PMIU Job Descriptions Manual

PROGRAM MONITORING AND IMPLEMENTATION UNIT (PMIU)
PUNJAB EDUCATION SECTOR REFORMS PROGRAM (PESRP)
JOB DESCRIPTIONS MANUAL
PUNJAB EDUCATION SECTOR REFORMS PROGRAME (PESRP)
SCHOOL EDUCATION DEPARTMENT
GOVERNMENT OF PUNJAB
Punjab Education Sector

Project (PESP II)
JOB DESCRIPTIONS OF PMIU OFFICERS AND STAFF
MAY 2014
JOB DESCRIPTIONS MANUAL, PMIU-PESRP 2

CONTENTS
Page No.
Foreword ______________________________________________________________________ 6
Preface _______________________________________________________________________ 7
JOB DESCRIPTIONS
S.No. Title
1. Program Director _________________________________________________________ 13
2. Additional Program Director _________________________________________________ 16
Finance Cell
3. Deputy Director (Finance) _______________________________________________________________ 20
4. Assistant Director (Accounts) ____________________________________________________________ 23
5. Finance Officer __________________________________________________________________________ 25
6. Program Finance Assistant ______________________________________________________________ 28
7. Accounts Assistant ______________________________________________________________________ 30
8. Financial Reporting Assistant ____________________________________________________________ 32
9. Program Accounts Assistant _____________________________________________________________ 34
MONITORING & EVALUATION CELL

10. Deputy Director (Monitoring &Evaluation) _______________________________________________ 37
11. Monitoring & Evaluation officer (V) ______________________________________________________ 40
12. Program Officer (Environment)__________________________________________________________ 43
13. Monitoring & Evaluation Officer ( I ) / (In-charge Central Warehouse) ____________________ 45
14. Program Monitoring Officer _____________________________________________________________ 47
15. Counting Clerk _________________________________________________________________________ 49

COORDINATION CELL
16. Deputy Director ( Coordination) _________________________________________________________ 52
17. Monitoring and Evaluation Officer (IV) ___________________________________________________ 56
PLANNING CELL
18. Deputy Director (Planning) ______________________________________________________________ 60
19. Monitoring & Evaluation Officer (ll) ______________________________________________________ 62
20. Monitoring & Evaluation Officer (III) _____________________________________________________ 64
ADMIN & ACCOUNTS CELL

21. Admin & Accounts Officer (AAO) ________________________________________________________ 68
22. Admin Officer (AO) _____________________________________________________________________ 71
23. Program Admin & Audit Assistant _______________________________________________________ 73
24. Accounts Assistant I ____________________________________________________________________ 76
25. Accounts Assistant II/ Cashier __________________________________________________________ 78
26. Bill Assistant ___________________________________________________________________________ 80
27. Accounts Assistant III / Caretaker _______________________________________________________ 82
28. Dispatch Rider _________________________________________________________________________ 84
29. Transport Assistant _____________________________________________________________________ 86
30. Staff Officer /SO, P.A _____________________________________________________________________ 88
DATA COORDINATION & ANALYSIS CELL

31. Head of Data Coordination & Analysis __________________________________________________ 92
32. System Analyst (SA)____________________________________________________________________ 96
33. Education Specialist ____________________________________________________________________ 99
34. Senior Research Associate _____________________________________________________________ 101
35. Research Associate I ___________________________________________________________________ 104
36. Research Associate II __________________________________________________________________ 106
37. Database Administrator (DBA) __________________________________________________________ 108
38. Manager, Management Information Systems (MIS) ______________________________________ 111
39. Software Developer ____________________________________________________________________ 113
40. Network Officer / Technical Support Supervisor _________________________________________ 115
41. Data Input Operator (DIO) ______________________________________________________________ 117

PROCUREMENT CELL
42. Procurement Management Specialist ____________________________________________________ 120
HR CELL
43. Human Resource Specialist ____________________________________________________________ 124
44. HR Officer ______________________________________________________________________________ 127
COMMUNICATION CELL
45. Communication Specialist ______________________________________________________________ 130
46. Communication Officer _________________________________________________________________ 133
47. Media Manager _________________________________________________________________________ 135
48. Web Management Consultant __________________________________________________________ 137

FOREWORD
Program Monitoring and Implementation Unit (PMIU) was established in 2003 for the monitoring
and implementation of various reforms activities under the umbrella of Punjab Education Sector
Reforms Program (PESRP) and School Education Department. The aim of PMIU has been to
serve as dedicated counterpart team of School Education Department to undertake the
education reform interventions and to ensure timely implementation and monitoring of activities
under PESRP. These reforms interventions have been supported by the Development partners
i.e. The World Bank and DFID in addition to the Government of Punjab.
Since joining PMIU in September 2013, it was my aim to introduce reforms in this
organization as well to enhance its role as a leading agency for education reforms. It was for the
same reason that the HR Specialist Ali Gardezi was tasked to design and implement the HR
best practices across the organization.
The development of Job descriptions (JDs) is the first step in any HR initiative as they
clarify the responsibilities linked to each and every position. The JDs of all the officers and staff
including the consultant positions in PMIU have been prepared after an exhaustive exercise by
the HR Specialist. This activity comprised of conducting job analysis of every position followed
by interviews with all the incumbents and their supervisors along with study of the relevant
information regarding the position roles in modern organizations. The manual will be a source
of guidance for the employees and their supervisory officers and will be highly useful in the
performance management of PMIU employees. These Job Descriptions will also serve as
reference point for designing training programs for any specific position or cell.
I am hopeful that this effort of preparing JDs will go a long way in professionalizing our
employees and introduction of a result oriented culture across the organization.
ASIM IQBAL
PROGRAM DIRECTOR (PMIU)

PREFACE
The development of Job Descriptions is the first step towards making the Program Monitoring
and Implementation Unit (PMIU) a professional and forward looking organization. The process
of developing the JDs involved developing a clear understanding of the scope of the functions of
PMIU and its evolution into its present form in the last 11 years. The PMIU occupies a central
place among all the sister organizations of School Education Department. Its role as the prime
agency for gathering information from the Schools across Punjab and carrying out the data
analysis for a number of reports including indicator based rankings demands a very professional
attitude and understanding of job requirements on the part of its employees. The task of
introducing various reform interventions by PMIU and then evaluating their impact is critical for
decision making at the highest level of government.
These job descriptions have been prepared after interviewing the incumbents, their
supervisors and keeping in view the functions of their cell and also the broader scope and vision
of the organization. I am confident that these JD’s will lead PMIU towards professionalizing the
HR through introduction of the modern goal setting process, performance management system
and a compensation strategy linking pay to performance. The JDs structure attempts to define
the role of officers based on their desired value addition in the organization hierarchy.
The development of JDs for PMIU presented a unique challenge as three

categories of employees are working here. The first category is the provincial government
employees who have been posted to PMIU, the second category of employees is the contract
employees and the third category of the employees are those who have been hired under the
T.A. component of The World Bank.
In the end I would like to thank all the officers and staff for their cooperation in the
development of these Job Descriptions.
ALI ABBAS GARDEZI

HR Specialist (PMIU)

Acronyms/Abbreviations
CMMF Chief Minister’s Monitoring Force
CPD Continuous professional development
DEO District Education Officer
DLI Disbursement Linked Indicator
DMO District Monitoring Officer
DSD Directorate of Staff Development FY Financial year
MEA Monitoring and Evaluation Assistant
MEO Monitoring and Evaluation Officer
PEAS Punjab Educational Assessment System
PEC Punjab Examination Commission
PEF Punjab Education Foundation
PESP Punjab Education Sector Project
PTB Punjab Textbook Board
SED School Education Department

TA Technical assistance
WB World Bank
PMIU Programme Monitoring and Implementation Unit
ACR Annual Confidential Report
BPS Basic Pay Scale
PESRP Punjab Education Sector Reform Programme
CIDA Canadian International Development Agency
PAD Project Appraisal Document
EDO Executive District Officers
PD Programme Director
APD Additional Programme Director
DD Deputy Director
DBA Database Administrator
EMIS Education Management Information System
M&E Monitoring & Evaluation HR Human Resource
DFID Department for International Development

SA System Analyst
DBA Database Administrator
NGO Non-Governmental Organization
SOPs Standard Operating Procedures
FTB Free Text Book
ESMF Environment and Social Management Framework
ASC Annual School Census
SC Steering Committee
AG Accountant General
PIFRA Project to Support Financial Reporting and Auditing
BRF Book Receipt Form
DCO District Coordinating Officer
KPI Key Performance Indicators
IT Information Technology
MIS Management Information System
NSB Non Salary Budget

BER Budget Execution Reports
IFR Interim Financial Reports
NAM New Accounting Model
FMIS Financial Management Information System
DAC Departmental Accounts Committee
SDA Special Drawing Account
P&D Planning and Development
TOR Terms of References

JOB DESCRIPTIONS

Job Description
POSITION TITLE: PROGRAM DIRECTOR

Reporting to: Secretary, School Education Department
Job Scale/ Contract Status: BS-19/ 20
Branch/ Cell: PD Office
Unit/ Department: PMIU-PESRP
Location: Lahore
Position Purpose:
The Program Director has an overall responsibility for leading PMIU management and staff, and
facilitating other partner organizations in management, implementation, and coordination of
Project activities, and to support transparency and accountability for the effective use of donor
funds with an objective to improve strategies, Project design and activities, and to maximize
quality and impact of the Project.
oject.
Education / Certification
 Masters in Social Sciences, or related field.
Experience
 At least 10 years of experience in Government Sector.
 Experience in monitoring and evaluation of international, multilateral and/or foreign -
funded programs.
 Experience in directing, managing, implementing, and evaluating large, complex projects
involving the collection, analysis, and presentation of data.

Knowledge, Skills & Other Attributes
 Good contextual knowledge of Education Sector, strengths and weaknesses of key stake
holders, local issues, Government priorities, steering relationships, social and cultural
constraints and realities, and environmental conditions.
 Knowledge of M&E methods and approaches (including quantitative, qualitative and
participatory)
 Strong interpersonal and communication Skills
 Experienced with Microsoft Office Excel, Word and PowerPoint, including knowledge of
spreadsheets.
 Leadership qualities, personnel and team management.
Key Responsibilities / Main Tasks
 To develop and lead PMIU’s Project implementation, monitoring, coordination and

evaluation strategy in line with quality and performance standards.
 To coordinate with the key stakeholders including the World Bank (WB), DFID, other
donors, School Education Department (SED), attached departments of SED, Punjab
Government, district education authorities, and any other organization or individual for
activities related with the implementation of the Project.
 To coordinate with local and international consultants contracted by PMIU to keep a

proper follow up on progress status of outsourced activities, and to monitor and
evaluate their inputs against agreed work plans.
 To manage third party interventions and monitor and follow up progress on various
proposals, reports, working papers etc.

 To lead the coordination and networking process with other related national,
international, regional, multilateral and bilateral agencies, donor organizations, relief
organizations, NGO’s etc., to seek support for the Project.
 To act as an interface between PMIU head office in Lahore and other organizations like
AG office, Auditor General of Pakistan, Finance Department, Planning and Development
etc. in order to facilitate efficient working relationships, coordination, and conflict
resolution.
 To lead the capacity building process within PMIU by facilitating the development and
delivery of training and capacity building programs for PMIU’s staff and DMO offices to
ensure organizational health and sustained performance.
 To interact regularly with the Provincial Steering Committee, through official meetings,
for matters related with implementation and coordination of Project activities.
 To supervise the work of Additional Program Director and Deputy Directors and provide
necessary guidance as per the requirements and policy.
 To lead the process of preparing, implementing, and continuously updating an action

plan to reorganize and restructure PMIU, in line with Project requirements and
stakeholders’ expectations.
 To lead the process of management of Technical Assistance (TA) funds under

component 2 of PESP II, for providing analytical and advisory services, capacity building
and technical support and assistance in meeting project DLI’s and legal covenants.
 To establish a system for handling of procurement complaints in line with World Bank
guidelines and Government of Punjab’s regulations on procurement of goods and
services for the Project.
 Any other task assigned by the Secretary, School Education Department.

Job Description
POSITION TITLE: ADDITIONAL PROGRAM DIRECTOR

Reporting to: Program Director
Job Scale/ Contract Status: BS-18/19
Branch/ Cell: APD Office
Location: Lahore
Position Purpose:
The Additional Program Director assists Program Director in coordination with stakeholders
including the Development Partners, School Education Department, attached departments of
SED and Government of Punjab and provides operational support to the staff in project/
program implementation.
 Masters in Social Sciences, or related field.
Experience
 Some experience in monitoring and evaluation of international, multilateral and/or
foreign -funded programs.

 Leadership qualities, personnel and team management

 Experienced with Microsoft Office Excel, Word and PowerPoint.
 Assisting PD PMIU in developing and leading PMIU’s project/program implementation,

monitoring, coordination and evaluation strategy in line with quality and performance
standards.
 Assisting PD PMIU to coordinate with the stakeholders including the World Bank (WB),
DFID, other donors, School Education Department (SED), attached departments of SED,
Punjab Government, district education authorities, and any other organization or
individual for activities related with the implementation of the project/program.
 Assisting PD PMIU to coordinate with local and international consultants (and any third
party interventions) contracted by PMIU to keep a proper follow up on progress status of
outsourced activities, and to monitor and evaluate their inputs against agreed work plans.
 Providing operational support to all the operational staff in project/program
implementation and coordination in accordance with agreed timelines and guidelines, and
established outputs and targets.
 To act as an interface between PMIU head office in Lahore and DCO/EDO/DMO offices in
36 districts of the Punjab in order to facilitate efficient working relationships, coordination,
and conflict resolution.

