Annex Q

Bureau of Internal Revenue

ELECTRONIC SALES
REPORTING SYSTEM
(eeSales)

(RDOs)

Job Aid
December 2011
Training Management Division
BIR National Office, Diliman, Quezon City
BIR Electronic Sales Reporting System (eSales) Log-in / Log-out
Job Aid-RDO

LOG-IN / LOG-OUT
to BIR eSales Webpage

1. From the Windows desktop, double click the Web Browser (e.g., Internet
Explorer version 7 or higher, Mozilla Firefox version 3.6, Google Chrome version
7 or higher, etc.). On the address bar type http://www.bir.gov.ph to go to
BIR web page.

2. Select the eSales icon to go to the BIR eSales Information page.

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Training Management Division JA eSales – Page 1
BIR Electronic Sales Reporting System (eSales) Log-in / Log-out
Job Aid-RDO

3. Click on the eSales icon to log-in to the default page of eSales.

☜ Click here

4. Enter your Username and Password . Click on the Submit button or press the
Enter key to go to the eSales Home Page.

Login
Enroll
Forgot Password
Instructions

Submit

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Training Management Division JA eSales – Page 2
BIR Electronic Sales Reporting System (eSales) Log-in / Log-out
Job Aid-RDO

5. The eSales Home Page welcomes the user to the sales reporting system. It
contains the links for reporting sales.

Home
Change Password
Retrieve MIN
Cancel MIN
Monthly Sales Report
Taxpayers with No
Submission Report
Taxpayers with Late
Submission Report
Duplicate Machines
Report
Display Registered
Machines
Display Reported Sales
Logout

6. To exit from the system, click Logout, the system will prompt “You have been
logged out”, or if the user would like another link, select from the Navigation
Pane.

Login
Login
Forgot Password
Enroll
Instructions
Forgot Password
Instructions
You have been logged out.

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Training Management Division JA eSales – Page 3
BIR Electronic Sale Reporting System (eSales)
Job Aid-RDO Change Password

Change Password

1. In the eSales Home Page, click on the Change Password link in the Navigation
Pane to go to the Change Password page.

Home
Change Password
Retrieve MIN
Cancel MIN
Monthly Sales Report
Taxpayers with No
Submission Report
Taxpayers with Late
Submission Report
Duplicate Machines
Report
Display Registered
Machines
Display Reported Sales
Logout

2. In the Change Password Page, enter the Old Password, New Password and
then Confirm the New Password. Click on the Submit Button

Submit

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Training Management Division JA eSales – Page 1
BIR Electronic Sale Reporting System (eSales)
Job Aid-RDO Change Password

3. The system will prompt you “Password changed successfully” .

Password changed successfully.

Logout

4. To exit from the system, click on the Log out link, the system will prompt “You
have been logged-out” or the user may select another link in the Navigation
Pane.

Login
Enroll
Forgot Password
Instructions

You have been logged out

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Training Management Division JA eSales – Page 2
BIR Electronic Sale Reporting System (eSales) Display Reported Sales
Job Aid-RDO

Display Reported Sales

1. In the eSales Home Page, click on the Display Reported Sales link in the
Navigation Pane to go to the Display Reported Sales page.

Home
Change Password
Retrieve MIN
Cancel MIN
Monthly Sales Report
Taxpayers with No
Submission Report
Taxpayers with Late
Submission Report
Duplicate Machines
Report
Display Registered
Machines
Display Reported Sales
Logout

2. In the Display Reported Sales Page, enter the TIN, Branch code and Dates
“from and to”. Click on the drop down arrow for the selection of the dates.
where :
“Date from” : date when the Sales Report was submitted.
“Date to”: default date or current date.

3. Click on the Submit button to display the Reported Sales and the SRN.

Submit

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BIR Electronic Sale Reporting System (eSales) Display Reported Sales
Job Aid-RDO

4. The Reported Sales with the corresponding Sales Report Number can be
viewed on this page .

5. To exit from the system, click on the Log out link, the system will prompt “You
have been logged-out” or the user may select another link in the Navigation
Pane.

Login
Enroll
Forgot Password
Instructions

You have been logged out

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Training Management Division JA eSales – Page 2
BIR Electronic Sales Reporting System (eSales) Display Registered Machines
Job Aid-RDO

Display Registered Machines

1. In the eSales Home Page, click on the Display Registered Machines link in the
Navigation Pane to go to the Display Registered Machines page.

Home
Change Password
Retrieve MIN
Cancel MIN
Monthly Sales Report
Taxpayers with No
Submission Report
Taxpayers with Late
Submission Report
Duplicate Machines
Report
Display Registered
Machines
Display Reported Sales
Logout

2. In the Display Registered Machines page, enter the TIN, Branch code and
Dates “from and to” . Click on the drop down arrow on the side of the text box
for the selection of the dates.
where : “Date from”: date when the machine was registered
“Date to” : default date or current date
3. Click on the Submit button to Display the Registered Machines.

Submit

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BIR Electronic Sales Reporting System (eSales) Display Registered Machines
Job Aid-RDO

4. Use the Display Registered Machine page to find out / confirm if the MIN of
the machines has been registered or not. If not, require the taxpayer to
register/enroll the machines in the BIR eAccReg System.

5. To exit from the system, click on the Logout link, the system will prompt “You
have been logged-out”, or the user may select another link in the Navigation
Pane.

Login
Login
Register
Enroll
Forgot Password
Forgot Password
Instructions
Instructions

You have been logged out

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Training Management Division JA e Sales – Page 2
Electronic Sales Reporting System (eSales) Cancel MIN
JOB AID - RDO

CANCEL MIN

1. In the Home Page, click Cancel MIN in the Navigation pane to display the Cancel MIN
Page. The machine cancellation page is used for cancelling a CRM/POS machine
enrolled by a taxpayer.

