New TA Rules

TRAVELLING ALLOWANCE RULES
1. These Rules will be called the "NHPC Travelling Allowance Rules".
2. SCOPE
These Rules will be applicable to all regular full time employees of the Company*
including full time stipendiary trainees other than apprentices under the Apprentices
Act, 1961.
3. DEFINITIONS
3.1 "Travelling Allowance" means an allowance, the employee draws to meet the
expenses incurred in connection with Company’s work.
3.2 "Transfer" means the movement of the employee from the headquarters at which
he/she is posted to another station to which his/ her former headquarters have been
changed or where he/she is ordered to take up the post.
3.3 "Pay" in addition to basic pay includes special pay, personal pay, officiating pay,
deputation (duty) allowance, dearness pay and non-practicing allowance.
NOTE:
In respect of deputationists, if the total of their pay, personal pay, dearness pay, special pay ( if any)
non-practicing allowance and deputation (duty) allowance exceeds the maximum of the pay scale of
the post held on deputation in the Company, the maximum of such pay scale will be treated as "pay"
for the purpose of these Rules.
3.4 In respect of stipendiary trainees, the amount of "stipend" admissible to them or the
pay at the minimum of the scale of the post to which they will be appointed after the
satisfactory completion of the training, whichever is lower shall be treated as pay for
the purpose of these Rules.
3.5 "Day" means a Calendar day beginning from and ending at mid night.
(amended vide O/O No. 27/96 dated 20.6.1996)
3.6 “Family" means an employee’s spouse, legitimate children and step children
dependent on the employee, adopted child / children in case the adoption is legal
and the child / children are residing with and wholly dependent on the employee.
In respect of transfer, the family would also include parents, brothers and sisters
who are entirely dependent on the employee and are living with the employee.
NOTE:
The criterion for judging the dependency or otherwise of a family member of an employee will be the
monthly income of the concerned family member. A family member will be deemed to be dependent
upon the employee if his / her income from all sources is not more than Rs. 3000/-** per month. In
case of parents, the income of both father and mother jointly will be taken into account for this
purpose.
(** Amended vide O/O No.20/2002 dated 11.02.2002)
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NOTE.
1. NHPC TA Rules were originally introduced with effect from 03.09.1977 for all regular
employees of the Company.
2. * all ‘workcharged employees’ have been converted into regular cadre w.e.f. 01.01.2000, in
reference to Circular No. 67/99 dated 23.12.99
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3.7 Controlling Officers for the purpose of countersignature of TA bills shall be as

follows:
S.No. Employee in the grade Controlling officer*
1. E-8 and above These officers will be their own controlling
officers.
2. E-5, E-6 and E-7 Head of Deptt./ Project/ Power Station
3. E-2, E-2A, E-3 and E-4 Head of Deptt / Project/ Power Station or an
officer not lower in rank than that of a Manager
nominated by Head of Deptt. / Project/ Power
Station.
4. E-1 and below Head of Deptt./ Project or an officer not lower
in rank than that of Deputy Manager to be
nominated by Head of Deptt. / Project/
PowerStation.
NOTE:
1. Heads of Project / Power Station in E-7 grade will be the self Controlling Officer.
2. CMD may declare an officer below the rank of General Manager as self controlling officer
depending upon the exigencies of work.
(Rule 3.7 amended vide Part-I O/O No. 20/94 dated 26.8.94)
3.8 (Previous Sl.No.6 below note under Clause 6.2)

“Principal Cities” mean cities classified as “X” (A-1) & “Y” (A, B-1 & B-2) and
Ordinary Cities classified as “Z” (C & Unclassified) for the purpose of HRA as per
Government of India’s notification from time to time.
(Modified vide Part-I Office Order No.56/11 dated 14.10.11)
3.9 (Previous Note below 5.3.2)

“Shortest Route” means the route which is shortest in terms of distance.
Note:
Travelling allowance will normally be admissible by the shortest route. The quickest
route, even if it is longer, will be deemed to be the shortest route for Travelling
Allowance rules. Travel by longer route in other cases will require sanction of the
Head of the Project / Department.
(Amended vide Part I O/O No. 14/2002 dated 21.01.2002)
3.10 “Key Official” means employees in the rank of E-7 & above heading the
Project/Power Station/Unit will be treated as key officials of the Corporation for the
purpose of Rule 7.
(Modified vide O/O No.44/10 dated 22/10/10.
4.0 Deleted vide Part I O/O No.20/94 dated 26.08.94.
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5.0 MODE OF TRAVEL
The reimbursement of fares for journeys performed between the Headquarters station
and tour station by the employees of various pay scales/ pay range by different means
of transport shall be as per the following entitlement, subject to actuals.
5.1 Nature of Entitlement:
Pay Scale/ Entitled mode & class of travel

SI.
Pay Range
No. Rail Air Road
(Rs.)
1 2 3 4 5
a) Employees
1. Those in I Class/ Admissible -Actual taxi / hired vehicle
the grade ACC I Class fare
of E5 & - Actual
above bus fare.
2. Those in I class/ Not admissible Actual taxi /hired fare
the pay II class AC limited to Rs.10/-Per KM
scale of sleeper Actual bus fare
E4 & E3
3. Those in
I class/ Actual taxi /hired fare
the pay Not
II class AC limited to Rs.4/-Per KM
scale of E- Admissible
sleeper Actual bus fare
2A
4. Those in II Class AC Not admissible -Actual taxi / hired
the grade Sleeper vehicle fare, limited to
of E2 Rs.4.00/- per km,
- Actual bus fare.
5. Those in IIClass AC Not admissible - Actual taxi / hired
the grade Sleeper vehicle fare, limited to
of E1 to Rs.3.00/- per km,
W6 - Actual bus fare.
6. Workmen IIClass AC Not admissible - Actual bus fare,
in grade of Sleeper - Charges by other
W5 & W4 availing means limited
drawing to Rs.0.90/- per km/.
basic pay
of
Rs.6155/-
& above
7. Workmen 2nd class / Not admissible - Actual bus fare,
drawing 3Tier AC - Where, no bus is
basic pay wherever plying, the charges by
of available* other availing means
Rs.6154/- Note: *if limited to Rs.0.90/- per
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in grade employee km/.
W4 and travels by higher
below class then their
claim will be
restricted by
3Tier AC
b) Trainees:
(1) Executive II Class AC Not admissible - Actual taxi /hired vehicle,
Trainee Sleeper limited to Rs.3.00/- per
km,
- Actual bus fare
(2) Non- II Class Not admissible - Actual bus fare,
Executive - Where, no bus is plying,
Trainee the charges by other
availing means limited to
Rs.0.90/- per km/.
CLARIFICATION
The employees in the rank of General Manager and above may travel by the Executive class of
Indian Airlines or equivalent class of other airlines for various journeys specified in the Traveling
allowance Rules.
5.1.1 Employees in the Grade of E-2A /E-2 and above travelling on duty from or to Loktak
Project may travel by Air between Imphal and Kolkata. GM/Chief Engineer may
permit the employees below the grade of E-2A / E-2 to travel by Air on tour between
Imphal & Kolkata for specific reason to be recorded in writing.
(Amended vide Part-I O/O No. 20/94 dated 26.8.94)
5.1.2 Employees in the grade of E-2A/E-2 and above up to (E-4) may travel by air in the
following sectors:-
i) Delhi Srinagar
ii) Jammu Srinagar
iii) Guwahati Kolkata
iv) Guwahati Imphal
v) Imphal Silchar
vi) Leh Delhi
vii) Leh Jammu
viii) Leh Srinagar
ix) Imphal Aizwal (Mizoram)
x) Imphal Agartala (Tripura)
xi) Guwahati Lilabari (North Lakhimpur) *
xii) Guwahati Mohanbari (Dibrugarh) *
(Modified vide O/O No.70/2001 dated 22.11.2001, O/O No.2/2000 dated 13.01.2000, O/O
No.10/2003 dated 06.02.2003 & O/O No. 10/2005 dated 08.02.2005)
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BY AIR (HELICOPTER) *
Guwahati Itanagar
Guwahati Mohanbari (Dibrugarh)
Itanagar Zero
Itanagar Daporizo
Itanagar Along
Itanagar Yingkiong
Itanagar Passighat
Itanagar Roing
Along Yingkiong
Roing Mohanbari (Dibrugarh)
Passighat Mohanbari (Dibrugarh)
Roing Passighat
Along Mohanbari (Dibrugarh)
Yingkiong Mohanbari (Dibrugarh)
Roing Anini
Roing Dambuk**
Guwahati Tawang@
(Modified vide O/O No.83/2000, O/O No.11/2003, O/O No.01/2004, O/O No.22/2003 and O/O No. 10/2005
dated 08.02.2005).
(*Air travel in all these sectors were extended upto 31.12.08 vide O/O No.07/2008 dated 27.02.08, extended
upto 31.12.12 vide O/O No.5/11 dated 03.03. 2011, upto 31.12.2014 vide O/O No.02/2013 dated 09.01.2013
and further upto 31.12.2016 vide O/O No. 68/ 2014 dated 22.12.2014 and further upto 31.12.2018 vide
O/ O No. 02/ 2017 dated 04.01.2017.
(**Inserted for a period of one year vide Part-I O/O No.44/2008 dated 03.10.08)
@Inserted vide part-I O/O No.50/08 dated 10.11.08
Any or all sectors mentioned in Rule 5.1.1 and 5.1.2 above may be withdrawn or
new sectors added to the above list with the approval of CMD depending upon the
economic viability of air travel in these sectors vis-a vis rail / road travel.
(Inserted vide Part I Office Order No. 24/94 dated 26.8.94)
NOTE:
i) Employees in the grade of E-4 and below posted at Kalpong Project may be allowed to travel by air
between Port Blair and Chennai / Kolkata on tour with the approval of Chief Engineer.
(Inserted Vide Part-I O/O No. 8/97 dated 29.1.1997)
Claims for reimbursement of Journey by Air must be supported with boarding pass alongwith TA
claims, (inserted vide O/O No.39/2012, dated-27.08.2012).
(ii) Facility of Air travel in respect of executives posted in Tawang HE Project Stage-I & II in E2 to E4
grade while on tour:
Executives in the grade of E2 to E4 are allowed to travel by air between Guwahati–Delhi sectors
while on tour.
The above benefits and facilities shall be reviewed in every three years or at the time of change of
category.
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(Added vide Part–I Office Order No. 18/2015 dated 10.04.2015)
5.1.3 Between the points connected by rail, if the journey is performed by an employee by
air (which otherwise is not his / her entitled class), the reimbursement shall be
restricted as follows:
i) Entitled class by train (where Rajdhani / Shatabdi trains are not plying);
ii) Entitled class by Rajdhani/ Shatabdi, (where either of the trains are plying on
route);
iii) Entitled class by Rajdhani, (where both Rajdhani / Shatabdi are plying on
route);
iv) In no case the restricted amount shall exceed the actual amount of air-fare
paid by the employee.
For the points not connected by rail, if the journey is undertaken by air (which
otherwise is not his/her entitled class), the employee shall be eligible for
reimbursement of an amount admissible by road under the TA Rules for the actual
road distance between the points, which in no case shall exceed the amount of air-
fare paid by the employee.
5.1.4 (a) Where journeys are performed by road between places connected by rail, the
reimbursement as per sub-rule 5.1 will be restricted to entitled rail fare.
(b) An employee can also perform journey by road between the points connected by
rail on urgency subject to approval of the Head of the Project / Station / Unit /
Department reimbursement of which shall be restricted as per entitlement of the
employee by road.
(c) However, ED / GM / CE-Incharge can perform outstation journeys on official tour
using the vehicle provided to them by the company, for which the above
restrictions will not be applicable.
5.1.5 Charges for reservation, Tatkal charges and telegram charges for securing
reservation, if charged by the Railway will be reimbursable.
5.1.6 Additional charges, if paid for securing i-Ticket or e-ticket through Internet/Web-
site will be reimbursable, limited to service charges levied by the IRCTC/Railway
on self certification basis.
5.1.7 For places which are not connected by rail but which are connected with the railway
system by steamer, if the steamer service is not owned by the railways or for journeys
otherwise by sea, the reimbursement of fares for such portion of the journey as is
undertaken by steamer or otherwise by sea, in respect of employees of various pay
scales/pay ranges shall be as per the following scales.
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Nature of Entitlement:
Sl.No. Pay Scale/Pay Range (Rs.) Entitled class of travel by river/

sea ways etc.
1 2 3
a) Employees
1. Those in the pay scales of E5 and Highest class
above
2. Those in the pay scales of E4 to Higher class, if there are only two
E2A/E2 Classes on the vessel. Middle or
second class, if there are more
than two classes.
3. Those in the pay scales of E1, all Lower class, if there are two
supervisors and workmen in W4 classes only on the vessel.
drawing basic pay of Rs.6155/- & Middle or second class, if there
above. are three classes. Third class, if
there are four classes
4. Workmen drawing basic pay of Lowest Class
Rs.6154/- in grade W4 and W3 &
below
b) Trainees
5. Executives trainee Lower class, if there are two
classes only on the vessel.
Middle or second class, if there
are three classes.
6. Supervisor/Diploma Trainee and Lowest Class
artisan
5.1.8 In exceptional cases cancellation charges may be reimbursed, at the discretion of the
Authority Competent under the DOP.
5.1.9 For journeys performed by road between places not connected by rail and where road
travel is customary the reimbursement will be allowed in full as admissible under
column(5) or sub-rule 5.1, on production of a cash receipt, containing amount, vehicle
Number, distance travelled etc. However, production of a cash receipt will not be
required for journeys performed between Railway Station/ Airport/ Bus stand to office/
residence and vice versa at the same station while on tour.
5.2 (Amended as 5.1)
5.2.1 (Amended as 5.1)
5.2.2 (Amended as 5.1)

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5.2.3 (Amended as 5.1.5)
5.3 (Amended as 5.1)

Note: Renumbered at 5.1.9
5.3.1 (Amended as 5.1.4)
5.3.2 In case where journeys are undertaken by the employees in their own cars/
scooters / motor cycles, reimbursement will be allowed at the following rates:
i) Employees in the grade of E-1 &

