ALT + = + INSERT TOTAL SUM

CTRL + SHIFT + I:NSERT CURRENT TIME

CTRL + SHIFT + ; INSERT CURRENT DATE
CTRL + SPACE + SELECT THE ENTIRE COLUMN
SHIFT + SPACE + SELECT THE ENTIRE ROW
CTRL + 0 HIDE A COLUMN
CTRL + 9 HIDE A ROW
ALT + ENTER NEW LINE IN SAME CELL
F1
Shortcut Key
F1
Ctrl+F1
Alt+F1
Alt+Shift+F1
Ctrl+Shift+F1

F2
Shortcut Key
F2
Ctrl+F2
Alt+F2
Shift+F2
Alt+Shift+F2

F3
Shortcut Key
F3
Ctrl+F3
Shift+F3
Ctrl+Shift+F3

F4
Shortcut Key
F4
Ctrl+F4
Alt+F4

Shift+F4

Ctrl+Shift+ F4

F5
Shortcut Key
F5
Ctrl+F5
Shift+F5

F6
Shortcut Key
F6

Ctrl+F6
Shift+F6
Ctrl+Shift+F6
Action
Opens the Excel Help task pane.
Hide/Unhide the taskbar.
Create a chart from data in the current range.
Create a new worksheet.
Hide/Unhide ribbon and taskbar.

Action
Activates the active cell for editing.
Open print options.
Open file save as modal window.
Insert/Edit comment on selected cells.
Save the current workbook.

Action
Paste a defined name into a formula.
Open name manager dialog box.
Open function insert dialog box.
Create names by using row and column labels.

Action
Repeat last action (for example, create a text box) or toggle among cell references.
Close the current workbook.
Gives option to save or discard current changes.
Select cell next-right to current. Selection toggles only until the cell that contains data then goes to the next
row.
Like Shift+F4. But movement is left and then to the above row.

Action
Open the Go to dialog box.
Restore the window size of the open workbook.
Open Find/Replace dialog box.

Action
Switch between the Help task pane and the application window. Switch to the next pane in a worksheet that
has been split.
Switch to the next workbook window when more than one workbook window is open.
Switch to the previous pane in a worksheet that has been split.
Switch to the previous workbook window when more than one workbook window is open.
Excel shortcuts
Shortcut key Action
Ctrl+A Select All
Ctrl+B Bold
Ctrl+C Copy
Ctrl+D Fill Down
Ctrl+F Find
Ctrl+G Goto
Ctrl+H Replace
Ctrl+I Italic
Ctrl+K Insert Hyperlink
Ctrl+N New Workbook
Ctrl+O Open
Ctrl+P Print
Ctrl+R Fill Right
Ctrl+S Save
Ctrl+U Underline
Ctrl+V Paste
Ctrl W Close
Ctrl+X Cut
Ctrl+Y Repeat
Ctrl+Z Undo
F1 Help
F2 Edit
F3 Paste Name

F4 Repeat last action

F4 While typing a formula, switch between absolute/relative refs

F5 Goto
F6 Next Pane
F7 Spell check
F8 Extend mode
F9 Recalculate all workbooks
F10 Activate Menubar
F11 New Chart
F12 Save As
Ctrl+: Insert Current Time
Ctrl+; Insert Current Date
Ctrl+" Copy Value from Cell Above
Ctrl+’ Copy Formula from Cell Above
Shift Hold down shift for additional functions in Excel’s menu
Shift+F1 What’s This?
Shift+F2 Edit cell comment
Shift+F3 Paste function into formula
Shift+F4 Find Next
Shift+F5 Find
Shift+F6 Previous Pane
Shift+F8 Add to selection
Shift+F9 Calculate active worksheet
Calculate all worksheets in all open workbooks, regardless of
Ctrl+Alt+F9 whether they have changed since the last calculation.
Rechecks dependent formulas and then calculates all cells in all
Ctrl+Alt+Shift+F9 open workbooks, including cells not marked as needing to be
calculated.
Shift+F10 Display shortcut menu
Shift+F11 New worksheet
Shift+F12 Save
Ctrl+F3 Define name
Ctrl+F4 Close
Ctrl+F5 XL, Restore window size
Ctrl+F6 Next workbook window
Shift+Ctrl+F6 Previous workbook window
Ctrl+F7 Move window
Ctrl+F8 Resize window
Ctrl+F9 Minimize workbook
Ctrl+F10 Maximize or restore window

