BUSINESS REQUIREMENTS & FUNCTIONAL SPECIFICATION

Section I: General
Custom verion of standard SAP report MB5L modified to allow the addition of:
1) Custom, Title-based fields and,
2) A flexible user interface enabling real-time pivot table style analysis with export to Excel
Project Item# 2019 ENHC0039939 – MB5L

Business Requestor: Jeff Patrick Subject Matter Expert(s) Marcelo Mariani

Priority: High Medium Low

Modification Log

Version Date Description / Changes Author Approved By

1.0 8/26/19 Original Document Jeremy Howard

2.0 9/12/19 Updated with feedback from spec. Jeremy Howard

review (9/10/19)

Section 2: Business & Functional Requirements

Provide all business requirements / functional requirements in business terms / language.
It is expected that this section should be signed off by the Business Owner.

2.1 Business Process Overview

Finance users run MB5L on a frequent basis to report stock on hand along with their corresponding
valuation. The standard SAP MB5L report is currently run, exported to Excel, and then joined with
additional information through the use of vlookups. The majority of the additional information is
contained within SAP and will be brought into a custom version of MB5L through this develop effort.

MB5L US DG P06 MB5L US FG P06

2019.xlsx 2019.xlsx

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2.2 Business Requirements Matrix
The table below lists the business requirements related to the changes required to solve the business
issue. Each requirement should be mapped to a test case.

# Requirement Priority Test Case

1 Add additional title-specific fields, listed below, to an MB5L-
based custom report
2 Maintain the efficient processing speeds inherent in MB5L
3 Include the title-specific additional fields as selection criteria
4 Provide logic specific to Finished Goods vs Dry Goods (via
Selection Reference Number)
5 Provide a summary view report layout
6 Provide a detailed view report layout
7 Provide analytical functionality – Totaling, Sub-Totaling, Sorting,
Filtering
8 The report list must be exportable to Excel
9 Include the ability to report Special Stock Qty

2.3 General Design Comments

Standard SAP transaction MB5L (List of Stock Values: Balances) is an Inventory Management (IM) report used to
display the total stock quantities and values for a material at various reporting levels, including company code,
valuation area, and GL Account. Its accuracy and efficiency make it a preferred tool for reporting stock values
and quantities on hand. Embedded in MB5L is drill-down functionality that calls transaction MMBE (Stock
Overview: Basic List). MMBE retrieves additional information, such as special stock, not provided in MB5L.

MB5L, and its relationship with MMBE, will be copied and leveraged to produce this custom report, transaction
ZMBL5, for NBCU Home Entertainment. Data from both reports will be combined to produce the final layout.

Note: MMBE utilizes logical database MSM for data retrieval. MB5L is not based on a logical database.

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The report will contain the original fields contained in MB5L along with the additional fields outlined below.
Additional selection criteria, chosen from the set of new fields, will be added to the selection-screen of the report.

Two views will be provided: Summary and Detail. The user will pre-select the view within the report’s selection
screen. To enable enhanced Excel-like pivot-style functionality SAP’s ALV-Grid technology will replace the
existing MB5L list output. The ALV-Grid enables fast user-friendly dragging and dropping of fields, field selecting,
hiding, sorting, filtering, multi-format file exporting, totaling, and sub-totaling.

2.4 Additional Application Considerations

 Security/Users
 The new transaction requires assignment to a role(s) in SAP. At the time the initial draft of this
specification was written, the specific roles were not known. The SAP Security Team has been
engaged to help research the appropriate roles, given the assumption that all users who
currently have access to MB5L will have access to ZMB5L.
 Enhancement request (ENHC0040170) has been submitted to SAP-Security and is attached
below:

Security_ENHC00401
70.pdf

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 Section 3: Functional Design Considerations
Provide any notes and input that are specific to the design of the SAP Solution.

3.1 SAP Design

3.1.1 Existing MB5L Fields

The following fields listed in the table below are displayed by the standard MB5L report. Most of these
fields will remain available in the new report. The field “Variance” will not be on the new report.