Rs. 10.00 per Km. if travelled by own car.
above
Rs. 3.77 per Km. if travelled by own
ii) All Supervisors and Workmen
scooter / M. Cycle.
(The reimbursement shall however be limited to entitled class between points
connected by rail.)
(Rates revised vide O/O No.15/2014 dated 02.04.2014)
Note: Renumbered at 3.9
CLARIFICATION:
The toll Tax incurred by employees performing Journeys by their own vehicles on tour shall be
reimbursed as per actuals against proof of payment.
6. DAILY ALLOWANCE
An employee on official tour will be entitled to daily allowance intended to cover
expenses incurred for food and incidentals in the course of travelling and for
boarding and lodging at places other than headquarters, as provided hereinafter.
(Amended vide Part-I O/O No. 41/2016, dated 06.05.2016)
6.1 Daily allowance is to be calculated for the period of absence from headquarters
from the time of his departure from his place of work/residence. The scheduled
arrival / departure (and actual arrival if there is a delay of more than 15 minutes
from the schedule) of the mode of transport used shall be reckoned for the
calculation of daily allowance. In respect of journey by road, the actual time of
arrival / departure as certified by the employee shall be adopted.
6.2 Rates of Daily Allowance / Hotel Charges
Clause: 6.2(a): Rates of Daily Allowance

Sl. Category of Rates
No. Employees Allowance for Food & Composite Daily Allowance
Incidentals (Rs./day) (Rs./day)
1 2 3 4 5 6
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P O P O
(X&Y) (Z) (X&Y) (Z)
1 Executive Directors 1100 880 1380 1100
(E-9)
2 E-8 &E7 1000 800 1250 1000
3 E6 & E5 900 720 1130 900
4 E4&E3 800 640 1000 800
5 E-2A/E-2 700 560 880 700
6 E-1 600 480 750 600
7 TEs/Oficers E-2 370 300 470 380
8 a) Supervisors (S-1 to 400 320 500 400
S-4)
b) W-6 to W-10
9 W-5 & W-4 330 260 420 340
10 W-3 and Below 275 220 350 280
11 Trainee (Non- 250 200 320 260
Executives)
Rates of Daily Allowance in respect of Board Level Executives

Sl. Allowance for Food &
No Incidentals (per Day)
Principal Other
(X&Y) (Z)
1 Stay in Hotel
(i) Where the boarding and lodging charges Actual+ Actual+
are claimed at actual Rs.700/-* Rs. 550/-*
(ii) Where the lodging only is claimed at actual Rs.1100/- Rs.900/-

(DA) (DA)
2 Stay in Guest House NHPC, PSUs, Govt.
(i) where the lodging only is claimed at actual Rs. Rs.

1100/- 900/-
(ii) Where the lodging & boarding are provided 1/4th Composite 1/4th
free of cost DA Composite
DA
(iii) Where boarding only is provided free of 1/4th DA 1/4th DA
cost
3 Composite DA Rs. Rs.
1400/- 1100/-
* Incidentals
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(b) Hotel Charges: ( vide O/O No. 43/2009 dated 03.11.2009 decided to impose a cut
of 10% on the maximum ceiling of Hotel charges till further Orders.)
Sl. Category of Employees Accommodation charges subject to

No maximum of Rate/day (Rs.)
Principal Cities (P) Ordinary cities
1 2 3 4 5
(X) (Y) (Z)
1 CMD, Functional Directors As per actual

2 Executive Directors (E-9) 14,000/- 11000/- 8800/-
3 E-7 - E-8 9800/- 7700/- 6160/-
4 E-5 - E-6 5600/- 4400/- 3520/-
5 E-3 - E-4 4200/- 3300/- 2640/-
6 E-1 - E-2A 3150/- 2475/- 1980/-
7 a) Supervisors (S-1 to S-4) 1680/- 1320/- 1055/-
b) W-6 to W-9
8 W-4 & W-5 1260/- 990/- 790/-
9 W-3 and below 630/- 495/- 395/-
10 Executive Trainee 1260/- 990/- 790/-
11 Diploma Trainee / Artisan 630/- 495/- 395/-
Trainee
NOTE 1:
1. The rates under Col.4 of 6.2(a) will apply for journey period also.
2. Deleted.
3. The above tariffs are inclusive of service charges but exclusive of Hotel Taxes, Statutory
Taxes on the aforesaid amounts wherever levied and paid, shall also be reimbursable.
4. Charges for local / trunk calls made for official purposes by an employee while on tour may
be sanctioned by the Controlling officer in accordance with the procedure prescribed by the
Company.
5.a. Employee who stay in Hotels / Guest Houses / Transit Camps / Field Hostels / Rest houses
etc. shall produce receipts for lodging and they shall be reimbursed such lodging charges,
subject to the ceiling mentioned above.
CLARIFICTION:
Employees when they stay in the Guest House / Transit camp etc. would be eligible for the
daily allowance for food and incidentals as provided in Col. 3 or 4 (as the case may be) of
Table below Rule 6.2(a). In the TA Bills, they should indicate that they stayed in the
Company Guest House / Rest House / Transit Camps etc. as the case may be.
An employee while on transfer is treated as on tour. Therefore, when an employee is

required to stay in a hotel enroute to join his new place of posting under compelling
circumstances then he will be eligible to reimbursement of hotel charges as admissible to
him while on tour.
(Clarified vide PPL-654 Vol. VI dated 8.8.1997)
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b. Employees who do not stay in any Hotel / Guest House etc. shall be entitled to the
composite DA. They have to certify in their TA claims that they did not stay in Hotel / Guest
House etc.
6. When the family members of an employee accompany him while hè is on tour, and the
accommodation is hired for lodging of the employee as well as his family members, the actual
accommodation charges may be reimbursed to him in full, without making any proportionate
reduction, subject to the ceiling limits in force from time to time. However, it would be obligatory on
the part of the employee concerned to submit the hotel bill (s) clearly indicating the name(s) of the
person(s) who have shared the accommodation with him. Family members for the above purpose
would mean an employee’s family as defined under the Medical Attendance Rule.
7. Employees are expected to stay in the company’s Guest House and Guest Houses of other
Public Sector Undertaking and of the government. The accommodation charges as provided
in Rule 6.2 for staying in hotels will be admissible only when the employees fail to get
accommodation in the Guest house of the Company, any other Public Sector Undertaking or
Government. In such a situation, the employee will have to certify that he could not get
accommodation in NHPC Guest House (This will not apply to CMD or other Functional
Directors).
8. An employee who is in receipt of House Rent Allowance or is provided with company’s

owned or leased accommodation for keeping his family at a station other than his
Headquarters, will be entitled when on tour to such station to draw only ¼ of the Daily
Allowance, as in Columns (5) or (6) of Rule 6.2(a) as applicable in addition to the allowance
admissible for the period spent on journeys between Headquarters station and tour station.
CLARIFICATION:
i. Employees who are drawing HRA or availing leased accommodation facility for keeping
their families in any of the cities under the National Capital Region viz. Delhi, Noida,
Faridabad, Ghaziabad, Gurgaon etc., will be entitled to 1/4th of the Daily Allowance on
tour in terms of above note 8.
ii. Similarly, such people who are supposed to stay in the accommodation retained by them
for their families while on tour to any of the above places including Corporate Office at
Faridabad and they will not be entitled to Guest House accommodation. However in
case for any reasons they use Guest House accommodation, it will be treated as
“Private / Un-official”.
(Vide circular no. 21/99 dated 12.05.99)
9. Guest house shall include Rest House, Transit camp, Field Hostel etc.
NOTE 2:-
The Daily Allowance and Hotel charges are to be regulated in accordance with classification as
below:
Sl. States Principal Cities (P) Ordinar

y Cities
(O)
X Y Z
1 Andhra Pradesh Hyderabad (UA) Vijaywada (UA), Warangal (UA), Greater
Visakhapatnam (M.Corp),Guntur(UA),
Nellore (UA)
2 Assam Guwahati (UA)
3 Bihar Patna (UA)
4 Chandigarh Chandigarh,
5 Chhatisgarh Durg-Bhilai Nagar (UA), Raipur (UA) The
6 Delhi Delhi (UA) remainin
7 Gujarat Ahmedabad (UA), Rajkot (UA), Jamnagar (UA), Bhavnagar g cities /
(UA), Vadodra (UA), Surat (UA) towns in
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8 Haryana Faridabad,Gurgaon various
9 Jammu & Srinagar (UA), Jammu (UA) States /
Kashmir UTs
10 Jharkhand Jamshedpur (UA), Dhanbad (UA), Ranchi which
(UA), Bokaro Steel City (UA) are not
covered
11 Karnataka Bengalore/ Belgaum(UA), Hubli – Dharwad(M.Corp), by
Bengaluru (UA) Mangalore (UA), Mysore (UA), Gulbarga classifica
(UA) tion as
“X” or “Y”
12 Kerala Kozhikode (UA), Kochi (UA), are
Thiruvanathapuram (UA), Thrissur(UA), classified
Malapurram (UA), Kannur (UA), Kollam(UA) as “Z” for
13 Madhya Gwalior (UA), Indore (UA), Bhopal (UA), the
Pradesh Jabalpur (UA), Ujjain( M.Corp.) purpose
of HRA.
14 Maharashtra Greater Mumbai Amravati(M.Corp), Nagpur (UA), Aurangabad
(UA) ,Pune (UA) UA), Nashik (UA), Bhiwandi (UA),
Solapur(M.Corp.), Kolhapur (UA)
Vasai-Virar City(M.Corp),Malegaon(UA),
Nanded –Waghala (M.Corp.), Sangli(UA)
15 Orissa Cuttack (UA), Bhubaneswar (UA)

Rourkela(UA)
16 Punjab Amritsar (UA), Jalandhar (UA),
Ludhiana,(M.Corp.)
17 Puducherry Puducherry/Pondicherry (UA)

(Pondicherry)
18 Rajasthan Bikaner (M. Corp), Jaipur(M.Corp.) , Jodhpur
(UA), Kota (M. Corp.), Ajmer(UA)
19 Tamil Nadu Chennai (UA) Salem (UA), Tiruppur (UA), Coimbatore (UA),
Tiruchirappalli (UA), Madurai (UA)
Erode (UA)
20 Uttarakhand Dehradun (UA)
21 Uttar Pradesh Ghaziabad, Noida Moradabad (M.Corp.) Meerut (UA),

Aligarh(UA),Agra(UA), Bareilly (UA), Lucknow
(UA), Kanpur (UA), Allahabad (UA),
Gorakhpur(UA),Varanasi(UA)
Saharnpur, (M.Corp.), Firozabad(NPP),
Jhansi (UA)
22 West Bengal Kolkata (UA) Asansol (UA), Siliguri (UA), Durgapur(UA)
NOTE 3 :
i) In Rule 6.2 (a), Column 3 & 5 Principal Cities shall mean cities classified as ‘X’ & ‘Y .Other cities in
Column 4 & 6 shall mean cities classified as ‘Z’.
ii) In Rule 6.2(b) Column 3 (Principal) & 4 (Other) Cities shall mean cities classified as ‘X’ & ‘Y’
respectively. Ordinary Cities in Column 5 shall mean cities classified as ‘Z’.
iii) For any doubts Govt. of India notifications may be referred issued from time to time.
(Inserted Vide Part-I Office Order No.56/11 dated 14.10.11 revised vide Part -1 O/O
No.9/2015 dated 17.08.2015)
6.3 The DA may be drawn for a broken period of the day on the following scales;
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- For absence of less than 12 Hrs. ½
- For absence of 12 hrs and above: Full
6.4 Full daily allowance for prolonged halts upto 180 days at a place outside
employee’s Head Quarter when deputed on assignments in the interest and
furtherance of Company works shall be admissible.
(amended vide O/O No.52/2003 dated 29.08.2003)
CLARIFICATION:
No DA shall be allowed for prolonged halts beyond 180 days for assignments in the interest and
furtherance of Company works. (Clarified vide Circular No.07/2004 dated 29.01.2004)
6.4.1 The period of stay away from the outstation for three consecutive nights or more will
constitute a break in continuity of stay at outstation for the purpose of these rules.
6.5 If an employee is provided with boarding and lodging free of cost, he can draw ¼ of
the DA as in column 5 or 6 of the Table under Rule 6.2(a). If only lodging is
provided free of cost for the entire period of stay at an outstation the employee can
draw full DA as in columns 3 or 4 of the said table. If only boarding is provided free
of cost, he can draw ¼ of the DA as in column 3 or 4 of the said table in addition to
charges for accommodation as per column 3, 4 or 5 of the table under Rule 6.2(b)
as the case may be subject to actuals. In case, however, if the Hotel provides
breakfast and the charges of breakfast is included in their room rent, then no
deduction in the DA/Hotel rent shall be made.
(Office Order No. 27/96 dated 20.6.96)
6.6 DA may be drawn for all halts on duty and holidays occurring during the period of
halt at the rates indicated in the Table under rule 6.2 depending upon the place of
visit. DA for transit period may be drawn at the rates indicated in column 4 of the
table below rule 6.2(a). For stay at intermediate stations during transit (such as halt
to catch connecting train / flight) only stay exceeding two hours will be treated as
part of the halt at that station and DA as applicable to that station will be paid.
The Controlling Officer may sanction in special circumstances DA for enforced halts
occurring en-route or otherwise due to break down of communication, due to
blockage of roads / rail on account of floods, rains, heavy snowfall, land slides, etc.
during tour as well as transfer. However, no DA will be allowed for the halts on
account of non-availability of reservation in the entitled class.
6.7 An officer will normally proceed on tour from his headquarters only. Where due to
exigencies of work a Controlling authority requires an employee to proceed on tour
from his leave station, it will be treated as compulsory recall from leave and full daily
allowance, fare etc. will be paid from the time he leaves the station where the officer
was spending his leave.
6.8 Leave (including casual leave) can be allowed to an employee on tour under
exceptional circumstances by the controlling authority. No daily allowance or other
charges will be admissible for such periods of leave. The entitlement for fare where
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an employee makes a detour for his own convenience with the approval of the
controlling authority may be determined in each case on merits by the controlling
authority, subject to the condition that TA in no case will exceed the amount
admissible by shortest route from the place of last duty to headquarters.
6.9 In the case of transfer, payment of daily allowance is made for the journey period at
full rate as per column 4 of Table in para 6.2(a) for the employee and each adult
member of the family and half the rate for each child between 3 to 12 years.
6.10 No DA is admissible for journeys performed within the limits declared by the
GM/CE/Project/Power Station Administrator as a Project /Power Station area.
6.10.1 As an exception to rule 6.10 above, DA for overnight halts in the Project /Power
Station will be admissible to the Project/Power Station staff at the following rates:
For absence of 6 hours and more But less than 12 : ½
hours.
For absence of 12 hours & above : Full
The DA as specified above will be admissible subject to fulfillment of the following

