GOVT.

OF JAMMU & KASHMIR

EXPRESSION OF INTEREST FOR

EMPANELMENT FOR ARCHITECTS
INCLUDING STRUCTURAL
CONSULTANCY PART (A) BULDING ETC
AND PART (B) BRIDGES ETC FOR PWD
(R&B), JAMMU
 PW (R&B) DEPARTMENT JAMMU
--------------------------------
OFFICE OF THE CHIEF ENGINEER, PW(R&B) DEPARTMENT, JAMMU

EOI NO. 03 OF 2019-20 DT: 17-08-2019

EXPRESSION OF INTEREST FOR EMPANELMENT OF ARCHITECTS INCLUDING

STRUCTURAL CONSULTANCY PART (A) BULDING ETC AND PART (B) BRIDGES FOR
PWD(R&B), JAMMU

For & On behalf of the Governor, J&K State. Applications are invited through e-tendering mode from
the interested & eligible Architectural Firms in response to this request for empanelment for providing
Architectural, Design and other allied consultancy services for different works Part (A) Building Projects,
Part (B) Proof consultants for bridges, Consultant for Structural Audit of bridges and testing services on
bridge, Geotechnical investigation services, Civil Engineering material testing, laboratory, in house and at
site, NABL Accredited, Survey Services & site plan preparation services, Preparation of DPR for
ROB/RUB/Flyover and Consultancy Services for detailed structural design of Bridge/ROB/RUB
entrusted in Jammu region. The empanelment shall remain valid for a period of three years from the date
of empanelment. Documents containing the scope of work, eligibility criteria and other terms &
conditions can be downloaded from website www.jktenders.gov.in from 1000 Hrs 02-09-2019 to 13-09-
2019 upto 1600 Hrs.

The applications with all prequalification documents shall be deposited in electronic format from 1000
Hrs 02-09-2019 to 13-09-2019 upto 1600 Hrs.

The Hard copies of the documents containing the offer for empanelment shall be submitted in a sealed
cover super scribing. “Request for EXPRESSION OF INTEREST FOR EMPANELMENT OF
ARCHITECTS INCLUDING STRUCTURAL CONSULTANCY PART (A) BULDING ETC AND
PART (B) BRIDGES FOR PWD (R&B) ” and should reach office of , Chief Engineer, PWD (R&B,
,

Jammu through Registered post / speed post / courier before 13.09.2019 1600 Hrs . Bids will be opened
online on 14-09-2019 at 1200 Hrs

No :- -CEJ/T/

Dated:- 31/08/2019 Sd/-

Er. Naasir Goni
Chief Engineer
PW (R&B) Department
Jammu.

Copy to the:

1-4. Superintending Engineer, PWD(R&B) Circle, Jammu/Udhampur/Rajouri

/Doda.
5-25. The Executive Engineer, PWD(R&B) Division I /II /III / M.C, Jammu /
Samba / Kathua / Basohli / Rajouri / Poonch / Nowshera / Udhampur /
Katra / Reasi / Mahore/ Doda / Ramban / Gandoh / Chattroo /
Kishtwar/Bhaderwah / Marwah
 PART-A

NOTICE FOR EMPANELMENT

1. The Architectural / Structural firms should have relevant experience in planning and
designing of various types of buildings with relevant infrastructure works like office
buildings, corporate buildings, IT buildings, College Buildings, Community buildings,
hospitals, institutional building and Data Centers. The Design services shall include but
not be limited to Architectural design, Structural design, Electrical design, plumbing
design and design of all other relevant services required to make the building habitable
with preparation of cost estimates & tender document and all other works specified in
“Scope of Work.”

2. The proposal must be submitted in the prescribed formats only. Only those firms that
fulfill Screening Criteria will be graded/ evaluated for empanelment.

3. The consultants shall furnish proof by way of copies of experience, completion

certificates.

4. Each consultant submitting this proposal should have an existing establishment at least
since last four years i.e from F.Y 2015-16 with key personnel working permanently with
him since last three years.

5. No joint venture shall be allowed.

6. No substitute is allowed.

7. Consultants should observe the highest standard of ethics during the selection and
execution of such contracts.

8. The Participated tenders should have his own office in Jammu City (700 to 1000 sft)
for better services required from time to time during execution of work

9. Any Govt. Employee/Spouse is not allowed to participate in the tender.

1. Eligibility Criteria
The intending bidders would be required to meet and comply with following eligibility
criteria:
1.1. The Bidders should be an established well known reputed Architect / firm registered
with the council of Architecture for providing consultancy services in the field of
Architecture.

1.2. Bidders who are presently working with Govt. Organizations, Banks and Public
Sector undertakings and having at least 4 year experience in Architectural field as on 01-
09-2019 are eligible to bid.

1.3. The Applicant should have provided consultancy for executed projects of similar
nature during last 04 years i.e from F.Y 2015-16 onwards, having total value of project
cost as mentioned below:

i) At least one projects of building costing not less than Rs.08.00 cr.

ii) At least two projects of building costing not less than Rs.05.00 Cr. (Each).

iii) At least four projects each costing not less than Rs.03.00 Cr. (Each).
Applicant to support and strengthen their credentials in respect of previous experience,
may submit along-with applications for pre-qualification, performance certificates /
completion certificates testifying successful completion and commissioning of the
projects undertaken by him during last 4 years & issued by an officer of the road of
Executive Engineer or equivalent or Project Head.

1.4. The Applicant should have PAN and Income Tax clearance certificate of last three
years ie 2016-17, 2017-18 & 2018-19. The Applicant should be registered with the GST.

1.5. Preference shall be given to those Architects who have designed Green Buildings.

1.6 Undertaking that the firm has not been black listed by any organization and
department on Affidavit tested by Notary.

1.7 Duly filled annexure from A to G.

2 Instructions to Bidder
2.1 Intending bidders are required to submit the details about their Organization,
experience, technical personnel in their organization, office space capacity, proven
competence to handle major projects, in house computer aided design facilities etc in
enclosed Performa /separate sheet if required.

2.2 The evaluation of bids shall be as per proposal evaluation criteria.

2.3 Bidders are requested to furnish all information and documents as called for in this
request in English. Proposal should be typed or filled in ink.

2.4 All accompanying documents must be clearly initialed by the Authorized Signatory.

2.5 Any proposal received after the closing of due date and time shall not be considered.
PWD (R&B) shall retain all the documents submitted by the applicant.
2.6 The hard copies of documents shall be submitted only by registered post /speed post /
courier PWD (R&B) shall take no responsibility for delay loss or non- receipt of
documents sent by above means.

2.7 All bids submitted by the applicants by due date and time shall be opened online in
the office of PWD (R&B). On 14-09-2019 at 12:00 P.M in the presence of such
Applicants who choose to attend the opening process.

2.8 Applicant form has to be a single entity; joint ventures are not allowed to apply.

2.9 The bidder form may properly check the documents before submission to ensure that
all information as asked for is enclosed.

2.10 At any time prior to opening of proposals, PWD (R&B) either at their own initiative
or in response to clarifications requested by a prospective Applicant may modify the
tender documents conditions by uploading the Modifications in website
www.jktenders.gov.in or publish in leading Newspapers.

2.11 The bids shall remain valid for a period of 120 days from the date of opening.

2.12 PWD (R&B) after evaluating the qualification documents shall issue a list of
empanelled Architects.

2.13 Mere empanelment of Architects shall not confer any right on them for allotment of
work which shall be sole discretion of the Chief Engineer.

2.14 The Chief Engineer reserves the right to allot any work to the Architect / firm not
empanelled with PWD (R&B) if the desires so depending upon the nature of work or
otherwise.

2.15 Chief Engineer shall also reserve the right to remove the Architect from the panel if
he fails to provide services as per requirement of the Department.

2.16 The bidder shall submit the duly signed EOI document before allotment of the
contract.

2.17 For the services not required or sought by PWD from the consultant, no payment
shall be made for the same against the above relevant stages.

3. SCOPE OF WORK

The Architectural / Structural firms shall be required to provide services in respect of the
following fields for various building projects proposed for execution in Jammu region.