Home
Change Password
Retrieve MIN
Cancel MIN
Monthly Sales Report
Taxpayers with No
Submission Report
Taxpayers with Late
Submission Report
Duplicate Machines
Report
Display Registered
Machines
Display Reported Sales
Logout

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Training Management Division JA e Sales Page - 1
Electronic Sales Reporting System (eSales) Cancel MIN
JOB AID - RDO

2. Enter the Taxpayer’s Identification Number (TIN) and branch code on designated boxes.

3. Click on the Submit button or press E to go to the next page.

o If the TIN and branch code matches, you will be presented with the machine identification
numbers (MIN) of the machines enrolled by the taxpayer. Select from this list the machine
you want to edit.

4. Select and click on the box the reason for cancelling the machine.

5. Click on the Submit button or press E to cancel the machine.

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Electronic Sales Reporting System (eSales) Cancel MIN
JOB AID - RDO

6. After completing the machine cancellation, details of the cancelled machine are
displayed.

Cancel Another MIN

Logout

7. If you want to cancel for another machine, click on the Cancel Another Machine
button.

8. Click on Logout from the Navigation pane to properly exit from the system.

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Electronic Sales Reporting System (eSales) Monthly Sales Report

JOB AID - RDO

MONTHLY SALES REPORT

1. In the Home Page, click on the Monthly Sales Report link in the Navigation pane to
display the Monthly Sales Report Page.

Home
Change Password
Retrieve MIN
Cancel MIN
Monthly Sales Report
Taxpayers with No
Submission Report
Taxpayers with Late
Submission Report
Duplicate Machines
Report
Display Registered
Machines
Display Reported Sales
Logout

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Training Management Division JA eSales Page - 1
Electronic Sales Reporting System (eSales) Monthly Sales Report

JOB AID - RDO

2. On the Monthly Sales Report page, select the Month, Year and the Status of the
machine from which sales has been reported, either Active or Cancelled by clicking on
the drop down Arrow ( ). The RDO ID is defaulted to the particular RDO user.

121

Month
121

Year
121

Status
121

3. Click on Submit, all taxpayers who reported sales for that particular month, year, RDO ID
and the Status of the machines will be displayed.

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Electronic Sales Reporting System (eSales) Monthly Sales Report

JOB AID - RDO

Details

4. Click on Next to display the succeeding pages and Previous to go back to the preceding
pages.
5. If you want to save or print the page, click on the Save or Print buttons.

6. If you want to view the sales reported by a particular taxpayer, click on Details. You will
be taken to the page showing the details of the taxpayer’s reported sales.

Logout

7. If you want to save or print the details of that taxpayer, click on Save or Print buttons.
To go back to the main Monthly Sales Report page, click on Back.
8. In the Navigation Pane, click on Logout to properly exit from the system.

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 Electronic Sales Reporting System (eSales) Taxpayers with No Submission Report
JOB AID - RDO

Taxpayers with No Submission Report

1. In the Home Page, click on the Taxpayers with No Submission Report link in the
Navigation pane to display the Taxpayers with No Submission Report Page.

Home
Change Password
Retrieve MIN
Cancel MIN
Monthly Sales Report
Taxpayers with No
Submission Report
Taxpayers with Late
Submission Report
Duplicate Machines
Report
Display Registered
Machines
Display Reported Sales
Logout

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Training Management Division JA eSales Page - 1
Electronic Sales Reporting System (eSales) Taxpayers with No Submission Report
JOB AID - RDO

2. On the Taxpayers with No Submission Report Page, select the Month and Year you
want to view. Click the drop down Arrow ( ) at the right side of the Month and Year
fields for the selection.

3. Click Submit. Only taxpayers belonging to the district will be displayed.

Submit

Previous | Next

Logout

4. If there are more than 50 results displayed, click on Next to display the succeeding
pages or Previous to go back to the preceding pages.

5. Click on Print or Save buttons, if you want to print and save the page.

6. To exit from the system, click on Logout in the Navigation Pane.

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 Electronic Sales Reporting System (eSales) Taxpayers with Late Submission Report
JOB AID - RDO

Taxpayers with Late Submission Report

1. In the Home Page, click on the Taxpayers with Late Submission Report link in the
Navigation pane to display the Taxpayers with Late Submission Report Page. All taxpayers
who failed to submit their monthly sales report on time will appear.
[ per Revenue Memorandum Circular 92 – 2010, Section IV. C - #5 - Reporting of Monthly
Sales, which states, “eSales report shall be on a staggered submission based on the last
digit of the 9-digit TIN. Those ending in even number shall submit on or before the 8th
day of the following month, while those ending in odd number shall submit on or
before the 10th day of the following month”.]

Home
Change Password
Retrieve MIN
Cancel MIN
Monthly Sales Report
Taxpayers with No
Submission Report
Taxpayers with Late
Submission Report
Duplicate Machines
Report
Display Registered
Machines
Display Reported Sales
Logout

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Training Management Division JA eSales Page - 1
Electronic Sales Reporting System (eSales) Taxpayers with Late Submission Report
JOB AID - RDO

2. On the Taxpayers with Late Submission Report page, select the Month and Year you
want to view. Click on the drop down Arrow ( ) at the right side of the month and
year fields for the selection.

3. Click on Submit. Only taxpayers belonging to the district will be displayed or “Total No.
of Records found: 0” will appear if there are no late submissions on record.

Submit

4. If there are more than 50 results displayed, click on Next to display the succeeding
pages or Previous to go back to the preceding pages.

Logout

5. Click on Print or Save buttons, if you want to print and save the page.

6. Click on Logout from the Navigation pane to properly log-out of the system.

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