conditions.
a. The point of stay on duty is more than 8 Kms. away from the normal place of
duty.
b. Overnight stay is in the interest of work.
c. "Overnight stay" means stay beyond midnight.
6.11 Normally the employees are not expected to stay in the Guest Houses of commercial
concerns run by other than public sector undertakings.
6-A Deleted. (vide O/O No.15/2014, dated 02.04.2014).
7. For journeys undertaken by road at outstation excluding journey from railway

station/Airport to temporary residence at outstation and back, conveyance charges as
per scale indicated in rule 7.1 will be reimbursed, subject to a limit of Rs.2000/- at
any one station at any one time for a continuous halt / stay upto 7 days. The limit of
Rs. 2000/- can be relaxed in exceptional cases by the concerned HOP /HOD upto
Rs.2500/-. For halts exceeding seven days, the limits may be raised proportionately.
NOTE:
In respect of the "Key Officials" of the Company who are entitled to staff car facility for official duties at
their Headquarters stations as per their terms of appointment or otherwise, the restrictions laid down in
Rule 7 will not apply and they will be reimbursed the actual cost of conveyance charges incurred by
them at tour stations if not provided with staff car facility at such stations.
7.1 The charges for local journey may be reimbursed as under:

i) Employees in the grade Actual taxi /hired vehicle fare
of E-5 and above
ii) Employees in the grade Actual charges by three wheeler or taxi /hired
of E-1 and above upto & vehicle where limited to Rs.4 availed /-per km,
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including E-4 whichever is less.
iii) Employees in the grade Actual charges by three wheeler or fare of a single
of S-4 and below upto & seat in taxi, where availed, limited to Rs.3.60 per
including W-6 k.m in the latter case.
iv) Actual bus fare. Where no bus plies, actual
Employees in the grade
charges by other means like tonga, rickshaw etc.
of W-0 to W-5
restricted to Rs.3.60 per km
NOTE :In case the employee travels by his own car/ scooter, claims shall be restricted as follows:
(i) Employees in the grade Rs. 10.00 per km. for car and Rs. 3.77 per km. for
of E-1 and above scooter/ motor cycle
(ii) Employees in the grade
Rs. 3.77 per km. for scooter / motor cycle.
of S-4 and below
NOTE:
The local conveyance expenditure on official journey from Faridabad office complex to Badarpur and
back will be reimbursed at the rate of Rs. 35/- each side with effect from 1.4.1997.
(amended vide O/O/ No. 14/2002 dated 21.01.2002)
7.2: Reimbursement of expenditure on Lunch, Snacks, Tea, etc. (inserted vide O/O
No.15/2014, dated 02.04.2014)
7.2.1:
An employee who performs local journey in connection with the Company’s work to places
beyond the radius of 8 kms from his/her office/place of work will be entitled to
reimbursement of expenditure on account of lunch, snacks, tea, etc. at the rates specified
hereunder, provided such absence is for more than 5 hours on a day.
Pay Scale/Pay range (Rs) Rate of reimbursement (Rs)
All Employees 40
7.2.2:
An employee who performs local journey shall return to the Headquarters on the same
day immediately after the work is over. However, in exceptional cases if the employee is
required to stay overnight, dut to lack of availability of transport or the nature of work being
such that it could not be completed on the same day, he will be paid daily allowance in
accordance with the relevant provisions contained in Rule 6 subject to the approval of the
concerned HOP /HOD.
7A :Miscellaneous Charges incidental to Official Tour ((inserted vide O/O No.15/2014,
dated 02.04.2014)
7A.1 The following tour incidental expenses if actually incurred will also be reimbursed on
production of receipts:
(i) The excess baggage charges for carrying official records;
(ii) The expenses on account of official telephone calls if specifically sanctioned by the
Controlling Officer;
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(iii) Any other expenses not covered hereinbefore, incidental to and incurred during the
course of tour, at the discretion of the concerned HOP/HOD.
8.0 ENTITLEMENT OUTSIDE INDIA
8.1 The entitlement of travelling Allowance, Daily Allowance etc. in connection with
official tours outside India will be regulated in accordance with the provisions
contained hereinafter, except for the portion of the journey including halts if any within
India upto the point of embarkation / disembarkation in India.
8.2 TRAVELLING ALLOWANCE
8.2.1Chairman & Managing Director will be entitled for first class by air and Functional
Directors/ Executive Directors can travel in business/club class. Other employees will
be entitled to economy class air fare only.
8.2.2Statutory levies as paid in connection with tour will also be reimbursable.
8.2.3 The payment of travelling Allowance for official tours abroad will be subject to the
instructions/guidelines of the Government of India as adopted by the Board from time
to time.
8.3 DAILY ALLOWANCE AND OTHER TRAVELLING ENTITLEMENTS:
8.3.1 The payment of Daily Allowance for tour abroad will be made on the basis of actual
time spent outside India including journey time by shortest route.
NOTE:
For the duration of absence from the time of departure from the headquarters till the time of departure
from the last Indian port, as also from the time of arrival at the first Indian Port up-to the time of return
to headquarters on the return journey, travelling allowance will be admissible in Indian currency as in
the case of tour within India.
8.3.2 The Daily Allowance and other traveling entitlements in respects of the employees
deputed abroad will be as per the internal guidelines issued from time to time with the
approval of Chairman & Managing Director.
8.3.3 Where the stay abroad is extended for official reasons with the approval of an
authority competent to approve the foreign tour beyond the period for which foreign
exchange was released, the employee will be paid additional Daily Allowance in
foreign exchange for such extended period of halt failing which the company will pay
an equivalent amount in Indian Currency.
8.3.4 Where the duration of stay abroad is curtailed/reduced, the employee shall refund the
Daily Allowance in foreign exchange for the number of days so curtailed/reduced.
8.4 MISCELLANEOUS
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8.4.1 In respect of employees provided with free lodging and boarding facilities abroad, the
out-of-pocket expenses will be made with the approval of an authority competent to
approve the foreign tour.
8.4.2Foreign Exchange which is normally released at the air port at the time of
embarkation will not be treated as part of traveling expenses reimbursable by the
Company.
8.5 RELEASE OF FOREIGN EXCHANGE ON BUSINESS TRAVEL ABROAD
8.5.1 Rates for Consolidated DA upto a duration of 30 days, will be as follows, subject to
maximum permissible limit for a business visits
SL.No LEVEL RATES (US$ PER DAY)
i) Above ED level 500

ii) For GMs & ED 350
iii) Below GM 300
NOTE:
i. For period exceeding 30 days, 75% of the above rates shall be applicable.
ii. Out of above consolidated amount, the employees are required to render account on return from tour
for all items, other than the Daily Allowance component allowed for food etc., as per MEA rates as
applicable to various countries as notified by Corporate Office from time to time.
8.5.2 The period of deputation for release of DA will be restricted to actual duration of the
approved visit (excluding journey time but including intervening holidays), however
stopovers etc. in case of visits to more than one country during the foreign deputation
shall be duly considered based on the information available / furnished while
obtaining approval of the Competent Authority.
8.5.3 An employee deputed abroad may be sanctioned foreign exchange for the purpose of
incurring expenses abroad for business promotion with the prior approval of the
Chairman & Managing Director over and above the Consolidated DA but within the
permissible limit under guidelines of applicable statutes like RBI, FEMA etc. On
completion of the tour, the employee shall submit a detailed account of the
expenditure on entertainment supported by voucher(s) and refund the unspent
balance in foreign exchange.
8.6 RELEASE OF EXCHANGE FOR DEPUTATION FOR INTERNATIONAL

CONFERENCES / SEMINARS / WORKSHOPS
The release of DA for attending international conferences / seminars / workshops is
to be regulated on the same rates as indicated at para 8.5.1 above.
8.7 RELEASE OF FOREIGN EXCHANGE FOR SPECIALISED TRANING/ STUDY

TOURS
8.7.1 Rates for Consolidated DA upto a duration of 30 days, are as follows, subject to
maximum permissible limit for a specialized training / study tours
SL.No. PERIOD RATE (US$ PER DAY)
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i) For 1st 15 days 300
ii) For next 15 days 250
iii) For balance period of training duration. 200
8.8 RELEASE OF FOREIGN EXCHANGE DURING BUSINESS TOURS / TRAINING,

WHERE BOARDING AND LODGING FACILITIES ARE PROVIDED:
8.8.1 Incidentals @ US $ 50 per day for a maximum period of 45 days in case of Business
visits, Conferences / Seminars are for a maximum period of 30 days in case of
specialised Training / Study tour.
8.9 RELEASE OF FOREIGN EXCHANGE WHEN EITHER LODGING OR BOARDING

FACILITIES ARE PROVIDED
8.9.1 DA Rates for visits when lodging is borne by Foreign Sponsor:

60% of the consolidated entitlement depending upon the nature of visit, viz.,
Business Conferences / Seminars / Specialised Training / Study tour.
8.9.2DA Rates for visits when Boarding is borne by Foreign Sponsor:

The consolidated DA rate as applicable depending upon the nature of visit, to be
reduced by the amount of DA for food as notified by Government of India, Ministry of
External Affairs for various Countries from time to time.
8.10 The permitted period for various deputation shall be governed as per the ceilings
prescribed by the Government guidelines issued from time to time.
8.11 JOURNEY TO NEPAL & BHUTAN
8.11.1 The DA rates for visit to Nepal & Bhutan on assignment other than consultancy
assignments shall be as follows :-
LEVEL DA PER DAY TRANSPORT HOTEL

( subsequent to
25% restoration)
CMD & US $ 60* Actual As per entitlement in
DIRECTORS India
ED & GMs US $ 53 Actual -do-
BELOW GM US $ 40 Limited to US $ 10 -do-
per day
*Maximum limit being US $60 in terms of MEA order No. Q/FD/695/3/2000 dated-21st September 2010.
Modified vide Part-I Office Order No. 33/12, dated-19.06.2012
8.11.2 All payments shall be released in Indian rupees.
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8.12 PROCEDURE FOR RENDERING OF ACCOUNT ON RETURN FROM TOUR
ABROAD
8.12.1 The employees will get DA in terms of para 8.5.1 and para 8.7.1 above.
8.12.2 The component of daily allowance (for food) would be in accordance with the
Ministry of External Affairs Order issued from time to time, for various countries.
8.12.3 Expenses on hotel accommodation incurred by the employee abroad will have to be
supported by bill receipt. However, in case the employee does not submit a hotel
receipt, he may be allowed 20% of the admissible rate of consolidated DA on the
basis of certificate submitted by the employee.
8.12.4 The account of the expenses like local conveyance, communication and other
contingent expenditure will be rendered and settled on the basis of expenditure
incurred by the employee based on certification by the employee concerned subject
to following limits :-
a) Local Conveyance Not to exceed 35% of the consolidated

DA as per entitlement.
b) Communication expenditure Not to exceed 10% of the consolidated
(Telephone, Fax, etc.) DA as per entitlement.
c) Other contingent expenditure Not to exceed 10% of the consolidated
DA as per entitlement.
NOTE:
If the employee is required to carry any official documents etc. as excess baggage, payment
therefore shall be made to the Carriers in Indian Rupees prior to his departure from India. Such
payments will require the prior approval of the Chairman and Managing Director. On completion of
the journey, the employee shall submit an account of the excess Baggage actually carried and
surrender the excess Baggage coupons to the Company for obtaining refund of the unutilized excess
baggage charges from the Carriers.
8.12.5 On return the employee concerned would submit a consolidated TA bill accounting
for various expenses including daily allowance as admissible. Any surplus after
calculation of expenditure incurred would be refunded to Company.
8.12.6 In case of exceptional circumstances such as higher tariff of Hotel in certain parts of
the world, the CMD and Directors can seek reimbursement of lodging expenses,
travel and communication expenses etc. on actual basis on production of receipt. In
case where receipts/vouchers of expenditure incurred are not available, the same
can be considered with due certification of such expenses up to a limit of US $50
per day. The DA in such situations of reimbursement shall be in accordance with
MEA order from time to time for various countries as per the extant rules.
8.13 The Officer visiting abroad on consultancy assignment shall be governed by specific
rates as separately approved for each Project Contract by the Competent
Authority.+
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8.14.1 All cases of foreign deputation including those to Nepal & Bhutan shall be approved
by CMD, who is the Competent Authority in this regard.
8.14.2 Foreign official visits of CMD / Directors will be executed as under:
a. CMD may be permitted to undertake foreign tours with the prior approval of
Secretary, Ministry of Power (Vide DPE O.M. dated 07.03.2013).
b. The Functional Directors and Officials below Functional Directors may be

permitted to undertake foreign tours with the prior approval of CMD. (vide
DPE OM dated 07.03.2013).
c. CMD and Functional Directors should not undertake more than six visits
abroad in a year. If the nature of business demands a larger number of
visits, a calendar of visits for the entire year should be prepared in advance
and visits prioritized. For such proposals, approval may be given by
Secretary (Power) in exceptional cases on detailed justification. (Vide O/O
No. 01/11 dated 05.01.2011).
d. CMD / Functional Directors may, subject to the exigencies of work in respect

of NHPC, be granted leave while on tour abroad for a period not exceeding
50% of the actual period of duty abroad (excluding the transit time from India
to the country of deputation and back and enforced halt) or a fortnight
whichever is less, for personal reasons. Sanction of leave has to be
obtained before proceeding on tour. Cases involving grant of leave in excess
of limit indicated above should be decided with the prior approval of
Secretary (Power) (vide O/O No. 01/11 dated 05.01.2011)
e. The entitlement of air travel may be as follows:
CMD : 1st Class

