Académique Documents
Professionnel Documents
Culture Documents
Santiago-Yan
Deputy Executive Director IV, GPPB-TSO
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“In order to
prevent
corruption,
prevent
procurement.”
2
OUTLINE
• Effective
and efficient
method
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KEY FEATURES OF GPRA
Covers procurement of all government agencies
General Rule is Public/Competitive Bidding
Alternative Methods of Procurement allowed in highly exceptional
cases
Use of the Approved Budget for the Contract (ABC) as ceiling for the
bid price; no floor price
Use of transparent, objective, and non-discretionary criteria
(pass/fail)
Award is made to the LCRB/HRRB or SCRB/SRRB
Post-qualification as against Pre-qualification
No reference to brand names
Standard Philippine Bidding Documents
Increased transparency in the procurement process; participation of
observers; PhilGEPS Registration
Contract Implementation and Termination Guidelines
Professionalization of procurement officials
Inclusion of Penal and Civil Liabilities
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SCOPE AND COVERAGE
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SCOPE AND COVERAGE
EXCEPT:
1. Procurement for goods, infrastructure projects, and consulting
services funded from Foreign Grants covered by R.A. 8182, as
amended by R.A. 8555, entitled “An Act Excluding Official
Development Assistance (ODA) from the Foreign Debt Limit in
order to Facilitate the Absorption and Optimize the Utilization of
ODA Resources, Amending for the Purpose Paragraph 1, Section 2
of Republic Act No. 4860, as amended,” unless the GOP and the
foreign grantor/foreign or international financing institution
agree otherwise
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SCOPE AND COVERAGE
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SCOPE AND COVERAGE
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DEFINITION OF TERMS
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What is PROCUREMENT?
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GOODS
Refer to:
All items, supplies and materials
Including general support services
Needed in the transaction of public businesses or in the
pursuit of any government undertaking, project or activity
Whether in the nature of equipment, furniture, stationery,
materials or construction, personal property, including non-
personal or contractual services, such as:
1. repair and maintenance of equipment and furniture
2. trucking, hauling, janitorial and security and other related
and analogous services.
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CONSULTING SERVICES
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PROCUREMENT
ORGANIZATION
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PROCUREMENT ORGANIZATION
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HEAD OF PROCURING ENTITY (HOPE)
Refers to:
Head of the agency or body, or his duly authorized
official, for NGAs and the constitutional commissions or
offices, and other branches of government;
Governing Board or its duly authorized official, for
GOCCs, GFIs and SUCs; or
Local Chief Executive, for LGUs
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HEAD OF PROCURING ENTITY (HOPE)
4. Resolves Protests
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BIDS AND AWARDS COMMITTEE (BAC)
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BIDS AND AWARDS COMMITTEE (BAC)
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BIDS AND AWARDS COMMITTEE (BAC)
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BIDS AND AWARDS COMMITTEE (BAC)
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BIDS AND AWARDS COMMITTEE (BAC)
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BIDS AND AWARDS COMMITTEE (BAC)
1. Regular Members:
Chairperson (3rd Ranking Permanent Official);
Member representing the Legal or Administrative
areas (5th Ranking Permanent Personnel); or if not
available, an officer of the next lower rank;
Member representing the Finance Area (5th Ranking
Permanent Personnel); or if not available, an officer
of the next lower rank;
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BIDS AND AWARDS COMMITTEE (BAC)
2. Provisional Members
Officer possessing Technical expertise relevant to the
procurement.