Note: The standard MB5L report is a hierarchical report with an option to drill-down to individual material
lines. For this custom version of the report, when the parameter “Display Indiv. Matl Lines” is selected
each drill-down line will be pre-populated in the report results at the individual material line level. The user
will not need to, nor be able to, perform drill-down operations.

(Note: This list does not include the MMBE drill down results)

Field Name
Balance Period
Base Unit of Measure
Company Code
Company Name
Currency
Del. flag val. type
G/L Account
G/L Acct Long Text
Item (SD)
Material
Material Description
Moving price
Price Control
Price Unit
Proj. stk val. class
Sales Document
Special Stock Indicator <<REMOVE from new report>>
Standard price
Stock Account
Total Stock
Total Value
Total value at SP
Valuation Area <<If “Summary View” is selected, this field will be hidden, and the quantities and
amounts will be aggregated (collected)>>
Valuation Category
Valuation Class
Valuation Type
Value/mov. av. price
Variance <<REMOVE from new report>>
VC: Sales order stk
Vendor
WBS Element

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 3.1.2 Fields to Add to ZMB5L Output
The following fields will be added to the report:

ZMB5L Report Field Label Source Table Source Field Comments

Label MARA (w/Descr) LABOR
Label Description T024X LBTXT
Sub-Label MARA (w/Descr) ZZSUBLBL
Sub-Label Description ZHMT_E1024_SLBL ZZCHKDESC
Selection Reference No. MARA (w/Descr) ZZSELNRRF
SelRefNo Description MAKT MAKTX
Alternative Legal Title MARA ZZATLT
ALT Legal Title Desc ZHMT_E1024_ALTID ZZATDESC
Title Source MARA TLSRCE
Title Source Description ZHMT_E1024_TLSR ZZCHKDESC
TM Origin Code MARA (w/Descr) ZZTMPC
TM Origin Cd Desc. ZHMT_E1024_TMPC ZZTMPCDESC
Business Unit ZSFT_PCA_ORIGIN ZZBUSUNIT
Film or TV ZSFT_PCA_ORIGIN ZZFILMTV
Local Acquisition ZSFT_PCA_ORIGIN ZZLOCALACQ
Street Date MVKE ZZSTDT
Pre-Order Date MVKE ZZPORDT
Item Type MARA (w/Descr) ZZITEMTYPE
Item Type Description ZHMT_E1024_ITYPE ZZCHKDESC
Item Code MARA (w/Desc) ZZITEMCODE
Item Code Description ZHMT_E1024_ICODE ZZCHKDESC
DChain-specific Status MVKE VMSTA
Format MARA (w/Desc) ZZFORMAT
Format Description ZHMT_E1024_FRMT ZZCHKDESC
Spl Stk Qty (W) Leverage t-code MMBE logic Special Stock Quantity for Indicator “W”

3.1.3 Field Value Derivation Rules

Table: MARA
For each material found in the valuation table MBEW, the following values will be derived from table
MARA (General Material Data):

SAP Field Label Source Field ZMB5L Report Logic

Name Field Label
Material Type MTART Material Type Retrieve for each material
Laboratory/design LABOR Label If the Material Type is a Finished Good (“Finished
office Goods Capitalise”), then retrieve the label code from
MARA. (MARA-LABOR)

If the Material Type is a Dry Good (“Components

Capitalized”), then first retrieve the material number
stored in the Selection Reference Number field.
Then, perform another selection on MARA, using that
Selection Reference Number, and retrieve the Label
from that material master record.

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 (Pseudo-Code: If MARA-MTART = ‘ROH’, select
LABOR from MARA where MATNR = first MARA-
ZZSELNRRF)
Sub-Label ZZSUBLBL Sub-Label If the Material Type is a Finished Good (“Finished
Goods Capitalise”), then retrieve the sub-label code
from MARA. (MARA-ZZSUBLBL)