Director : Business Class
(Vide O/O No. 01/11 dated 05.01.2011)
f. In case of any doubt, the matter may be decided in consultation with the IFD
by the concerned divisions in the Ministry. (vide O/O No. 01/11 dated
05.01.2011)
g. Other details in regard to the foreign tours may be finalized, in consultation

with the respective administrative divisions in the Ministry, if required. . O/O
No. 01/11 dated 05.01.2011)
h. TA/DA shall be governed as per the instructions issued by DPE from time to
time. (vide O/O No. 01/11 dated 05.01.2011)
i. Utmost economy would be observed for the visits abroad and as far as
possible, efforts should be made to make use of modern communication
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technology, like video conferencing etc and visits abroad should be
undertaken when absolutely necessary.(Vide O/O No. 01/11 dated
05.01.2011)
8.15 Leave for personal reasons may be granted prior to proceeding on tour, subject to
exigencies of work, to the extent of period not exceeding 50% of the actual period of
duty abroad (excluding the transit time from India to the country of deputation and
back including enforced halt) or a fortnight, whichever is less. Leave in excess of
the above limits would require the approval of Chairman & Managing Director.
8.16 The release of foreign exchange including the travel formalities shall also be made
by Facility Management Division, Corporate Office in all cases of foreign deputation
after approval of competent Authority.
8.17 Reports on foreign visits shall be submitted by the employees immediately on

return from abroad for submission to the Board of Directors. The reports shall
indicate the details of the accomplishment of task undertaken / executed abroad.
(Replaced Clause 8 vide Part-I Office Order No.35/2008 dated 25.07.08)**
**Vide Part-I O/O No.49/2008 dated 04.11.08, it has been decided with immediate
effect that –
Where a delegation visits foreign country for business expansion programmes the
entitlements and procedures shall be regulated as follows:
(i) Members of the delegation who are not covered under the individual
admissibility may be allowed to stay at the lowest category of room available
in the same hotel where the team is staying.
(ii) CMD or Director is hereby authorized to nominate one or two members of the
team as the Team Secretary (ies). The team secretaries will be responsible
for incurring expenditure on behalf of the entire team as given below.
1 Entertainment and Upto US$ 15000 per visit, subject to

Hospitality production of vouchers. Expenditure
exceeding above ceiling will require
approval of CMD.
2 Inter-City Travel As per actual, subject to production of
proof of expenditure.
3 Miscellaneous expenditure As per actual, subject to production of
eg. Arranging meeting and proof of expenditure.
the expenses connected
thereto, telephone
expenditure etc.
4 Make arrangements for As per actual, subject to production of
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reimbursement of proof of expenditure.
Activation / call charges
for International Roaming
on the Cellular Phone for
each member.
5 Any other expenditure As per approval of the CMD or
Director who is the leader of the
visiting team.
(iii) The team secretaries will be entitled for Corporate Credit Card to meet the above
expenses.
9. TRAVEL ON TRANSFER
9.1 By Air
An employee who is entitled to travel by air on tour can also undertake journeys on
transfer by air, in which case, he/she is entitled to draw the air fare actually paid for
himself / herself and members of his / her family.
9.2 By Rail
Employees and members of their families shall be entitled to travel by the same
class of accommodation to which they are entitled while on tour.
9.3 By Road
For journeys by road between places connected by rail actual expenses limited to
rail fare of the entitled class will be reimbursed. For places not connected by rail, the
employees may be reimbursed expenditure incurred against reasonable evidence of
expenditure for mode of conveyance appropriate to the category of employees.
NOTE:
1. In case of inter-unit transfers, travelling allowance will be paid with reference to the grade and
pay of the employee at the new station of posting. These entitlements will also be applicable to
those joining the Company on deputation.
2. A deputationist repatriated to his parent department on completion of the tenure of his deputation
or otherwise may be allowed to draw travelling allowance as per the entitlement under the NHPC
Rules with reference to pay and grade in the NHPC at the time of repatriation.
3. A member of an employee’s family who follows him within one year from the date of his transfer
or precedes by not more than one month, may be treated as accompanying him. These limits
may be relaxed by the competent Authority in individual cases attended with special
circumstances.
4. Trainee Engineers/Officers on transfer from one project / unit to another project / unit will be
entitled to TTA and joining time, as admissible to regular employees in terms of NHPC TA Rules.
(Introduced vide Circular No.68/99 dated 20.12.99)
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9.4(a) An employee may draw the actual fares paid and daily allowance for the journey
period in respect of the members of his family who travel to the new station from
any place (s) in India other than the employee’s old station limited to the fares and
daily allowance to which he would be entitled had such members travelled from his
old station to the new station by the class by which they are entitled to travel.
(b) If certain members of an employee’s family travel from the old station to any place
in India other than his new station, the employee may draw the actual fares paid
and daily allowance in respect of such journeys limited to the fares and daily
allowance to which he would be entitled, had such members travelled from the old
station to the new station by the entitled class.
(c) Claims in respect of any member of the family of an employee may be drawn either
under (a) or (b) above.
(d) An employee on transfer, whose family does not accompany him to the new station
during his first journey to join the post will have the option to claim TA for himself
either for the first journey performed by him or for the subsequent journey that he
may undertake along with his family to the new station. The grade of the employee
and his entitlement to the class of accommodation etc. shall continue to be
determined with reference to the facts as on the date of transfer.
NOTE:
Employees (other than employees of Central Government / State Governments other public sector
undertakings) who join the Company on fresh appointment and to whom train fare for self and the
members of their family is admissible as per the existing Rule 14(b) of the NHPC TA Rules will also
be entitled to the above option.
9.5.1 Transfer TA and joining time shall not be admissible in case of transfer made at the
request of the employee.
CLARIFICATION:
The admissibility of transfer TA in cases where both husband and wife are in the NHPC employment
and are transferred at the same time or within six months of his/her transfer from one and the same
old station to one and the same new station, in such cases transfer TA will not be admissible to both
of them as independent NHPC employees. Either of them may claim transfer TA, the other being
treated as a member of his / her family as if not in Company employment on furnishing the following
certificate:
“Certified that my spouse who is employed in NHPC and who has been transferred from
_________________ to ___________ along with me or within six months of my transfer has not
claimed any transfer TA in consequence of her / his transfer”.
(Clarified vide Part I Office Order No. 36/97 dated 9.6.1997)
10. TRANSFER GRANT
An employee will be entitled to Transfer Grant equal to the last Basic Pay drawn by
him or Rs.18,000/-, whichever is more to cover the expenses for breaking and
setting up establishment etc.
Transfer grant shall be payable on inter-unit / project transfer including transfers to

and fro Corporate Office and transfers within the same project area subject to the
following terms and conditions :
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i. The transfer is for a period of not less than one year and it involves change of
station of posting and residence.
ii. The employee concerned vacates his accommodation at the old station and
shifts his residence to the new station/place of posting on account of transfer.
iii. In case of transfer within the same project / unit, the quantum of lump sum
payment on account of transfer grant would be 25% of the above mentioned
amount provided the transfer order is issued with prior approval of the Head of
the project.
iv. The employee is neither in receipt of HRA nor has been provided company
leased accommodation for keeping his family at a station other than new place
of posting.
NOTE:
1. Transfer grant shall be allowed only if breaking of establishment at the previous station of
posting and setting up of establishment at the new place of posting / residence of family is
within one year of the date of joining of the employee at the new place of posting.
2. In a case where an employee is not entitled to benefits of transfer grant due to non-fulfilment
of requisite conditions, then in such circumstances he will be eligible for grant of local
conveyance charges for to and fro travel to railway station or airport at his previous and
present place of posting as admissible while on tour.
(Amended vide Part-I O/O No. 41/2016 dated 06.05.2016).
10.1: Reimbursement towards re-registration charges of Motor Vehicles in inter-

State Transfer
10.1.1 : The expenditure incurred towards re-registration of motor vehicles inclusive of
road tax limited to 5000/- will be reimbursed to employees on such transfers, as
per actual on production of vouchers, bills, etc. from Transport Authorities.
10.1.2 : The expenditure towards re-registration as above will based on the re-
registration charges incurred in respect of one motor vehicle owned by the
employee.
(Inserted vide O/O No.15/2014, dated 02.04.2014).
11. PACKAGE CHARGES: Deleted. (Vide Part-I O/O No. 41/2016 dated 06.05.2016).
12. BAGGAGE ALLOWANCE

Employee can draw actual cost of transportation of baggage as per the following
entitlement:
Cost of transportation of his baggage upto maximum of the following:
S.N Emp. By Train/ Steamer By Train/ Rate per km. for transport by Road
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Grade (With family) Steamer excluding Tax (Rs.)
(Without X & Y Class Cities*Z Class
family) Cities*
1 E4 & 6000 kgs. by Goods 2000 Kg 46.90 per km. 28.14 per km.
above Train/ 4 Wheeler (.0078 per (.0047 per
Wagon/ 1 double kg./per km.) kg./per km.)
container
2 E2/E2 6000 kgs. by Goods 1000 Kg 46.90 per km. 28.14 per km.
A & E3 Train/ 4 Wheeler (.0078 per (.0047 per
Wagon/ 1 single kg./per km.) kg./per km.)
container
3 E1 & 4000 kgs 750 Kg 31.20 per km. 18.72 per km.
below (.0078 per kg./per (.0047 per
upto & km.) kg./per km.)
includi
ng W6
4 W5 & 2000 kgs 250 Kg 15.60 per km. 9.36 per km.
below (.0078 per (.0047 per
kg./per km.) kg./per km.)
* As per classification of cities for the purpose of admissibility of HRA.
Note:
(i) The rate for transport by road will be admissible as per classification of
originating station.
(ii) The rates for transporting the entitled weight by Steamer will be equal to the
prevailing rates prescribed by such transport in ships operated by Shipping
Corporation of India.
(Amended vide Part-I O/O No. 41/2016 dated 06.05.2016).
12.1 (Deleted)
12.2 In addition the employee would also entitled to the cost of transportation of his
conveyance (motor car, motor cycle or scooter) provided the same is necessary for
the performance of duties.
12.2.1 Cost of transportation of conveyance (one four-wheeler or two-wheeler) by road

through carrier/truck shall be reimbursed, provided the same is necessary for the
performance of duties, subject to maximum of Rs.12.75 per km. for 1000 km. or
Rs.12.75 per km. for actual distance, whichever is more, subject to production of
receipts of actual expenditure. Where the distance is less than 500 km from the
place of transfer to the new place of posting, reimbursement shall be @ Rs.12.75
per km. for actual distance or actuals, whichever is less. It is subject to production of
receipts of actual expenditure. The above rate includes hire charges, driver’s
charges, Toll tax(es) etc. In case, where Comprehensive Insurance Cover is not
available for vehicle, the Transit Insurance shall be reimbursed extra as per actuals,
on submission of proof.
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An employee may also transport his conveyance on its own power by road. The
reimbursement in such cases in respect of employees in E1&E2/E2A grade shall be
restricted to Rs 6.10 /- per k.m of NHPC TA Rules + actual toll tax (es) against
production of receipt. However, in respect of employees in E3 & above grades, the
reimbursement shall be restricted for one four-wheeler to Rs.10/- per km. through
the shortest route + actual Toll tax(es) + Driver’s charges @ Rs.1500/- for each 500
kms. of transport of conveyance or part thereof on submission of receipt(s) to that
effect. In respect of other employees, reimbursement shall be restricted to rates as
laid down in Clause 5.1 (entitled mode for road) of NHPC TA Rules + actual toll
tax(es) against production of receipt.(Amended vide Part-I O/O No. 41/2016 dated
06.05.2016 & errata dated 09.05.2016).
Daily allowance will be paid as for rail journey for the shortest route and duration.
Wherever stations are not connected by rail, DA shall be paid for journey by bus by
the shortest route and duration.
(Amended vide O/O No.14/2002 dated 21.01.2002 and O/O No.72/05 dated 07.12.2005)
12.2.2 Deleted. (Vide Part-I O/O No. 41/2016 dated 06.05.2016).
12.2.3 Octroi duty, entry taxes, terminal taxes and insurance charges on house-hold effects
and conveyance etc. will be reimbursed subject to production of receipts.
12.3 Deleted. (Vide Part-I O/O No. 41/2016 dated 06.05.2016).
NOTE:
i. Deleted. (Vide Part-I O/O No. 41/2016 dated 06.05.2016).
ii. Where an employee transports baggage by air instead of train / road, the claim
shall be regulated as under:
(a) Between points connected by Rail: Entitled rates of reimbursement by train

restricted proportionately for the actual utilization of the capacity.
(b) Between points connected by Road: Entitled rates of reimbursement by road
restricted proportionately for the actual utilization of the capacity.
(clarified vide Circular no. 14/07 dated 31.07.2007)
iii. However, where an executive who is otherwise entitled to travel by air under
NHPC TA Rules, transports his baggage by air, he may claim the amount,
equivalent to the maximum amount admissible by rail / road (as the case may
be). Where the actual expenditure incurred is less than the amount admissible
-26-
as per these rules, the claim will be restricted to the actual cost of
transportation.
(iv) However, in the event of claim of baggage under this provision, no other
separate claim of transportation of baggage by any other mode/ means shall
be admissible / entertained.”
(Decided vide circular 08/09 dated 06.07.09 to insert the above note below the
clarification issued vide Circular No.14/07 dated 31.07.07)
13. TRANSFER TA ON RETIREMENT/DEATH