 To establish and lead a quality control system in PMIU including risk management, the
internal control standards, the internal policies and procedures, internal audit etc. to plan
and monitor the implementation of project/program activities more efficiently.
 To provide support to the Deputy Directors, Finance, M&E, Coordination, and Planning in
the implementation of their respective DLIs and Covenants.
 To supervise the work of Administration & Accounts Officer in providing highly efficient
logistics, administrative, and budgetary support to PMIU and District Monitoring Officer
(DMO) offices.
 To supervise the work of Head of Data Coordination and Analysis in managing the
collection, integrating, processing, and analyzing of school education information for users
of educational information.
 Any other task assigned by the Program Director.

FINANCE CELL

Job Description
POSITION TITLE: DEPUTY DIRECTOR FINANCE

Reporting to: Program Director
Job Scale/ Contract Status: BS-18
Branch/ Cell: FINANCE CELL
Location: Lahore
Position Purpose:
The Deputy Director Finance has an overall responsibility to establish, manage and maintain all
aspects of Project/Program financial management and generate financial reports in accordance
with the statutory and regulatory parameters, World Bank guidelines and other obligations in
the loan/credit and TA agreements. The responsibilities include supervision and
implementation of DLIs 4 & 5.
 Pakistan Audit and Accounts Service (PAAS) Officer

 Masters Degree in Finance or Accounting or any relevant certification will be an
advantage.
Experience
 3-5 years experience of working in finance and accounts in government sector in BPS-
17/18.
 Good knowledge of Government accounting and financial management rules,

regulations and procedures
 Expertise in preparation of various Financial Reports by utilizing accounting reports

generated by AG Punjab.
 Ability to utilize computer software systems to create and enhance an understanding of

various financial reports.
 Good communication skills and command over English language
 Knowledge of effective management practices and procedures is desired.
 Preparation of withdrawal applications for submission to the World Bank for funds
disbursements.
 To prepare and submit quarterly consolidated Budget Execution Reports (BERs) setting
out values of budgets, actual expenditures incurred, per month, per budget line, for the
whole education sector.
 To prepare and submit the annual audited financial statements covering the overall
budgetary expenditures under PESP II for said Fiscal Year.
 To prepare and submit 6 monthly interim financial reports (IFRs) based on BERs.
 To provide technical assistance to and coordination with SED/district education

authorities in the formulation and execution of school-specific non-salary budgets i.e.
DLI 4 & 5.
 To manage the budgeting and accounting of all Project/Programe funds, as part of the
government budgeting process, under the function and object codes identified in the
New Accounting Model (NAM) Chart of Accounts to capture expenditures for the
Eligible Expenditure Programes (EEP’s) and the Technical Assistance (TA).

 To facilitate the audit of Project/Programe accounts by AGP and external auditors

nominated by Development Partners, coordinate with them for holding of Departmental
Accounts Committee (DAC) meetings, and take appropriate measures to address audit
findings and recommendations.
 To oversee procurement activities including assessment and provision/contracting of

high quality technical assistance inputs and executing and maintaining contracts for
goods, works and services commissioned under the Project/Program.
 To maintain and operate the Technical Assistance (TA) funds under Special Drawing
Account (SDA) arrangements and expend under WB procurement guidelines for making
payments to contractors and service providers.
 To develop and implement internal audit system in PMIU in order to ensure

transparency of transactions and appropriate level of security over the
Project/Program’s resources.
 To provide advice, assistance, guidance and training to the DD’s, DMO’s, district
education authorities, school authorities and other operational and support staff in
financial procedures and in handling financial disbursements, accounting and reporting.
 To work closely with the World Bank, DFID, SED, Finance Department, P&D, stakeholder
organizations, consultants, and others to oversee compliance with relevant rules and
regulations regarding financial transactions under PESP II, and take measures for
improvement.

Job Description
POSITION TITLE: ASSISTANT DIRECTOR ACCOUNTS

Reporting to: DY. DIRECTOR FINANCE
Job Scale/ Contract Status: BS-17
Branch/ Cell: ACCOUNTS CELL
Location: Lahore
Position Purpose:
The Assistant Director Accounts has the responsibility to maintain accounts of the Project, to
make payments under TA component and to assist DD(F) in preparation of various financial
reports required by Development Partners and Government Departments.
 Masters Degree in Finance or Accounting.

 SAS/ PIPFA qualified.
Experience
 3-5 years experience of working in finance and accounts in government sector in BPS-
16/ 17.
 Good knowledge of Government accounting and financial management rules, regulations

and procedures
 Expertise in preparation of various Financial Reports by utilizing accounting reports

generated by SAP.

 Ability to utilize computer software system like MS OFFICE and SAP to create different
reports and enhance an understanding of various financial reports.
 Good communication skills
 Knowledge of effective management practices and procedures is desired.
 To assist in preparation of Interim unaudited Financial Reports (IUFRs), Budget

Execution Reports (BERs) and financial Statements of Education Sector for onward
submission to the World Bank.
 To manage the budgeting and accounting of Punjab Education Sector Project funds
under Technical Assistance (TA), as part of the government budgeting process, under
the function and object codes identified in the New Accounting Model (NAM) Chart of
Accounts to capture expenditures for the Eligible Expenditure Programmes (EEP’s)
under SAP.
 Reconciliation of Accounts with Treasury Office and Accountant General Punjab.
 To facilitate the audit of Project accounts by external auditors, coordinate with them
and take appropriate measures to address audit findings and recommendations
 Assist in collection and submission of audit reports to World Bank covering the overall
budgetary expenditures of Government of Punjab for said Fiscal Year.
 To prepare and submit the required annual financial statements for the Project and
semi-annual interim financial reports (IFRs) based on BERs.
 To maintain and operate the Technical Assistance (TA) funds under Special Drawing
Account (SDA) arrangements and expend under WB procurement guidelines for making
payments to contractors and service providers.
 Maintenance of all activities i.e. payments of claims of Trainings, Workshops and

monthly consultants’ remuneration.

Job Description
POSITION TITLE: FINANCE OFFICER

Reporting to: DY. DIRECTOR (FINANCE)
Job Scale/ Contract Status: CONTRACT
Branch/ Cell: FINANCE
Location: Lahore
Position Purpose:
To support the finance cell at PMIU-PESRP for the achievements of Disbursement Linked
Indicators (DLIs) targets, especially DLI 4; Non-Salary budget and DLI5; decentralized resources
management and to strengthen the Financial Management of the PESP-II by carrying out a
continuous and thorough analysis of sector expenditures and budgetary allocations.
 Masters degree in Commerce/Finance & Accounting or ACCA/CA.
Experience
 3 years experience preferably in public sector.
 Expertise in preparation of necessary documentation related to Financial management

 Ability to work effectively and efficiently both; individually and in a team
 Should be detail oriented, to ensure accuracy & avoid calculation mistakes
 Should be well conversant with computer based programs e.g. MS Office Applications
 Advanced negotiation / documentation skills for maintaining external liaison
 Ability to analyze financial data effectively and efficiently
 Hardworking and punctual

 To assist Deputy Director (Finance) in the achievement of Disbursement Linked

Indicators (DLIs) 4 & 5 under the Punjab Education Sector Project (PESP-II).
 DLI 4; School Non-Salary Budget and DLI 5; Decentralized Resource Management.
 To support PMIU-PESRP in the analysis of various implementation issues related to the

formulation of school specific Non-Salary Budgets.
 To establish proper communication links with the NSB Districts officials regarding the
implementation of NSB.
 To support the Finance Cell of PMIU-PESRP in achieving targets regarding finance

related Legal Covenants.
 To analyze and review; Trends in Budget Execution Repots for education sector
expenditures and budgetary allocation patterns particularly focusing on the Eligible
Expenditure Programs (EEPs) and Technical assistant (TA) components of PESP-II at both
provincial and district levels.
 To assist Deputy Director (Finance) in timely submission of Interim unaudited Financial

Reports (IUFR) and Budget execution reports
 To conduct Financial Appraisal of ongoing and proposed interventions
 To assist the finance cell in conducting of training workshops for the Districts Officials in
order to disseminate proper knowledge and to bridge the capacity gap in order to avoid
repetition of common lapses by education sector managers especially in relation to the
Non-Salary budget execution and implementation.

 To assist the finance cell in the awareness raising and capacity-building programs for
DDOs to enhance compliance and strengthen controls in the sector especially regarding
NSB.
 Develop and implement, guidelines for internal controls.
 Any other duty as assigned by DDF/Higher Management

Job Description
POSITION TITLE: PROGRAM FINANCE ASSISTANT

REPORTING TO: DY. DIRECTOR (FINANCE)
JOB SCALE/ CONTRACT STATUS: CONTRACTUAL
BRANCH/ CELL: FINANCE
UNIT/ DEPARTMENT: PMIU-PESRP
LOCATION: LAHORE
Position Purpose:
Liaison with the Finance Department in respect of financial releases for PESRP.
 B.Com/ M.Com or graduation in a relevant field
Experience
 10-12 years of experience with Finance Department of Punjab.
 Expertise in Budgeting & Financial Matters
 Knowledge of financial rules and regulations of Punjab Government.
 Good interpersonal and written communication skills
 Office management skills and record keeping
 Exhibits initiative, responsibility, flexibility and leadership.

 To assist Deputy Director Finance in all the matters related to budgeting releases for
PMIU-PESRP
 To follow up on budget release related to PMIU’s SNE/ supplementary budget, which

includes TA funds, school councils, stipends, teacher incentives etc.
 To coordinate with Finance Department, Education Department and other stakeholders

for seeking financial information relating to this office.
 To assist in opening of SDA accounts for EDO (F&P) and EDO Education in respective
districts.
 To follow up on matters related to austerity committee as per minutes of the

committee’s meetings.
 To keep & maintain relevant files / office record.
 To follow up on correspondence related with budget.
 Reconciles and recommends resolution for any discrepancies and problems in the
required reports or information.
 Coordinate and get prepared the pertinent information required for the budget
releases.
 Any other task assigned by the management.

Job Description
POSITION TITLE: ACCOUNTS ASSISTANT

REPORTING TO: ASSISTANT DIRECTOR (ACCOUNTS)
JOB SCALE/ CONTRACT STATUS: CONTRACT
BRANCH/ CELL: ACCOUNTS
LOCATION: LAHORE
Position Purpose:
The Accounts Assistant will be responsible for processing bills, payments and reconciliations
and undertaking a wide variety of accounting responsibilities especially regarding TA
component of the World Bank.
 Bachelors degree in Accounting or related field
Experience
 1-2 Years experience in a similar role.
 Strong IT skills and a good working knowledge of MS office are required.
 Some Knowledge of computer accounting software.
 Good verbal and written communication skills
 Office Management Skills

 To maintain the office record of T.A Component
 To assist Assistant Director (Accounts) in preparation/processing of all kinds of bills to be

paid under T.A Component.
 To keep and maintain the record of direct payments / transactions made under the T.A
Component.
 To keep the vouched account record of T.A component up to date for the audit purpose.
 To prepare different kinds of activity reports to analyze the workflow and status of
budget.
 Process invoices, vouchers, employee reimbursements, and statements.
 Mail checks and file stubs and invoices in relevant files.
 Enter, update, and/or retrieve accounting data from automated systems.
 Posts financial data to appropriate accounts in an automated accounting system,
according to instructions.
 Retrieve system reports.

Job Description
POSITION TITLE: FINANCIAL REPORTING ASSISTANT

REPORTING TO: DEPUTY DIRECTOR (FINANCE)
LOCATION: LAHORE
Position Purpose:
Assisting Deputy Director (Finance) in retrieving various financial reports from SAP
 Bachelors degree in I.T or Finance & Accounting
Experience
 1-2 years as Financial Reporting Assistant.
 Strong IT skills and a good working knowledge of MS office are required.
 Good verbal and written communication skills
 Knowledge of SAP (Finance Module)
 Good office management skills

 To download and format the data from SAP System regarding expenditures of Education
Department both District and Provincial level
 To assist Deputy Director (Finance) in preparation of Budget Execution Reports (BERs)

on quarterly basis
 To assist Deputy Director (Finance) in preparation of Financial Statements for the

requisite Financial Year
 To assist Deputy Director (Finance) in preparation of Interim Unaudited Financial

Reports (IUFRs) on Six month basis.
 To analyze various financial reports as assigned.
 Any other task assigned by the Management.

Job Description
POSITION TITLE: PROGRAME ACCOUNTS ASSISTANT

REPORTING TO: ASSISTANT DIRECTOR ACCOUNTS
LOCATION: LAHORE
Position Purpose:
To Assist Assistant Director (Accounts) in the maintenance of accounts of PESP-II under

Technical Assistance Component of the World Bank.
 B.Com or Graduation in a relevant field
Experience
 2-3 years experience in maintenance of Accounts in a similar role.
 Ability to maintain books of accounts i.e. Pass Book, Cash book.

 Sound knowledge of Budgeting System of Government of the Punjab.
 Ability to prepare expenditure reports.
 Knowledge of taxation rules.
 Knowledge of reconciliation process.
 Liaison with Treasury Office, Finance Department and Office of the Accountant General
Lahore.