If the Material Type is a Dry Good (“Components

Capitalized”), then first retrieve the material number
stored in the Selection Reference Number field.
Then, perform another selection on MARA, using that
Selection Reference Number, and retrieve the Sub-
Label from that material master record.
(Pseudo-Code: If MARA-MTART = ‘ROH’, select
ZZSUBLBL from MARA where MATNR = first MARA-
ZZSELNRRF)
Selection Number ZZSELNRRF Selection If the Material Type is a Dry Good (i.e. MARA-
Reference Number MTART = ‘ROH’), then retrieve this value for the
Reference current material.
Alternate Legal ZZATLT Alternate Legal If the Material Type is a Finished Good (“Finished
Title Title Goods Capitalise”), then retrieve the Alternative
Legal Title from MARA. (MARA-ZZATLT)

If the Material Type is a Dry Good then first retrieve

the material number stored in the Selection
Reference Number field. Then, perform another
selection on MARA, using that Selection Reference
Number, and retrieve the Alternative Legal Title from
that material master record.
(Pseudo-Code: If MARA-MTART = ‘ROH’, select
ZZATLT from MARA where MATNR = first MARA-
ZZSELNRRF)
Title Source ZZTLSRCE Title Source If the Material Type is a Finished Good (“Finished
Goods Capitalise”), then retrieve the Title Source
from MARA. (MARA-ZZTLSRCE)

If the Material Type is a Dry Good then first retrieve

the material number stored in the Selection
Reference Number field. Then, perform another
selection on MARA, using that Selection Reference
Number, and retrieve the Title Source from that
material master record.
(Pseudo-Code: If MARA-MTART = ‘ROH’, select
ZZTLSRCE from MARA where MATNR = first MARA-
ZZSELNRRF)
TM Profit Center ZZTMPC TM Origin Code If the Material Type is a Finished Good (“Finished
Goods Capitalise”), then retrieve the TM Origin Code
from MARA. (MARA-ZZTMPC)

If the Material Type is a Dry Good then first retrieve

the material number stored in the Selection
Reference Number field. Then, perform another
selection on MARA, using that Selection Reference
Number, and retrieve the TM Origin Code from that
material master record.
(Pseudo-Code: If MARA-MTART = ‘ROH’, select
ZZTMPC from MARA where MATNR = first MARA-
ZZSELNRRF)
Item Type ZZITEMTYPE Item Type Retrieve for each material

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 Item Code ZZITEMCODE Item Code Retrieve for each material

Table: MVKE
For each valuation record returned from table MBEW, the Valuation Area (MBEW-BWKEY) will be used
to select its corresponding Company Code via table T001K. Then, the Company Code will be used to
select its corresponding Sales Organization via view V_TVKO_ASSIGN. The combination of Material and
Sales Organization will be used to select and retrieve the following fields for each corresponding record
from table MVKE (Sales Data for Material).

SAP Field Source Field ZMB5L Report Logic

Label Name Field Label
Street Date ZZSTDT Street Date Retrieve for each Material and Sales Org.
Pre-order date ZZPORDT Pre-order date Retrieve for each Material and Sales Org.
DChain-spec. VMSTA DChain Status Distribution-chain-specific material status

Table: MAKT
For each Selection Number Reference (MARA-ZZSELNRRF), retrieve the corresponding material description
in English

SAP Field Source Field ZMB5L Report Logic

Label Name Field Label
Description MAKTX SelRefNo If MARA-ZZSELNRRF is populated, use that value to
Description select the corresponding description (MAKTX) from
MAKT where SPRAS = EN

Table: T024X
For each Label Code (MARA-LABOR), its description will be selected from table T024L

SAP Field Label Source ZMB5L Report Logic

Field Name Field Label
Description of the LBTXT Label Code Desc. For each Label Code (MARA-LABOR), retrieve
laboratory/engineering office each Label Code Desc. (T024X-LBTXT) in English.

Table: ZHMT_E1024_SLBL
For each Sub-Label Code (MARA-LABOR), its description will be selected from table T024L

SAP Field Source Field ZMB5L Report Logic

Label Name Field Label
Description foe ZZCHKDESC Sub-Label Code For each Label Code (MARA-ZZSUBLBL), retrieve each Sub-
check table entry Desc. Label Code Desc. (ZHMT_E1024_SLBL-ZZCHKDESC)
(Note: the SAP data element description for ZZCHKDESC is spelled incorrectly with the word “foe”
instead of “for”.)