Air/Rail fare, cost of transportation of baggage, transfer grant, daily allowance etc. to
a retiring Company employee from place of duty to any other place where he/ she
may like to settle after retirement may be paid on the same terms as for serving
employees on transfer. These concessions mutatis mutandis will also be admissible
to the family of an employee who dies while in service. The claim is however
required to be submitted within one year from the date of retirement / death of the
employee as the case may be.
The retiring employee / the family of deceased can draw advance to the extent of
60% of the entitled amount for resettlement. The adjustment bill in such cases is
required to be submitted within 3 months from the drawal of advance, failing which
the advance amount shall be considered as his / her full & final payment.
However, concerned employee will have to produce the following additional

Undertaking for drawing such advance as mentioned below:-
UNDERTAKING
I undertake that in the event of non-submission of the adjustment bill against
advance drawn within 3 months, this amount shall be considered as my full and final
claim and any tax liability arising out of this TTA facility shall be borne by me.
Signature
Name
Emp. No.
CLARIFICATION:
Deputationists from Central Government Departments retiring from service while on Foreign Service
without reverting to their parent department will be entitled to TA etc. as per circular No.
NH/PER(P)/8-11 dated 3.8.1981 appended to these Rules.
14. ENTITLEMENT OF TRAVELLING ALLOWANCE FOR JOINING DUTY ON

FRESH APPOINTMENT
14 (a) Employees of both Government (Central/States/PSU/Institutions/ Universities set up

by Central / State Governments) and Private Sector will be paid Travelling
Allowance as on transfer under these rules, according to the grade and pay offered
in NHPC.
(Amended vide Part-I Office Order No.29/99 dated 1.4.99)
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14 (b) Entitlement of TA for TOs / TEs

Trainee Officers / Trainee Engineers / Trainee Supervisors and Trainee Workmen
joining on fresh appointment may be reimbursed train/bus fare as per the entitled
class governing Grade & Pay offered in NHPC for self, wife and dependant children
from the place to which the Offer of Appointment has been posted or from the place
from which he has actually travelled, whichever is nearer to place of posting /
reporting for joining by the shortest route, subject to production of proof of journey.
In addition candidates appointed against regular posts who were not employed
elsewhere before joining NHPC will be reimbursed train/bus fare of entitled class in
the manner as in the case of Trainees.
(Revised vide O/O No.06/2005 dated 24.01.2005)
CLARIFICATION:
1) Employees joining the Company on fresh appointment from Central/State Governments / Public
Sector Undertakings who are eligible to the grant of Travelling Allowance as on transfer
according to grade and pay offered in NHPC in terms of Rule 14(a) of these Rules, may be
allowed transfer TA Advance by the Controlling Officer after their joining for bringing their
families to the place of posting subject to the production of surety from a regular employee of the
same or higher scale as also an undertaking that TA claim will be submitted by the employee
concerned within two months of the drawl of transfer TA Advance, failing which full amount of
advance will be recovered from his salary.
(Vide Office Circular No. NH/PER(P)/8-11 dated 8.6.1982)
2) The reimbursement of TA claims of journey for joining NHPC on fresh appointment by private
vehicle instead of train by the fresh recruitees including Trainee Engineers/ Trainee Officers shall
be restricted to the amount equivalent to travel by the entitled class by train under Rule14.
(Clarified vide O/O No.27/04 dated 23.06.04)
15. ENTITLEMENT FOR LONG DURATION ASSIGNMENTS

15.1 Employees deputed to outstations in connection with erection, commissioning,
repair, servicing and other work assignments of long duration will also be governed
by the Travelling Allowance Rules, subject to the following terms and conditions and
special provisions:
15.1.1 If the assignment is for a period of six months or more but less than one year, the
employee will have the option either (a) to retain his establishment at the
Headquarters or (b) to transfer his establishment to outstation.
15.1.2 Where the employee exercises his option under (a) above, he will be entitled to the
following:
i. House Rent Allowance & City Compensatory Allowance, if any, or facility of
subsidised Company accommodation, whether taken on lease or owned by the
Company, provided at the headquarters will continue to be extended to him so
long as he remains posted at the outstation.
ii. Free furnished bachelor accommodation at the outstation.
iii. No daily allowance will be admissible for the duration of his visit to the
Headquarters.
15.1.3 Where an employee exercises his option under clause (b) above, he will be entitled
to normal transfer TA benefits.
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16. ADMISSIBILITY OF T. A FOR OTHER JOURNEYS
The rules regarding TA/Daily Allowance will be applicable for all official journeys
undertaken:
a. With consent of the Controlling Authority;

b. To appear before a Departmental Selection Committee;
c. To undergo obligatory medical examination;
d. To give evidence in a court of Law in which NHPC is party. TA will also be
admissible to give evidence in Court of Law where the Company is not actually a
party but is interested in the case. If any employee has to attend a Court to
depose the facts coming to his knowledge during the discharge of official duties,
the Company will be deemed to be interested in the case.
e. To participate in sports events representing the Company.
f. To attend a training programme, seminar or conference.
g. To appear in departmental examination.
h. To obtain medical treatment on the advice of Authorised Medical Officer, train
fare of the entitled class only will be admissible. Additional fare for a person or
dependent relative to accompany the employee for medical treatment will also
be admissible, if the Authorised Medical Officer certifies that the patient is to be
escorted. In addition, the actual expenses from rail head to consulting
room/hospital and back will be admissible once only, subject to the maximum of
ordinary taxi charges.
i. Outside candidates called for interview for the posts in the grade of E-3 and
above will be paid 1st Class railway fare, while others will be paid IInd Class fare.
The charges for sleeper and reservation, if paid, will also be reimbursed.
j. A Company employee compulsorily recalled from leave to duty before the expiry
of leave will be paid Travelling Allowance etc. as per his normal entitlement for
the journey from the place where the leave was being spent to station of recall.
NOTE:
i) The Regional Heads / Project Heads are advised to ensure the utility of deputing officers to other
offices including Corporate Office before sanctioning the tour. Normally no executive / non-
executive employee of the Company should be allowed on tour outside HQ unless there is a
requisition from other offices or in case Head of the Project / Executive Director of the Region
considers essential to send on tour he shall record essentiality certificate with justification on the
approval of the tour. It is further advised that the Regional Heads / Heads of the Project and the
officers of General Manager level should visit to Corporate Office only as and when they are
required by the Corporate Office / with prior approval of the Controlling Officer.
(Vide Circular No.32/2003 dated 18.12.2003)
ii) Henceforth employees who are otherwise not entitled will not be permitted to travel by air on
training. Such training itineraries will be announced well in advance by the HRD so that
employees are informed well in advance for making necessary arrangements. However, in
exceptional circumstances, where considered necessary, such relaxation may be extended with
the approval of concerned Director.
(Decided Vide Circular No.27/2008 dated 17.06.08)
16A Retired employees summoned for giving evidence in the Court proceedings or
other authorities shall be paid TA/DA as per the entitlement of employees of the
same status. The approving authority for the aforesaid shall be as under:-
-29-
Level of Ex-employees Approving Authority
Above E6 Director(Personnel)
Upto E6 Executive Director (HR)
Note:- A monthly report shall also be submitted by HR Establishment to the

Chairman and Managing Director for information.
(Modified vide Part I Office Order No. 37/11 dated 25.07.2011)
Admissibility of TA/DA for attending Training / Seminars / Conferences by
employees posted at Corporate Office:
i) In case officers are being deputed on residential training programme in satellite
townships viz. Delhi, Noida, Gurgaon, Ghaziabad and beyond 8 Kms from
Corporate Office where the night halt is compulsory, they shall be allowed to
claim ¼ daily allowance if free boarding and lodging is provided.
ii) No daily allowance will be allowed for non- residential training programme.
iii) Conveyance charges to and fro will also be allowed, if no transportation is
provided by the Company. (Clarified vide Circular No.10/98 dated 17.04.98)
17. MISCELLANEOUS
17.1 Advance of Travelling and Daily Allowance on Tour or transfer :
a. An employee proceeding on official journeys may be granted an advance to
meet travel and other expenses.
NOTE:
Normally not more than one tour TA advance may be allowed to be outstanding against an
employee. However, depending upon the merits of the case, the Controlling Officer may relax
this provision and allow a second advance.
b. An employee is required to submit his travelling allowance bill
i. within fifteen days from the date of return to Headquarters in respect of tours;
ii. within fifteen days of the date of taking over charge at the new station in
respect of transfers; failing which the advance granted shall be recovered
immediately in lump sum along with interest at the rate of 18 per cent per
annum from the date of drawl of advance to the date of refund/ recovery from
the next salary of the concerned employee without any reference to the
Controlling Officer/Individual concerned.
iii. In the event of transfer if the family members are not performing journey
along with the employee, the advance for the journey pertaining to family
members be sanctioned as and when employee intends to bring/shift his
family members to the place of posting .
iv. In regard to cancellation of journey on tour, the advance drawn by the
employee is required to be deposited in lump sum forthwith on cancellation of
tour (i.e. not more than seven days in any case) failing which amount along
with interest @ 18% per annum will be recovered forthwith.
v. In the event where an employee has not drawn advance on account of
tour/transfer he is required to submit the claim within 15 days from the
completion of return journey/taking over the charge at the new station failing
which the claim shall be liable to be forfeited.
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c. The Controlling Officers may also ensure that the bills etc. are submitted to
Finance Department within the stipulated period.
(Amended vide Part I Office Order No. 47/99 dated 9.6.1999)
d. An employee can be granted a second transfer TA advance to meet the travel

expenses of his family members who follow him or for transportation of
baggage etc. provided the first advance drawn by him has been fully adjusted.
Adjustment of TA bill in respect of the second advance is required to be
submitted within three months of its drawl, failing which it shall be recovered
from his salary.
17.2 PAY ADVANCE ON TRANSFER`

Besides the transfer TA advance, an employee on transfer may be allowed an
advance not exceeding one month’s pay, which will be interest free and recoverable
in six equal monthly installments from the salary of the employee.
17.3 Application of TA Advance (Tour) and TA Advance (Transfer) shall be submitted in

the formats given in Annexure I & II respectively. The tour TA and transfer TA bills
shall be submitted in the formats given in Annexure III and IV respectively. These
may be suitably modified as and when considered necessary to suit local
requirements.
18. GENERAL CONDITIONS

18.1 All claims for travelling allowance / local travelling expenditure under these rules are
to be preferred with respect to the material facts as regards pay / rank existing at
the time when the journeys were undertaken.
18.2 In no circumstances arrears payment / recovery shall be made / effected due to

increase / decrease in pay for any reason whatsoever subsequent to the
submission of claims.
18.3 The Chairman & Managing Director is empowered to make changes in procedure
and amendments to these rules or approve any relaxation to these rules.
18.4 In case of any doubt in regard to interpretation of any of the provisions of these
rules, the matter shall be referred to the Chairman and Managing Director whose
decision shall be final.
(These general conditions were included vide Part I Office Order No.20/94 dated 26.8.1994)
_____________________________________________________________________
-31-
ANNEXURE-I
NHPC LTD.
APPLICATION FOR T.A ADVANCE (TOUR)
1. Name ( in block letters) : _________________________________________

2. Designation : _______________ Emp.No.: _____________
3. Department : __________________________________________
4. Basic pay / Grade Code : __________________________________________
5. Purpose of journey : __________________________________________
6. Authority of journey : __________________________________________
7. Likely duration of tour : _____________ from: __________to : ___________
8. Details of Bus / : ______ from _______to ______Class____ Rs._____
Rly/Air Fare
Total fare Rs.___________
9. Daily Allowance for ________ days @ Rs._______ per day Rs. ___________
10. Taxi and other charges Rs. ___________
Total Rs. ___________
11. Amount of advance required Rs.____________
__________________________________________________________________
Certified that no previous TA advance is outstanding against me.
Signature of the applicant

Sanctioned for Rs._______________
Signature of the Controlling Officer

___________________________________________________________
(FOR USE IN ACCOUNTS DEPARTMENT)
Passed for payment of Rs. __________(Rupees______________________)only
Assistant Accountant Accounts Officer
Received payment of Rs.______(Rupees___________________________) only
Signature of the payee
-32-
ANNEXURE-II
NHPC LTD.
APPLICATION FOR TA ADVANCE ( TRANSFER)
1. Name ( in bock letters) : _______________________________________
2. Designation : _____________________Emp.No.___________
3. Department : _______________________________________
4. Scale of pay : _______________________________________
5. Basic pay : _______________________________________
6. Office and Station to : ________________________________________
which transferred
7. Authority : ________________________________________
8. Details of members of family performing journey:
Sl.No Name Relationship Date of Birth
1.
2.
3.
4.
9. Fare claimed
No. of Fare Class Rate per Ticket Amount
Tickets Rs. P.
10. Daily Allowance :

11. Transport of Baggage (Approximate weight) :
& Conveyance.
12. Mileage Allowance for transport of personal :
effects at old & new stations
13. Transfer Grants :
14. Package Allowance :
_____________________________________________________________________
Total (9 to 14)
_____________________________________________________________________
15. Amount of Advance Required Rs. _______________
Sanctioned for Rs. __________________________
Signature of the Controlling Officer Signature of the Applicant

______________________________________________________________________________
FOR USE IN ACCOUNTS DEPARTMENT
Passed for payment of Rs. ________ (Rupees _______________________only)
Received payment of Rs. __________ (Rupees ______________________only)
Signature of the Payee