 To assist Assistant Director Accounts in all Financial Activities i.e. Releasing and
Execution of Budget.
 To assist Assistant Director Accounts in the maintenance of Special Drawing Accounts
with Treasury Office Lahore.
 To assist Assistant Director Accounts in maintenance of Imprest Account with the Bank
of Punjab.
 Put up bills of vendors, suppliers, individual Consultants / Consultancy Firms for the
approval and Payments.
 To maintain books of accounts like Pass Book and Cash Book of SDA and Imprest
Account.
 To get the cheques of SDA account verified and passed from Treasury office.
 To deposit the cheques of Income Tax and Sales Tax into State Bank/ National Bank of
Pakistan.
 Monthly Reconciliation of Expenditures with the Treasury Office and A.G Office
 To maintain files/ record for the audit purpose.
 To prepare monthly and annual expenditure reports.
 To assist Assistant Director Accounts in preparation of other Financial Reports as per
donor requirements.
 Any other task assigned by the senior management.

MONITORING & EVALUATION CELL

Job Description
POSITION TITLE: DEPUTY DIRECTOR (MONITORING &EVALUATION)

REPORTING TO: PROGRAM DIRECTOR
JOB SCALE/ CONTRACT STATUS: 17
BRANCH/ CELL: MONITORING& EVALUATION
LOCATION: LAHORE
Position Purpose:
The Deputy Director Monitoring & Evaluation has an overall responsibility of monitoring and
evaluation of all government schools in Punjab. The officer maintains close liaison with the field
formations of PMIU i.e the District Monitoring Officers (DMOs). This office also prepares district
rankings based on the monitoring data. Furthermore, it is responsible for meeting
implementation goals of DLI 8 under PESP II.
 Masters in Social Sciences or related field.
Experience
 Some experience in monitoring and evaluation of international, multilateral and/or

 Knowledge of M&E methods and approaches (including quantitative, qualitative and
participatory)
spreadsheets.
 To manage and improve the regular collection of credible information on school,

teacher, and student performance (e.g. teacher absence, teacher on task, student
achievement), in line with the requirements of DLI 8 and regularly feeding this
information back to internal and external stakeholders (in the form of district and school
performance report cards etc.) at various levels to improve evidence-based school
performance management.
 To prepare and implement an institutional plan for strengthening the capacity of the
Chief Minster’s Monitoring Force so to strengthen Punjab EMIS.
 To manage the timely distribution and collection of monthly school information forms,
and make sure through direct (PMIU office) and indirect (through DMO’s) monitoring
and strict follow up activities that data from all the schools is collected and transmitted
on time.
 To manage the implementation, coordination, monitoring and evaluation of related

Project activities (DLI’s and Legal covenants etc.) to ensure that all related activities are
completed within the allocated timeframes, and in line with the guidelines.

 To coordinate with the consultants (providing technical assistance to PMIU) for related
Project activities to keep a proper follow up on progress status of outsourced activities,
and to monitor and integrate their inputs to ensure timely and quality outputs.
 To establish and manage an efficient and reliable system of reporting and

communications with SED, WB, partners, other donors, and stakeholders in order to
facilitate the dissemination, sharing, and receiving of Project related information.
 To liaise with Data Coordination and Analysis Cell in providing them with school
information, collected monthly through ‘Monthly monitoring proforma for schools’ and
annually through ‘School census forms’, and ensue that Data Coordination & Analysis
Cell receive all the information they need to feed into the EMIS system for further
processing and analysis
 To oversee the design, development, and implementation of Environmental and Social

Management Framework (ESMF).
 To oversee the development and implementation of the communication strategy of

PMIU-PESRP to facilitate and promote the use of relevant information by various
agencies and stakeholders.
 To oversee the establishment and maintenance of Complaints Redressal System to

encourage more feedback from the stakeholders, and manage incoming enquiries.
 To liaise with Data Coordination & Analysis Cell for obtaining and validating the student
enrolment data for assessing the book requirements for a given academic year.
 To liaise with Finance Cell for verifying the invoice received from PTBB with the actual
receipt of the books and advising on the authenticity and genuineness of the bill for
payment in lieu of publishing the books for PMIU.

Job Description
POSITION TITLE: MONITORING & EVALUATION OFFICER (V)

REPORTING TO: DEPUTY DIRECTOR (M&E)
LOCATION: LAHORE
Position Purpose:
The M&E Officer will provide support to Deputy Director M&E in implementation of DLI 8 and
related monitoring and evaluation activities, working with program staff, district authorities,
external consultants and key stakeholders.
 Masters degree in Social Sciences.

 A certification in M&E or data analysis is an advantage.
Experience
 Minimum of 1-2 years experience in monitoring and evaluation in a multi-stakeholder

environment. Knowledge and experience of programs related to social services (e.g.
education, health) preferred.
 Experience of reporting clearly and comprehensively on a complex portfolio of activities.

 Strong computer skills particularly with one or more types of data analysis and
management software (e.g., Excel, SPSS, Atlas, Nvivo).
 Strong communication skills both written and verbal.
 The ability to be a good team player and possession of good problem solving skills;
 Ability to lead multi-disciplinary experts and coordinate their work;
 Willingness to travel
 Take a lead role in the conduct and coordination of baseline studies, impact evaluations,
mid-term reviews and periodic reporting on the same.
 Take necessary steps for updating of M&E system and suggest improvements in the
procedures.
 Desk and field monitoring of the reform introduced during its implementation stage;
ensuring the in time delivery of the desired results.
 Regular coordination with DMO office staff to collect the data on monthly inspections.
 Assist Deputy Director (M&E) in report writing for covenants i.e CMMF strengthening
plan, Complaints Redressal system and survey of Government schools by CMMF.
 Assist in the development and distribution of District and school report cards.
 Coordinate the dissemination of school report cards and district report cards by the
districts.

 Assist DD M&E in management, implementation, coordination, monitoring and
evaluation of related Project activities (DLI’s and Legal covenants etc.) to ensure that all
related activities are completed within the allocated timeframes, and in line with the
guidelines.
 To follow up with the consultants (providing technical assistance to PMIU) for related
out sourced Project activities, and to monitor and integrate their inputs to ensure timely
and quality outputs.
 Coordinate and facilitate District staff and consultants for smart monitoring pilot project
 Preparation of presentations for different conferences and seminars
 Document best practices and lessons learnt and discuss with DD M&E for their inclusion
in SOPs.
 Work with the different departments and officers to ensure the mainstreaming of Log-
frames and other types of M&E indicators in existing and new project proposals as well
as program implementation.
 Assist Deputy Director (M&E) in all other routine activities including coordination for
different events / activities.

Job Description
POSITION TITLE: PROGRAM OFFICER (ENVIRONMENT)

LOCATION: LAHORE
Position Purpose:
To ensure that the activities under the Project are carried out in accordance with the
Environmental and Social Management Framework.
 Masters in Environmental Sciences or equivalent degree.
Experience
 Should have 3-5 years experience. Experience with the Public Sector will be preferred.
 Experience of working with an international organization will be an advantage.

 Excellent report writing skills.
 Knowledge of environmental issues in the public schools of Punjab.
 Using logic and reasoning to identify the strengths and weaknesses of alternative
solutions, conclusions or approaches to problems.

 Implementation of Environment and Social Management Framework (ESMF). The ESMF
includes mitigation measures, implementation and institutional arrangements and
plans, monitoring requirements, and supervision roles and responsibilities for mitigating
the negative impacts on environment.
 Develop tools, instruments and mechanisms under ESMF.
 Develop training modules and conduct environmental trainings for teachers, school
councils, Education Department officers, and other stakeholders at the district level.
 Coordinate with DMOs and supporting MEAs for regular environmental monitoring at
the district level.
 Compile ESMF compliance data collected by MEAs.
 Prepare ESMF QPRs that include summary and analysis of data collected by
MEAs, and other activities such as capacity building carried out by PMIU for ESMF
implementation.
 Prepare and implement quarterly and annual plans for ESMF compliance.
 Formulate strategy for improvements based on the data.
 Include environment aspects in the guidelines prepared for school councils
 Supervise any external consultant carrying out environment related activities under the
TA component.

Job Description
POSITION TITLE: MONITORING & EVALUATION OFFICER ( I ) / (IN-CHARGE CENTRAL WAREHOUSE)

BRANCH/ CELL: MONITORING & EVALUATION
LOCATION: LAHORE
Position Purpose:
Responsible for receiving the books in the central warehouse, storage and distribution of books
to the Tehsil warehouses as per requirements ensuring accuracy and timeliness of all functions.
 Masters degree in Economics/Statistics or related field.
 Diploma/ certification in M&E or Computer Science preferred.
Experience
 At least 3-4 years experience in Government Sector
 Surveillance Skills and Inventory Control knowledge

management software.
 Strong communication skills both written and verbal
 Expertise in Report writing, documentation
 Must have Managerial and Operational management skills
 Willingness to travel

 To estimate the quantity of free textbooks/practical notebooks required for all public
sector schools for an academic session.
 Represent PMIU in Tender Opening Committee of Punjab Textbook Board, Lahore
regarding printing of free textbooks
 Ensure 100% receipt of quantity of books demanded at Central Warehouse.
 Preparation of the Dispatch Plan and ensure transportation of books to 127 Tehsil
warehouses in Punjab.
 Ensure that books are delivered to all public sector schools in Punjab (conduct field visits
anywhere in Punjab).
 Preparation and maintenance of inventory database, ledgers, stock registers, etc.
 Safeguard warehouse operations and contents by establishing and monitoring security
procedures and protocols.
 Control inventory levels by conducting physical counts; reconciling with data storage
system.
 Collection of Inventory Status Report of Free Textbooks from the districts.
 Maintain physical condition of warehouse by planning and implementing design layouts;
issuing requisitions for repair and replacement.
 Calculations and reconciliation of the payment made to Punjab Textbook Board for the
printed books.
 Provided 2 million free textbooks to individual Schools of FAS, EVS, NSP, & TICSS under
PEF from Central Warehouse, Lahore.
 Calculation and reconciliation of the payment made to the National Logistic Cell for
transportation of books.
 Supervision and orientation of the Central Warehouse staff.
 Any other task assigned by Deputy Director (M&E)

Job Description
POSITION TITLE: PROGRAM MONITORING OFFICER

LOCATION: LAHORE
Position Purpose:
Act as Assistant to In-charge warehouse for receiving, storing and dispatch of books and visit
field for data verification of monitoring by MEAs.
 Graduation B.A or BSc

 A basic level computer certification in MS Word and Excel is preferred.
Experience
 2-3 years experience in a similar role.
 Good computer skills particularly with MS Word and Excel

 Strong communication skills both written and verbal
 Expertise in documentation
solutions to problems.

 Monitoring/Assessing performance of other individuals and reporting on the prescribed

format.
 Identifying problems and reviewing related information to develop and evaluate options
and implement solutions.
 Motivating, developing, and directing people as they work, identifying the best people
for the job.
 Willingness to travel across the province as required
 Supervise the activities of workers engaged in receiving, storing and dispatching books.
 Train warehouse counting clerks.
 Implement warehouse safety and security programs and activities.
 Review the inventory and match with the actual books stock with the help of counting
clerks.
 Inspect physical condition of and suggest any maintenance, repairs, or replacements.
 To conduct field visits for checking of school monitoring data in different districts.
 To make field reports on verification of data

Job Description
POSITION TITLE: COUNTING CLERK

REPORTING TO: MEO1
JOB SCALE/ CONTRACT STATUS: DAILY WAGES/ CONTINGENT PAID STAFF
LOCATION: LAHORE
Position Purpose:
Counting of textbooks at Central Warehouse, Lahore. Receive, store and dispatch as directed by
in-charge warehouse.
 Matric
Experience
 At least 1 years experience in a similar position.
 The ability to count the books.
 The ability to quickly move your hand, your hand together with your arm, or your two
hands to grasp, manipulate, or assemble objects.
 The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg
and one arm) while sitting, standing, or lying down. It does not involve performing the
activities while the whole body is in motion.

 The ability to see details at close range (within a few feet of the observer).
 The ability to bend, stretch, twist, or reach with your body, arms, and/or legs.
 The ability to combine pieces of information to form general rules or conclusions
(includes finding a relationship among seemingly unrelated events).
 The ability to communicate information and ideas in speaking so others will understand.
 Receive and count books, and note the quantity.
 Pack and unpack items to be stocked in warehouse.
 Verify inventory by comparing them to physical counts of stock.
 Store items in an orderly and accessible manner in warehouse and supply areas.
 Mark stock items using identification tags or other labeling equipment.
 Clean and maintain supplies, tools, equipment, and storage areas to ensure compliance
with safety regulations.
 Determine proper storage method, identification, and stock location based on turnover,
environmental factors, and physical capabilities of facilities.
 Keep records on the use or damage of stock.
 Examine and inspect books for wear or defects, reporting any damage to supervisors.
 Provide assistance or direction to other warehouse workers.
 Any other task assigned by the in-charge warehouse

COORDINATION CELL

Job Description
POSITION TITLE: DEPUTY DIRECTOR (COORDINATION)

JOB SCALE/ CONTRACT STATUS: BS- 18
BRANCH/ CELL: COORDINATION
LOCATION: LAHORE
Position Purpose:
The Deputy Director Coordination has an overall responsibility of implementation of DLI 6

(Teacher Performance Incentives) and coordination with DSD, School Education Department
and PEF in the implementation of DLIs 1,2,3 and 9 respectively. The DD (C) is required to ensure
that the program requirements are developed and implemented in a timely fashion and to take
on board the views of key stakeholders including the development partners.
 Masters in educational management or related field.
Experience
 5-7 years experience in Government sector
 At least 3 years of experience in management of international, multilateral and/or

involving the collection, analysis, and presentation of data that covers the full range of
technical, field, and administrative skills required for successful implementation of a
project.
spreadsheets.
 To provide technical assistance to and coordination with Directorate of Staff
Development (DSD) in strengthening of field based teaching advisory support to
teachers at the school for improved teacher performance.
 To provide technical assistance to and coordination with Directorate of Staff
Development (DSD) in the preparation of a policy framework and an implementation
plan for the introduction of a new teacher certification and licensing regime.
 To facilitate the process of developing and maintaining institutional linkage of DSD with
any international or local body for strengthening of continuous professional
development (CPD) of school teachers, head teachers, and education managers.