Ctrl+F11 Inset 4.0 Macro sheet

Ctrl+F12 File Open

Alt+F1 Insert Chart
Alt+F2 Save As
Alt+F4 Exit

Alt+F8 Macro dialog box

Alt+F11 Visual Basic Editor

Ctrl+Shift+F3 Create name by using names of row and column labels
Ctrl+Shift+F6 Previous Window
Ctrl+Shift+F12 Print
Alt+Shift+F1 New worksheet
Alt+Shift+F2 Save
Alt+= AutoSum
Ctrl+` Toggle Value/Formula display
Ctrl+Shift+A Insert argument names into formula
Alt+Down arrow Display AutoComplete list
Alt+’ Format Style dialog box

Ctrl+Shift+~ General format

Ctrl+Shift+! Comma format

Ctrl+Shift+@ Time format

Ctrl+Shift+# Date format

Ctrl+Shift+$ Currency format

Ctrl+Shift+% Percent format

Ctrl+Shift+^ Exponential format

Ctrl+Shift+& Place outline border around selected cells
Ctrl+Shift+_ Remove outline border

Ctrl+Shift+* Select the current region around the active cell. In a PivotTable
report, select the entire PivotTable report.

Ctrl++ Insert

Ctrl+- Delete

Ctrl+1 Format cells dialog box

Ctrl+2 Bold
Ctrl+3 Italic

Ctrl+4 Underline

Ctrl+5 Strikethrough

Ctrl+6 Show/Hide objects

Ctrl+7 Show/Hide Standard toolbar

Ctrl+8 Toggle Outline symbols
Ctrl+9 Hide rows
Ctrl+0 Hide columns
Ctrl+Shift+( Unhide rows
Ctrl+Shift+) Unhide columns
Alt or F10 Activate the menu
In toolbar: next toolbar
Ctrl+Tab
In a workbook: activate next workbook
In toolbar: previous toolbar
Shift+Ctrl+Tab
In a workbook: activate previous workbook
Tab Next tool
Shift+Tab Previous tool
Enter Do the command
Alt+Enter Start a new line in the same cell.
Ctrl+Enter Fill the selected cell range with the current entry.
Shift+Ctrl+F Font Drop Down List
Shift+Ctrl+F+F Font tab of Format Cell Dialog box
Shift+Ctrl+P Point size Drop Down List
Ctrl+Spacebar Select the entire column
Shift+Spacebar Select the entire row
CTRL+/ Select the array containing the active cell.
CTRL+SHIFT+O Select all cells that contain comments.
In a selected row, select the cells that don’t match the formula or
CTRL+\ static value in the active cell.
In a selected column, select the cells that don’t match the formula
CTRL+SHIFT+| or static value in the active cell.

CTRL+[ Select all cells directly referenced by formulas in the selection.

Select all cells directly or indirectly referenced by formulas in the

CTRL+SHIFT+{ selection.
Select cells that contain formulas that directly reference the active
CTRL+] cell.

CTRL+SHIFT+} Select cells that contain formulas that directly or indirectly

reference the active cell.
ALT+; Select the visible cells in the current selection.
SHIFT+BACKSPACE With multiple cells selected, select only the active cell.
Selects the entire worksheet.
If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the
CTRL+SHIFT+SPACEB current region. CTRL+SHIFT+SPACEBAR a second time selects the
AR entire worksheet.
When an object is selected, CTRL+SHIFT+SPACEBAR selects all
objects on a worksheet
Reapply the filter and sort on the current range so that changes
Ctrl+Alt+L you've made are included
Displays the Paste Special dialog box. Available only after you have
Ctrl+Alt+V cut or copied an object, text, or cell contents on a worksheet or in
another program.
A special thanks goes out to Shane Devenshire who provided most of the shortcuts in this list!