End user unit Representative. In case of procurement
outsourcing, a representative from the Procuring Entity
may be designated as a provisional member
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BIDS AND AWARDS COMMITTEE (BAC)
TERMS OF MEMBERSHIP:
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BIDS AND AWARDS COMMITTEE (BAC)
TERMS OF MEMBERSHIP:
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PROHIBITED BAC MEMBERS
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BAC SECRETARIAT
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BAC SECRETARIAT
FUNCTIONS:
Provide administrative support to the BAC and TWG
Organize BAC and TWG meetings and conferences
Take custody of procurement documents and other
records
Manage the sale and distribution of bidding documents
Advertise/post bidding opportunities, including Bidding
Documents, and notices of awards
Assist in managing the procurement process
Monitor procurement activities and milestones
Consolidate PPMPs
Act as central channel of communications
Prepare minutes of meetings and resolutions of the BAC
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TECHNICAL WORKING GROUP (TWG)
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TECHNICAL WORKING GROUP (TWG)
FUNCTIONS:
Assist BAC in the following activities:
Eligibility screening
Bid evaluation
Post-qualification
Review of the Technical Specifications, Scope of Work, and
Terms of Reference
Review of Bidding Documents
Shortlisting of consultants
Resolution of Request for Reconsideration
(Sec. 12.1, 2016 IRR of RA 9184)
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OBSERVERS
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OBSERVERS
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OBSERVERS
RESPONSIBILITIES:
1. Prepare report (jointly or separately) indicating their
observations on the procurement activities
2. Submit report to the PE and furnish a copy to the GPPB
and the Office of the Ombudsman/Resident
Ombudsman.
3. Immediately inhibit and notify in writing the PE of any
actual or potential conflict of interest
If no report is submitted by the observer within seven (7)
calendar days after each procurement activity, then it is
presumed that the bidding activity conducted by the BAC
followed the correct procedure
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PROCUREMENT PLANNING
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PLANNING
PLANNING
refers to predetermined
course/s of action to achieve
a desired end/goal.
PROCUREMENT PLANNING
“Process of identifying
which project needs can be
best met by procuring
products and services
outside the project
organization and should be
accomplished during the
project planning effort”
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WHY PROCUREMENT PLANNING
Procurement Planning ensures that the overall goal of a
particular project will be effectively and efficiently
achieved.
− advance deliveries
− suki system
− unwarranted resort to alternative methods
procurement
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SECTION 7.1 OF IRR
Procurement Planning and Budgeting Linkage
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ACTORS IN PROCUREMENT
PLANNING
TECHNICAL
END USER WORKING GROUP
BUDGET
OFFICE
3. Suspension of Officials
5. Project Delays
6. Project Failures
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PROJECT PROCUREMENT
MANAGEMENT PLAN
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PROJECT PROCUREMENT MANAGEMENT
PLAN (PPMP)
A guide document in the procurement
and contract implementation process, as
well as a vital reference in procurement
monitoring.
Tool allowing the PE the flexibility to
optimize the utilization of scarce
resources.
Submit Indicative
APP and budget
Consolidation of
proposal to
PPMPs to
HOPE/oversight
Indicative APP by
body for approval
Submit to BAC Sec and
Budget recommendation
Office for by BAC of
evaluation modality
Prepare
Project
Procurement
Management
Plan (PPMP)
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PPMP SAMPLE FORMAT
Downloadable at http://www.gppb.gov.ph/downloadables/SampleForms.html
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PROJECT PROCUREMENT
MANAGEMENT PLAN (PPMP)
Contracting
Arrangement
PPMP
Time
Extent/size
schedule
Procurement
Methods
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IDENTIFYING THE NEED
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DEVELOPING PROJECT
REQUIREMENTS
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DEVELOPING PROJECT
Developing Project Requirements
REQUIREMENTS
Compare the
alternatives Choose the Best
(consider Alternative - the
qualitative and one that is most
quantitative beneficial to the
factors) Procuring Entity
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TECHNICAL SPECIFICATIONS, SCOPE
OF WORK, AND TERMS OF REFERENCE
Consult Stakeholders
In developing the project requirements and
TS/SOW/TOR, the Procuring Entity may engage the
services of technical experts, whether in-house or
consultants, to ensure that the requirements and the
TS/SOW/TOR are adequate to achieve the objectives of
the particular procurement.