 To provide technical assistance to and coordination with the DMO’s and district
education authorities in recruiting teachers through merit/test based selection process.
 To formulate a need based teacher rationalization formula and coordinate with the
district school education authorities in the implementation of this formula to ensure
fixing of teaching posts on school needs and reallocating teachers in line with
rationalized posts.
 To manage the implementation of the existing “improvers” (teacher performance
bonus) program in selected government primary schools to incentivize teachers by
strengthening the link between monitory rewards and student achievement.
 To coordinate with Punjab Examination Commission (PEC) and the Punjab Education
Assessment System (PEAS) for strengthening and capacity building of PEC and PEAS,
including developing institutional linkage with other organizations.
 To provide technical assistance to and coordination with Punjab Education Foundation
(PEF) in strengthening the design of private school voucher scheme and expanding
coverage of tuition-replacement vouchers.
 Supervision of Annual School Census activity.
 To coordinate any other task assigned, relating to SED, sister organizations or any
external department.
 To establish and manage an efficient and reliable system of reporting and
communications with SED, WB, partners, other donors, and stakeholders in order to
facilitate the dissemination, sharing, and receiving of Project related information.
 To coordinate Provincial Steering Committee Meetings.

Job Description
POSITION TITLE: MONITORING AND EVALUATION OFFICER (IV)

REPORTING TO: DEPUTY DIRECTOR COORDINATION
LOCATION: LAHORE
Position Purpose:
To assist the Deputy Director Coordination in implementation of DLI 6 (Teacher Performance

Incentives) and coordination with DSD, School Education Department for DLI 2 and 3
respectively. The MEO has to work with program staff, district authorities, external consultants
and key stakeholders and carry out evaluation of reports and data analysis.
 Masters in Social Science
 A certification in M&E and data analysis is an advantage.
Experience
environment especially on a developmental project.
 Experience of reporting clearly and comprehensively on a complex portfolio of activities
related to education.
 Strong qualitative and quantitative analytic skills, with demonstrated experience using
statistical software.

 Strong interpersonal and communication skills.

 Report writing skills.
 Experienced with Microsoft Office Excel, Word and PowerPoint, including some
knowledge of spreadsheets.
 Willingness to travel.
 Desk and field monitoring of the reform introduced during its implementation stage;
ensuring the in time delivery of the desired results.
 Take a lead role in the conduct and coordination of baseline studies, impact evaluations,
mid-term reviews and periodic reporting on the same.
 To work and coordinate with School Education Department in the implementation of DLI
2 and DLI 3; Teacher Rationalization and Teacher Recruitment.
 To work on the implementation of DLI 6 :Teacher Performance based Incentive
(Improvers Program) in coordination with PEC.
 Manage Official correspondence with all stakeholders.
 Evaluation of reports collected from the districts against each activity and their
submission to the officer in-charge.
 Analysis of the relevant data collected from surveys and other monitoring tools.
 Assist DD C in coordination of any task assigned relating to SED, sister organizations or
any external department.
 Active coordination with district teams in various initiatives.

 Preparation of reply for audit observation against each activity.
 Follow-up of the ongoing activities by making phone calls and issuing reminders.
 Feedback on different reports shared by the consultants.
 Identify and formulate monitoring and evaluation findings, lessons learnt and
recommendations for better decision-making at higher management level.
 Preparation of presentations for different conferences and seminars.
 Field visits to districts as per direction by the concerned deputy director.

PLANNING CELL

Job Description
POSITION TITLE: DEPUTY DIRECTOR (PLANNING)

JOB SCALE/ CONTRACT STATUS: BPS- 17/18
BRANCH/ CELL: PLANNING
LOCATION: LAHORE
Position Purpose:
The Deputy Director (Planning) has an overall responsibility to implement DLI 7; school council
policy implementation and capacity development and DLI 10; girl’s stipend program.
 Masters in Social Sciences, or related field
Experience
 5-7 years experience in Government sector

 At least 3 years of experience in management of international, multilateral and/or


involving the collection, analysis, and presentation of data that covers the full range of
technical, field, and administrative skills required for successful implementation of a
project.
spreadsheets.
 To manage the functioning, reconstitution, capacity building, and strengthening of

school councils to promote, support and monitor school performance.
 To coordinate with the DMO’s and the school education district authorities to ensure
that that School Councils abide by the simplified Financial Management and
Procurement Guidelines for School Councils.
 Manage the pilot project of Information and Communication Technology based capacity
building program for School Council members.
 Propose and supervise any new capacity building models for the capacity building of
School Councils.
 To manage the implementation of attendance-tied stipend for secondary school going
girls to promote retention of girls at the secondary level.
 Handling of pilot project related to supplemental stipend.
 Handling of pilot project of delivery of girls stipends through Branchless banking.
 Coordination with finance department for funds releases and other financial issues.
Job Description
POSITION TITLE: MONITORING & EVALUATION OFFICER (II)

REPORTING TO: DEPUTY DIRECTOR PLANNING
BRANCH/ CELL: PLANNING CELL
LOCATION: LAHORE
Position Purpose:
The M&E Officer assists Deputy Director (Planning) in the implementation of DLI 7;
strengthening the capacity of School Councils and implementation of policy and related
monitoring and evaluation activities, working with program staff, district authorities, external
consultants and key stakeholders.
 A Master degree in Social Sciences, or a related field.

 A certification in M&E is an advantage.
Experience

management software (e.g., MS Office , SPSS, Atlas, Nvivo)

 The ability to be a good team player and possession of good problem solving skills;
 Willingness to travel throughout the province
 Documentation, filing, noting, drafting of all work related to the School Council DLI.
 Coordination with Development Partners and Consultants for DLI specific activities of
School Councils.
 Managing the capacity building program for the School Councils.
 Liaison with districts regarding smooth implementation of DLI.
 Manage Official correspondence with all stakeholders.
 Active coordination with district teams in various initiatives.
 Coordination with consulting firms hired for capacity building of School Council
members.
 Printing / distribution of School Council Policy and Financial procurement guidelines to
schools.
 Dealing with funds related issues of school councils.
 Working on revamping/ capacity building of education managers at district level.
 Development of documents for initiation (PC-1) and completion of projects.
 Preparation of reports as required by the DPs and Deputy Director (Planning).

Job Description
POSITION TITLE: MONITORING & EVALUATION OFFICER (III)

REPORTING TO: DD( PLANNING) / DD(COORDINATION)
BRANCH/ CELL: PLANNING/ COORDINATION
LOCATION: LAHORE
Position Purpose:
Assist the Deputy Director Planning in the implementation of DLI 10 (Stipend to Secondary
School Girls) and Deputy Director Coordination for DLI 1 (Field-based advisory support to
teachers) and DLI 9 (Private School Vouchers). The MEO is required to work with program staff,
district authorities, external consultants and key stakeholders and carry out evaluation of
reports and data analysis.
 Masters in social sciences
 A certification in M&E and data analysis is an advantage.
Experience

management software (e.g., MS office, SPSS, Atlas, Nvivo).
 The ability to be a good team player and possession of good problem solving skills
 Ability to lead multi-disciplinary experts and coordinate their work.
 Willingness to travel throughout the province.
 To perform the activities related to distribution of Stipend to secondary girl students

which include the following:-
 Generating periodic progress reports and developing work Plan and timeline for each
quarter to ensure timely delivery.
 Monitoring of stipend distribution processes.
 Funds release planning on quarterly basis .
 Enrolment analysis to check impact of stipend activity (inter and intra districts basis).
 Updation of stipend disbursement status on consolidated final sheet
 Sharing feedback reports with DMOs & EDOs (Education)
 Controlling printing of Money Order forms and stipend registers and further its
distribution to districts.
 Collection of stipend data from districts and monitor its computerization at PMIU’s
database, and ensure correct data entry.
 To perform the relevant functions for the pilot projects of supplemental stipend and
Branchless banking which includes the following activities:-

 Collection of stipend data from schools/districts through MEAs and monitor its
computerization at DMO office.
 Data validation at PMIU and sharing of data with service provider for disbursement.
 Keep a liaison with service provider for data rectification from schools.
 Arrange quarterly awareness campaign in schools by service provider before
disbursement of quarterly stipends.
 Enrollment analysis, monthly, quarterly and midterm evaluation to check the change for
release of quarterly funds.
 Identification of data errors and its solution for the rectification of data.
 Keep regular liaison with EDOs and DMOs for timely disbursement of the stipends.
 Manage Official correspondence with all stakeholders
 Evaluation of reports collected from the districts against each activity and their
submission to the officer in-charge.
 Follow-up of the ongoing activities by making phone calls and issuing reminders.
 Feedback on different reports shared by the consultants.
 Identify and formulate monitoring and evaluation findings, lessons learnt and
recommendations for better decision-making at higher management level.
 Preparation of presentations for different conferences and seminars.
 Field visits to districts as per direction by the concerned deputy director.
 Coordinate with DSD in the implementation of DLI 1; Field-based advisory support to
teachers.
 Coordinate with PEF regarding DLI 9; Private School Vouchers.

ADMIN & ACCOUNTS CELL

Job Description
POSITION TITLE: ADMIN & ACCOUNTS OFFICER (AAO)

REPORTING TO: ADDITIONAL PROGRAM DIRECTOR
JOB SCALE/ CONTRACT STATUS: BPS-17
BRANCH/ CELL: ADMIN & ACCOUNTS
LOCATION: LAHORE
Position Purpose:
The Administration & Accounts Officer has an overall responsibility to provide timely, reliable,
cost effective, and highly efficient logistics, administrative, and budgetary support to PMIU and
District Monitoring Officer (DMO) offices within all legislative, policy and procedural guidelines
(of Government of Punjab) in a manner to ensure the smooth and effective delivery of PMIU’s
organizational activities.
 A Bachelor degree. Masters degree in HR or related field will be preferred.
 A diploma in Accounting will be an advantage
Experience
 3-5 Years experience of serving in any government organization on a similar position.

 A good understanding of office administration, payroll system and related rules and
regulations of the Government of Punjab
 Understanding of financial statements and budget preparation
 Some understanding of computerized accounting programs including the spreadsheets

 Ability to communicate well to a wide range of officials ranging from Class IV staff,
contract employees and the senior management
 Must have good written and verbal communication skills.
 Problem solving and decision making skills
 Must be able to work under tight deadlines and multitasking
 To design, develop and implement PMIU’s logistics, administrative, and budgetary

framework to ensure the smooth and efficient functioning of PMIU.
To formulate and execute salary and non-salary budget of PMIU and DMO offices to
ensure adequacy in the provision of financial resources to PMIU and DMO offices.
 To maintain proper books of accounts in accordance with the government’s financial
regulations, prepare and analyze monthly budget reports, and monthly reconciliation of
expenditure reports to ensure transparency in expenditure.
 To organize the execution of annual audit of PMIU’s and DMO’s accounts (budget
allocations and expenditures), and implement any action points arising from the audit
reports.
 To maintain service contracts following Government of Punjab’s guidelines and
regulations in advertising, tendering, bidding, awarding and renewing contracts, and
implementation of the agreed upon service level agreements.
 To manage fleet management system to make sure that PMIU staff, in possession of
government provided vehicles, have well maintained vehicles to make field visits and
other commuting trips.
 To manage registry management for efficient filing, storage and tracking of all the
records and correspondence of PMIU.
 Take necessary steps to archive all the correspondence in hard or soft form as a part of
preserving institutional memory by ensuring that the outgoing officers/ officials must
handover all the relevant documents to the department.

 To implement and manage a security and assets management system to ensure safety
of PMIU’s assets and property.
 To develop and implement an annual procurement plan, with regards to procurement

and provision of goods and services for PMIU to ensure smooth acquisition and timely
delivery of quality goods and services for PMIU.
 To manage PMIU’s staff payroll to ensure timely and prompt payment of staff salaries,
benefits, and any other monitory entitlements.
 To organize meetings, conferences, workshops etc. in a manner to facilitate the
participants and to ensure timely and effective execution of PMIU’s events.
To liaise with all the other cells of PMIU and with the DMO offices to identify and meet
their demands for budgetary, logistic and administrative support.
 To liaise with the Finance Cell on all matter related to budgeting, accounting, auditing
etc. for smooth and well coordinated execution of these matters.
 To liaise with HR Cell on the personnel functions like recruitment and selection of
contract and contingent staff, payroll administration etc.
 To liaise with Procurement Management Specialist for matters pertaining to
procurement of staff, goods and services from Technical Assistant component of the
Project.

Job Description
POSITION TITLE: ADMIN OFFICER (AO)

REPORTING TO: ADMIN & ACCOUNTS OFFICER (AAO)
BRANCH/ CELL: ADMIN
LOCATION: LAHORE
Position Purpose:
To assist Administration & Accounts Officer in providing timely, reliable, cost effective, and
highly efficient logistics, administrative, and budgetary support to PMIU and to look after the
matters of DMOs office IT staff.
 A Bachelor degree. Masters degree in HR or related field will be preferred.

