinator

MELISSA G. ROSARIO
School Head
Resource Mapping/Mapping of Partners

SCHOOLS DIVISION OFFICE I PANGASINAN

Lingayen, Pangasinan

SCHOOL RESOURCE and MAPPING

SCHOOL ID: ___101679________ MUNICIPALITY: URBIZTONDO STUDENT POPULATION: 352 PUPILS

SCHOOL NAME: COL. T. CUSTODIO ELEMENTARY SCHOOL PERSONNEL POPULATION: 14

Human Resources
Projected Needs
No. of (e.g. training needs) Possible sources of
Capacity Write N/A if not needed funding
Human Resources (certifications, skills, etc.)
staff/persons (MOOE, SEF, Local DRRM
Timeline
available No. of staff
Cost for Training Fund, Partners, etc)
needing training
Internal
(e.g. GCs, Teachers, Staff, etc.)
Faculty and staff Trainings on DRRM 14 7 MOOE SUMMER
PTA Elected PTA Officer 14 10 MOOE EVERY QUARTER
Students SSG Officers with Training 22 17 MOOE SUMMER
External Resources
(e.g. Partners, PNP, BFA etc.)
presently employed/active in
BFP 3 3
the service
presently employed/active in
LDRMMC
the service

Equipment
Possible sources of
Equipment/Supplies Condition Units Projected Needs funding
(e.g. fire extinguishers, body board, siren, (e.g.fully functional, nearing expiry, Timeline
comms radio) etc.) available (MOOE, SEF, Local DRRM
Units Needed Unit Cost Fund, Partners, etc)

FIRE EXTINGUISHERS FULLY FUNCTIONAL 5 4 2,000 MOOE & DONATION JUNE - SEPTEMBER
Fire alarm FULLY FUNCTIONAL 2 MOOE JUNE - SEPTEMBER
FLASH LIGHT FULLY FUNCTIONAL 1 350 DONATION JUNE - SEPTEMBER
FIRST AID KIT FULLY FUNCTIONAL 1 DEPED JUNE - SEPTEMBER
BAR SPEAKER FULLY FUNCTIONAL 1 0 4,350 MOOE JUNE - SEPTEMBER

Prepared by:
DIOSDADO M. DORIA Approved by:
SDRRMC MELISSA G. ROSARIO
School Head
Action Response

SCHOOLS DIVISION OFFICE I PANGASINAN

Lingayen, Pangasinan

SCHOOL ACTION RESPONSE ON [HAZARD]

SCHOOL ID: ___101679________ MUNICIPALITY: URBIZTONDO STUDENT POPULATION: 352 PUPILS

SCHOOL NAME: COL. T. CUSTODIO ELEMENTARY SCHOOL PERSONNEL POPULATION: 14

1. Analyze/prioritize top hazards based on your historical and During

baseline data. Before -Entrance of Tropical Cyclone After
2. Cluster hazards that connect with each other. (e.g. typhoon Notes on identifying -Tropical Cyclone before in PAR -After Tropical Cyclone
Guide + flooding + landslides; earthquakes + landslides + fires + entering PAR - When updates from HRW exits local area
tsunami) hazard-specific timing -When HRW, GFA and/or and GFA are issued and/or - 24 hours after onset of
3. Do this worksheet for each of the clustered hazards, Yellow Alerts are issued when Orange and Red Alerts floods
prioritizing the one the school is at most risk of. are issued

Timeline Response Actions

info dissemination on disaster preparedness,
Before safety measures

stay calm or vacate the place immediately by

During walking as fast as more than the normal
After
0-24 hours safety measures
monitoring & checking on
damages/casualties
24-48 hours
72 hours RADaR Report/Transmission of Reports
96 hours through
validationChannels
Clean-up drive/coastal-clean-up & Support
for Learning Continuity
5-10 days

Prepared by:
DIOSDADO M. DORIA Approved by:
SDRRMC MELISSA G. ROSARIO
School Head
Attachment 1 - School DRRM Team

SCHOOLS DIVISION OFFICE I PANGASINAN

Lingayen, Pangasinan

SCHOOL ID: ___101679________ MUNICIPALITY: URBIZTONDO STUDENT POPULATION: 352 PUPILS

SCHOOL NAME: COL. T. CUSTODIO ELEMENTARY SCHOOL PERSONNEL POPULATION: 14

SCHOOL DRRM TEAM

Committee/Cluster Objectives Overall Responsibilities Composition

Lead Members
Ensure life safety; Ensure continuity
of command; and Manage resources Immediate Incident Commander
MELISSA G. ROSARIO efficiently and cost effectively.
LANIE D. CUSTODIO First Aider
Provide adequate and appropriate first
ELSA G. CUSTODIO aid equipment, facilities and people so our First Aider
pupils can be given immediate help if they
First Aider
WINDELINE D. GARCIA are injured.
ZXAIRA M. PEREZ Security
Monitor alarm systems and taking action to
JOHN PAUL D. SANDAGA Security
minimize damage.
MARUHA J. OJASTRO Security
JENNY T. VELASQUEZ First Safety
MARIA LITA T. CALANGIAN To routinely check the workplace for any First Safety
JOFRELYN A. COQUIA potential fire hazards First Safety
GLORIA A. JUAN First Safety

*Maintain detailed knowledge of the written

emergency response and evacuation plan Evacuation, Communication, Signal Group
and evacuation procedures.
DIOSDADO M. DORIA
*Confirm that emergency
response authorities have been called,
according to the procedure defined in the
Emergency Response and Evacuation Evacuation, Communication, Signal Group
Plan.
SHIRLEY V. GUTIERREZ

Prepared by:

DIOSDADO M. DORIA Approved by:

SDRRMC MELISSA G. ROSARIO
School Head
Attachment 2 - Partners

SCHOOLS DIVISION OFFICE I PANGASINAN

Lingayen, Pangasinan

SCHOOL ID: 101679 MUNICIPALITY: __URBIZTONDO_____ STUDENT POPULATION: 352

SCHOOL NAME: COL. T. CUSTODIO ELEMENTARY SCHOOL PERSONNEL POPULATION: 14

DRRM PARTNERS/STAKEHOLDERS
SPECIFIC ROLE/SUPPORT OF LOCATION
PARTNERS CONTACT PERSON CONTACT NUMBER REMARKS
PARTNER (ADDRESS)

POBLACION, URBIZTONDO, GLOBE: 0915-9343-020

BFP FIRE SAFETY SFO3 FLORENCE G. NASTOR
PANGASINAN SMART: 0949-615-3985

for Health Emergency response BITUAG, URBIZTONDO,

LDRRMC
specifically the provision of ambulance PANGASINAN

for Health Emergency response POBLACION, URBIZTONDO,

MDRRMC
specifically the provision of ambulance PANGASINAN

Prepared by:
DIOSDADO M. DORIA Approved by:
Attachment 2 - Partners
SDRRMC MELISSA G. ROSARIO
School Head