Shortcuts for the Visual Basic Editor

Shortcut key Action
F1 Help
F2 View Object Browser
F3 Find Next
F4 Properies Window
F5 Run Sub/Form or Run Macro
F6 Switch Split Windows
F7 View Code Window
F8 Step Into
F9 Toggle Breakpoint
F10 Activate Menu Bar
Shift+F2 View definition
Shift+F3 Find Previous
Shift+F7 View Object
Shift+F8 Step Over
Shift+F9 Quick Watch
Shift+F10 Show Right Click Menu
Ctrl+F2 Focus To Object Box
Ctrl+F4 Close Window
Ctrl+F8 Run To Cursor
Ctrl+F10 Activate Menu Bar
Alt+F4 Close VBE
Alt+F6 Switch Between Last 2 Windows
Alt+F11 Return To Application
Ctrl+Shift+F2 Go to last position
Ctrl+Shift+F8 Step Out
Ctrl+Shift+F9 Clear All Breakpoints
Insert Toggle Insert Mode
Delete Delete
Home Move to beginning of line
End Move to end of line
Page Up Page Up
Page Down Page Down
Left Arrow Left
Right Arrow Right
Up Arrow Up
Down Arrow Down
Tab Indent
Enter New Line
BackSpace Delete Prev Char
Shift+Insert Paste
Shift+Home Select To Start Of Line
Shift+End Select To End Of Line
Shift+Page Up Select To Top Of Module
Shift+Page Down Select To End Of Module
Shift+Left Arrow Extend Selection Left 1 Char
Shift+Right Arrow Extend Selection Right 1 Char
Shift+Up Arrow Extend Selection Up
Shift+Down Arrow Extend Selection Down
Shift+Tab Outdent
Alt+Spacebar System Menu
Alt+Tab Cycle Applications
Alt+BackSpace Undo
Ctrl+A Select All
Ctrl+C Copy
Ctrl+E Export Module
Ctrl+F Find
Ctrl+G Immediate Window
Ctrl+H Replace
Ctrl+I Turn On Quick Info
Ctrl+J List Properties/Methods
Ctrl+L Show Call Stack
Ctrl+M Import File
Ctrl+N New Line
Ctrl+P Print
Ctrl+R Project Explorer
Ctrl+S Save
Ctrl+T Show Available Components
Ctrl+V Paste
Ctrl+X Cut
Ctrl+Y Cut Entire Line
Ctrl+Z Undo
Ctrl+Insert Copy
Ctrl+Delete Delete To End Of Word
Ctrl+Home Top Of Module
Ctrl+End End Of Module
Ctrl+Page Up Top Of Current Procedure
Ctrl+Page Down End Of Current Procedure
Ctrl+Left Arrow Move one word to left
Ctrl+Right Arrow Move one word to right
Ctrl+Up Arrow Previous Procedure
Ctrl+Down Arrow Next Procedure
Ctrl+Spacebar Complete Word
Ctrl+Tab Cycle Windows
Ctrl+BackSpace Delete To Start Of Word
Ctrl+Shift+I Parameter Info
Ctrl+Shift+J List Constants
 Menu equivalent comments version
None All
Format, Cells, Font, Font Style, Bold All
Edit, Copy All
Edit, Fill, Down All
Edit, Find All
Edit, Goto All
Edit, Replace All
Format, Cells, Font, Font Style, Italic All
Insert, Hyperlink Excel 97/2000 +
File, New All
File, Open All
File, Print All
Edit, Fill Right All
File, Save All
Format, Cells, Font, Underline, Single All
Edit, Paste All
File, Close Excel 97/2000 +
Edit, Cut All
Edit, Repeat All
Edit, Undo All
Help, Contents and Index All
None All
Insert, Name, Paste All