1. Taking client’s instructions and preparation of design brief (DPR).

2. Detail Architect Drawings
3. Site evaluation, analysis and impact of existing and / or proposed development on its
immediate environs.
4. Structural design with design calculation.
5. Sanitary, plumbing, drainage, water supply and sewerage design & drawings.
6. Electrical, electronic, communication and Point Layout design & drawings.
7. Heating, ventilation & Air-conditioning design and other mechanical systems.
8. Design / capacity of Elevators
9. Designing of Fire detection, fire protection and security alarms with BOQ
10. Inspection, supervision and evaluation of works.
11. Any other individual /specific requirements of the project.
12. Preparation of Bill of quantities & schedule of specifications.

4. SCHEDULE OF SERVICES:

The Architect shall after taking instructions from the client render the following
services:-

a) Ascertain client’s requirements, examine site constraints & potential and prepare a
design brief for client’s approval.

b) Prepare report on site evaluation, state of existing buildings in case of brown field
projects, if any and analysis and impact of existing and / or proposed development on its
immediate environment.

c) Prepare conceptual design with reference to requirements given and prepare rough Bill
of Quantities.

d) Preliminary Design and Drawings.

Modify the conceptual designs incorporating required changes and prepare the
preliminary drawings, sketches for client’s approval along with preliminary estimate of
cost on area basis.

e) Drawings for client’s / statutory approvals.

Prepare drawings necessary for clients / statutory approval and ensure compliance with
codes, standards and legislations as applicable and assist the client in obtaining the
statutory approvals thereof if required.
f) It will be a sole responsibility of the Architect to get the Design approved by the
competent Authority (IIT/NIT/DIQC) the vetting fees if any shall be paid by the
department.

5. WORKING DRAWINGS & COST ESTIMATES.

Prepare working drawings, specifications and schedule of quantities / BOQ & to prepare
cost estimates & schedule of specifications.

6. CONSTRUCTION STAGE
A) Design, prepare and issue working drawings and details for proper execution of works
during construction. The structural design shall have to be submitted in hard & soft
copies including design calculations if so desired by PWD.

B) Inspect, supervise and evaluate the construction works during execution and wherever
necessary clarify any decision, offer interpretation of the drawings / specifications.

7. COMPLETION STAGE
Prepare and submit atleast 04 sets of as built drawings including services and structure in
hard and soft copies.

8. Schedule of Payments under Contract Admissible upon Allotment.

Stage 1 On submitting concept design & rough 5% of total fees payable

estimate cost (only if accepted by intending party)
Stage 2 On submitting required preliminary scheme for 10% of total fees payable
client’s approval along-with the preliminary less already paid vide
estimate of cost. Stage 1.

Stage 3 a) On incorporating client’s suggestions and a) 15% of total fees payable

submitting drawings for approval from client less already paid at stage
/ Statutory authorities, if required. 1&2.
b) Upon client’s / statutory approval necessary b) 20% of total fees payable
for commencement of construction wherever less payment already made
applicable. at stage 1to 3.

Stage 4 Upon submission of working drawings, 25% of total fees payable

specifications and schedule of quantities
(BOQ).
Stage 5 i) On submitting designs /drawings for
commencement of work.
ii) On submitting detailed Estimate of work.
Stage 6 i) On completion of 20% of allotted cost.
ii) On completion of 40% of allotted cost.
iii) On completion of 60% of allotted cost.
iv) On completion of 80% of allotted cost.
v) On virtual completion of work.
Stage 7 Completion of work.
less already paid in stage
1 to 4.
a) 30% of total fees payable
less already paid in stage
1 to 5.
b) 35% of total fees payable
less already paid in stage
1 to 5.
i) 70% less already paid.
ii) 75% less already paid.
iii) 80% less already paid.
iv) 85% less already paid.
v) 90% less already paid.
100% of total fees payable
less already made at various
stages & retainer.
The consultant shall be required to visit site as & when required, however nothing extra
shall be paid for site visits.

9. PROPOSAL EVALUATION CRITERIA

Only those bidders who have fulfilled the Pre-qualification criteria as per Clause-I shall
be considered for the Technical Evaluation Criteria.

Evaluation of Technical Proposal

The detailed criteria for evaluation of tenders invited on Quality and cost based system
shall be as under:

Under this stage, the proposals submitted by the bidders shall be evaluated by applying
the evaluation criteria, sub-criteria, and point system as stipulated here in below:

A. (i) PERIOD FROM WHICH APPLICANT IS IN PROFESSION OF

PROVIDING ARCHITECTURAL SERVICES.
Applicants and the technical persons associated with them shall be given points as per
chart below. Maximum 15 marks.

(ii) TEAM LEADER AND MEMBERS

S. No Technical profession Total years of Marks Maximum

experience Marks

1 Architect 0-5 years 1 marks

5-8 years 3 marks
More than 8 years 5 marks
2 Structural consultant 0-5 years 1 marks
5-8 years 1.5 marks
More than 8 years 2.0 marks
3 Electrical consultant 0-5 years 1 marks
5-8 years 1.5 marks
More than 8 years 2.0 marks
4 Plumbing and water supply 0-5 years 1 marks
consultant 5-8 years 1.5 marks
More than 8 years 2.0 marks
5 Landscape consultant 0-5 years 1 marks
5-8 years 1.5 marks
More than 8 years 2.0 marks
6 Interior design consultant 0-5 years 1 marks
5-8 years 1.5 marks
More than 8 years 2.0 marks
Total 15 marks

B. Other Criteria
S. No. Criteria Marks Maximum Marks
A. Average Annual turn over for last 03
Financial Years ending in March 2019
 Upto 45 lacs 15 25
45 to 55 lacs 20
55 to 65 lacs 25
a. Projects completed (building with in last
three years aggregate)

i) Upto 5 crore 10 20
ii) 5-15 crore 15
iii) More than 15 crore 20
b. Team personnel with the Architects 10 10
Technical/Financial/Legal/ other key
members of the team for carrying out the
assignments
c. List of experts/consultants on 10 10
payroll/Associated

d. Working area of your business and location 700 10 10

to 1000 sqft. with proof in Jammu City
e. Equipments
PC 08 nos 10
Plotter (coloured) 01
Printer A3 02
Printer A4 02
Auto CAD/Cadian 01
Total 85
GRAND TOTAL 100

Empanelment
1. The empanelment shall be given to the firm who scored at least 60 marks from technical
evaluation criteria.
2. The empanelment of the consultancy firms will be for a period of three year from the date
of empanelment. However, Chief Engineer, PWD(R&B) Department, Jammu reserves
the right to cancel or extend the empanelment of any or all the consultants and request
afresh proposal at any time.
3. The empanelment of “Consultancy Firms” will remain in force for the purpose of
completion of all works ordered during the period of the empanelment until they have
been completed.
4. Public Works Department Reserves the right to withdraw/cancel empanelment observing
the performance of the services before the period of empanelment is over.
 5. Till the allotment to Civil and allied works, the payment to the consultant shall be paid
temporarily as per the estimated cost and same shall be adjusted on allotted amount of
civil and allied work.
6. The fee shall be paid on 80% of the allotted amount of building only.

Allotment of work:
1. Public works Department, (R&B), Jammu reserve the right to allot the work to any of the
empanelment ‘consultancy firms” after giving due consideration to the suitability and
competency of the consultancy firms to handle the job with due regard and to their
proven track record.
2. The consultancy firms who has been awarded the work shall have to enter in the
agreement in a standard format.
3. PWD(R&B) does not guarantee for getting the job/work /assignment to the empanelled
firm/agency during empanelment period. No claims of any nature (including financial at
claims) shall be tenable in any case.

Other Terms & Conditions

1. Litigation History
The Applicant should provide accurate information on any litigation or arbitration resulting from
contracts completed or under its execution over the last Five (05) years ending 2018-19. A
consistent history of litigations against the Applicant may result in disqualification of the
application for empanelment, at the discretion of Public Works Department.

2. Disputes Resolution
If any dispute arises between Engineer-In- charge of works and consultants/Architect; initially
dispute shall be resolved at the level of Superintending Engineer. If dispute still remain unsolved,
then the dispute shall be referred to the Chief Engineer and his decision in this regard will be
final and binding on consultant/Engineer In Charge.
3. Termination
The name of consulting Architect/Engineering firm will be liable to be deleted from the list
of empanelment, by the Chief Engineer on following grounds.