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TECHNICAL SPECIFICATIONS, SCOPE
OF WORK, AND TERMS OF REFERENCE
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HOW TO WRITE TECHNICAL
SPECIFICATIONS?
FUNCTIONAL DESCRIPTION
- description of the functions for which the Goods are
to be utilized
EXAMPLE:
The ballpen is expected to write 1.5
km of straight, continuous lines.
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HOW TO WRITE TECHNICAL
SPECIFICATIONS?
PERFORMANCE DESCRIPTION
- refers to the manner that the Goods are required to
perform the functions expected of them
EXAMPLE:
A ballpen that writes at 1.5 km
continuously and smoothly.
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HOW TO WRITE TECHNICAL
SPECIFICATIONS?
ENVIRONMENTAL INTERFACE
- refers to the environment in which the
required functions are performed at the
desired level
EXAMPLE:
The ballpen should write
continuously for 1.5km on a
notebook, but not necessarily on a
white board.
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HOW TO WRITE TECHNICAL
SPECIFICATIONS?
DESIGN
- refers to the technical design or drawing of the goods
being procured
EXAMPLE:
The ballpen should be
comfortable to use by left-
hand writers.
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APPROVED BUDGET FOR
THE CONTRACT
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APPROVED BUDGET FOR THE
CONTRACT (ABC)
The ABC reflected in the APP and PPMP shall be consistent
with the appropriations for the project authorized in the
GAA, continuing and automatic appropriations, the
corporate budget, and the Appropriations Ordinance, as
the case may be.
For multi-year contracts, for which a Multi-Year Obligational
Authority (MYOA) or an equivalent document is required, the
ABC shall be that incorporated in the project cost reflected
in the MYOA or equivalent document
For Foreign-funded Procurement, the ABC refers to the cost
estimate prepared by the PE and approved by the foreign
government/foreign or international financing institution as
specified in the Treaty or International or Executive Agreement
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APPROVED BUDGET FOR THE
CONTRACT (ABC)
End user to conduct market study
Market price, inflation and cost of money related to the
procurement time table must also be considered.
In determining the ABC, the end-user unit, with the
assistance of the TWG (when necessary), must consider
the different cost components.
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PROCUREMENT
MILESTONES
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PROCUREMENT MILESTONES
http://www.gppb.gov.ph/timelines/timelines.htm
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PROCUREMENT MILESTONES
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PROCUREMENT MILESTONES
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ANNUAL PROCUREMENT
PLAN
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ANNUAL PROCUREMENT PLAN (APP)
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ANNUAL PROCUREMENT PLAN (APP)
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ANNUAL PROCUREMENT PLAN (APP)
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1 2 3 4 6 8
5 7
Approval of
APP by HOPE/
Consolidation of oversight body
PPMPs to APP by
Finalize BAC Sec and
Project recommendation
Procurement by BAC of
Management modality
Provide Plans
comments on (PPMPs)
Indicative
PPMPs to
end-users
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REVISIONS ON APP
End-User Update/
Supplement
PPMP
Consolidate
BAC & PPMP/s to
Updated/
BAC Secretariat
Supplemental
APP
Approve
Updated
HOPE /Supplemental
APP
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APP-CSE
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PROCUREMENT METHODS
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METHOD OF PROCUREMENT
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PROCUREMENT METHODS
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PROCUREMENT METHODS
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BIDDING PROCESS FOR
GOODS & SERVICES
Advertisement
Pre-
and/or Pre-Bid
Procurement
Conference Posting Conference
*may not be *may not be *at least one (1)
required PhP 2M required PhP 10M for contracts with
and below and below PhP !M ABC
Opening of
Bid Opening of
Technical Proposal
Submission Financial Proposal
(incl. eligibility docs)
Source
Value for Money
Time/
Quantity
Delivery
Procurement
Price Quality
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In order to
prevent
corruption,
do good
procurement.
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THANK YOU!!
Contact us at:
TeleFax: (632)900-6741 to 44
Email Address: gppb@gppb.gov.ph
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