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 Table: ZHMT_E1024_TLSR
For each Title Source (MARA-ZZTLSRCE), its description will be selected from table ZHMT_E1024_TLSR

SAP Field Label Source Field ZMB5L Logic

Name Field Label
Title Source ZZCHKDESC Title Source Retrieve for each Title Source returned from MARA
Description Description

Table: ZHMT_E1024_ALTID
For each Alternative Legal Title (MARA-ZZATLT), its description will be selected from table
ZHMT_E1024_ALTID

SAP Field Label Source Field ZMB5L Field Logic

Name Label
ALT Legal Title ZZATDESC ALT Legal Retrieve for each Alternative Legal Title returned
Desc Title Desc from MARA

Table: ZHMT_E1024_TMPC
For each TM Profit Center (MARA-ZZTMPC), its description will be selected from table
ZHMT_E1024_TMPC

SAP Field Source Field ZMB5L Field Logic

Label Name Label
TM Profit Center ZZTMPCDESC TM Origin Cd Retrieve for each TM Profit Center returned from
Name Desc. MARA. Change label to “TM Origin Cd Desc.”

Table: ZHMT_E1024_ITYPE
For each Item Type (MARA-ZZITEMTYPE), its description will be selected from table ZHMT_E1024_ITYPE

SAP Field Source ZMB5L Logic

Label Field Name Field Label
Description foe ZZCHKDESC Item Type For each Item Type (MARA-ZZITEMTYPE), its description
check table entry Description will be selected from table ZHMT_E1024_ITYPE

Table: ZHMT_E1024_ICODE
For each Item Type (MARA-ZZITEMTYPE), its description will be selected from table ZHMT_E1024_ITYPE

SAP Field Source ZMB5L Logic

Label Field Name Field Label
Description foe ZZCHKDESC Item Code For each Item Type (MARA-ZZITEMCODE), its description
check table entry Description will be selected from table ZHMT_E1024_ICODE

Table: ZHMT_E1024_FRMT
For each Item Type (MARA-ZZFORMAT), its description will be selected from table ZHMT_E1024_FRMT

SAP Field Source ZMB5L Logic

Label Field Name Field Label

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 Description foe ZZCHKDESC Item Code For each Item Type (MARA-ZZFORMAT), its description will
check table entry Description be selected from table ZHMT_E1024_FRMT

Table: ZSFT_PCA_ORIGIN
For each Origin Code (MARA-ZZTMPC), the following fields will be selected from table
ZSFT_PCA_ORIGIN

SAP Field Label Source Field ZMB5L Field Logic

Name Label
BusUnit ZZBUSUNIT Business Unit Retrieve for each unique MARA-ZZTMPC value
Indicator:Film or TV ZZFILMTV Film or TV Retrieve for each unique MARA-ZZTMPC value
Local Aquisition ZZLOCALACQ Local Acquisition Retrieve for each unique MARA-ZZTMPC value

Special Stock Quantity

This section describes the method planned to retrieve quantities of stock on hand for those materials
procured with a special stock indicator. The current NBCU ECC design records and tracks Special Stock
quantities on hand (Logistics Reporting), but it does not isolate the valuation of Special Stock inventory.

The standard MB5L transaction allows the user to drill-down from a detailed individual material line to the
corresponding stock overview (t-code MMBE) report containing stock quantities for Special Stock and
regular stock.

When the user selects the checkbox “Duplicate Spl Stk Qty on Addtl Column”, ZMB5L will leverage the
MMBE drill-down functionality from MB5L to retrieve special stock quantities that correspond with the
MB5L stock quantities. Since ZMB5L is not a drill-down report, the quantity for each special stock
material will be shown in a new column alongside the total stock quantity (which will include the special
stock quantity). If the checkbox is not selected, the logic to call MMBE data for special stock will not be
executed. This allows the user to increase the report’s performance by skipping a significant amount of
processing for each material.

Here’s a manual example of the retrieval of the Special Stock quantity using the method described above:

1) MB5L is executed with “Display Indiv. Matl Lines” selected.

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 2) The company code/account balance is displayed. The user drills down on the results.

3) The detailed item(s) is displayed. (Note: This is level of detail ZMB5L will retrieve.) The user drills
down on these lines to retrieve MMBE data.