1) Technical flaws are noticed persistently.

2) The preliminary/detailed estimates are not found to be based on good engineering
practices and sound technical knowledge.
 3) Non completion of assigned job within stipulated/extended time limit or performance
not to the satisfaction of Engineer in charge.
4) Deployment of inadequate/ un-experienced staff/Key personnel as observed by
Engineer in charge.
5) Continued physical absence of the key person(s)/experts mentioned in the empanelment
/ contract document for the project assigned.
6) Willful disobedience of the instructions of Engineer In Charge.

4. Subletting the work

No subletting of work is allowed.

5 Arbitration (Arbitration
act)
No Arbitration is allowed.

6 Other duties and functions

The consultant shall perform all other duties and functions specified by the Engineer-in-charge.

7. Miscellaneous
The Consultant shall notify its program of inspection to the Government, who may, in
their discretion, depute their respective representatives to be present during the
inspection.

8. It is mandatory for the Architect/Engineering firm to inform the projects allotted to them
during the period of empanelment along with relevant documents within 15 days from award
of work/ dept. / Govt./ Semi Govt. dept. in Form – 11 .

Er Naasir Goni
Chief Engineer
PW(R&B) Department
Jammu
 TECHNICAL PROPOSAL

From: To

__________________________________ Chief Engineer

__________________________________ PWD (R&B
__________________________________ JAMMU
__________________________________

Sub: Empanelment of Architects for providing Architectural, design and supervision

consultancy services for construction of various buildings in
PWD (R&B) JAMMU.

Dear Sir,
I, on behalf of ________________________________________ a
consultancy company herewith enclose Technical Proposal for engagement of my /our
Company as Architectural / Structural firm for Providing Architectural & Engineering
Services for construction of buildings for PWD (R&B JAMMU.

Yours faithfully,

Signature of the authorized signatory:___________________

Name of the authorized signatory:______________________
Name of the Company:_______________________________
Seal of the company:_________________________________
 “Annexure
A”

A) Brief Description of the registered company.(Enclose separate page)

B) Assignments of similar nature successfully completed:
(Note: The Applicant Consultancy Company / Organization should also give
details of the ongoing similar assignments in the above format).
S. No. Name of Name of Owner / Cost of Date of Date of Was
Assignment Project Sponsor Assignment Commencement Completion Assignment
(Brief Scope) satisfactorily
completed
1 2 3 4 5 6 7 8

Signature of the authorized signatory:___________________

Name of the authorized signatory:_______________________
Name of the Company:_______________________________
Seal of the company:___________________________________

Note: The applicant must attach documentary evidence in support of their

Submission above.
 “Annexure B”

Team Personnel with the Architects.

(Technical / Financial / Legal / other Key Members of the team for carrying
out the assignments)

S. No. Position Name Qualification Relevant Duration of Monthly Remarks

Experience proposed Remuneration
Deployment
(Days)

1 2 3 4 5 6 7 8

Signature of the authorized signatory:___________________

Name of the authorized signatory:_______________________
Name of the Company:_______________________________
Seal of the company:___________________________________
 “Annexure
C”
Suggested format of Curriculum Vitae for Members of Architects Team:

Name: ________________________________________________

Profession / Present Designation: _________________________________

Length of service with the applicant________________________________

Nationality:___________________________________

Academic Qualification:______________________________

(Under this heading, summarize college / university and other specialized education of
the proposed team member giving names of schools, colleges, professional Institutions
attended with dates on which attended and degree / diplomas obtained. Use up to quarter
page).

Position in the Team:__________________________________

Key Qualifications:_______________________________________________

(Under this heading give outline of Team Member’s experience and training most
pertinent to assigned work in proposed team. Describe Degree of responsibility held by
staff member on relevant previous assignments and give dates and locations. Use up to
half-a-page).

Language:
__________________________________________________ (Indicate proficiency
in speaking, reading and writing of each language excellent, good or poor).
Signature of the authorized signatory:___________________
Name of the authorized signatory:_______________________
Name of the Company:_______________________________
Seal of the company
 “Annexure D”

Declaration

We hereby confirm that we are interested in competing for the Consultancy Services to
undertake the task related to Brand Building of PWD (R&B) Jammu

All the information provided herewith is genuine and accurate.

Authorized Person’s Signature.

Name and Designation:
Date of Signature:

Note: The declaration is to be furnished on Affidavit duly attested by Notary .

 “Annexure E”

Organizational Contact Details

1. Name of Organization
2. Main areas of business

3. Type of Organization
Firm/
Company/ partnership firm
registered under the Indian
Companies Act, 1956/ the
partnership Act, 1932

4. Whether the firm has been

blacklisted by any Central
Govt. / State Govt./PSU/
Govt. Bodies /
Autonomous? If yes,
details thereof.

5. Address of registered office

with telephone no. & fax
6. Address of office in
National Capital Region
of
Delhi

7. Contact Person with

Telephone no. & e-mail ID

Enclose:-

1. Copy of Certificate of Incorporation.

2. Copy of Article of Association in respect of 3 above.
3. Undertaking in respect of 4 above.
 Signature of the applicant
Full name of applicant
Stamp & Date

“Annexure F”
List of experts/consultants on payroll/Associated

S.NO. Name Designation Qualification Relevant Experience

Signature of the applicant

Full name of applicant
Stamp & Date
 PART-B

GOVERNMENT OF JAMMMU & KASHMIR

PUBLIC WORKS DEPARTMENT, JAMMU
CHIEF ENGINEER, PUBLIC WORKS R&B DEPARTMENT, JAMMU

INVITATION OF EXPRESSION OF INTEREST (EOI) FOR

EMPANELMENT OF CONSULTANCY FIRMS IN FOLLOWING CATEGORY FOR

CONSULTANCY
SERVICES FOR

Empanelment of consultancy firms for various consultancy services

1. Proof consultants for bridges.

2. Consultant for Structural Audit of bridges and testing services on bridge.
3. Geotechnical investigation services
4. Civil Engineering material testing, laboratory, in house and at site, NABL Accredited.
5. Survey Services & site plan preparation services
6. Preparation of DPR for ROB/RUB/Flyover
7. Consultancy Services for detailed structural design of Bridge/ROB/RUB
 CHAPTER - I
PRE-QUALIFICATION IN GENERAL

PUBLIC WORKS DEPARTMENT

INVITATION OF EXPRESSION OF INTEREST (EOI)FOR EMPANELMENT OF

CONSULTANCY FIRMS

PUBLIC WORKS DEPARTMENT INVITES EXPRESSION OF INTEREST (EOI) FOR

EMPANELMENT OF CONSULTANCY FIRMS FOR VARIOUS CONSULTANCY SERVICES SUCH AS

1. Proof consultants for bridges.

2. Consultant for Structural Audit of bridges and testing services on bridge.
3. Geotechnical investigation services
4. Civil Engineering material testing, laboratory, in house and at site, NABL Accredited.
5. Survey Services & site plan preparation services
6. Preparation of DPR for ROB/RUB/Flyover
7. Consultancy Services for detailed structural design of Bridge/ROB/RUB
1. PREAMBLE

1.1 Public Works, Roads & Building, Jammu undertakes various types of civil works viz.,
Construction of Residential and Non-residential building, roads, bridges, ROB, Flyover.
1.2 In this context, Public Works Department proposes to appoint for various activities related
with services of infrastructure, panel of Consultants who can assist the Department in
execution of the works/ provide services to the desired satisfactory level.
2. INFORMATION TO APPLICANTS:
2.1 Empanelment documents shall be downloaded and submitted from website at
www.jktenders.gov.in
Application form for empanelment shall be submitted online along with Annexure duly filled in/typed
along with forwarding letter of the firm and copies of all required documents with all pages signed and
 stamped by the Authorized Signatory. Also one hard copy (in bound volume) shall be submitted in
sealed envelope to Chief Engineer, PW(R&B) Department, Jammu by Courier/speed post/Registered
post only.