 A diploma in Accounting will be an advantage
Experience
 2-3 Years experience of serving in any government organization on a similar position.
 A good understanding of office administration

 Some understanding of computerized accounting programs including the spreadsheets
 Ability to communicate well to a wide range of officials ranging from Class IV staff,
contract employees and the senior management
 Must have good written and verbal communication skills.
 Problem solving and decision making skills
 Must be able to work under tight deadlines and multitasking

 To look after the logistics and administrative matters of PMIU to ensure

smooth and efficient functioning.
To maintain service contracts following Government of Punjab’s guidelines and
regulations in advertising, tendering, bidding, awarding and renewing contracts, and
implementation of the agreed upon service level agreements.
 To assist AAO in management of fleet to make sure that PMIU staff, in possession of
government provided vehicles, have well maintained vehicles to make field visits and
other commuting trips.
 To manage registry management for efficient filing, storage and tracking of all the
records and correspondence of PMIU.
 Take necessary steps to archive all the correspondence in hard or soft form as a part of
preserving institutional memory by ensuring that the outgoing officers/ officials must
handover all the relevant documents to the department.
 To implement and manage a security and assets management system to ensure safety
of PMIU’s assets and property.
 To assist AAO in development and implementation of an annual procurement plan, with
regards to procurement and provision of goods and services for PMIU to ensure smooth
acquisition and timely delivery of quality goods and services for PMIU.
 To organize meetings, conferences, workshops etc. in a manner to facilitate the
participants and to ensure timely and effective execution of PMIU’s events.
 To liaise with HR Cell on the personnel functions like recruitment and selection of
contract and contingent paid staff etc.

Job Description
POSITION TITLE: PROGRAMME ADMIN & AUDIT ASSISTANT

LOCATION: LAHORE
Position Purpose:
To assist AAO in Admin, Audit, administrative and establishment matters of PMIU and
responsibility for overall management of Admin and Accounts section
 Graduation
 Diploma in accounts/ Finance
Experience
 5-7 years experience of working in Government Sector or similar role.

 Have Problem Solving Skills
 Knowledge of Establishment matters
 Some knowledge of Noting/Drafting
 Handling of Audit matters
 Computer skills i.e. word, excel, etc.

 To assist the AAO in audit matters.
 To assist AAO in the establishment matters
 To assist AAO in the office building matters
 Making arrangements for meetings in PMIU Office
 Ensuring that the building is clean with all facilities functional.
 General maintenance and minor repair work including: doors, windows,
furniture, tap washers and some painting of doors and walls.(This list
is not exhaustive, but an example) Appropriate painting and redecoration.
 Checking damage/security of the premises on regular basis
 Ensure maintenance of Generator and its smooth operation.
 Maintenance of lawn and plants.
 Preparation of Hall for functions as required
 Receive and check goods and supplies and take them to the appropriate place for
storage.
 Report any defects of building, furniture, fittings and equipment to the management.
 To serve on the Health & Safety Committee as required e.g for Dengue control.
 Monitor the work of contractors working on site
 Supervision of cleaning staff and monitoring of cleaning standards
 Assist in the appointment and interviewing of cleaning staff

 The switching off of all lights and appropriate electric plug sockets after the office
timings.
 Keep record of all utility bills of the office.

Job Description
POSITION TITLE: ACCOUNTS ASSISTANT I

LOCATION: LAHORE
Position Purpose:
To Assist Admin & Accounts Officer in the preparation and maintenance of budget, expenditure
and audit reports and some administrative duties.
 B.Com or graduation in a related field.
Experience
 1 to 2 years.
 Basic knowledge of accounting.
 Computer skills MS Office especially MS Word and Excel.
 Good interpersonal and written communication skills.
 Prepare Monthly expenditure & Reconciliation statement
 Liaison with external auditors.

 Prepare working paper of audit paras.
 Assist AAO/ DDF in meetings at DAC & SDAC
 Prepare Schedule of new Expenditure (SNE)
 Prepare statement of excess & surrenders
 Perform Budget Entry in PIFRA for PMIU and DMO offices.
 Attend to DMOs Financial Issues as directed by AAO.
 Assist AAO in daily financial and administrative issues.
 Drafting, noting and correspondence.
 Assist AAO in recruitment process / renewal of contract of staff at PMIU & DMOs
 Maintain and update DMOs files and EMIS files.

Job Description
POSITION TITLE: ACCOUNTS ASSISTANT II/ CASHIER

BRANCH/ CELL: ACCOUNTS BRANCH
LOCATION: LAHORE
Position Purpose:
To Assist Admin & Accounts Officer in miscellaneous tasks related to accounts such as cash
handling, daily petty cash expenditures and payments etc.
.
 B.COM or equivalent qualification

 Additional Certification in Accounting is an advantage
Experience
 1 to 2 years of working in accounts/ cash section of an organization.
 Knowledge of accounting procedures
 Computer Skills i.e. MS Office, Excel, PowerPoint
 Noting / Drafting / Letter Writing
 Cash Book Handling.

 To do Noting / Drafting / Letter Writing as directed by the Admin and Accounts Officer
 Withdrawal of Cash from State Bank through cheques.
 Handling petty cash / daily expenditures
 Cash Payments to Vendors
 Maintain cash book.
 Payment of Salaries to Daily wages Staff.
 Payment to TA / DA to PMIU Staff.
 Record Keeping / Cash Vouchers / Bills.
 Meeting Arrangements at PMIU (Refreshment & Lunch)
 Any Task Assign by the Admin & Accounts Officer & Higher Authorities.

Job Description
POSITION TITLE: BILL ASSISTANT

LOCATION: LAHORE
Position Purpose:
To prepare contingent bills, TA Bills and follow up regarding reconciliation statements with the
AG office and all accounts related matters of Admin and Accounts section
.
 Graduation
 Any relevant diploma will be an advantage
Experience
 2-3 years experience in a similar role.
 Familiarity with the codes issued by the Auditor General of Pakistan
 Experience of working on computer
 Experience of preparing salary slips
 Knowledge of documentation and file maintenance

 To submit pay bills of gazetted and non gazetted staff to AG office
 To submit contingent pay bills of PMIU & Warehouse staff to AG office
 To submit Utilities bills, TA – DA and other contingent Bills to AG Office
 To expedite the approval process at AG office.
 To maintain all the budget related books.
 Prepare personal file of newly joined officers, issuance of pay slip submitted to AG
Office
 Perform verifications of bills/ claims according to the relevant rules and regulations.
 Prepare change form in case of transfer and receive LPC form.
 Maintain Bill folders/ files and relevant records.
 Any other task assigned by the supervisor.

Job Description
POSITION TITLE: ACCOUNTS ASSISTANT III / CARETAKER

BRANCH/ CELL: ADMIN WING
LOCATION: LAHORE
Position Purpose:
To Assist Admin & Accounts Officer in routine financial matters especially purchases and act as
the caretaker and store in-charge at PMIU
.
 B.Com or graduation in related field
Experience
 2 years in accounts department of any organization
 Commerce Back ground
 Computer skills MS Office, Excel
 Good interpersonal and written communication skills
 Assist AAO in addressing DMOs; Administrative & Financial Issues.

 Assist AAO in daily administrative & financial issues.
 Perform petty purchase on daily basis of stationary and store items.
 Drafting, noting and letter writing.
 Obtain approval before purchases/ repairs.
 Assist AAO in purchase process e.g. tender, advertisement, quotations, comparative
statement, PO ,WO , GRN, WCC, Technical proformas
 Perform stock entries in the relevant register.
 Assist in Event Management
 Maintain and update DMOs files, EMIS files, and employees of EMIS
 Act as Care taker i.e Safe custodian of all assets at PMIU and store in-charge.
 General maintenance and minor repair work including: doors, windows,
furniture, tap washers and some painting of doors and walls.(This list
is not exhaustive, but an example)
 Checking security/damage of the office building
 Receive and check goods and supplies and take them to the appropriate place for
storage.
 Read Gas, Electric and Water meters as required and record the readings.

Job Description
POSITION TITLE: DISPATCH RIDER

BRANCH/ CELL: ADMIN
LOCATION: LAHORE
Position Purpose:
To deliver official documents, mail and files etc. to the concerned offices through postal service,
courier or in person.
.
 Matriculation/ F.A.
Experience
 1 year as dispatch rider.
 Reasonable knowledge of mail delivery and dispatch procedures.
 Knows the location of different offices.
 Reading and writing ability.
 Can drive motorcycle
 Responsible, Efficient, Dutiful, Courteous, Presentable, Punctual

 To deliver official documents, mail and files etc to other agencies, departments etc.
 Maintain safety & security of official mail.
 Taking proper receipt on delivery of mail.
 To send the mail through courier to other cities and keep record of receipts
 Maintenance of dispatch register.
 Maintenance of his official conveyance.
 Daily compliance report to Supervisory officer.
 Any other responsibility assigned by the competent authority.

Job Description
POSITION TITLE: TRANSPORT ASSISTANT

BRANCH/ CELL: ADMIN
LOCATION: LAHORE
Position Purpose:
To ensure proper maintenance and up-keep of official vehicles and maintain the relevant
record.
.
 F.A. or Equivalent
Experience
 3-5 years experience as transport assistant in any organization.
 Understanding of vehicle maintenance procedures
 Aware of leading mechanics in the area and costs
 Knowledge of log book maintenance
 Ability to communicate effectively with drivers and mechanics etc

 Implementation of Transport policy approved by the management.
 Propose improvements in the existing transport system.
 Ensure that proper inventory of all components of vehicles are maintained and checked
frequently.
 Ensure that the maintenance, oiling and servicing schedule of the vehicles is followed.
 Strictly act upon the petrol/diesel filling mechanism approved by the management.
 Keep records/ history of drivers and accidents.
 Maintain duty roasters and leave schedule of drivers.
 Arrange for re-training of drivers if required.
 Obtain feedback on performance of drivers and mechanics.
 Be responsible to implement the pick &drop schedule on events and seminars for the
office staff
 Ensure safe parking of Vehicles in and outside the office premises.
 Any other task assigned by the supervisor.

Job Description
POSITION TITLE: STAFF OFFICER / SO , PA

REPORTING TO: OFFICER IN-CHARGE
BRANCH/ CELL: PD/ APD/ DDS
LOCATION: LAHORE
Position Purpose:
Act as the office secretary of the officer in-charge by performing routine clerical and
administrative functions such as drafting correspondence, scheduling appointments, organizing
and maintaining paper and electronic files, or providing information to callers and visitors.
.
 Intermediate
 B.A/ BSc preferred.
 Certification in MS Word, Excel and PowerPoint
Experience
 Minimum 2 Years in a similar role
 Knowledge of working of using office equipment e.g printers, scanners, copiers, phones,
projectors, computers, and laptops
 Good written, telephonic and electronic communication
 Attendance and punctuality
 Confidence and demeanor

 Greet visitors or callers and handle their inquiries or direct them to the appropriate
persons according to their needs.
 Use computers for various applications, such as word processing, emails etc.
 Answer telephones and give information to callers, take messages, or transfer calls
to appropriate individuals.
 The assistant should be discerning enough to determine if a call or message is urgent
enough to interrupt his boss. For non-urgent messages, the assistant generally takes
down the information and later relays it to His employer
 Connect the callers with the supervisory officer through intercom.
 Create, maintain, and enter information into office registers.
 Photocopying, and scanning of documents as required by the officer in-charge.
 Draft letters as per the directions/ dictation of the officer in-charge.
 Maintain appropriate levels of office supplies, stationary, office equipment including
printers and photocopiers and monitors maintenance issues.
 Set up and manage paper or electronic filing systems, recording information,
updating paperwork, or maintaining documents and correspondence.
 Operate office equipment, such as fax machines, copiers, or phone systems and
arrange for repairs when equipment malfunctions.
 Maintain scheduling and event calendars as per the direction of officer in-charge.

 Schedule and confirm appointments to visitors.
 Make copies of correspondence or other printed material.
 Any other task assigned by the supervisor

DATA COORDINATION & ANALYSIS CELL

Job Description
POSITION TITLE: HEAD OF DATA COORDINATION & ANALYSIS

REPORTING TO: ADDITIONAL PROGRAM DIRECTOR
BRANCH/ CELL: DATA COORDINATION & ANALYSIS CELL
LOCATION: LAHORE
Position Purpose:
Overall responsibility to manage the collection, integrating, processing, and analysis of school
education information for stakeholders, and to make process improvement recommendations
to give a substantial support to PMIU/ SED and others in their efforts to assess, monitor and
evaluate the performance of the education system in Punjab for policy planning, decision
making and change management.
. Education / Certification
 M.Phil/PhD in Education/ economics/ information systems or related discipline from a

well reputed institution.
Experience
 Minimum 10 years’ experience of working in areas related to research and

development, database development and management, education information systems
etc.
 Experience of managing a large scale research and database environment, ideally in
public sector environment
 Strong experience of qualitative and quantitative research techniques and knowledge of
their application for development/education projects.
 Extensive experience in the selection and application of a range of methodologies for

data collection, input, analysis and reporting.