Edit, Repeat. Works while not in Edit mode. All

None All

Edit, Goto All

None All
Tools, Spelling All
None All
Tools, Options, Calculation, Calc Now All
N/A All
Insert, Chart All
File, Save As All
None All
None All
Edit, Paste Special, Value All
Edit, Copy All
none Excel 97/2000 +
Help, What’s This? All
Insert, Edit Comments All
Insert, Function All
Edit, Find, Find Next All
Edit, Find, Find Next All
None All
None All
Tools, Options, Calculation, Calc Sheet All

None Excel 97/2000 +

None Excel 97/2000 +

None All
Insert, Worksheet All
File, Save All
Insert, Names, Define All
File, Close All
Restore All
Window, ... All
Window, ... All
XL, Move All
XL, Size All
XL, Minimize All
XL, Maximize All
None in Excel 97. In versions prior to 97 - All
Insert, Macro, 4.0 Macro
File, Open All
Insert, Chart... All
File, Save As All
File, Exit All
Tools, Macro, Macros in Excel 97 Tools,Macros Excel 97/2000 +
- in earlier versions
Tools, Macro, Visual Basic Editor Excel 97/2000 +
Insert, Name, Create All
Window, ... All
File, Print All
Insert, Worksheet All
File, Save All
No direct equivalent All
Tools, Options, View, Formulas All
No direct equivalent All
None Excel 95
Format, Style All

Format, Cells, Number, Category, General All

Format, Cells, Number, Category, Number All

Format, Cells, Number, Category, Time All

Format, Cells, Number, Category, Date All

Format, Cells, Number, Category, Currency All

Format, Cells, Number, Category, Percentage All

Format, Cells, Number, Category, All

Format, Cells, Border All
Format, Cells, Border All

Edit, Goto, Special, Current Region All

Insert, (Rows, Columns, or Cells) Depends on All

selection
Delete, (Rows, Columns, or Cells) Depends on All
selection
Format, Cells All
Format, Cells, Font, Font Style, Bold All
Format, Cells, Font, Font Style, Italic All

Format, Cells, Font, Font Style, Underline All

Format, Cells, Font, Effects, Strikethrough All

Tools, Options, View, Objects, Show All/Hide All

View, Toolbars, Stardard All

None All
Format, Row, Hide All
Format, Column, Hide All
Format, Row, Unhide All
Format, Column, Unhide All
None All

None Excel 97/2000 +

None Excel 97/2000 +

None Excel 97/2000 +

None Excel 97/2000 +
None Excel 97/2000 +
None Excel 97/2000 +
None Excel 97/2000 +
Format, Cells, Font All
Format, Cells, Font Before 97/2000
Format, Cells, Font All
 None Excel 97/2000 +
None Excel 97/2000 +

Data, Reapply Excel 2007+

Home, Paste, Paste Special... Excel 2007+

tcuts in this list!

Menu equivalent comments

Help
View, Object Browser

View, Properties Window

Run, Run Macro

View, Code
Debug, Step Into
Debug, Toggle Breakpoint

View, Definition
View, Object
Debug, Step Over
Debug, Quick Watch

Debug, Run To Cursor

File, Close and Return to Microsoft Excel

View, Last Position

Debug, Step Out
Debug, Clear All Breakpoints

Edit, Clear

Edit, Indent

Edit, Paste

Edit, Outdent

Edit, Select All

Edit, Copy
File, Export File
Edit, Find…
View, Immediate Window
Edit, Replace…
Edit, Quikc Info
Edit, List Properties/Methods

File, Import File

File, Print
View, Project Explorer
File, Save
Insert, Components...
Edit, Paste
Edit, Cut

Edit, Undo
Edit, Copy

Edit, Complete Word

Edit, Parameter Info

Edit, List Constants