Separate Application for individual each category shall be submitted.

2.2 The application shall be submitted only as per the enclosed format (s) along with Form 1
to 11. Self attested documentary proof(s) in respect of the details furnished in the
application form shall be submitted along with the application. The intending applicants
shall also submit the list of such projects where due to any disputes/ litigation/ arbitration/
action was invoked and or the consultancy services were suspended by the Client in form
No 9. Suppression of any information in this regard may lead to cancellation of
empanelment of the Firm concerned, if such information comes to the notice of Chief
Engineer PW(R&B) department Jammu after empanelment. Incomplete applications will
be summarily rejected and no further correspondence will be entertained.
2.3 The application shall be signed by the authorized person (s) of the firm. All pages of the
documents shall be signed / sealed. The firm, company who desires to enlist themselves
in the Empanelment of Chief Engineer PW(R&B) department Jammu, shall submit
application for Empanelment in the respective category (i.e. separate envelop for
separate category including full set of all required information etc.). If the firm/
applicant wish to apply for empanelment in more than one category, then they shall
submit the application separately for each category & Class.

Public Works Department reserves the right to reject any or all applications without
assigning any reason thereof.

The empanelment of “Consultancy Firm” will be for a period of 3 years with Valid

extensions if any or till fresh empanelment is done whichever is earlier.

Prequalification/Empanelment does not necessarily mean that a job will be assigned to
the empanelled Consultant. The empanelled firm / person shall be eligible to participate
in consultancy work proposed by P.W.D
2.8 Clarifications, if necessary, will be sought from the applicants before empanelment. All
information submitted by the applicants during the process of empanelment will be the
property of Public Works Department and will not be returned.
3. INSTRUCTIONS TO APPLICANTS:

3.1 GENERAL
a) All information requested for in the enclosed forms should be furnished against the
respective columns in the format. Applicants are cautioned that non submission of
complete information as per the required forms or making any change in the
prescribed forms may result in the application being summarily rejected.

b) The applicant’s name, signature and stamp shall appear on each page of the application
form.

c) The application form can be downloaded from the website of Public Works
Department. www.jktenders.gov.in

d) Copies of the References, information, work orders and completion certificates from
the respective clients certifying the suitability, technical knowhow, experience or
capability of the applicant shall be submitted by the applicant, which will be verified
by PWD(R&B), Jammu as and when required.

e) The applicants are advised to attach any additional information which he thinks fit and
necessary in regard to proving his capabilities. No further information will be
entertained after submission of the application unless it is specifically called for by
PW(R&B) Department, Jammu
f) The cost incurred by the applicants in preparation & submission of this application,
providing clarifications or attending discussions in connection with process of
empanelment shall be borne by the applicant . In no case PW(R&B) Department,
Jammu will be responsible or liable for these costs regardless of the outcome of the
process.

g) The relevant document need to be attached if consultants having specialization in

specific field.
 CHAPTER - II

GUIDELINES FOR PREPARATION OF REQUEST FOR QUALIFICATION

The Consultant shall fill up the enclosed forms 1to 11 in single copy.

1. The Short listing of Consultant shall be done based on the marks obtained by the firm
after evaluation of firm’s experience, credential etc. A Consulting Architect/ Engineering
firm may submit the proposal either as a sole applicant, or as a partnership
firm/consortium .
2. Complete name of firm, date of establishment and type of organization whether
Individual, proprietorship, partnership, private limited company, limited company etc
3. Name of affiliate firms, their years of establishment, countries of origin and type of
organization.
4. Exact and complete home office address, business address, telephone number, Fax
number, E-mail and cable address. For consulting firms of foreign registry, indicate if
there is any branch office(s) established in India with details in the aforesaid manner.
Information is to be furnished by the applicant.
5. If present firm is the successor to or outgrowth of one or more predecessor firms, fresh
name(s) of former entity (ties) and the year(s) of their original establishment. Information
is to be furnished by the applicant.
6. Present a brief narrative description of the firms. Information is to be furnished by the
applicant.
7. List not more than two (2) principals who may be contacted by this Office. Listed
principals must be empowered to speak for the firm on policy and contractual matters.
Information is to be furnished by the applicant.
8. (i) Indicate the number of employees by discipline. While some personnel may be
qualified in several disciplines, each person should be counted only once in accordance
with his/her primary functions.
(ii) Indicate the number of permanent / regular employees and associates by discipline
with experience of minimum 2 to 5 years, 5 to 10 years, more than 10 years.
9 Form no 5 indicates the completed consultancy projects of the consultant and those handled
in the last Ten (10) years. The Second column represents the list of all eligible projects. The
third column represents the name of the project, and how it was accomplished, i.e., as Prime
Consultant or through joint venture or as an associate with other Consultants. If it was
implemented as an associate with other consultant, indicate name of the consultant. Fourth
column represents the consulting services rendered, defined as clearly as possible. Fifth
column represents the Client whom the services were rendered and the address of the
Client. Sixth column represents estimated cost of the project and seventh column represents
the fee received by the Consultant. The fee should be stated in Indian Rupees. The currency
conversion rate shall be furnished, if applicable. Eighth to eleventh columns represents date
th
of start, date of completion of the project. 12 column represents liquidated damages, if
any, imposed on consultant. Any other information, remarks if any, shall be entered in last
th
13 column. Attach completion certificates or any equivalent proof to substantiate the
experience. The firm should furnish the project-wise supporting statement which best
illustrates the experience of the firm relevant to the project.

10 List of minimum essential equipment which the firm must possess for eligibility is given
in Chapter IV.
 CHAPTER - III

3.1 DEFINITIONS
In this Agreement, the following words and expressions shall, unless repugnant to the
context or meaning thereof, have the meaning hereinafter respectively assigned to them:
a) “Accounting Year” means the financial year commencing from the first day of April &
ending on March of the next year.
b) “Assignment / job” means the work to be performed by the Consultant indicated in Annexure I