4) MMBE displays regular and Special Stock Quantities. When the user selects the checkbox “Duplicate
Spl Stk Qty on Addtl Column”, ZMB5L will perform this step internally to retrieve quantities for
Special Stock. Note: ZMB5L will only retrieve Special Stock quantities when the Special Stock
Indicator equals “W” for customer consignment. No other special stock will be displayed in this
manner.

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 ZMB5L will display the Special Stock Indicator and Special Stock Quantity retrieved from MMBE as
additional columns in the detailed display layout:

3.1.4 Additional Selection Criteria

In addition to the standard MB5L selection screen criteria, the following custom parameters and selection options
will be added to the selection screen:

Field Name Comments/Logic Data

Element/Domain
Summary View Radio-Button (1 of 2) switch to determine which layout is presented to the Radio-Button Group X
user. (Default = ON)
Detailed View Radio-Button (2 of 2) switch to determine which layout is presented to the Radio-Button Group X
user. (Default = OFF)
Label To be added as a range (select option) of possible values for selection Labor
Sub-Label To be added as a range (select option) of possible values for selection ZZSUBLBL
Selection To be added as a range (select option) of possible values for selection ZZSELNRRF
Reference No.

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 Alternative Legal To be added as a range (select option) of possible values for selection ZZATLT
Title
Title Source To be added as a range (select option) of possible values for selection ZZTLSRCE
TM Origin Code To be added as a range (select option) of possible values for selection ZZTMPC
Business Unit To be added as a range (select option) of possible values for selection ZZBUSUNIT
Film or TV Char(1) field. Possible values include “F”, “T”, or Null
Local Acquisition Char(1) field. Possible values include “X” or Null
Street Date To be added as a range (select option) of possible values for selection ZZSTDT
Pre-Order Date To be added as a range (select option) of possible values for selection ZZPORDT
Item Type To be added as a range (select option) of possible values for selection ZZITEMTYPE
Item Code To be added as a range (select option) of possible values for selection ZZITEMCODE
Material Status To be added as a range (select option) of possible values for selection VMSTA

Duplicate Spl Stk Checkbox. When this checkbox is selected, the program will call Checkbox.
Qty on Addtl transaction MMBE for each line and retrieve the special stock quantity Default = Selected
Column and display it on column “Spl Stk Qty (W)” (On)

3.1.5 Report Layouts (Summary vs Detailed Views)

Field Name Logic/Rules/Comments Summary View Detailed View
Balance Period Use MB5L logic (see DETAIL-BUPER) X X
Base Unit of Measure Use MB5L logic (see DETAIL-MEINS) X X
Company Code Use MB5L logic (see DETAIL-BUKRS) X X
Company Name Use MB5L logic (see HEADER-BUTXT) X X
Currency Use MB5L logic (see DETAIL-WAERS) X X
Del. flag val. type Use MB5L logic (see DETAIL-LVORM) X X
G/L Account Use MB5L logic (see DETAIL-KONTS) X X
G/L Acct Long Text Use MB5L logic (see HEADER-TXT50) X X
Item (SD) Use MB5L logic (see DETAIL-POSNR) X
Material Use MB5L logic (see DETAIL-MATNR) X X
Material Description Use MB5L logic (see DETAIL-MAKTX) X X
Moving price Use MB5L logic (see DETAIL-VERPR) X X
Price Control Use MB5L logic (see DETAIL-VPRSV) X X
Price Unit Use MB5L logic (see DETAIL-PEINH) X X
Proj. stk val. class Use MB5L logic (see DETAIL-QKLAS) X X
Sales Document Use MB5L logic (see DETAIL-VBELN) X
Standard price Use MB5L logic (see DETAIL-STPRS) X X
Stock Account Use MB5L logic (see DETAIL-XKONTO) X X
Total Stock Use MB5L logic (see DETAIL-LBKUM) Aggregate/Collect X
Total Value Use MB5L logic (see DETAIL-SALK3) Aggregate/Collect X
Value/Qty Calculate: Total Value / Total Stock Aggregate/Collect X
Total value at SP Use MB5L logic (see DETAIL-VKSAL) Aggregate/Collect X