-33-
ANNEXURE III
NHPC LIMITED
TOUR T.A. BILL
Name Scale of Pay
Designation_________________ Basic Pay____________
Department_________________ Headquarters _____________
Certified that I was on tour from ____ (Hrs) ____ (Date) ______ to _______ (hrs)_____ (date) and
that I travelled by the class & mode of conveyance as indicated below:
_______________________________________________________________________
Departure Arrival Mode of Class Amount Remarks
Conveyance of fare
Date Time Station Date Time Station
1. *No amount will be claimed for journeys for which tickets have been arranged by
Company. The fact may be indicated in the "Remarks Column". In case of air tickets
the used ticket folder is to be enclosed.
2. Company’s/Government/Other Public Sector Undertaking’s Guest House facility was
availed of as under :
Station______________ Period from ___________ to ____________
3. I was treated as Guest and was provided the facilities as under:
(a) Free Lodging & Boarding (b) Free Boarding or Lodging only
Station Dates Station Dates
4. Details of Conveyance charges incurred :
Date Station Place Amount paid/ Remarks
visited/Distance claims
travelled
5. Details of Hotel Accommodation availed & expenditure incurred thereon (Bill to be

attached)
Station Name of Hotel Period of stay Amount Remarks
claimed
From To
-34-
6. Daily Allowance Entitlement:
Station No. of DAs Rate of DA (Rs) Amount (Rs.)
(a) Halt at
1
4
(b) Journey Time
(c) Total
(d) Leave, CL, if any
availed
(e) Total No. of DAs
claimed
7. Calculation of TA Rs.
a. i. Fare
ii. Daily Allowance
iii. Conveyance Charges
iv. Other claims
a. Hotel Bills
b.Insurance for air
travel
c. Misc.
charges(details to be
attached)
Total Rs.
b. Less amount of advance taken________ on________Rs._________
Net amount
Rs.____________ being unspent TA was remitted back to Company vide money receipt
No._________- dated.________-/ may be recovered from Pay bill for _
Countersigned
Signature of employee
Controlling Officer
Date:
( FOR USE IN ACOUNTS DEPARTMENT)

Passed for payment/recovery for Rs.______(Rupees………………….only)
-35-
ANNEXURE-IV
NHPC LTD.
TRANSFER TA BILL
Name & Emp. No. Scale of pay
Designation Basic Pay
Department Authority
Office and Station from which transferred Headquarters
Certified that
1. (a) I and members of my family who are entirely dependent upon me performed the
journeys on transfer by the class and mode of travel indicated below:
Details of Departure Arrival Class & No. of Amt. Remarks
S.N. members of family mode fares
performing the of
journey ( name, travel
relationship to
employee and age
to be given)
Stn. Time Date Stn. Time Date
1 2 3 4 5 6 7 8 9 10 11 12
1
2
3
4
5
6 Total Fare:
(b) Brothers and sisters for whom the TA has been claimed are living with me and are
entirely dependent upon me.
(c) The income of my parents for whom TA is claimed is less than Rs. 3000/- p.m., they
are living with me and are dependent upon me.
A sum of Rs…….. was incurred on account of transport of baggage and conveyance as
2.
per details given below:
Date Details of Baggage/ Weight Mode of Amount Particulars of
conveyance transportation receipts
attached
(a) Baggage
(b) Conveyance
3. Details of claim for incidentals:
No. of DAs Rate Amount
Details of claim of mileage allowance for transport of personal effects at the old and
4.
new stations as shown below:
-36-
Station Weight of Distance between Rate Amount

personal effects Residence and Rly.
Station
(a)
(b)
Total:
5. Calculation of travelling allowance due:
(A)(i) Fare
(ii) (a) Transport of Baggage
(b)Transport of Conveyance
(iii) DA
(i) Mileage Allowance for personal effects
(ii) Transfer Grant
(iii) Packing charges Total Rs.
(B) Less amount of advance taken on____ at____ Rs.____________________

Net Amount___________________________________________________
Rs.______ being unadjusted TA advance was remitted to the Company vide money
receipt No.______ date_____/ may be recovered from my pay bill for………………
Certified that the baggage for which the above claim has been submitted was transported
by________ (name & Address of the Transporter), in Truck No.____________.
Consignees copy of Goods (Booking) receipt is enclosed.
CLARIFICATION:
Alongwith the Goods receipt (GR) a consignment note is also issued by the Transporters. Where the
employees are unable to attach the Goods Receipt, they should enclose the consignment note issued to
them by the Transporter, while claiming luggage charges in their transfer TA claims.
Signature of the Employee

Date _________________
Countersigned
Controlling Officer
________________________________________________________________
(FOR USE IN ACCOUNTS DEPARTMENT)
Passed for payment / recovery for Rs.______(Rupees_________________ only)
Certificate included vide circular NO. 16/85 dated 13.12.85. Clarifications included vide
Part-I O/O No. 25/86 dated. 7.2.86
_____________________________________________________________________
-37-
No. PPL-654 Vol. VI Dated 26.5.1997
Sub : Regularization of TA claims of employees visiting abroad.
In pursuance of DPE Office Memorandum No. 20(41)/93 –DPE(WC) dated 20.9.1995 (not
printed) regarding deputation of employees of Public Sector undertakings to abroad and
rendering of accounts on return from tour abroad, it has been decided to adopt the
following procedure :
1.0 The employee going on tour/training abroad would continue to draw the consolidated
amount as admissible.
1.1 The component of daily allowance (for food) would be in accordance with the
Ministry of External Affairs Orders issued from time to time, for various countries.
Copies of the rates currently in force as on date vide MEA order No. Q/ED/695/1/90
dated 11.11.1996 is attached as Appendix.
1.2 Expenses on Hotel accommodation incurred by the employee abroad will have to
be supported by bill/receipt. However in case the employee does not stay in a hotel
he may be allowed 20% of the admissible rate of consolidated TA/DA.
1.3 The account of other expenses like local conveyance communication and other
contingent expenditure will be rendered and settled on the basis of expenditure
incurred by him based on certification by the employee concerned subject to the
following limits:
(a) Local Conveyance Not to exceed 35% of the consolidated TA/DA as

per entitlement.
(b) Communication expenditure Not to exceed 10% of the consolidated

(Telephone, Fax etc.) TA/DA as per entitlement.
(c) Other contingent expenditure Not to exceed 10% of the consolidated TA/DA
as per entitlement.
1.4 On return, the employee concerned would submit a consolidated TA bill inclusive of
daily allowance as admissible under para 1.1 and accounting for various other
expenses on actual basis as per para 1.2 and 1.3. Any surplus after calculation of
expenditure incurred would be refunded to the Company.
2. This issues with the approval of Board of Directors.
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Appendix
COPY OF ORDER NO. Q/FD/655/1/90 DATED 11.11.1996 ISSUED BY MINISTRY OF

EXTERNAL AFFAIRS GOVERNMENT OF INDIA (FD SECTION NEW DELHI.
SUBJECT: DAILY ALLOWANCE RATES
1. In supersession of this Ministry’s order No. Q/FD/1695/1/90 dated 20.8.1996, on the

subject; sanction of the President is accorded to the rates of Daily Allowance for
journeys on duty in various countries as in the Annexure.
2. The rates of daily allowance shall be the same throughout a country. However, for
tours by officers within the country of their posting, or for tours from one Mission to
another by officers posted abroad, Daily Allowance for each tour shall be regulated as
follows:
For the first seven days Full admissible DA

For the next seven days 75% of Full admissible DA
For subsequent additional days 50% of Full admissible DA
3. For tours, by officers posted in India, from India to one or more countries abroad, Daily
Allowance for each tour shall be regulated as follows :
For the first fourteen days Full admissible DA

For the next fourteen days 75% of Full admissible DA
For subsequent additional days 60% of Full admissible DA
4. Daily allowance shall be regulated as per Para 2 and 3 above and restricted to rank
Foreign Allowance in case of tours/temporary duty exceeding 30 days. The number of
days shall be counted on the basis of stay at a particular station only.
5. Admissibility of Daily Allowance for various officers as defined in SR 17 shall be as

follows:
a) Officers drawing pay of Rs. 2800/- p.m. and Full rates as indicated in the
above in the new pay scales. enclosed list
b) Officers drawing pay of Rs. 1100/- p.m. and 75% of the prescribed rate
above but less than Rs. 2800/-p.m.
c) Officers drawing pay below Rs. 1100/- p.m. 33% of the prescribed
6. However Group A officers of the Central Government are treated as Grade-I Officers
for TA/DA purposes even if their pay is less than Rs. 2800/-.
7. The rates of Daily Allowance fixed for various grades of officers do not include any
element towards cost of transport for official journeys. Accordingly the actual cost of
taxi or conveyance hired for trips on duty which is considered necessary and
-39-
reasonable by the controlling authority will be reimbursed to the officers subject to the
specific provision of funds in the sanction order sanctioning deputation / delegation.
8. As regards accommodation no monetary ceilings have been prescribed for hotel rentals
but instead panel of hotels have been drawn up for all major cities of the world. The
Officer is required to arrange accommodation in a hotel on the approved panel and
claim reimbursement of the actual room rentals (including service charges, taxes and
other charges). For the cities where approved panel of hotels has not been prescribed
the lowest hotel rate for a particular grade of officer in the capital city of the country
shall be the ceiling for hiring accommodation in a hotel in such cities. Where the officer
makes his own arrangement for accommodation or where accommodation alone is
provided free, he shall be granted daily allowance at the rate prescribed for his grade.
9. Hotel entitlement of officers going abroad on non representational visits such as

training courses or seminars shall be one step below their normal entitlement.
10.Where an officer is treated as State Guest and is provided all meals free of cost, only
25 per cent of the daily allowance rates shall be admissible.
11.No reimbursement on account of tips, in addition to Daily allowance shall be admissible.
12.Where the hotel charges include breakfast charges, the Daily allowance shall be
reduced by 10 per cent.
13. In case of countries where local currencies are freely convertible, the equivalent
amount of prescribed daily allowance in US Dollars for the country concerned may be
paid in the local currency. The local currency equivalent may be arrived at via Rupees,
by using the official rates of exchange fixed by the Ministry from time to time. In the
case of Missions where local currencies are not freely convertible, the prescribed daily
allowance for the country concerned may be paid in US Dollars. Subject to local laws,
regulations and administrative procedures, Daily Allowance (DA) may be paid in US
Dollars, if the officer drawing the DA so desires.
14. This issues with the concurrence of the Ministry of Finance (Department of
Expenditure) vide their Dy. No. F. 7979/SE/96 dated 20.10.96 and Fin.I Branch of this
Ministry vide their Dy. No. 5722/Dir.(Fin.) /96 dated 11.11.1996.
15.The above orders will be effective from 11th November, 1996.

Sd/- Praveen Verma
Director to the Government of India
(Amended vide Order No.Q/FD/695/1/90 dated 04.07.1997)
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No.PPL-654(Vol.VI) (Part-I O/O No.7/96 dated 30.01.97/ 17.02.97)
Rates of Daily Allowance (Cash Allowance) in Nepal / Bhutan
The rate of Daily Allowance (Cash Allowance) in Nepal/Bhutan for journeys on

official duty has been revised as under:-
Sl.No. Monthly pay of Employee Rates of Cash Allowance

(CDA/IDA) (US Dollars)
1. Rs.2800/- & above (CDA)/ 60.00

Rs.5500/- & above (IDA)
2. Rs.1100 to Rs.2799(CDA)/ 75% of the amount

Rs.2700/- to Rs.5499/- (IDA) admissible to (1) above.
3. Below Rs.1100/- (CDA)/ 33% of the amount

Rs.2699 & below (IDA) admissible to (1) above.
2. The rates of Daily Allowance are the same throughout the country. However, the
Daily Allowance will be limited to 75% of the Daily Allowance in respect of tours
undertaken by the employees posted within Nepal/Bhutan which will be drawn depending
upon the duration of tour as mentioned hereunder:-
For a period of 14 days 45 US Dollars
Next 14 days 33.75 US Dollars
Beyond the above 27 US Dollars
3. The DA in respect of tours to Nepal / Bhutan may be drawn as under:-
“For prolonged halts, full DA may be drawn for a period of 30 days. For halts
exceeding 30 days and upto 180 days, ½ DA will be admissible. Beyond 180 days
no DA will be admissible. The limit of 30 days relates to stay at any one station”.
4. This order comes into force with effect from 11th Nov.1996.
-41-
Part-I Office Order No.70/07 dated 12.12.07
Rates of Daily Allowance (Cash Allowance) in Nepal / Bhutan
Ref : Part-I Office Order No.07/97 dated 17.02.97
In partial modification of Office Order dated 17.02.97, the monthly pay limits for the
purpose of calculation of Daily Allowance (Cash Allowance) in Nepal / Bhutan are
revised as under:-
Sl Monthly Pay of Employee Rates of Cash Allowance (US
No Dollars)
Existing Revised
(i) Rs.5500 & above Rs.8900/- & above IDA Full rates as prescribed by the
IDA Government of India.
(ii) Rs.2700/- to Rs.6000/- to Rs.8899/- 75% of the amount admissible
Rs.5499/- IDA IDA to (i) above
(iii) Rs.2699 & Rs.5999/- & below 33% of the amount admissible
below(IDA) (IDA) to (i) above
2. Other terms & conditions of Part-I Office Order No.07/97 dated 17.02.97 shall remain
unchanged.
-42-
DAILY ALLOWANCE COUNTRY-WISE FOR JOURNEYS ON DUTY ABROAD

(Circular No.03/11 dated 11.04.11 – MEA Order No.Q/FD/695/3/2000 dated 21.09.10)
SR. No. Name of the Country Daily Allowance (US Dollars)