c) “Agreement” means this Agreement, hereto and any amendments thereto made in
accordance with the provisions contained in this Agreement;
d) “Applicable Laws” means all laws, brought into force and effect by GOI or the State
Government of Jammu & Kashmir, including rules, regulations and notifications made there
under, and judgments, decrees, injunctions, writs and orders of any court of record,
applicable to this Agreement and the exercise, performance and discharge of the respective
rights and obligations of the Parties hereunder, as may be in force and effect during the
subsistence of this Agreement;
e) “Applicable Permits” means all clearances, licences, permits, authorizations, no objection
certificates, consents, approvals and exemptions required to be obtained or maintained
under Applicable Laws in connection with the Project during the subsistence of this
Agreement;
f) “Arbitration Act” means the Arbitration and Conciliation Act, 1996 and shall include
modifications to or any re-enactment thereof, as in force from time to time;
g) “Associate” or “Affiliate” means, in relation to either Party {and/or Consortium Members},
a person who controls, is controlled by, or is under the common control with such Party {or
Consortium Member} (as used in this definition, the expression “control” means, with
respect to a person which is a company or corporation, the ownership, directly or indirectly,
of more than 50% (fifty per cent) of the voting shares of such person, and with respect to a
person which is not a company or corporation, the power to direct the management and
policies of such person, whether by operation of law or by contract or otherwise);
“Change in Law” means the occurrence of any of the following after the date of Bid:
(a) the enactment of any new Indian law & Law of Jammu & Kashmir Govt. as applicable to the
State;
(b) the repeal, modification or re-enactment of any existing Indian law or Law of Jammu &
Kashmir Govt. as applicable to the State;
(c) the commencement of any Indian law & Law of Jammu & Kashmir Govt., as applicable to the
State, which has not entered into effect until the date of Bid;
(d) a change in the interpretation or application of any Indian law & Law of Jammu & Kashmir
Govt. , as applicable to the State, by a judgment of a court of record which has become final,
conclusive and binding, as compared to such interpretation or application by a court of record prior
to the date of Bid; or (e) any change in the rates of any of the Taxes that have a direct effect on the
Project;
“Company” means the company acting as the Consultant under this Agreement;
“Chief Engineer” shall have the meaning The Chief Engineer of the PW(R&B) Department,
Jammu, in which the Consultancy services work is proposed.
“Consortium” shall mean an association or combination of partnering entities, being consortium
members and includes one or more identified and named sub-Consultant(s), coming together with Lead
Member for submission of a Proposal.
“Contract” means the contract signed by and between Employer and the Consultant and all its
attached documents.
“Dispute” shall have the meaning set forth in Any dispute, difference or controversy of whatever
nature howsoever arising under or out of or in relation to this Agreement (including its
interpretation) between the Parties, and so notified in writing by either Party to the other Party (the
“Dispute”) shall, in the first instance, be attempted to be resolved amicably, if not, the decision of
Chief Engineer, will be final.
The Parties agree to use their best efforts for resolving all Disputes arising under or in respect of
this Agreement promptly, equitably and in good faith, and further agree to provide each other with
reasonable access during normal business hours to all non-privileged records, information and data
pertaining to any Dispute.
“Dispute Resolution Procedure” means the procedure for resolution of Disputes set forth in
Terms Of Reference (TOR).
“Document” or “Documentation” means documentation in printed or written form, or in tapes,
discs, drawings, computer programs, writings, reports, photographs, films, cassettes, or expressed
in any other written, electronic, audio or visual form; duly signed by the authorised person.
“Drawings” means all of the drawings, calculations and documents pertaining to the Project.
“DPR” Detail Project Report of the Consultancy Project.
“Day” means calendar day.
“Executive Engineer” shall have the meaning The Executive Engineer of the Concerned Public
Works Division in which the Consultancy services work is proposed.
“Employer” means the Chief Engineer, PW(R&B) Department, Jammu
“Good Industry Practice” means the practices, methods, techniques, designs, standards, skills,
diligence, efficiency, reliability and prudence which are generally and reasonably expected from a
reasonably skilled and experienced operator engaged in the same type of undertaking as envisaged
under this Agreement and which would be expected to result in the performance of its obligations
by the Consultant in accordance with this Agreement, Applicable Laws and Applicable Permits in
reliable, safe, economical and efficient manner;
“Government” means the Government of the State of Jammu & Kashmir
“Government Representative” means such person or persons as may be authorised in writing by
the Government to act on its behalf under this Agreement and shall include any person or persons
having authority to exercise any rights or perform and fulfill any obligations of the Government
under this Agreement;
‘Lead Partner’: shall mean the member of the consortium duly nominated/authorized by all
members of that consortium as a lead partner.
“IRC” means the Indian Roads Congress;
“INR” shall have the meaning Indian Rupees.
“JV” Shall have the meaning Joint Venture.
“MORTH” means the Ministry of Road Transport and Highways or any substitute thereof dealing
with highways;

“NH” shall have the meaning National Highway.

“Period Of Service” The Period of empanelment of Consultant will be MAXIMUM THREE
YEARS(3 years) from issue of Empanelment Order or earlier, whichever decided by Chief
Engineer, PW(R&B) Department, Jammuj.
“Project Management Consultant (herein after referred as PMC)” means any eligible entity as per
RFQ which submits a Proposal, either individually or as Consortium (in the latter case through
Lead Member), and which upon selection, would provide Services to the Employer under the
Contract.
“Personnel” means professionals and support staff provided by the PMC or by any Sub-Consultant
and assigned to perform the Services or any part thereof.

“PWD” or “Public Works Department” means the Public Works Department of the State
Government or any substitute thereof dealing with State Highways and “Secretary, PWD”
means the Secretary to the State Government in that Department;
“PW (R&B) Department, Jammu” Shall have the meaning Public Works Jammu Region of
J&K, under Chief engineer, Public Works (R&B) Department, Jammu.

“RBI” means the Reserve Bank of India, as constituted and existing under the Reserve Bank of
India Act, 1934, including any statutory modification or replacement thereof, and its successors;
“Re.”, “Rs.” or “Rupees” or “Indian Rupees” means the lawful currency of the Republic of India;
“RFQ” means the REQUEST FOR QUALIFICATION document issued by the Engineer –
incharge for the selection of Consultant.
“RFP” means the REQUEST FOR PROPSAL document issued by the Engineer in-charge for the
selection of Consultant.

“Specifications and Standards” means the specifications and standards relating to the quality,
quantity, capacity and other requirements for the Project, and any modifications thereof, or
additions thereto, as included in the design and engineering for the Project submitted by the
Consultant to, and expressly approved by, the Government; “State” means the State of Jammu &
Kashmir and “State Government” means the government of that State;

“Superintending Engineer” shall have the meaning The Superintending Engineer of the
Concerned Public Works Circle in which the Consultancy services work is proposed.
“Taxes” means any Indian taxes including excise duties, customs duties, value added tax, sales
tax, local taxes, cess and any impost or surcharge of like nature (whether Central, State or local) on
the goods, materials, equipment and services incorporated in and forming part of the Project
Highway charged, levied or imposed by any Government Instrumentality, but excluding any
interest, penalties and other sums in relation thereto imposed on any account whatsoever. For the
avoidance of doubt, Taxes shall not include taxes on corporate income;
“TOR” means the Term of References given in this document.
 a) STATEMENT:
1. Accomplished statement must be submitted online on www.jktenders.gov.in
2. The document shall be the basis of drawing up a shortlist of Consultants who will be invited to submit
proposals for the services required.

3. All applications shall be submitted in English.

4. The empanelment of the Consultants shall be done for the project to be taken up.

3.2 FINAL DECISION MAKING AUTHORITY

a) The Employer reserves the right to reject or accept any one or all applications and to annul the process
and reject all the applications at any time without assigning any reason(s) thereof and without thereby
incurring any liability to the affected applicant or without informing the applicants of the grounds for the
Employer’s action.
4. PRE-BID CONFERENCE:

PRE-BID conference shall be held as per Schedule indicated in NIT.

5. CATEGORY OF EMPANELMENT: As per Chapter V

Class I for Project having Unlimited Cost

Class II for Project Costing upto Rs 25 Crores
Class III for Project Costing upto to Rs 10 Crores
Class IV for Project Costing upto Rs 5 Crores

6. ELIGIBILITY CRITERIA: As per Chapter V

The Firm meeting the above criteria shall submit their applications in the prescribed format in Form No 1 to 17
with relevant details in support of their claim for qualification.
7. MINIMUM AVERAGE ANNUAL TURN OVER.

Minimum average turnover required in last 3 years is Rs. 55.00 lacs

CHAPTER – IV
The Category of Architectural services and Equipments & Software’s for empanelment
are listed below.
S. Category of service Equipments & Licensed software’s required
No.
1.1. Proof consultant for 1. Stadd Pro software 1 set
Bridges 2. Stadd Pro or equivalent software from
3. SAP Software all
4. MIDAS five
5. REWA
2. Consultant for Structural 1. N.D.T test equipments 3 set
Audit of bridges and 2. .Load test Equipments from
testing services on bridge. 3. Core cutter equipments (1,2,3)
4. Carbonation test equipment. 1
5. Core details tests equipments. 1
3. Geotechnical investigation 1. Core test equipments 1
Services 2. Plate load test equipment, 1
 3. In house laboratory facility NABL accredited 1
having soil and rock testing facility
4. Rock core drilling machine 1
5. Boring Machine. 2
4. Civil Engineering material 1. Concrete/ Steel/soil/Bitumen/ Brick 1
testing, laboratory, in house Construction material, in house and field testing
and at site, NABL machines and equipments.
Accredited. 2. Non Destructive equipments 1
related to road / Buildings/
bridge projects
3. In house and field testing 1
equipments for soil, concrete,
Bitumen, steel confirming to
Indian standard specifications
or prevailing other standard
and specifications.
4. All relevant software 1
5. Core cutter equipments 1
6. UTM for Concrete/Steel 1
7. Nuclear density testing 1
machine for Concrete/Steel
5. Survey services and site 1. A) Electronic total station of 1 sec accuracy of 03
plan repute brand like leica, Topcon, Nikon Nos.
b) Electronic total station of 5 sec accuracy
of repute brand like leica, Topcon, Nikon & 03
Geomax Nos.
2. Prisms
3. Auto level
4. D.G.P.S of repute brand like leica Topcon 15
5. Computers/Laptop Nos.
6. Printer AO size (Design jet-500) 6 sets
7. Printer A3 size 01
8. Software’s Nos
Civil cad, Auto Plotter with road estimator., 05
Auto card 2008, Nos.
Architectural desktop., Util 01
No.
02
Nos.
6. Preparation of DPR for 1. Total station/DGPS 2
ROB/RUB/Flyover 2. Auto-Desk Auto-CAD/Revit, 3DS max 2
3. Plotter (coloured) 1
4. Scanner 2
5. Auto level 1
6. Contour drawing software 1
7. Load test equipment 2
8. Core cutter and core test equipment 1
9. Rock core drilling machine 2
10. Soil testing equipments 3
11. Cement /cc
Cubes/aggregates/steel/Soil/bitumen/construction
material testing equipment
12. Latest software for design of bridge/ROB/RUB
7. Consultancy Services 1. Total station/DGPS 2
detailed structural design 2. Auto-Desk Auto-CAD/Revit, 3DS max 2
Bridge/ROB/RUB/ 3.Plotter (Coloured) 1
Flyover 4.Scanner 1
5.Auto level 2
6. Contour Drawing software 1
7. Load Test Equipment 1
8. Core cutter and core test equipment 2
9. Rock core drilling machine 1
10. Soil testing equipments 2
11. Cement/CC
Cubes/Aggregates/Steel/Soil/Bitumen/Construction 3
materials testing equipment .
12.Latest software for design of Bridge/ROB/RUB
Such as a)Sap 2000 and STAAD. 1
b)MIDAS Civil 1
c)Leap or RM bridge from Bently. 1
d)CSI bridge from CSI 1
e)ADAPT ABI from Adapt corporation. 1
 Chapter V