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 If “Summary View” is selected, this field will be
hidden, and the quantities and amounts will be
X
aggregated (collected). For the Detailed View, use
Valuation Area MB5L logic (see DETAIL-BWKEY)
Valuation Category Use MB5L logic (see DETAIL-BWTTY) X X
Valuation Class Use MB5L logic (see DETAIL-BKLAS) X X
Valuation Type Use MB5L logic (see DETAIL-BWTAR) X X
Value/mov. av. price Use MB5L logic (see DETAIL-SALKV) X X
VC: Sales order stk Use MB5L logic (see DETAIL-EKLAS) X X
Vendor Use MB5L logic (see DETAIL-LIFNR) X
Label See logic in section 3.1.3 X X
Label Description See logic in section 3.1.3 X X
Sub-Label See logic in section 3.1.3 X X
Sub-Label Description See logic in section 3.1.3 X X
Selection Reference
X X
No. See logic in section 3.1.3
SelRefNo Description See logic in section 3.1.3 X X
Alternative Legal Title See logic in section 3.1.3 X X
ALT Legal Title Desc See logic in section 3.1.3 X X
Title Source See logic in section 3.1.3 X X
Title Source
X X
Description See logic in section 3.1.3
TM Origin Code See logic in section 3.1.3 X X
TM Origin Cd Desc. See logic in section 3.1.3 X X
Business Unit See logic in section 3.1.3 X X
Film or TV See logic in section 3.1.3 X X
Local Acquisition See logic in section 3.1.3 X X
Street Date See logic in section 3.1.3 X X
Pre-Order Date See logic in section 3.1.3 X X
Item Type See logic in section 3.1.3 X X
Item Type Description See logic in section 3.1.3 X X
Item Code See logic in section 3.1.3 X X
Item Code Description See logic in section 3.1.3 X X
DChain-specific Status See logic in section 3.1.3 X X
Format See logic in section 3.1.3 X X
Format Description See logic in section 3.1.3 X X
Spl Stk Qty (W) See logic in section 3.1.3 - Special Stock Quantity Aggregate/Collect X

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The report will provide all columns in a matrix using the ALV Grid. This is a change from the
standard MB5L output. The developer will utilize the ALV Grid to enable the analytical flexibility
described in Section 2.3 above.
The screen show below is an example of ALV Grid control from standard SAP transaction MB51:

This display method allows the user to provide ad hoc analysis using Pivot-like functionality as shown below.
Users can apply the following functions on the fly: filters, totaling and sub-totaling, sorting, column movements
and hiding.

3.2 Requirement details for Custom Transaction /Custom tables / Screens:

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 1. Custom Transaction required: YES
(If Yes, so provide preferred transaction code if any, transaction description etc): ZMB5L

2. Custom screens required (If yes, specify the screen requirements) : N/A
3. Miscellaneous requirements (Match codes etc): No
4. Security requirements:

 Is new transaction code needed for this interface?

Is this new/changed Transaction Code similar to a standard SAP transaction? Yes

If yes, what is the standard SAP transaction? MB5L
Does this new/changed Transaction Code update production data? No
 Is security access at transaction code level or data level?
 If at transaction level, which user roles should have access? If not aware with roles, please provide a existing user id
as model – 206477947
Is this transaction required by IT or in ER? Yes

If Yes, is it IT role, Emergency Self Approved or Manager Approved? IT

 If at data level (Company code, Profit center, Plant, etc….), which authorization object should be used? Please
describe in detail to field level. Same as MB5L
Work with Security team to identify the proper authorization object to be called, and provide the expected results
and required action.

Section 4: Scope
Provide any notes and input that are specific to the design of the SAP Solution.

4.1 In Scope/Out of Scope Items

Section 5: Test Cases / Scenarios

# Test Case / Scenario Expected Result Hrs (UAT Support)

1
2

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 3
4
5
6
7
8

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 Section 6: Estimate
Estimate of hours that includes development, functional testing, and UAT support

Section 6: Estimate

# Object Development Functional UAT Support

Change Management
Security
1
2
3
4
5
6
7
8
TOTAL

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