20th Annual BC/EFA Benefit Concert/ 

Silent Auction    

MainStage Theatre ​I​ University Theatre 

Production Meeting Report 

 

Date: ​Monday, May  Start Time: ​8:01pm  End Time: ​8:54pm  Location: ​EO Bull 
6, 2019   Center, Rm 108 
Design Lab 
 

Agenda:   AIDS Fact of the Week:  

Introductions, Welcome full staff!  Combination antiretroviral therapy (ART) prevents 
Goals from Chris  HIV from multiplying in the body 
Producing Info from Josh   
Song Selection Information  https://www.who.int/features/factfiles/hiv/facts/e
Logistical Reminders  n/index4.html  
Round Table Discussion 

Meeting Number: ​1   Days Until Tech: ​198  Days Until Opening: ​213 
 

Present: ​Charley Bloomfield, Rachel Borczuch, Jacqueline Griffith, Gabrielle Haines, Caitlin 
Iannella, Kelsey Kushnir, Myles Martin, Connor McPartland, Elizabeth Powell, Olivia 
Quinones, Lauren Ralston, Alexandra Savage, Sab Sinsel, Georgia Sminkey, Becs Smith, 
Emma Trapp, Joshua Waltz, Christopher Yingling 

Absent (Excused):  Absent (Unexcused):  Late (Excused):  Late (Unexcused):  

Olivia DiIorio,   Brandon Smith 
Alondra 
Santos-Castillo, Ashley 
Sigerson 

Minutes: 
★ 8:01-8:04 Welcome new staff, introductions 
★ 8:04-8:07 Goals of this benefit 
★ 8:07-8:09 Producing Information  
★ 8:09-8:23 Song Selection 
★ 8:23-8:54 Round Table 
 
 

Report by Rachel Borczuch (Stage Manager)  

General Notes: 
★ AIDS Benefit is a part of UT, and all staff members are considered members of UT 
★ Lots of fundraising ideas! 
○ Chris- Staged reading fundraiser 
○ Connor- Discount cards 
○ Kelsey- More food-involved fundraisers 
○ Emma- text-to-give campaigns 
○ Georgia- partner with UT for open mic nights to place bets/donations on 
favorites like horse races 
○ Brandon- Working with restaurants, Movie night (if we can make it happen 
ethically), Ice cream social 
○ Becs- Harvest Day (Pumpkin carving, kids face painting, maybe work with 
SPARC) 
○ Myles- Car wash 
○ Gabi- Poptivism- design a popsocket, sell them, proceeds go to Broadway 
Cares 

Director: 
★ We want to be the most collaborative leaders we can be 
★ More fun, less stress for both staff and cast 

Producer: 
★ Keep thoughts of fundraising ideas flowing! 

Publicity: 
★ Jacqueline- RA for the next year, liaison between Reslife and UT 
○ For student previews 
○ For new people in dorms who don’t know UT 
★ Vlogging started at Easter Bonnet, hoping to continue and have videos and such for 
publicity 
★ Website is a learning tool rather than publicity 
★ Reaching out to high schools 

Music: 
★ Be on the lookout for an assistant 

Choreography: 
★ Rehearsal videos! 
★ Looking into the idea of dance captains 
★ Talked to Gretchen and UDC officers: interested in having a number 

Report by Rachel Borczuch (Stage Manager)  

 Set: 
★ Let’s do stuff for World AIDS day! 
★ More with decorations 

Props: 
★ Nothing at this time, thank you! 

Light: 
★ Collaborate early on concepts with Chris and Liz 

Sound: 
★ When looking for songs, think about mic usage 
○ No more than 6 mics in one number is ideal 
★ Working on pre-show 

Costumes: 
★ Nothing at this time, thank you! 

Stage Management: 
★ Cast appreciation day for when there isn’t a rehearsal 
★ Remember to keep in constant contact with Rachel if you need anything! 

University Theatre: 
★ Nothing at this time, thank you! 

Faculty: 
★ Nothing at this time, thank you! 
 

Report by Rachel Borczuch (Stage Manager)