PERIOD FROM WHICH APPLICANT IS IN PROFESSION OF PROVIDING SERVICES.

Applicants and the technical persons associated with them shall be given points as per chart below.
Maximum 20 marks.

A.TEAM LEADER AND MEMBERS

S. No Technical profession Total years of Marks Maximum

experience Marks

1 Proof Consultants for bridges 0-5 years 1 marks

5-8 years 3 marks
More than 8 years 5 marks
2 Consultant for Structural Audit 0-5 years 1 marks
of bridges and testing services on
bridge. 5-8 years 2.0 marks
More than 8 years 2.5 marks
3 Geotechnical investigation services 0-5 years 1 marks
5-8 years 2.0 marks
More than 8 years 2.5 marks
4 Civil Engineering material testing, 0-5 years 1 marks
laboratory, in house and at site, 5-8 years 2.0 marks
NABL Accredited. More than 8 years 2.5 marks

5 0-5 years 1 marks

Survey Services & site plan 5-8 years 2.0 marks
preparation services More than 8 years 2.5 marks
6 Preparation of DPR for 0-5 years 1 marks
ROB/RUB/Fly 5-8 years 2.0 marks
over
More than 8 years 2.5 marks
7 Consultancy Services for detailed 0-5 years 1 marks
structural design of Bridge/ROB/RU 5-8 years 2.0 marks
B./Flyover
More than 8 years 2.5 marks
Total (A) 20 marks
 Chapter VI

B. Evaluation for Other Criteria

S. No. Criteria Marks Maximum Marks
A. Average Annual turn over for last 03 Financial
Years ending in March 2019
Upto 45 lacs 15 20
45 to 55 lacs 20
55 to 65 lacs 25
a. Projects completed (building with in last three
years aggregate)

iv) Upto 5 crore 10 20

v) 5-15 crore 15
vi) More than 15 crore 20
b. Team personnel with the Architects 10 10
Technical/Financial/Legal/ other key members
of the team for carrying out the assignments
c. List of experts/consultants on payroll/Associated 10 10

d. Working area of your business and location 700 to 10 10

1000 sqft. with proof in Jammu City
e. Architectural Services, Equipments & Software’s
for empanelment 10

Total (B) 80
GRAND TOTAL (A+B) 100
 CHAPTER - VII

EMPANELMENT

7.1 Based on the maximum marks obtained/scored in each individual category, the firm/
applicant/Consultant having scored equal to total 60 marks & above, shall ONLY be considered for
empanelment in respective category. Firm/ applicant/Consultant, those who score’s less in applied
category will be considered for lower category in which he gets eligible. No correspondence shall be
done with the firm/ applicant/Consultant who are not empanelled. Also no claims of any kind or
queries in any form shall be entertained.
7.2 The empanelment of “Consultancy Firms” will be for a period of 03 (Three) Years from the date of
empanelment. However, Public Works Department reserves the rights to cancel or extend the
empanelment of any or all the consultant and request afresh proposals for empanelment at any time.
7.3 However Chief Engineer reserves the right to upgrade / include additional interested eligible
consultant/ architect for empanelment after the finalization of the process of empanelment. After due
scrutiny, if found qualified, They may be taken on List of empanelled consultants & period will be
valid for balance period of empanelled list or a short period as decided by Chief Engineer,
PW(R&B) Department, Jammu.
7.4 Public Works Department Reserves the right to extend the period of empanelment of consultants for
a further period of one year depending on the requirement and performance of the consultant. The
decision of Public Works Department in this regard would be final.
7.5 The empanelment of “Consultancy Firms” will remain in force for the purpose of completion of
all works ordered during the period of the empanelment until they have been completed.
7.6 Public Works Department Reserves the right to withdraw/ cancel empanelment observing the
performance of the services before the period of empanelment is over.

7 ALLOTMENT OF WORK:

7.1.1 Depending upon the requirement, Public Works Department shall invite proposals from the
empanelled “Consultancy Firms”.

7.1.2 Public Works Department Also reserves the right to allot the work to any of the empanelled
“Consultancy Firms” after giving due consideration to the suitability and competence of the
“Consultancy Firms” to handle jobs, with due regard to their proven track record, which shall be
reviewed by Public Works Department (Employer), as found necessary, from time to time.

7.2 The “ Consultancy Firms” who has been awarded the work shall have to enter in to an
agreement in the standard format of Public Works Department.

7.3 Public Works Department doesn’t guarantee for getting the job/ work/assignment to the
empanelled firm/ agency during empanelment period. No claims of any nature (including
financial claims) shall be tenable in any case
 CHAPTER – VIII
Other Terms & Conditions
1. Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting from
contracts completed or under its execution over the last Ten (10) years ending 2016-17. A
consistent history of litigations against the Applicant may result in disqualification of the
application for empanelment, at the discretion of Public Works Department.

3. Disputes Resolution

If any dispute arises between Engineer-In- charge of works and consultants/Architect; initially
dispute shall be resolved at the level of Superintending Engineer. If dispute still remain unsolved,
then the dispute shall be referred to the Chief Engineer and his decision in this regard will be final
and binding on consultant/Engineer In Charge.
3. Termination
The name of consulting Architect/Engineering firm will be liable to be deleted from the list
of empanelment, by the Chief Engineer on following grounds.

7) Technical flaws are noticed persistently.

8) The preliminary/detailed estimate are not found to be based on good engineering
practices and sound technical knowledge.
9) Non completion of assigned job within stipulated/extended time limit or performance not
to the satisfaction of Engineer in charge.
10) Deployment of inadequate/ un experienced staff/Key personnel as observed by Engineer
in charge.
11) Continued physical absence of the key person(s)/experts mentioned in the empanelment /
contract document for the project assigned.
12) Willful disobedience of the instructions of Engineer In Charge.

5. Subletting the work

No subletting of work is allowed
5 Arbitration (Arbitration act)
No Arbitration is allowed.

7 Other duties and functions

The consultant shall perform all other duties and functions specified by the Engineer-in-charge.

7. Miscellaneous
The Consultant shall notify its program of inspection to the Government, who may, in
their discretion, depute their respective representatives to be present during the
inspection.

