Types Of Office

Equipment and
their Uses
Class : 4M
Subject : Office Administration
Group Members:
Jamar Fraser
Briana Bennie
Krislee Cole
Petergaye McLean
Ashanti Powell
Andre Blake
 Shredders
A paper shredder is a mechanical device used to cut
paper into either strips or fine particles. Government
organizations, businesses, and private individuals us
e shredders to destroy private, confidential, or other
wise sensitive documents.

Uses
For cutting paper and other media which contains inf
ormation into fragments so small that the informatio
n can no longer be retrieved.
It may be used to destroy private, confidential and se
nsitive documents in the office
Reducing the size of a given document and shredd d
ocument to prevent identify theft.

Used to destroy document before they are dispose o

f.
 Printers

A printer is an external hardware output device that t

akes the electronic data stored on a computer or othe
r device and generates a hard copy of it. For example
, if you created a report on your computer you could
print several copies to hand out.
 Paper cutter

A paper cutter is a tool often found in offices and cla

ssrooms, designed to cut a large set of paper sheets a
t once with a straight edge.
An paper cutter is used to make neat, accurate cuts i
n a paper, cards, stock.
A machine or device for cutting or trimming paper t
ypically a weighted powered or spring - hinged blad
e mounted on over a ruled board on which many she
et of paper may be cut.
It is used for cutting, trimming of sheet especially thi
ck ones and male making precision cut.

Binding Machine
It is device used to punch, aligned and fasten or attac
h several different bulks of sheet of paper together in
a form of books.

Laminator

This is a device that fuses two pieces of plastic toget

her with paper between. It is associated with the prin
ting of paper to attach a thin plastic sheet of paper to
keep:
Papers protected from wear and tear
Preserve the quality of materials being laminated
To minimize the possibilities of paper being wrinkle
d or smudged.
Provides a protective barrier against moisture, finger
prints and stain.

Computer
The computer can be used on a daily basic to write e
mails, letters, complete research on the internet and t
o design leaflets or flyers.A piece of electronic equip
ment that can convert instructions and data. It conver
t this into processed data. In the business it can be us
ed to stored essential and important documents.

Telephone
The telephone will be used to communicate with peo
ple internal and external. It can be used to informatio
n people of changes immediately.

Printer/Scanner
The printer/scanner may be connected to the comput
er to printer instant documents or the scanner to scan
a document for filing.
Fax Machine
The fax machine can to use for internal communicati
on in a large company or external communication fo
r pasting on information/documents.

Photocopier
A photocopier can be used to printer of larger or sma
ll copies of a document, letter, leaflet or flyer. It can
also print double sided copies.

Fax Machine
What is the function of a fax machine?
It is a hardware device that transfer an exact co
py of a document made by electronic scanning
and transmitted as data by telecommunications
links.

Photocopier

piece of office equipment that can produce cop

ies of documents on paper or transparencies eit
her in black and white or on colours and at the s
ame size, reduced or enlarged.
Risograph
A multifunctional piece of equipment used for s
canning document and high volume photocopyi
ng of images with precision and high speed prin
ting.
Digital camera
A piece of equipment used to capture digital im
ages for presentation at meeting or sales promot
ional activities using a television or computer m
onitor or multimedia projector.
 Over projector
A display system used for presentation of imag
es from transparencies onto a screen. It is suita
ble for classroom presentation.

Multimedia Projector

A piece of equipment that displays data and vid

eo images .It equipped with a remote computer
control and is suitable for making presentation
at meeting and seminars.

Labeling Machine
A labeling machine is used to make labels to pu
t on various items such as products, name tags a
nd disc