 Knowledge of database reporting solutions such as SQL Server Reporting Services.
 Knowledge of educational research, and/or EMIS development, a plus
 Strong oral and written communication skills, and interpersonal and presentation skills.
 Ability to quickly analyze (including SPSS experience), interpret and synthesise an array
of primary and secondary data to produce actionable recommendations
 Proven ability to automate complex data processing tasks reliably.
 Ability to manage and balance in-house work and identify, select, commission and
manage external consultants where necessary.
 Ability to write complex technical, scientific, and analytical reports and papers.
 Ability to speak publicly before large and small groups in a persuasive manner.
 Ability to think and act creatively, logically and critically.
 Ability to foster a cooperative and team oriented work environment.
 To manage the establishment of an IT infrastructure to be used on the EMIS, including

software development, hardware provision and maintenance, and networking.
 To manage the development of a database environment for data planning, identification
of data sources, collection of data, and data processing, analysis, and reporting for
planning and decision making purposes.
 To co-ordinate and further improve efforts between PMIU, SED, DSD, PEC, PEAS, PTB
and any other related organization and departments (holding various school information
databases) in integrating and connecting the various sources of educational

 Management information into one coordinated system for integrated policy and
decision making.
 To make technical and policy recommendations including developing a
new/revised/modern EMIS system, indicating actions to be undertaken at short,
medium and long term.
 To manage the process of identifying users of Punjab school education information and
their data needs through consultations with the different data users to ensure that their
data needs are taken care of at the time of establishment/development of EMIS.
 To manage the design and development of a well formulated instrument design i.e.
monthly school information forms/annual census forms etc., to effectively and
comprehensively capture the required school data and indicators from various sources.
 To develop research tools, techniques, methodologies, and models to gather, integrate,
interpret and triangulate relevant data and information, documents, reports, indicators,
and trends for performance measurement, education planning and decision making.
 To develop research tools, techniques, methodologies, and models to gather, integrate,
interpret and triangulate relevant data and information, documents, reports, indicators,
and trends for performance measurement, education planning and decision making.
 To analyze (quantitative and qualitative) the complex research data and school data in
order to develop information useful for planning and decision making.
 To continuously evaluate school education reform interventions for developing,
proposing and implementing advanced approaches, benchmarks, and best practices in
education planning, management, and development.
 To conduct quality control activities to ensure that PMIU/DMO offices and others are
capturing and processing the required data and consistently meeting the data quality
standards, and to offer recommendations / solutions for EMIS continuous improvement.
 To write and publish technical and non-technical research papers, reports, and other
useful informational material to promote dialogue and ensure high-level awareness of
issues and challenges in school education information and knowledge management.

 To assess risks to the accuracy and completeness of data, developing new ways of
identifying data fudging, information leakages and misuse, and abusive practices in
obtaining, compiling and validating the school information data, taking measures for
verification, validation and authentication of the data and information, and making
recommendations for checks, controls and preventions for mitigating and managing
risks.
 To liaise with all the Cells in PMIU to fulfill their data needs in terms of providing them
with timely and correct information about the status and progress of EMIS activities and
school indicators.
 To liaise with all the other cells in PMIU to fulfill their research and analysis needs and
to provide them with well researched solutions and recommendations for process,
performance, and quality improvements.
 To liaise with Governance Cell in providing it with necessary help and support for
obtaining the relevant school data from DMO’s and to relay information, guidelines, and
reports from PMIU to schools and back to ensure that the schools have received the
necessary instruments of data collection, filled it in correctly and sent back to districts.
 To liaise with Project Management & Coordination personnel in PMIU in supporting
them in the development, implementation and maintenance of Programe/Project
monitoring & evaluation mechanisms and systems to be used for institutional reporting
of Program/Project statistics to promote effective and efficient implementation,
monitoring and evaluation of Program/Project activities.
 Liaise with Communication Cell in providing it with data, information, research products,
results etc. for producing and disseminating school education information products and
research results to the users of information for planning and decision making purposes.

Job Description
POSITION TITLE: SYSTEM ANALYST (SA)

REPORTING TO: HEAD OF DATA COORDINATION & ANALYSIS CELL
LOCATION: LAHORE
Position Purpose:
To analyze the overall IT System and Design of PMIU to automate the activities, interventions
according to the requirements and procedures of the organization and conduct data analysis,
simulations, forecasting and planning for future activities and scheduling. Integrate new
systems with existing warehouse structure and refine system performance and functionality.
 Masters in Computer Science (MCS)

 Additional Certifications in IT are an advantage.
Experience
 Atleast 7 years in IT field.
 Using computers and computer systems (including hardware and software) to program,
write software, set up functions, enter data, or process information.
 Observing, receiving, and otherwise obtaining information from all relevant sources.

 Ability to developing, design, or create new applications, ideas, relationships, systems,
or products.
 Ability to developing, design, or create new applications, ideas, relationships, systems,
or products.
 Keeping up-to-date technically and applying new knowledge to your job
 Information gathering and Software Requirement Specification (SRS)
 Knowledge of Entity Relationship Diagrams (ERD), Data Flow, Data Modeling
 Knowledge of Software Functional Specification (SFS)
 Software Life Cycle Knowledge
 Expertise in testing of software and coordination between subsystems
 Ensure the availability of requisite data from all the stakeholders on periodically / as and
when required.
 Analyze and furnish routine reporting.
 Prepare demand based reporting for PMIU officials without any delay.
 Preservation of compiled / raw data as per security and access policy
 Prepare and implement effective disaster management plan and keep a backup of data
at some external location as well.
 Develop and update state of the art protocols for database cleaning, merging,
verification & validation.
 Defines application problem by conferring with officials; evaluating procedures and processes.

 Develops solution by preparing and evaluating alternative workflow solutions.
 Validates results by testing programs.
 Overall supervision of the work of Data Input Operators (DIOs).
 Creating tables, charts, presentations, documents for analysis and reporting.
 Share all databases on the server and allow access to the DBA, WMC and selected DIOs
 Maintain valid, consistence and accurate Relational Database Management System
(RDMS) of major activities including the following:-
a. School Management Information System(SMIS)
b. Teachers/HR Management Information System.
c. Distribution System for FTB, Stipend, Bonus, Scholarship etc.
d. Development Schemes/Funds Allocation, Releases and Utilization
e. Assessment and Evaluation System
f. Monitoring and Implementation System
g. Build Data building and data providing stream to all Stakeholders
h. Development interfaces/routines for Important Educational Performance
Indicators like School/Teacher Rationalization, Dropout Rates, Enrolment Rates,
Gender Parity Index(GPI) and Projections
i. To maintain HR System for the Organization
j. Budgeting and Accounting System for the Organization (PMIU)

Job Description
POSITION TITLE: EDUCATION SPECIALIST

LOCATION: LAHORE
Position Purpose:
Evaluate and analyze the program (PESRP) initiatives and give tangible recommendations for
the improvement of ongoing activities. Act as a resource person in policy formulation for the
School Education Department as well.
.
 PhD / M. Phil in Education / planning and management from HEC recognized national /
international university or equivalent qualification.
Experience
 Minimum 10 years experience in education sector, education sector reforms and

development; government sector school education management; research paper
writing.
 Knowledge about national and international education policies
 Advanced computer skills in MS Word, Excel and Power Point.

 Abilities to develop & foster strong internal & external organizational relationships.
 Should have strong communication skills both verbal and written.
 Ability to work under tight deadlines.
solutions, conclusions or approaches to problems.
 Some Knowledge of statistical software and ability to conduct analysis and research
 Evaluate and analyze the program initiatives under PESRP-II
 Review and analyze the work carried out by Consultants hired for improving quality,
access and governance in education sector and pinpoint flaws and weaknesses for
better results.
 Analyze the work carried out by researchers and supervise them.
 Analysis and alignment of upcoming five years Education Sector Plan including under
Public Private Partnership
 Formulate recommendations on the basis of the best practices in School education

sector planning and management
 Prioritize the areas after reviewing proposed economic viability and cost effectiveness
suggest various economical efficient and cost effective alternatives
 Formulate, on the basis of research, tangible recommendations having bearing on the

development of Education system.
 Develop, where required, guidelines or recommendations for policy formulation by the
government.
 Undertake other duties as required commensurate with the level of the position
 Any other duty as assigned by the Management.

Job Description
POSITION TITLE: SENIOR RESEARCH ASSOCIATE

LOCATION: LAHORE
Position Purpose:
Developing Research Agenda for the research unit by integrating data sets, collaborating with
research centres and managing a team of research associates. Facilitating deputy directors in
analysing the data for their respective projects and designing impact evaluations/research
instruments for this purpose. The job also involves coordination with the stakeholders, sister
organizations and donor bodies.
.
 Masters in Economics, Statistics or Education with strong quantitative skills and

knowledge of Stata/SPSS
Experience
 Minimum 05 years of work experience with 2 years of experience of conducting

empirical research.
 Expertise in preparation of necessary documentation related to research.
 Ability to develop survey instruments.

 Knowledge of statistical software and ability to conduct analysis and research
 Strong report writing and presentation skills
 Ability to manage a team and in-house coordination
 Should be hardworking and punctual
 Development and Up-gradation of existing survey instruments (Annual School Census,
Monthly Monitoring Performa, Private School Census, and Teacher’s Census etc).
 To develop research tools, techniques, methodologies and models to gather, integrate
and interpret relevant data, documents, reports, indicators and trends for performance
measurement, education planning and decision making.
 To write and publish research papers, reports and other useful informational material to
promote dialogue and ensure high level awareness of issues and challenges in school
education information and knowledge management. Results should be for both
academic and policy audiences.
 Analyzing and publishing of the Annual School Census and Bi-annual Education Bulletin.
 Analysis of historical records of data to prepare reports on the data’s consistency and
completeness.
 Analyzing trends in existing data on key outcome indicators for education.
 Planning and executing impact evaluations of existing programs (Covenants and DLIs)

 Partnering with research organizations for assistance in data integration and
development of data sharing protocols
 Planning and executing impact evaluation workshops in collaboration with research
organizations.
 Day-to-day data analysis for the School Education Department e.g. Emergency
Enrolment.
 To liaise with all the other cells in PMIU to fulfill their research and analysis needs and to
provide them with well researched solutions and recommendations for process,
performance and quality improvements.
 Coordination with TA Firms and International Consultants for various assignments.
 Analyzing existing research on education using PSLM, ASER, LEAPS etc and synergizing
results with our in-house data and deriving policy implications from it.
 Maintaining complete documentation of all activities.

Job Description
POSITION TITLE: RESEARCH ASSOCIATE I

REPORTING TO: HEAD OF DATA COORDINATION & ANALYSIS CELL)
LOCATION: LAHORE
Position Purpose:
The job includes facilitating the deputy directors in analysing the vast data collected and stored
by PMIU, designing research instruments, analysis of data collected and coordination with
various officials and stakeholders.
.
 Masters in Economics , Statistics or Education with knowledge of STATA
Experience
 03 Years (experience in quantitative analysis is preferred)
 Strong quantitative and qualitative research skills and knowledge of impact evaluation
methodologies.
 Ability to develop survey instruments.
 Should be detail oriented.
 Should be well conversant with statistical software such as STATA or SPSS
 Strong report writing and presentation skills along with a grasp on writing academic
papers

 Conducting data management and analysis of existing data to observe trends in key
education indicators.
 Conducting analysis in statistical packages to answer specific research questions both
DLI specific and otherwise.
 Designing instruments for conducting research and assisting in fielding the surveys.
 Managing data and reporting trends on a weekly basis on the progress of DLIs and
other activities in the field.
 Writing reports, policy memos and/or academic papers on the research conducted
with supervision from the Research Head.
 Planning impact evaluation workshops/policy dialogues in collaboration with research
organizations. Working on content with stakeholders.
 Day to day data analysis for school education department eg. Emergency Enrollment
 Analyzing existing research on education eg. PSLM, ASER, LEAPS and integrating the
findings with in-house PMIU data to derive policy implications.
 To liaise with all the other cells in PMIU to fulfill their research and analysis needs and
to provide them with well researched solutions and recommendations for process,
 Maintaining documentation of all activities.

Job Description
POSITION TITLE: RESEARCH ASSOCIATE II

LOCATION: LAHORE
Position Purpose:
The purpose of this position is to manage field logistics when research is being conducted,
coordinate with DMOs, EDOs and MEAs to facilitate the data collection process, It also involves
maintaining project documentation, arranging meetings/seminars and evaluation trainings and
workshops and coordination with sister organizations such as PEC, PEF, DSD etc.
.
 Masters in Economics, Statistics or Education with strong quantitative and qualitative

skills. Knowledge of SPSS
Experience
 03 years experience in the field i.e. rural and semi-urban areas of Punjab is a plus.
 Expertise in preparation of necessary documentation related to field work in the public

sector.
 Should be well conversant with Word, Excel , PowerPoint and have good writing and
presentation skills

 Managing field operations i.e. survey pilots, and roll outs by coordinating with EDOs
DMOs, MEAs or other survey staff based on the nature of the assignment for new
primary research.
 Coordination with the MEOs for field related research.
 Assist in the designing of survey instruments, training manuals and retrieving feedback
from DMO offices for new research being conducted.
 Assist in data analysis, report writing and academic papers. Have basic ability to
understand research methodologies and conduct preliminary quantitative analysis.
 To liaise with all the other cells in PMIU to fulfill their research and analysis needs and to
provide them with well researched solutions and recommendations for process,
 To coordinate with sister organizations such as DSD, PEC etc, and preparing SOPs for
data integration. .
 Organizing and managing logistics of trainings in statistical software’s and in-house
impact evaluation trainings.
 To provide input on daily assignments from the School Education Department i.e.
Emergency Enrolment
 To maintain documentation of all activities.
 Fulfill other tasks as suggested by the Research Head.