9. It is mandatory for the Architect/Engineering firm to inform the projects allotted to them
during the period of empanelment along with relevant documents within 15 days from award
of work/Job from any organization/ firm/ institute/ dept. / Govt./ Semi Govt. dept. in Form –
11 .
 Chapter-IX
Scale of fees (upper limit) for consultancy services categorywise
S. Consultancy service FEE STRUCTURE
No.
1. Proof Consultant for Bridges 7.5% of consultancy charges of
bridge design
2. Consultant for Structural Audit of bridges. (Agency 2.5% of cost of T.S estimate of
should have in bridge repairs
house facilities of
testing)
3. Geotechnical investigation services As per P.W.D. norms
4. As per rates approved by
Civil Engineering material testing, laboratory, in house
and at site, NABL Accredited. V.Q.C.C Nagpur (whereever
available, otherwise as per job
settled)
5. Survey Services & site plan preparation services As per job settled
6. Preparation of DPR for ROB/RUB/Flyover 1.5% approved cost of project
7. Consultancy Services for detailed structural design of 1.5% cost of approved project
Bridge/ROB/RUB

1. The scales of fees are exclusive of GST. The GST will be reimbursed separately as per the applicable
rates notified by the Government. The Consultant will have to submit the GST registration number
along with bill for reimbursement.
2. The employer reserve the right to curtail the scope of work from the above services at any stage and
the decision of Chief Engineer in this regard will be final. The fees for reduced scope shall be decided
by the Chief Engineer.
3. The percentage shown in the scale of fees for various services at Sr. No. 6 shall be percentage of the
total cost of job settled. However initial fees of 30 % of total % cost of project will be paid in lump
sum as an interim payment up to technical sanction OR as per the stages defined in the agreement.
These initial fees in parts will be adjusted against the final payment.
4. Fees for consultancy services under category at S.N. 2 shall correspond to the percentage of the cost
of detailed estimate submitted by the consultant and approved by the employer.
5. Fees for consultancy services under category at S.N. 1 will be based on the percentage of fees
indicated for structural design of that project.
6. PMC: - The PMC will be paid fees as per the percentage indicated above. This percentage will
correspond to the cost of technically sanctioned estimate by the concern authority or accepted tender
cost of the project whichever is lower.
7. The fees as per scale & schedule shall be paid only for accepted works by the competent authority.
8. Retention money as indicated in contract document will be deducted from the total fees payable to
the consultant/Architect.
9. The empanelled consultant/Architect firm shall note that the project cost may vary till its completion.
However there will be no increase in the total fees payable to the consultant on this account.
10. The empanelled consultant/Architect shall give written consent for the scale of fees & terms &
conditions while submitting application.
11. The above few structure may be revised from time to time by the Chief Engineer based on the
responses received for listed category.

Sr. Category of Consultant
No.
1. Architectural & structural
consultancy for buildings
2. Consultant for Structural Audit of Consulting firm have to conduct following tests ascertaining structural
bridges. (Agency should have in stability/strength of Bridge
house facilities of testing)
3. Geotechnical investigation
services
4. Construction for preparation of Detailed plan of route ,detailed surveying and planning using total
DPR for road design & aesthetic station with all
Annexure- I
Brief scope of
Work
Brief scope of Work
Preparation of plan, elevation section, electrical layout, drainage layout,
fire fighting, town development.
1. NDT test of building (UPV / rebound hammer etc.)
2. Half cell potentiometer test for checking rusting of reinforcement.
3. Structural checks / earthquake checks/shrinkage checks design &
remedial
measures along with ppt. presentation
4. Core test for strength of concrete.
5. X-ray machine for checking reinforcements.
6. Carbonation tests.
7. Chemical tests.
8. Leakage checking.
9. Assessing life of the structure.
10. Remedial measures for increasing life of the structure
11. Submission of Audit report along with observations and
methodology of repairs
& estimates.
12. Submission of DVD/Video recording/Photographs.
Along with ppt presentation.
1.Core strength /Plate load Test
2. Bore data evaluation
3. Physical & Chemical tests (Field & in - house test)
4.R.Q.D. test and report
5.Safe Bearing capacity
6. Geological Analysis
7. Expert option on typical sub soil condition.
details, preparation of site plan, contour plan, cross section, L-section
including
geometric design/Pavement design, details quantity of cutting and filling throughout
the route using appropriate chainage, detailed report on specific
requirements, all
details geotechnical investigation etc. plan for shifting of alignment,
wherever
required details existing structures including its repair and rehabilitation
for the
structure to be retained & reconstruction wherever required, details
designed
proposed new structures along with PPT presentation. Preparation of
Estimates,
Submission of Detail Estimates. To get the approval of estimates from
relevant
authority, to prepare DTP and to get the various NOC from respective
 department.

5. Preparation of DPR for ROB / RUB 1.Preparation and verification of cash flow related to BOT projects.
/ Flyover /BOT projects. 2. Detailed Topographical Survey with total station with all details,
preparation of contour plan, site plan, preparation of master and line plan
based on requirement of user department along with PPT presentation.
3. i) Preparation of Land Acquisition proposal Complete.
ii) Valuation of structures
iii) Valuation of Tress.
v) Valuation of water supply pipelines Complete
vi) Preparation of various notice of collector office.
vii) Complete L.A. process completion including J.M.S. Co-ordination
between various Govt. agencies, till land is transferred to PWD ownership
including all transfer entries.
viii) Private negotiation proposal preparation including market value
calculation, structure valuation, tree valuation and presentation to collector.
ix) All approval including collector office Irrigation, PWD, Town Planning,
Forest Agriculture Dept.
x) Collecting Ownership from Grampanchayat, Muncipal Corporation.
xi) Demarcation of site by Dy. Superintendent of Land records.
xii) Videography of site
xiii) Social impact Analysis along with PPT presentation
4)
i) Environment Clearance
iii) Forest clearance
iv
v)
vi) Social Impact analysis
vii) Co-ordination for fast Railway GAD approval
viii) Co-ordination with PWD officials and other Govt. (State and Central)
departments. Along with PPT presentations.
5. Preparation of plan, elevation section, electrical layout, drainage layout as
per IRC standard.
6. Geological, Geotechnical investigation along with carrying out all the
necessary tests, soil tests and submitting the detailed test report with samples
and also taking bore at bridges, ROB, RUB, Flyover or any required location
of site and submitting the bore log with necessary data and bore samples
7) Carrying out the structural design & submitting the detailed designs of all
the structural components of the project as per IRC standard.
8. Carrying out the Roads Safety Audit from the Road Safety consultant and
make the necessary corrections suggested in the project.
9) Preparation of preliminary and working drawings, detailed estimate, draft
tender papers of the project.
10. Submission of the detailed drawing of each component and submission of
detailing of reinforcement & Schedule.
11. Approval at all PWD levels & all Statutory Permissions.
12. Submission of methodology of execution of work along with bar

6. Consultancy Services for detailed
structural design of
Bridge/ROB/RUB/Flyover.
7. Survey Services & site plan
preparation services
chart/PERT/CPM as per the requirement of user Department along with PPT
presentation
1.Preparing DSD/GAD of bridge for ROB/RUB/Flyovers
2.Detailed structural design and structural analysis and design of
Bridge/ROB/RUB/Flyover
3.Preparing detailed structural drawing of Bridge/ROB/RUB/Flyover
4.Approval from Competent authority of all details and drawing of structural
element of structure.
5.Preparing detailed drawing and design of approaches.
6. Preparing design of Handrails, Deck crash barrier etc. and necessary items
of Bridge/ROB/RUB /Flyover unit.
7.Details of specific reasons for choice of structural elements along with
economical analysis.
Preparation site/contour plan and for road work / preparation of site plan/ and
L-section and X -section at every 25 mtr interval with a corridor of 15 mtr on
both side of centerline.

NOTE- Above scope is broadly mentioned. However depending upon the requirement of
projects, details scope of work will be mentioned in tender documents/offer, which shall
be binding upon consultants and fees shall be adjusted accordingly.