1. Afghasnistan 75.00
2. Albania 75.00
3. Algeria[ 75.00
4. American Somoa 60.00
5. Angola 75.00
6. Anguilla 75.00
7. Antigua 75.00
8. Argentina 75.00
9. Armenia 75.00
10. Australia 100.00
11. Austria 100.00
12. Azerbaijan 75.00
13. Aruba 75.00
14. Bahamas 75.00
15. Bahrain 75.00
16. Bangladesh 60.00
17. Bardados 75.00
18. Belgium 100.00
19. Belize 60.00
20. Belarus 75.00
21. Benin 60.00
22. Bermuda 75.00
23. Bhutan 60.00
24. Bolivia 75.00
25. Botswana 75.00
26. Bosnia Herzgovina 75.00
27. Brazil 75.00
28. British Virgin Islands 60.00
29. Brunei 100.00
30. Bulgaria 75.00
31. Burkina Faso 60.00
32. Burundi 60.00
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33. Cameroon 60.00
34. Canada 100.00
35. Cape Verde islands 60.00
36. Cayman Islands 60.00
37. Central African Republic 60.00
38. Chad 60.00
39. Chile 75.00
40. China 100.00
41. Colombia 75.00
42. Comoros 60.00
43. Congo 60.00
44. Cooks Islands 60.00
45. Costa Rica 75.00
46. Croatia 75.00
47. Cuba 75.00
48. Cyprus 100.00
49. Czech Republic 75.00
50. Denmark 100.00
51. Djibouti 60.00
52. Dominica 75.00
53. Dominican Rep. 75.00
54. Equador 75.00
55. Egypt 75.00
56. El Salvador 75.00
57. Eritrea 60.00
58. Equatorial Guinea 60.00
59. Estonia 75.00
60. Ethiopia 60.00
61. Fiji 100.00
62. Finland 100.00
63. France 100.00
64. French Guinea 75.00
65. Gabon 60.00
66. Gambia 60.00
67. Gaza(PNA) 75.00
68. Georgia 75.00
69. Germany 100.00
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70. Ghana 60.00
71. Gibraltar 100.00
72. Greece 100.00
73. Grenada 75.00
74. Guadeloupe 75.00
75. Guam 60.00
76. Guatemala 75.00
77. Guinea 60.00
78. Guinea Bissau 60.00
79. Guyana 75.00
80. Haiti 75.00
81. Honduras 75.00
82. Hong Kong 100.00
83. Holysee (Vatican) 100.00
84. Hungary 75.00
85. Iceland 100.00
86. Indonesia 75.00
87. Iran 75.00
88. Iraq 75.00
89. Ireland 100.00
90. Israel 75.00
91. Italy 100.00
92. Ivory Coast 60.00
93. Jamaica 75.00
94. Japan 100.00
95. Jordan 60.00
96. Kampuchea ( Cambodia) 75.00
97. Kazakhstan 75.00
98. Kenya 60.00
99. Kiribati 60.00
100. Korea ( North) 60.00
101. Korea (South) 100.00
102. Kuwait 75.00
103. Kyrgyzstan 75.00
104. Laos 60.00
105. Latvia 75.00
106. Lebanon 60.00
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107. Lesotho 60.00
108. Liberia 60.00
109. Libya 60.00
110. Lithuania 100.00
111. Luxembourg 100.00
112. Macao 100.00
113. Madagascar 60.00
114. Malawi 60.00
115. Malaysia 75.00
116. Maldives 60.00
117. Mali 60.00
118. Malta 100.00
119. Martinique 75.00
120. Macedonia 75.00
121. Mauritania 60.00
122. Mauritius 60.00
123. Mexico 75.00
124. Micronesia 100.00
125. Moldova 75.00
126. Monaco 60.00
127. Montenagro 75.00
128. Mongolia 60.00
129. Montserrat 75.00
130. Morocco 60.00
131. Mozambique 60.00
132. Myanmar 60.00
133. Namibia 75.00
134. Nauru 60.00
135. Nepal 60.00
136. Netherland 100.00
137. Netherlands Antille 75.00
138. New Caledonia 60.00
139. New Zealand 100.00
140. Nicaragua 75.00
141. Niger 60.00
142. Nigeria 60.00
143. Niue 60.00
-46-
144. Norway 100.00
145. Oman 75.00
146. Pacific Islands( Trust Territory) 75.00
147. Pakistan 60.00
148. Panama 75.00
149. Papua New Guine 100.00
150. Paraguay 75.00
151. Puerto Rico 75.00
152. Principality of Liechtenstein(Vaduz) 100.00
153. Peru 75.00
154. Philippines 75.00
155. Poland 75.00
156. Portugal 100.00
157. Qatar 75.00
158. Reunion 60.00
159. Republic of Palau 75.00
160. Republic of Slovenia 100.00
161. Republic of san Marino 100.00
162. Romania 100.00
163. Rwanda 60.00
164. Samoa 60.00
165. Sai tome & Principe 60.00
166. Saudi Arabia 75.00
167. Senegal 60.00
168. Serbia 75.00
169. Seychelles 75.00
170. Sierra Leone 60.00
171. Singapore 75.00
172. Slovok Republic 75.00
173. Solomon Islands 60.00
174. Somalia 60.00
175. South Africa 75.00
176. Spain 100.00
177. Sri Lanka 60.00
178. St. Kitte & Navis 60.00
179. St. Lucia 60.00
180. St. Vincent & Grenadines 60.00
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181. Sudan 60.00
182. Surinam 75.00
183. Swaziland 60.00
184. Sweden 100.00
185. Switzerland 100.00
186. Syria 75.00
187. Tajikistan 75.00
188. Tanzania 60.00
189. Thailand 75.00
190. Togo 60.00
191. Tonga 60.00
192. Trinidad & Tobago 75.00
193. Tunisia 60.00
194. Turkey 100.00
195. Turkmenistan 75.00
196. Turks & Caicos 75.00
197. Tuvalu 60.00
198. Uganda 60.00
199. U.A.E. 75.00
200. U.K. 100.00
201. U.S.A. 100.00
202. Russian Federation 75.00
203. Ukraine 75.00
204. Uruguay 75.00
205. US Virgin Islands 60.00
206. Uzbekistan 75.00
207. Vanuatu 75.00
208. Venezuela 75.00
209. Vietnam 60.00
210. Yemen 60.00
211. Wallis Futune Islands 60.00
212. Zaire 60.00
213. Zambia 60.00
214. Zimbabwe 75.00
-48-
COPY OF IMPORTANT OFFICE ORDERS / INSTRUCTIONS
COPY OF CIRCULAR No. NH/PER(P) 8-11 DATED 3.8.1981

Sub:- Incidence of expenditure on TA of deputationists from Central
government Departments retiring from service whilst on foreign
service without reverting to their parent departments.
1. Under the extant Central Government orders Central government

servants on retirement are entitled to TA for themselves and the
members of their family including carriage of personal effects from the
last station of duty to their home town/ selected place of residence in
terms of Ministry of Finance O&M No. 5(70)-E.IV(b)/64 dated 12th Jan.
1965 ( reproduced as Government order No. 2 under SR 147) copy
attached. The question of incidence of expenditure on such occasions
was referred to the Ministry of Finance (Department of Expenditure).
2. The Department of Expenditure have clarified that normally, a
Government servant on foreign service is expected to return to his
parent department before he retires and in such a case, the parent office
will allow him retirement TA either to home town or selected place of
residence as the case may be under the Government of India orders in
vogue. Where however, the Government servant does not revert to his
parent office but retires from the office whilst on foreign service, the
parent office has no liability towards payment of retirement TA. It has
been further clarified that the foreign employer may allow retirement TA
limited to what would have been admissible had he reverted to his
parent department.
3. The entitlement of the Central government servants in respect of
retirement TA for proceeding to his home town or selected place of
residence in India as the case may be, should therefore be limited to
that admissible between his last duty station in the parent department
and the Home Town or selected place of residence whichever is less.
For example, Shri X a deputationist belonging to a department of Central
Government with Head quarters at Hyderabad was serving at Nagpur
before his appointment in the Company on foreign service terms at
Loktak HE Project. On attaining the age of superannuation he retires
from Government service without reverting to his parent department. His
home town selected place of residence is Vijaywada. He will therefore
be allowed retirement TA limited to that admissible from Nagpur to
Vijaywada for himself and members of his family including carriage of
personal effects between Nagpur and Vijaywada. The claim should be
regulated with reference to Central government orders in so far as the
class of accommodation, DA, personal effects etc. are concerned, and
the expenditure would be borne by the Company Para 4. No advance of
TA/DA will be paid to such a retiring Government servant but the amount
due will be payable under the orders applicable to him in Central
Government, after he completes the journeys and submits his claim.
-49-
GOVERNMENT OF INDIA ORDERS UNDER SR 147

1. TA to Central government servants on retirement- it has been decided to
sanction the grant of travelling allowance to retiring government servants on
the scale and the conditions set out below. The travelling allowance referred to
will be admissible in respect of the journey of the government servant and
members of his family from the last station of his duty to his home town and in
respect of the transportation of his personal effects between the same places.
2. (a) FOR JOURNEYS
BY RAIL AND / OR STEAMER
i. Actual fares including the tax on fares, of the class of accommodation to
which the government servant was entitled on the date when he was last
on duty in respect of self and members of his family, as defined in SR
2(8)
ii. One mileage allowance for the government servant, a second mileage
allowance if two members of the family travel with him, and a third
mileage allowance if more than two members of his family travel with
him at the rate applicable to the government servant on the date when
he was last on duty.
Partly by one mode of travel and partly by another.

As admissible under Sub-para (a) and (b) above, in so far as they are
respectively applicable.
In the Officer’s own car or in a private car between stations connected by

Rail / steamer.
As admissible under sub-para(b) limited to railway steamer / fares admissible
under sub-para(a).
Explanation :
In regard to the question as to how the travelling allowance in respect of the
members of the family of a retiring government servant, who do not actually
accompany him is to be regulated, it has been decided that the provisions of
SR 116(b) (iii) may be applied mutatis mutandis in all such cases. A member of
a government servant'’ family who follows him within six months or precedes
him by not more than one month may, therefore, be treated as accompanying
him. The period of one month or six months, as the case may be, may be
counted from the date the retiring government himself actually moves. The
claims of travelling allowance in respect of the family members will not be
payable until the head of the family himself or herself actually moves.
a. The time limits of one month and six months mentioned above, may be
extended by the Competent Authority in S. R. 116(b)(iii) in individual
cases attended with special circumstances.
b. the government servant shall, besides the fares, be also eligible to lump
sum grant and transfer incidental as admissible on transfer.
-50-
c. Transportation of personal effects at the scale of allowance laid down in
orders below SR 116 is allowable. The government servant will also be
entitled to claim the cost of transportation of personal effects between
railway station and residence at either end of the journey as in the case
of transfer.
d. the actual cost of transporting a motor car or other conveyance
maintained by a Government servant before his retirement is
reimbursable as per order below SR. 116
e. Mileage allowance will be admissible for journeys between residence
and the Railway station or bus terminal, as the case may be at either
end.
EXPLANATION :
In regard to the time limits applicable for the transportation of personal effects
on availment of the concession, it has been decided that the time limits
prescribed in the explanation below sub-para (a) (i) above in the case of
members of the family namely one month enterior and six months posterior to
the date of the move of the retiring government servant himself should apply in
the case of transport of his personal effects. These limits may, however, be
extended by the competent authority prescribed under SR 116(b) (iii) in
individual cases attendant with special circumstances.
The grant of the concession will be further subject to the following conditions,
2.
clarifications and subsidiary instructions;
i. The concessions will be admissible by the shortest route from the last
place of duty of the government servant to his home town. The place
which a government servant may have declared to be his home town for
the purposes of the leave travel concession, shall be regarded as his
home town for the purposes of these orders also. Failing a declaration
by the government servant of his home town for the purpose of the leave
travel concession, the place entered in his service book or other service
record may be treated to be his hometown.
ii. A government servant may be allowed travelling allowance for his
journey on retirement from the last station of duty to the place where he
and his family are to settle down permanently even if it is other than his
declared home town. In such cases, travelling allowance admissible will
be in accordance with entitlement laid down in paragraph 1 above.
iii. The concessions may be availed of by a government servant who is
eligible for it, at any time during his leave preparatory to retirement, or
during refused leave or within one year of the date of his retirement.
iv. the concession will be admissible to permanent Central Government
servants who retire on a retiring pension or on superannuation, invalid or
compensation pension. It will not be so admissible to government
servants who quit service by resignation or who may be dismissed or
removed from service.
NOTE:- The concession will not be admissible to persons who are compulsorily retired as a
measure of punishment.
-51-
(Govt. of India Ministry of Finance OM No. 5(70)-E-IV(B)/64 dated 12.1.1965)
v. The concession will also be admissible to (i) quasi permanent
employees and (ii) temporary employees who retire on attaining the age
of superannuation or are invalidated or are retrenched from service
without being offered alternative employment, provided that they have
put in a total service of not less than 10 years under the Central
Government at the time of retirement / invalidment / retrenchment.
vi. In case of a person whose domicile is elsewhere than in India or who
intends to reside permanently outside India after retirement, the
concession will be admissible up-to the railway station nearest to the
port of his embarkation. In the case of such a person who travels by air,
the concession of travelling allowance by rail / road under these orders
will be admissible upto the airport of emplanement for himself and
members of his family and up-to the port of dispatch for his personal
effects.
vii. Where an officer is re-employed under the Central Government while he
is on leave preparatory to retirement, or within six months of the date of
his retirement, the concession admissible under these orders may be
allowed to be availed of by him within six months of the expiry of the
period of his re-employment.
NOTE:- In regard to the question as to whether, in the case of re-
employment under an authority or government other than the Central
Government, the concession may be allowed to be availed of during the
refused leave, if any, that may be permitted to the official after the re-
employment, it is clarified that the concession which is not utilized as
provided for in para 2(vii) mentioned above for reasons of re-
employment, is preserved only in the case of re-employment under the
Central government. It cannot be retained in the other cases of re-
employment mentioned above. It will be for the new employer to
consider the question of specially providing the same to the officer, if
that employer so chooses.
(GI M.F. OM No. 5(54)-E IV(B)/61 dated 11.4.1962)
viii. A government servant will be eligible at the retirement travelling
allowance concession in full, notwithstanding the fact that he had availed
of leave travelling concession to home town or any place of India during
one year preceding the date of retirement or commencement of leave
preparatory to retirement, refused leave or terminal leave.
3. The travelling allowance claims admissible under these orders will be drawn,
on travelling allowance bill forms like Transfer Travelling Allowance claims. The
claim of officers who were their own controlling officers before retirement will,
however, be countersigned by the next superior administrative authority. The
clam of an officer who before retirement was employed as the Comptroller and
Auditor General or as a Secretary to the Government of India may be
countersigned by his successor in Office. The certificate required to be
furnished by the officers in respect of transfer travelling Allowance claims will
also be required to be furnished in respect of claims for travelling allowance
-52-
under these orders.
4. Before re-imbursing the travelling allowance admissible under these orders, the
countersigning authorities should satisfy themselves, as far as possible that the
claimant and members of his family actually performed the journeys to the
home town or the other place to which he might have proceeded to settle there,
e.g. by requiring the production of original railway vouchers relating to the
transportation of personal effects, conveyance etc.
5. Payment of travelling allowance claims under these orders, may be made by
the Treasury Officer in relaxation of Rule 21 of the Central Treasury Officer in
relaxation of payment of such claims even after the issue of a last pay
certificate and without asking the retired officer to surrender the last pay
certificate which will be required for the purpose of the finalization of his
pension.
These orders do not apply to persons who :
i. are not in the whole time employment of the Government or are
engaged on contract.
ii. are paid from contingencies;
iii. are Railway servants ;
iv. are members of the Armed forces ; or
v. are eligible for any other form of travel concession on retirement.
(GI. M.F. O.M. NO. 5(109)-E IV/57 DATED 11.7.1960
NO. 5(3)-EIV(B)/60 DATED 18.1.1961
NO. 5(5)-EIV(B)/62 DATED 17.5.1962
NO. 5(109)-EIV/57 DATED 11.10.1962
NO. 5(54)-EIV(B)/65 DATED 16.2.1966
NO. 19030/1/73 IV(B) DATED 29.6.1974 & 18.2.1975
NO. 19018/1/7-EIV(B) DATED 1.6.1976
NO. 19016/1/75-E IV(B) DATED 24.2.1977
NO. 19016/2/76-EIV(B) DATED 25.4.1977 AND
NO. 19030/1/76-E IV(B) DATED 30TH JAN. 1978)
NOTE: The provision of these orders as amended from time to time apply mutatis mutandis to
industrial employees in the government Industrial Establishment also.
(GI. MF OM. No. F 5(3)-E IV(B)/65 dated 27.8.1965)
COPY OF PART I OFFICE ORDER NO. 57/86 dated 21.5.1986
Subject: Payment of TA Claims of Deputationists
1. Cases have come to notice where employees on deputation to NHPC
are required to go on tour at the behest of their parent departments
where no Company work is involved. A clarification has been sought as
to who would bear the travelling expenses of such officers / parent
organization or NHPC.
2. The case has been examined and it has been decided that in such
cases where deputationists proceed on tour in connection with work
relating to their parent organizations, the travelling allowance , daily
allowance as also the Pay and allowances of the concerned employees,
for the period of their absence from NHPC will be borne by the
concerned parent department. It has also been decided that no advance
against travelling expenses in such cases will be paid by the Company.
-53-
COPY OF PART I OFFICE ORDER NO. 37/92 DATED 12.11.1992
Subject : TA etc. to non-employees for attending Departmental Enquiry/Court Cases
1. Cases have come to notice where non-employees are required to attend departmental enquiry
or depose before a Court in connection with cases relating to the Company. TA etc. in such
cases would be regulated as under :
1.1 TA etc. to employees of Government of India/State Government/Autonomous Body / other
Public Sector Undertakings (Central Public Sector or State Public Sector);
1.1.1 The entitlement of TA/DA Conveyance Charges etc in case of such persons shall be the same
as their entitlement in the Department where they are working.
1.1.2 For summoning any such persons, the Company shall take up the matter directly with the
concerned Department for deputing their employee in connection with domestic enquiry or
court case, as the case may be.
1.1.3 While requesting the concerned Department, the Company shall request them to define the TA
entitlement of the concerned employee so that the TA bill of the person can be passed by the
Company.
1.1.4
In case any such person as to be summoned for domestic enquiry or court case in connection
with the work of the Company, no TA advance shall be granted to the person concerned. The
Company when taking up the matter with the concerned Department, where the person is
employed, shall request them to grant TA advance which shall be settled directly by the
Company to the concerned Department in accordance with the entitlement (of the person)
furnished by the concerned Department.
1.1.5
Competent Authority for summoning such persons to attend the enquiry/court shall be the
Enquiry Officer.
1.1.6
The TA Bills of such persons shall be countersigned for payment by the Inquiry Officer.
1.2 TA etc. of people who are not working in any of the Departments/ Agencies mentioned above:
1.2.1 TA and other entitlement shall be decided on case to case basis by the Enquiry Officer
depending upon the status of the person who is being summoned to depose before the
departmental enquiry or court. Entitlement for travelling between stations connected by rail,
however, shall be restricted to 1st class (non-AC) rail fare.
1.2.2 TA Advance, if necessary, may be granted and necessary arrangement for stay, if required,
may be made by the Company.
1.2.3 The Enquiry Officer shall approve the grant of TA and other associated facilities on case to
case basis.
1.2.4 Competent authority for summoning such persons to attend the enquiry / court shall be the
Enquiry Officer.
1.2.5 TA bills of such persons shall be countersigned for payment by the Inquiry Officer.
-54-
COPY OF CIRCULAR NO. NH/PER(P)/8-11 DATED 20.6.1983