Job Description
POSITION TITLE: DATABASE ADMINISTRATOR (DBA)

REPORTING TO: SYSTEM ANALYST
LOCATION: LAHORE
Position Purpose:
Maintains database by identifying and solving database requirements; supporting users.
.
 Masters in Computer Science (MCS)
 Additional Certifications in Database Systems is an advantage.
Experience
 5-7 years of experience
 Sound knowledge of Database Performance Tuning

 Knowledge of Database Security Standards
 Sound knowledge of Database backup and recovery.
 Problem Solving approach.
 Ability to present Technical Information in a professional manner
 Keeping up-to-date technically and applying new knowledge to job
 Focus on quality
 Ability to give attention to detail

 Conduct Data Analysis and make presentation on District rankings and school
monitoring (monthly and quarterly).
 Make database models in DBMS (i.e. MS SQL SERVER) that represent which data is
to be collected and stored in a database, as per the requirements.
 Collect data in MS Excel format & compile results of UPE campaign, teachers’
improvers program and any other campaign.
 Design and document database architecture.
 Database cleaning, merging, verification & validation
 Responsible for Database maintenance (Backup, Recovery, backend triggers and
store procedures) at PMIU, DMO offices and some external location as well.
 Conduct Database tuning.
 Developing automated school report card for each school for display in school
premises.
 Convert the data from one format to another format as per the requirements of
reporting.
 Development of software’s for automated reporting and for in-house data entry. For
example:-
a. School Monitoring Software
b. Monthly School Monitoring Reports (Monthly basis for each district)
c. Annual School Census Software
d. Pre-filled Census forms printing software
e. Teachers’ Recruitment Software
f. Teachers’ Incentive program
g. Crash Mapping software
h. Personnel Management Information System
i. D-3 forms for FTBs
j. College Management Information System
k. Health Management Information System
l. Water Quality
m. Transport System
n. School Up-gradation System
o. Environmental Monitoring System
 Assist the SA in ensuring the availability of requisite data from all the stakeholders
on monthly basis.
 Prepare demand based reporting.
 Supervise the work of DIOs working in the team.
 Creating tables, charts, presentations, documents for analysis and reporting.
 Develop an interface/ Dashboard on the local server that should generate desired
reports on different indicators on the computers of concerned officers and staff of
PMIU.
 Share all databases on the server and allow access to the SA, WMC and selected
DIOs.
 Provide datasets and queries on regular basis to DMO offices and to access the
computers running at DMO offices to solve the database and software related
problems.

Job Description
POSITION TITLE: MANAGER, MANAGEMENT INFORMATION SYSTEM (MIS)

REPORTING TO: SYSTEM ANALYST
LOCATION: LAHORE
Position Purpose:
Plan, direct, or coordinate activities in such fields as electronic data processing, information
systems, systems analysis, and computer networking. Install, configure, and support PMIU local
area network (LAN), wide area network (WAN), and Internet systems. Assist in network
modeling, analysis, planning, and coordination between network and data communications
hardware and software.
 BSc or MSc in Computer Science or Management Information Systems (16 years of education)
Additional Certifications relating to Network technologies is an advantage.
Experience
 3 to 4 years of experience in Management Information Systems with focus on Network
Management.
 Familiar with a variety of the field's concepts, practices, and procedures.

 Knowledge of modern Network Management and Network Monitoring software
 Sound knowledge of Network security or virtual private network VPN management
software

 Require a strong attention to detail and ability to work under tight deadlines.
 Ability to manage multiple projects in a fast-paced, deadline-driven environment
 Using computers and computer systems (including hardware and software) to program,
write software, set up functions, enter data, or process information.
 Keeping up-to-date technically and applying new knowledge to the job.
 Maintain and administer computer networks and related computing environments

including computer hardware, systems software, applications software, and all
configurations.
 Develop computer information resources, providing for data security and control,
strategic computing, and disaster recovery.
 Consult with users, management, vendors, and technicians to assess computing needs
and system requirements.
 Stay abreast of advances in technology.
 Perform data backups and disaster recovery operations.
 Diagnose, troubleshoot, and resolve hardware, software, or other network and system
problems, and replace defective components when necessary.
 Plan, coordinate, and implement network security measures to protect data, software,
and hardware.
 Configure, monitor, and maintain email applications or virus protection software.
 Operate master consoles to monitor the performance of computer systems and
networks, and to coordinate computer network access and use.
 Meet with department heads, managers, supervisors, vendors, and others, to solicit
cooperation and resolve problems.
 Recruit, hire, train and supervise staff, or participate in staffing decisions.
 Evaluate data processing proposals to assess project feasibility and requirements.

Job Description
POSITION TITLE: SOFTWARE DEVELOPER

REPORTING TO: MANAGER MIS
BRANCH/ CELL: DATA ANALYSIS & COORDINATION CELL
LOCATION: LAHORE
Position Purpose:
Design, development, testing and maintenance of software systems.
 16 Years of education or higher in CS/IT from any HEC recognized university.
 Any Additional Certification in Software development will be an advantage.
Experience
 3-4 Years of experience in software development.
 Expertise in current computer hardware and software
 Eye for detail and identifying problems
 An understanding of business logic
 Advanced knowledge of .NET(VB /C#), C++, SQL, Oracle, Java

 Reviewing current IT system with particular focus on software applications.

 Presenting ideas to the management for system improvements.
 Modify existing software to correct errors, to adapt it to new hardware, or to
upgrade interfaces and improve performance.
 Develop software system testing or validation procedures.
 Do software programming and development of documentation.
 Consult with other cells and stakeholders on project status, proposals, or technical
issues, such as software system design or maintenance.
 Analyze information to determine, recommend, and plan installation of a new
system or modification of an existing system.
 Design and develop software systems, using scientific analysis and mathematical
models to predict and measure outcome and consequences of design.
 Prepare reports or correspondence concerning project specifications, activities, or
status.
 Store, retrieve, and manipulate data for analysis of system capabilities and
requirements.
 Testing the product in controlled, real situations before going live.
 Maintaining the systems once they are up and running
 Provide technical assistance throughout the software development lifecycle and
manage technical risks.
 Maintain confidentiality with regards to the information being processed, stored or
accessed.
 Perform code reviews and write a code based on conceptual description of the
business logic.

Job Description
POSITION TITLE: NETWORK OFFICER / TECHNICAL SUPPORT SUPERVISOR

REPORTING TO: MANAGERS MIS
LOCATION: LAHORE
Position Purpose:
Test, troubleshoot, and evaluate existing network systems, Internet and computer hardware.
Perform network maintenance to ensure network operates correctly with minimal interruption.
.
 Bachelors in Computer Science.

 Any certification in networking/ servers is preferred
Experience
 3-4 years of experience in in a similar role.
 Sound knowledge of computer networks and troubleshooting.

 Good working knowledge of Network design concepts.
 Knowledge of computer hardware, installations and troubleshooting techniques.
 Ability to manage multiple projects in a fast-paced environment.
 knowledge of Windows server, SQL server, Database server etc

 Managing the computer and network in the office of PMIU
 Installation of computer, server and network etc
 Network and internet trouble shooting.
 Multimedia configuration for meetings, workshops and any kind of presentations.
 Monitor the network traffic during the entry of census.
 Scanning and printing the official documents
 Build Firewall, to block unauthorized access to network.
 Install virus protection software in all systems in use at PMIU and regularly update it.
 Monitor internet usage on network to check unauthorized heavy downloading.
 Inspection and maintenance of laptops, desktops, printer, scanner and other IT
equipment and propose steps for their safety.
 Installation of windows server ,windows XP,vista,7,8
 Any other task assigned by management

Job Description
POSITION TITLE: DATA INPUT OPERATOR (DIO)

REPORTING TO: SYSTEM ANALYST / DBA
BRANCH/ CELL: IT
LOCATION: LAHORE
Position Purpose:
To insert, update and maintain accurate data on computer systems and databases. Perform
validation checks on data.
 F.A or equivalent
 A certification/ diploma in IT and MS office is an advantage.
Experience
 2-3 years experience of working as data entry operator
 Knowledge of administrative and clerical procedures and systems such as word
processing, managing files and records, stenography and transcription, designing forms,
and other office procedures and terminology.
 Appropriate typing speed.
 Basic Knowledge of computer hardware and software, including applications and
programming.

 Understanding written sentences and paragraphs in work related documents.
 Managing one's own time and the time of others.
 The ability to concentrate on a task over a period of time without being distracted.
 Insert data by inputting text based and numerical information from source documents
within time limits.
 Review data for deficiencies or errors by performing validation checks, correct any
incompatibilities and check output.
 Keep external storage /back up devices (CDs, DVDs, Flash drives etc. in proper locking)
 Cleaning and formatting the data.
 Keep information confidential.
 Following types of data entries are performed
i. Date Entry of Public/ Private School Census
ii. Date Entry of Inspection Form s
iii. Date Entry of FTB forms.
iv. Data Entry of Crash Mapping
v. Data Entry of Emergency Enrollment
vi. Data Entry of PMIS Forms (Personal Management Information System)
vii. Date Entry of School Councils Forms.

PROCUREMENT CELL

Job Description
POSITION TITLE: PROCUREMENT MANAGEMENT SPECIALIST

REPORTING TO: PROGRAMME DIRECTOR
BRANCH/ CELL: PROCUREMENT CELL
LOCATION: LAHORE
Position Purpose:
The Procurement Management Specialist has an overall responsibility to prepare, implement

and monitor different procurement plans, procedures, and transactions for PMIU in the
procurement of goods, specifically the procurement of ICT hardware and software, and
consultancies for providing analytical and advisory services, capacity building and support,
under PESP II TA funds, in accordance with the World Bank’s Guidelines.
.
 Masters Degree in Business Administration or related field.
Experience
 8-10 years of experience of working in a procurement related position in a reputed
organization or preferably public sector.
 Experience in sourcing and purchasing.
 Experience managing projects and people.
 Experience managing external vendor relationships.

 Knowledge and sound understanding of PPRA rules and regulations and Development
Partner guidelines on procurement.
 Demonstrated understanding of work flow processes, strategic sourcing, asset
management, inventory control, service delivery standards, market conditions, and how
to position the organization to its best advantage in procurement experiences.
 To prepare, maintain, and implement a consolidated Procurement Plan for all relevant
procurement activities, throughout the Project implementation period, under the
Project’s TA component in accordance with the World Bank’s procurement guidelines.
 To procure contracting with consulting firms in accordance with WB selection guidelines
and procedures, and contracts with individual consultants, on a sole source basis, in
accordance with the provisions of Consultant Guidelines.
 To manage the bidding process for procurements of all goods and services, and monitor
and oversee activities of bidding companies regarding preparation of bidding
documents, bid evaluation and award of contracts for works/goods.
 To prepare the Terms of References (TORs) and Request for Proposals (RFPs), and
evaluation of Expression of Interest (EOI) and Technical and Financial Proposals for
selection of consultant for technical assistance.

 To manage and maintain a dedicated section on procurement on the PMIU’s website to
provide updated information on all procurement activities.
 To prepare comprehensive quarterly reports on the status of on-going procurement
activities and actions covering the preparation of the bidding documents, advertising,
bidding, evaluation, contract award, contract agreements, securities, and related
correspondence etc. for each contract for reporting, review and audit purposes.
 To liaise with Bank’s procurement specialist to discuss procurement issues, procurement
training, WB review of procurement activities etc. so that the requirements and
timelines of Bank financed procurements are clearly understood and duly complied
with.
 To review and handle the commercial, financial and legal aspects of Bank financed
procurement at all stages of the Project cycle, in consultation with the Bank’s legal
department, procurement specialist, financial management specialists and operational
policy units as required.
 To conduct regular co-ordination meetings with suppliers, service providers and
contractors to ensure the efficient flow of information between them and PMIU, and to
flag possible problem areas, such as unanticipated slippages in timeframes, so that all
parties are aware and mitigating strategies can be adopted.
 To monitor and keeping track of the deliverables of consulting services, and supply of
goods and services to ensure they meet agreed objectives and budget estimates, and
recommend payments based on the progress of deliverables.

HR CELL

Job Description
POSITION TITLE: HUMAN RESOURCE SPECIALIST

BRANCH/ CELL: HR CELL
LOCATION: LAHORE
Position Purpose:
The Human Resource Specialist has an overall responsibility for leading the human resource
(HR) function, as it relates to all PMIU team members, and provide timely and relevant
professional advice on people management issues, identifying and implementing best practice
on human resource management and development practices and procedures, with a view to
increase and strengthen the capacity of PMIU in line with the implementation requirements of
Punjab Education Sector Reform Program (PESRP) and Second Punjab Education Sector Project
(PESP-II).
.
 Masters degree in Human Resource Management or related discipline from a well

reputed institution
 Additional trainings/certifications in HR is an advantage.
Experience
 10 years experience of working in a HR position in a reputable organization, ideally in a
public sector organization.
 Experience of working in/with development organizations, a plus
 Experience of working in the education sector, a plus

 Proven experience of establishing and managing a sophisticated HR function, ideally
in the project settings
 Experience of designing and delivering training programmes and performance
management system
 Experience of designing and delivering leadership style structural/cultural changes
 To prepare and implement the annual HR Plan for PMIU to ensure that PMIU has the
right number and type of people to achieve the objectives of the
Project/Programme. To prepare and implement HR policies and procedures to
ensure effective, fair and consistent management of staff throughout PMIU.
 To prepare and implement standard operating procedures and manuals to ensure
complete understanding and consistency among staff about the work processes.
 To prepare and implement Health and Safety Policy and Plan to promote a healthy
and safe environment in PMIU and to ensure the well being of PMIU staff.
 To conduct, from time to time, the job analysis in PMIU to identify and ascertain the
job requirements in PMIU.