Er Naasir Goni
Chief Engineer
PW(R&B) Department
Jammu
 FORM - 1

APPLICATION FORM FOR EMPANELMENT

Information to be furnished by the Applicant

Sr. Particulars Details

No.
1. Name of Organization
2. Address
3. Contact Person

4. Telephone No.

5. Mobile No.

6. Fax No.

7. Email ID

8 Details regarding Demand Draft/ Pay order for

Scrutiny Fee as mentioned in EoI.
9. Organization Details Attached Separately in Form 2

10. Details of Directors/Partners/Proprietors Attached Separately in Form 3

11. List of Consultancy Assignments

completed Attached Separately in Form 5
12. List of Consultancy Assignments
in progress Attached Separately in Form 6
13. Financial Status
Attached Separately
14. List of permanent professional Employees and
Key Personnel mentioning their specialization, Attached Separately
qualifications, experience and association with
the firm
15. List of equipments available with the firm Attached Separately

16. Affidavit Attached Separately

Signature of the Applicant

Place: Name & Designation

Date
 FORM -2
ORGANISATIONAL DETAILS

Sr. No. Parameter Details

1 Organizational Set-up:
• Place of In Public works department
• Year of Establishment/ In Public works department/
Registration
• Status of Firm
(Proprietorship/Partnership/Limited/Any other)
• Name of Directors/Partners/ Proprietors
• Empanelment with Govt. Organizations (Mention
names along with copies of Certificates)
2 Employee Strength:
• Principal Architects (nos.)
• Junior Architects (nos.)
• Urban Planner (nos.)
• Interior Designers (nos.)
• Civil Engineers (nos.)
• MEP Engineers (nos.)
. Advocates.
3 Details of Office Automation:

4 Outsourcing jobs:
• Structural Design
• Plumbing, Sanitary & Water Supply
• MEP services
• Fire Fighting/Detection System
• Any Other
5 Subjects related documents

Note :-

1) Necessary documents to prove above facts shall be attached (duly attested).

2) Details of the CV’s of Technical Staff along with proof of their employments with
the firm, qualification should be submitted.
3) If required, Public Works Department may verify the submitted documents independently.

4) The Practicing Architects of the Architectural firm/Consultant should be registered with

Council of Architects and valid certificate to that effect shall be enclosed.

Signature of the Applicant

Name & Designation
Place:
Date:
 FORM - 3
EMPANELLED FOR :-

DETAILS OF DIRECTORS/PARTNERS/PROPRIETORS

Sr. No. Name of Partners/Directors/ Academic Designation Address/

Proprietors Qualifications Phone/Fax
/Email

1.

2.

3.

4.

Signature of the Applicant

Name & Designation

Place:

Date:
 FORM- 4
EMPANELLED FOR :-

NUMBER OF PERSONNEL IN THE ORGANISATION OR ASSOCIATE FIRMS.

Sr. No. KEY PERSONNEL Number

Experience Experience
1. Name Designation Experience > 10 between 5 to 10 between 2
years. years. to 5 years.
2.

3.

4.

Signature of the Applicant

Name & Designation

Date:
Place:

Note:-
1. The details of the key personnel for Corresponding Consultancy service must be entered
2. In case there is any change in the list of Key personal after empanelment, then such changes
shall be got approved from the Chief Engineer, PW(R&B) Department, Jammu prior to the
appointment of New Key personal. However the max number of changes shall be limited to
30 % of the total no. of key personals indicated in this form.
3. If the replacement of key personals exceeds 30 % then fresh empanelment will be mandatory.
4. The qualification & experience of the replaced key personal shall be equal or higher than the
key person being replaced.
5. Detailed C.V. of the above key personnel along with Certificate issued by the firm regarding
employment of the professional with the firm (clearly indicating date of employment with the
firm) shall be attached.

Signature of the Applicant

Name & Designation

 FORM - 5
EMPANELLED FOR :-

LIST OF CONSULTANCY ASSIGNMENTS COMPLETED IN LAST 10 YEARS

Name Scope of Name Fess Date of Start of Date of

Sr.
Of the Short description Services and Value received Work/Project Completion of Liquid Any
No
completed of rendered. add. of of in INR Work/Project ated other
Work/ Architectural OR Owner/ Work/ (Lakhs) Damag relevant
Project Consultancy Client Project es, if informat
with Assignment as StipulatedActual Stipulated Actual any, ion
address Prime consultant impose
OR JV OR d on
Associate. Consul
tant

1 2 3 4 5 6 7 8 9 10 11 12 13

Note:
1 The list of Works/Projects mentioned above should be substantiated with documentary
evidence such as Work Orders/Contract Agreements and Completion Certificates duly
attested.
2 Applications received without necessary documentary evidence are liable to be rejected.

3 Certificate from client issued by an officer not below the rank of Executive Engineer or equivalent for
Govt./Semi Govt. works & authorized Signatory of Private Institutes shall be attached.

Signature of the Applicant

Name & Designation

Place:
 FORM - 6
EMPANELLED FOR :-

LIST OF MAJOR CONSULTANCY ASSIGNMENTS IN PROGRESS

Short Scope of
description of Service to
Architectural be
OR provided.
Consultancy
Assignment
Sr. Name of Prime Name Value Date of Stipulated Status of Expected Any other
No Work/ Project consultant OR and add. of Start of time of Work Date of relevant
in Progress JV OR of Work/ Work/ Completion Completion information
with Address Associate. Owner Project Project

5
1 2 3 4 6 7 8 9 10 11

Note:
1 The list of Works/Projects mentioned above should be substantiated with documentary
evidence such as Work Orders/Contract Agreements duly attested.
2 Applications received without necessary documentary evidence are liable to be rejected.

Signature of the Applicant

Name & Designation

Place:

Date:
 FORM - 7

FINANCIAL STATUS

Turnover
Sr. No. Financial Year
(Rs.)
1. 2016-17 Rs.

2. 2017-18 Rs.

3. 2018-19 Rs.

Note : Certified copies of audited Balance Sheets/Chartered Accountants Certificates to be enclosed.

Signature of the Applicant

Name & Designation

Place:

Date:
 FORM - 8
EMPANELLED FOR :-

LIST OF EQUIPMENTS AVAILABLE WITH THE FIRM

Sr. No. Name of Equipment Type Year of make Nos.

1 2 3 4 5

1 Computers / Printers

2 Plotters

1.
3 Software 2.
3.

4 Additional equipments if any

Signature of the Applicant

Name & Designation

Place:

Date:
 Form No. 9

Details of Litigation/Dispute over Last 7 years.

S.N. Particulars of Name of Date of Present stage Remark

Ligigation/Arbitration Party/Institute/Organisatio Litigation/Arbitr of s.
/Disputes/acttions n concern against whom ation Litigation/Ar
the litigation/arbitration is b itration
preferred.

1 2 3 4 5 6

Signature of the Applicant

Name & Designation

Place:

Date:
 Form No. 10

Details of Awards.

S.N. Particulars of Awards. Name of Party/ Institute/ Date of awards Remarks.

Organization concern
against whom the awards

1 2 3 4 5

Signature of the Applicant

Name & Designation

Place:

Date:
 Annexure -II

AFFIDAVIT
(TO BE SUBMITTED ON NON JUDICIAL STAMP PAPER OF MINIMUM Rs 100/- DULY
CERTIFIED BY NOTARY PUBLIC)

Affidavit of Mr. …………………………….S/o ………………………………..

R/o……………………………………..………

I, the deponent above named do hereby solemnly affirm and declare as under:
1 That I am the Proprietor / Authorized signatory of M/s. ……………………having its Head Office
/Regd. Office at ……………………………
2 That the information / documents / Experience certificate(s) submitted by M/s…………..along
with this ‘Expression of Interest for Empanelment of Architects, /Consultants’ to Public Works
Department.( Public Works Department) are genuine and true and nothing has been concealed.
3 I shall have no objection in case Public Works Department verifies them from issuing authority(s). I
shall also have no objection in producing the original copy of the document(s), in case Public
Works Department demand so for verification.

4 I hereby confirm that in case, any document, information & /or certificate submitted by me is
found to be incorrect/false/fabricated, Public Works Department at its discretion may disqualify /
reject my application for prequalification out rightly and also debar me/ M/s.……………….from
participating in any future tenders/ EOIs.

Deponent
I, ……………., the Proprietor / Authorized signatory of M/s. ………………, do herby confirm that the
contents of the above Affidavit are true to my knowledge and nothing has been concealed there from and
that no part of it is false.
Verified at ………………this ………….day of ………………..
Deponent