Sub : TA Rules – clarification regarding.
1. The entitlement of employees indicating mode and class of travel while on tour,
are laid down in Rule 5 of NHPC TA Rules.
2. It has, however, been noticed that certain employees, while on tour, travel in a
higher class / by air to which they are not entitled under the NHPC TA Rules
and post facto approval is sought from the Corporate Office for regularization
of such cases.
3. Following guidelines are, therefore, notified for compliance by all concerned :
a. Tour must be planned in advance and got approved from the Competent
Authority.
b. Reservations as per entitled mode / class must be got done in advance
through office for outward as well as inward journeys, so as to ensure
that journey is undertaken by the entitled class. Non-availability of
reservation in the entitled class will not justify travel in higher class.
Efforts for reservation in the lower class should also be made.
c. In respect of tour to cities/towns where Company’s Liaison Offices or
units are located, reservation in the entitled class for inward journey may
be got done through the office concerned by prior intimations. Similarly
possibility of availing the service of other organizations (where one goes
on tour) for reservation in respect of inward journeys should also be
explored.
4. Heads of Projects/Units/Stations are requested to kindly ensure that guidelines
as indicated above are complied with strictly. Henceforth no requests for post
facto sanctions for travel in a higher class would be entertained by the
Corporate Office except when there is some emergency. In cases, where air
travel by a non-entitled employee becomes essential in the exigencies of
Company’s work, prior approval of the Competent Authority should invariably
be obtained.
This issues with the approval of Competent Authority.
-55-
COPY OF CIRCULAR NO. NH/PER(P)/8-11 DATED 04.08.1983
Subject : T.A. Rules / Clarification regarding

1. As per Rule 5.1 of NHPC TA Rules, employees drawing pay in the scale of
Rs. 1500-2000 and above can travel by "Air" while on duty. In other cases,
where air travel by non-entitled employee becomes essential in the exigencies
of Company’s work, prior approval of competent Authority is required as
notified vide Circular No. CS/D/29 dated 5.4.1980 and NH/PER(P)/8-11 dated
20.6.1983.
2. A question has been raised whether Deputy Managers (Rs. 1300-1700)
holding acting charge of the post of Manager (Rs. 1500-2000) who continue to
draw pay in the scale of Deputy Managers with a fixed monthly charge
allowance, are entitled to travel by "Air" without specific prior approval of the
Competent Authority.
1. The matter has been examined and it is hereby clarified that in the
cases indicted in para 2 above, if the air travel is considered to be
necessary and unavoidable in the exigencies of the Company’s work,
Heads of Projects/Units may allow the same, subject to the condition
that post facto approval of the Competent Authority is subsequently
obtained to regularise such travel.
COPY OF CIRCULAR NO. NH/PER(P)/8-11 DATED 21.5.1983.

SUB : Admissibility of Daily Allowance while staying in Company’s Guest
House/Transit Camp/Field Hostel/Rest House etc. under NHPC TA Rules.
1. Reference is invited to Note No. 7 below Rule 6.2 of NHPC TA Rules, which states
that employees on tour are expected to stay in the Company’s Guest Houses and
guest Houses of other Public Sector Undertakings and of the Government.
Employees staying in the Company’s Guest Houses or Transit Camps/Field
Hostels/Rest Houses etc. while on tour are not being charged rent towards the
accommodation and they are entitled to claim Daily Allowance as per their
entitlement at the rates indicated under Column 5 or 6 (as the case may be) of the
Table below Rule 6.2 of NHPC TA Rules.
2. Instances have come to notice where certain employees while on tour to
investigation Projects and having availed accommodation provided by the Company
submitted claims for Daily Allowance at the composite rates under column 8 of the
Table below Rule 6.2. This is irregular. Daily allowance while on tour in the Project
areas/Investigation Projects is admissible only at the rates as per entitlement
indicated under Column 6 of the Table below Rule 6.2. However when an employee
on tour to Projects/Investigation Projects/Units could not be provided accommodation
of any type whatsoever, he will be entitled to claim Daily allowance as per his
entitlement at the rates indicated under Column 8 of Table below Rule 6.2 of the
NHPC TA Rules, only on production of a certificate from the concerned Project to the
effect that no accommodation of any type could be provided.
-56-
3. Employees who proceed on tour are requested to prefer claims for Daily Allowance
in accordance with TA Rules as explained above.
Copy of Circular No.12/2007 dated 18.07.2007

Sub : Reimbursement of return air / rail fare to candidates called for selection
by Public Enterprises Selection Board
Department of Public Enterprises vide OM No.18/19/98-GL-016/DPE (GM) dated 11th

March, 1999 has issued certain instructions with regard to reimbursement of travel
expenses of candidates called for interview by Public Enterprises Selection Board
(PESB) for various top level posts in Public Enterprises (copy enclosed). It is
reiterated that the above instructions of DPE be followed scrupulously.
2.
In other cases where NHPC employees are called for interview by any other Office /
Board etc will not be treated as on duty and not entitled for any TA / DA for attending
such interviews from NHPC.
-57-
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TRAVELLING ALLOWANCE RULES

1. These Rules will be called the "NHPC Travelling Allowance Rules".

3.7 Controlling Officers for the purpose of countersignature of TA bills shall be as

3.8 (Previous Sl.No.6 below note under Clause 6.2)

3.9 (Previous Note below 5.3.2)

4.0 Deleted vide Part I O/O No.20/94 dated 26.08.94.

5.1 Nature of Entitlement:

Pay Scale/ Entitled mode & class of travel

Sl.No. Pay Scale/Pay Range (Rs.) Entitled class of travel by river/

5.2 (Amended as 5.1)

5.2.1 (Amended as 5.1)

5.2.2 (Amended as 5.1)

5.2.3 (Amended as 5.1.5)

5.3 (Amended as 5.1)

5.3.1 (Amended as 5.1.4)

i) Employees in the grade of E-1 &

6.2 Rates of Daily Allowance / Hotel Charges

Clause: 6.2(a): Rates of Daily Allowance

Rates of Daily Allowance in respect of Board Level Executives

(ii) Where the lodging only is claimed at actual Rs.1100/- Rs.900/-

(i) where the lodging only is claimed at actual Rs. Rs.

Sl. Category of Employees Accommodation charges subject to

1 CMD, Functional Directors As per actual

An employee while on transfer is treated as on tour. Therefore, when an employee is

8. An employee who is in receipt of House Rent Allowance or is provided with company’s

Sl. States Principal Cities (P) Ordinar

15 Orissa Cuttack (UA), Bhubaneswar (UA)

17 Puducherry Puducherry/Pondicherry (UA)

21 Uttar Pradesh Ghaziabad, Noida Moradabad (M.Corp.) Meerut (UA),

For absence of 12 hours & above : Full

The DA as specified above will be admissible subject to fulfillment of the following

6-A Deleted. (vide O/O No.15/2014, dated 02.04.2014).

7. For journeys undertaken by road at outstation excluding journey from railway

7.1 The charges for local journey may be reimbursed as under:

8.0 ENTITLEMENT OUTSIDE INDIA

8.2 TRAVELLING ALLOWANCE

8.2.2Statutory levies as paid in connection with tour will also be reimbursable.

8.3 DAILY ALLOWANCE AND OTHER TRAVELLING ENTITLEMENTS:

i) Above ED level 500

8.6 RELEASE OF EXCHANGE FOR DEPUTATION FOR INTERNATIONAL

8.7 RELEASE OF FOREIGN EXCHANGE FOR SPECIALISED TRANING/ STUDY

8.8 RELEASE OF FOREIGN EXCHANGE DURING BUSINESS TOURS / TRAINING,

8.9 RELEASE OF FOREIGN EXCHANGE WHEN EITHER LODGING OR BOARDING

8.9.1 DA Rates for visits when lodging is borne by Foreign Sponsor:

8.9.2DA Rates for visits when Boarding is borne by Foreign Sponsor:

8.11 JOURNEY TO NEPAL & BHUTAN

LEVEL DA PER DAY TRANSPORT HOTEL

8.11.2 All payments shall be released in Indian rupees.

a) Local Conveyance Not to exceed 35% of the consolidated

8.14.2 Foreign official visits of CMD / Directors will be executed as under:

b. The Functional Directors and Officials below Functional Directors may be

d. CMD / Functional Directors may, subject to the exigencies of work in respect

e. The entitlement of air travel may be as follows:

CMD : 1st Class

g. Other details in regard to the foreign tours may be finalized, in consultation

8.17 Reports on foreign visits shall be submitted by the employees immediately on

1 Entertainment and Upto US$ 15000 per visit, subject to

10. TRANSFER GRANT

Transfer grant shall be payable on inter-unit / project transfer including transfers to

(Amended vide Part-I O/O No. 41/2016 dated 06.05.2016).

10.1: Reimbursement towards re-registration charges of Motor Vehicles in inter-

12. BAGGAGE ALLOWANCE

* As per classification of cities for the purpose of admissibility of HRA.

12.2.1 Cost of transportation of conveyance (one four-wheeler or two-wheeler) by road

Passed for payment of Rs. (Rupees____________)only

Received payment of Rs.(Rupees_____________________) only

Passed for payment of Rs. (Rupees _______________only)

Received payment of Rs. (Rupees ____________only)

(B) Less amount of advance taken on at Rs.________________