 To plan and implement the recruitment and selection plan and process to attract
and hire the most suitable candidates for PMIU.
 To prepare (and update) the job descriptions and person specifications for PMIU
staff to ensure that they have complete information about their job specifications.
 To design and implement training and development programs for PMIU staff to build
their capacity and improve their efficiency.
 To design and implement employee pay and benefit plans and rewarding packages
to attract, retain and motivate the quality people for PMIU.
 To design and implement performance management initiatives including
development of key performance indicators (KPI’s) and the related deliverables for
PMIU staff, and performance appraisal systems to appraise employees’ performance
to ensure continuous and standardized performance management, assessment and
monitoring.
 To conduct employee welfare and socialization activities including employees get
together, annual staff parties etc. to promote a cohesive people oriented culture.
 To design and implement grievance and complaints procedure to resolve employee
grievances, and to take actions against complaints on fair and objective basis.
 To liaise with all the Cells in PMIU to identify their HR requirements and issues and
provide necessary HR support/advice.
 Liaise with Administration Cell for related personnel issues e.g. recruitment of
contingent and/or contract employees, grievance and discipline, payroll
administration, training etc.

Job Description
POSITION TITLE: HR OFFICER

REPORTING TO: HR SPECIALIST
BRANCH/ CELL: HR CELL
LOCATION: LAHORE
Position Purpose:
The Human Resource Officer is responsible for assisting HR Specialist in the day to day
administrative functions and also in core HR tasks such as conducting job analysis, organizing
training and development, staffing etc.
.
 BA/BSc in business administration, HR, management etc.
Experience
 2 year’s HR experience with basic knowledge of HR practices, employment law, HR in

government organizations etc.
 Knowledge of principles and procedures for personnel recruitment, selection, training,

compensation and benefits, labor relations and negotiation, and personnel information
systems.
 Ability to multi-task and work under tight deadlines.

 Knowledge of administrative and clerical procedures and systems such as word
processing, managing files and records, stenography and transcription, designing forms,
and other office procedures and terminology.
 Provide assistance in developing human resource plans.
 Manage the record of employee files and other related correspondence.
 Ensure that accurate job descriptions are in place
 Provide advice and assistance to officers with writing job descriptions
 Identify training and development opportunities.
 Organize staff training sessions, workshops and activities.
 Process employee requests for outside training while complying with policies and
procedures.
 Prepare notices and advertisements for vacant staff positions.
 Schedule and organize interviews
 Conduct reference checks on possible candidates
 Promote workplace safety.
 Provide advice and assistance to staff and management on pay and benefits systems.
 Research and monitor human resource systems of similar organizations.
 Explain the provisions of the personnel policy to employees.

COMMUNICATION CELL

Job Description
POSITION TITLE: COMMUNICATION SPECIALIST

BRANCH/ CELL: COMMUNICATION
LOCATION: LAHORE
Position Purpose:
The Communication Specialist has an overall responsibility to undertake the planning,

development and delivery of the strategic message of Program Monitoring and Implementation
Unit (PMIU) and to proactively manage the production and dissemination of relevant
information on Punjab Education Sector Reform Program and PESP-II implementation status,
progress, and performance to and collection of feedback from internal and external
stakeholders in a manner that promotes Project/Program’s contributions to the school
education reforms in the Punjab.
.
 Masters Degree in public relations, mass communication or related discipline.
Experience
 5-7 years experience of managing communications department within a project
environment ideally in public sector environment.
 Experience of publication, editing, design and production of information products


 Strong oral and written communication skills
 Excellent interpersonal and presentation skills
 Strong copywriting skills and the management of publications
 High degree of resourcefulness, diplomacy, advocacy, and discernment
 Ability to write complex technical, scientific, and analytical reports and papers
 Ability to speak publicly before large and small groups in a persuasive manner
 Ability to develop working relationships with stakeholders
 Ability to think and act creatively, logically and critically
 Ability to foster a cooperative and team oriented work environment
 Sound knowledge of a broad range of communications activities – media, websites,
publications, marketing, events, etc
 Knowledge of the public sector environment, ideally with a focus on education

 To oversee the management and delivery of all information and communication
activities including managing a communication work program, and monitoring and
evaluating communication activities and outputs against key indicators.
 To develop and implement the communication strategy of PMIU-PESRP to facilitate and
promote the use of relevant information by various agencies and stakeholders.
 To set up and maintain Complaints Redressal System in PMIU to encourage more
feedback from the stakeholders, and manage incoming enquiries.

 To design, publish, and disseminate PMIU’s specific information products like school
wise/district wise reports, briefs, EMIS abstracts etc. to the stakeholders.
 To design, publish, and disseminate PMIU’s general public information materials like
articles, speeches, films, periodicals, bulletins etc. to all key stakeholders including
general public to communicate the message of PMIU/Program.
 To manage and maintain the website of PMIU-PESRP making available to the public the
correct and complete information about the Project/Programme.
 To develop and deliver media communications and maintain good and close working
relations with the media.
 To develop and implement robust communication channels within PMIU to ensure
effective day to day internal communication and exchange of information between
PMIU employees.
 To train PMIU staff members in the development of necessary communications and
presentation skills to ensure that they are acting as effective representative of PMIU.
 To liaise with all the other Cells in PMIU in order to seek out relevant information and to
ensure that their communication needs are appropriately addressed.
 To liaise with Data Cell in obtaining EMIS related information such as school inspections
data, school census data, school mapping etc. and research findings, recommendations
etc. with a view to package, customize for specific target audience, publish, and
disseminates PMIU’s research and EMIS information products to the stakeholders and
users of information.

Job Description
POSITION TITLE: COMMUNICATION OFFICER

REPORTING TO: COMMUNICATION SPECIALIST
LOCATION: LAHORE
Position Purpose:
The communication officer is required to assist the communication specialist in managing

internally produced information as well as sourcing and providing materials from outside
organizations and developing material related to school education reforms.
 Bachelors Degree in public relations, mass communication or related discipline.
Experience
 2-3 years experience of working in communications department within a project

environment ideally in public sector environment.
 Strong oral and written communication skills

 Knowledge of publication, editing, design and production of information products
 Excellent interpersonal and presentation skills
 Ability to develop working relationships with stakeholders
 Ability to work in a cooperative and team oriented environment
 Knowledge of the public sector environment.

 Identifying, assessing, selecting and gathering relevant information sources and
materials in hard copy and electronic formats.
 Organizing, classifying, maintaining and storing information, often using computer
applications for access and retrieval.
 Prepare the first draft of reports, brochures, bulletins and newsletters and submit to
Communication Specialist.
 Coordinate with Web Management Consultant to update the website content
 Coordinate with the external organizations in all outsourced activities and assignments
and facilitate their field visits.
 Survey the best communication practices of other organizations and suggest
improvements.
 Planning the District level communication meetings and focus groups with teachers/
parents and other stakeholders at district and Tehsil level.
 Preparing and giving presentations as directed by the Communication Specialist.
 To develop and maintain good and close working relations with the media
 Close coordination with all the other Cells in PMIU in order to seek out relevant
information and to ensure that their communication needs are appropriately conveyed
to management and addressed appropriately.

Job Description
POSITION TITLE: MEDIA MANAGER

REPORTING TO: COMMUNICATION SPECIALIST
LOCATION: LAHORE
Position Purpose:
To manage PMIU-SEDs media exposure with a view to disseminate the information regarding
school education reforms and perform all related public relation duties.
 Bachelors Degree in public relations, mass communication or related discipline.
Experience
 3-5 years experience of working as Media or PR officer within a project environment
ideally in public sector environment.

 Strong oral and written communication skills.
 Excellent interpersonal and presentation skills.
 Ability to develop working relationships with stakeholders.
 Knowledge of print and electronic media operations.
 Ability to work in a cooperative and team oriented environment.
 Knowledge of the public sector environment.

 Create and maintain media contact lists, liaise with individuals and media outlets and
develop and manage relationships with key media partners including outlets, PR
agencies and contractors.
 Release of advertisements for publication in the newspapers.
 Edit advertisements to be given in the newspapers.
 Coordinate the development, production and distribution of audio-visual materials (TV
& Radio CSAs), web-based advertisements and other broadcast media materials.
 Support campaign and organization spokespeople through the development of media
messaging, briefing notes and act as a media spokesperson when required.
 Issuance of press release as per the instructions of department.
 Event management of PMIU functions/ conferences which includes all activities ranging
from stage setting to checking the sound system, lighting and fixing of banners etc.
 Act as stage secretary in seminars and functions of PMIU.
 Arranging receptions, lunch/ dinners for the visiting delegations.
 Coordination with School Education Department for related activities.
 Perform miscellaneous Public Relation duties.
 Procurement of Newspapers/ magazines and maintain their records.
 Put up newspaper clippings related with education to the higher management.
 Act as Public Information Officer under “Punjab Transparency and Right to information
Ordinance.”
 Management of Sports and Recreational activities.
 Act as Focal person with respect to “Punjab Protection against Harassment of Women at
Workplace Act, 2012.”

Job Description
POSITION TITLE: WEB MANAGEMENT COUNSULTANT

REPORTING TO: HR / COMMUNICATION SPECIALIST
BRANCH/ CELL: COMMUNICATION HR
LOCATION: LAHORE
Position Purpose:
To insure the development of website and other web applications like MEAs dashboard etc.
.
 BSc or MSc in Computer Science (16 years of education).
Experience
 3 to 4 years of experience in web and database technologies.

 Advanced working knowledge of data modeling and database design concepts
 Advanced working knowledge of web application engineering and debugging.
 Advanced knowledge of PHP, ASP.NET, SQL, MySQL, XML, HTML, DHTML, JavaScript,
CSS and any of the popular content management systems.
 Good working knowledge of Adobe Photoshop/Image Ready CS, Flash MX or
Professional, MS Office products

 Develop, maintain, and update organizational website, including production of web
content, in a manner that is appealing to targeted audience.
 Maintain a consistent look and feel throughout all web properties.
 Ensure the usage of PESRP official emails
 Updating the procurements data in appropriate section
 Updating events activities.
 Development, up-gradation and management of dashboard and website.
 Constant communication with SDP’s in districts till submission of required data.
 Managing the server where the dashboard and website exist and make it secure.
 Compile data and present in form of reports, charts and maps.
 Generate different kinds of reports for all stake holders
 Managing the data submitted by MEA’s sending through smart-monitoring applications.
 Trouble shooting smart-monitoring application and dashboard.
 To maintain log of all data requests.
 Keep current with emerging web technologies through relevant blogs, listservs, and
events.
 Assure web-based and dashboard information is archived for future needs and
reference
 Any other task assigned by management.

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PROGRAM MONITORING AND IMPLEMENTATION UNIT (PMIU)

PUNJAB EDUCATION SECTOR REFORMS PROGRAM (PESRP)

JOB DESCRIPTIONS MANUAL

PROGRAM MONITORING AND IMPLEMENTATION UNIT (PMIU)

PUNJAB EDUCATION SECTOR REFORMS PROGRAME (PESRP)

SCHOOL EDUCATION DEPARTMENT

Punjab Education Sector

JOB DESCRIPTIONS OF PMIU OFFICERS AND STAFF

PUNJAB EDUCATION SECTOR REFORMS PROGRAM (PESRP)

JOB DESCRIPTIONS MANUAL, PMIU-PESRP 2

1. Program Director _________________________________________________________ 13

2. Additional Program Director _________________________________________________ 16

5. Finance Officer __________________________________________________________________________ 25

6. Program Finance Assistant ______________________________________________________________ 28

7. Accounts Assistant ______________________________________________________________________ 30

8. Financial Reporting Assistant ____________________________________________________________ 32

9. Program Accounts Assistant _____________________________________________________________ 34

MONITORING & EVALUATION CELL

12. Program Officer (Environment)__________________________________________________________ 43

13. Monitoring & Evaluation Officer ( I ) / (In-charge Central Warehouse) ____________________ 45

14. Program Monitoring Officer _____________________________________________________________ 47

15. Counting Clerk _________________________________________________________________________ 49

JOB DESCRIPTIONS MANUAL, PMIU-PESRP 3

17. Monitoring and Evaluation Officer (IV) ___________________________________________________ 56

ADMIN & ACCOUNTS CELL

DATA COORDINATION & ANALYSIS CELL

JOB DESCRIPTIONS MANUAL, PMIU-PESRP 4

JOB DESCRIPTIONS MANUAL, PMIU-PESRP 5

JOB DESCRIPTIONS MANUAL, PMIU-PESRP 6

The development of JDs for PMIU presented a unique challenge as three

ALI ABBAS GARDEZI

JOB DESCRIPTIONS MANUAL, PMIU-PESRP 7

CMMF Chief Minister’s Monitoring Force

CPD Continuous professional development

DEO District Education Officer

DLI Disbursement Linked Indicator

DMO District Monitoring Officer

DSD Directorate of Staff Development FY Financial year

MEA Monitoring and Evaluation Assistant

MEO Monitoring and Evaluation Officer

PEAS Punjab Educational Assessment System

PEC Punjab Examination Commission

PEF Punjab Education Foundation

PESP Punjab Education Sector Project

PTB Punjab Textbook Board

SED School Education Department

JOB DESCRIPTIONS MANUAL, PMIU-PESRP 8

PMIU Programme Monitoring and Implementation Unit

ACR Annual Confidential Report

BPS Basic Pay Scale

PESRP Punjab Education Sector Reform Programme

CIDA Canadian International Development Agency

PAD Project Appraisal Document

EDO Executive District Officers

APD Additional Programme Director

DBA Database Administrator

EMIS Education Management Information System

M&E Monitoring & Evaluation HR Human Resource

DFID Department for International Development

JOB DESCRIPTIONS MANUAL, PMIU-PESRP 9

DBA Database Administrator

NGO Non-Governmental Organization

SOPs Standard Operating Procedures