CSS Monitoring Tool DRRMS Edited 18 Jan 2017

COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL
This school level Comprehensive School Safety Monitoring Tool is aligned with the Sendai Framework for DRR (SFDRR) and the global Comprehensive School Safety Framework (CSSF) developed by the UN International Strategy for Disaster
Reduction (UNISDR). As a signatory to the SFDRR, the Philippine Government is expected to report to the UNISDR its accomplishment in implementing the SFDRR. In line with this, the Department of Education is required to report its
accomplishment in implementing Disaster Risk Reduction and Management (DRRM)/School Safety to the National DRRM Council (NDRRMC) as a member of the said council, and in accordance to RA 10121 (Philippine DRRM Act of 2010)
which reflects the country's commitment to the SFDRR.
This school level Comprehensive School Safety Monitoring Tool aims to:
1) establish the baseline with respect to the implementation of the 3 pillars of DepEd's Comprehensive DRRM in Education Framework (DO 37, s 2015);
2) Set the school's DRRM targets for 3 years, based on the baseline;
3) Track the annual progress of the school with respect to its targets.
This is primarily for the use of the School DRRM Team whose members are expected to facilitate the completion of this monitoring tool. The Head of the SDRRM Team shall submit the completed forms with the signature of he School Head to the
Division DRRM Coordinator. The Division DRR Coordinator is expected to orient the SDRRM Team on how this tool is going to be filled-up, monitor the completion of schools
and consolidate the results of all schools using the template also provided by the DRRMS Central Office. The consolidated results shall be submitted by the Division DRRM Coordinator to the DRRMS Central Office in of the current
school year.
The 1st column indicates the particular Priority for Action in the SFDRR that are related to the Targets of the global CSSF in the 2nd column. The 3rd column indicates DepEd's Comprehensive School Safety indicators at the school level that are
related to columns 1 and 2. The school level DepEd indicators are based on the Department's Disaster Risk Reduction and Management (DRRM) policies and the School DRRM Manual (SDRRM). The 4th column sets the baseline of the school
with respect to DepEd's indicators in the 3rd column. Supporting evidences, such as documents, should be provided by the School DRRM Team to the Division DRRM Coordinator. The 5th column sets the targets/plans of the school based on
its baseline. The remaining columns will be accomplished by the school on an annual basis to indicate progress against the targets set for 3 years.
Name of Head/Focal Person of School DRRM Team: SHEM B. CAÑETE Designation: TEACHER I
School ID:303059 Name of School: MONTEALEGRE NHS Municipality/City: TUBURAN
Name of Division DRRM Coordinator: Division/Region: CEBU PROVINCE
Date the Division DRRM Coordinator Oriented the SDRRM Team:
ENABLING ENVIRONMENT
Related
Sendai
Global Comprehensive
Framework DepEd DRRMS CSS INDICATORS BASELINE TARGETS/ PLANS PROGRESS PROGRESS PROGRESS
School Safety (CSS)
for DRR (Based on DepEd’s DRRM Policies and School DRRM Manual) (2017) (2018-2020) (2018) (2019) (2020)
TARGET AREAS
(SFDRR)
Priorities
YES NO
Priority for Legal Frameworks & 1 Adopted/Adapted/localized existing policies relating to DRRM in /  To adopt & craft localized -On process
Action 2 Policies education/school safety existing policies relating to
DRRM in school safety
Organizational 2 Designated School DRRM Focal Person / -Existing
Priority for arrangements, leadership, 3 Formed School DRRM Team, consisting of personnel from different /  To send members of the School -Conducted -To be
Action 2 and coordination for risk offices; with defined membership and roles and DRRM Team to trainings conducted
reduction and resilience responsibilities/functions
4 Has a comprehensive School DRRM Plan, which includes CCA and /  To engage each members of -Conducted -To be
Integration of risk reduction EiE measures, covering risk assessment, risk reduction, and the SDRRM Team in the monitored
Priority for and resilience into rehabilitation and recovery crafting of the plan
Action 1 education sector strategies, 5 Students participated in the planning process /  To engage each members of -Conducted -For
policies and plans the SDRRM Team in the monitoring
crafting of the plan
6 Integrated DRRM into the School Improvement Plan (SIP) / -Conducted -For
monitoring
7 100% completion of DRR related questions in the EMIS/EBEIS /  To be able to achieve 100% -Not achieved -For
completion
8 Regular DRRM activities are supported by school budget / -Conducted -Existing
Funding for risk reduction 9 Funding sources for interventions in the aftermath of a disaster or /  To maximized funding source -Conducted -For
Priority for
and resilience of education emergency exist and can easily be tapped. procedure to easily allocate monitoring
Action 3 funding in cases of emergency
sector
10 School has partnerships that could be tapped to support its DRRM /  To conduct regular meeting -Conducted -Conducted
programs and activities, including those after a disaster with the PTA & other
stakeholders
Page 1 of 6
ENABLING ENVIRONMENT
Related
Sendai
School Safety (CSS)
TARGET AREAS
(SFDRR)
Priorities
11 Conducted student-led school watching and hazard mapping (DO 23 /  Maximize time management -Not -Arrange
s 2015) for the conduct of student-led conducted schedule
school watching & hazard
Priority for Child-centered Risk mapping
Action 1 Assessment 12 Incorporated results of student-led school watching and hazard /  Maximize time management to -Not -Arrange
mapping in the School DRRM Plan and SIP incorporate results of conducted schedule
student-led school watching
and hazard
mapping in the School
DRRM Plan and SIP
13 Linked student-led school watching and hazard mapping with the /  Maximize time management to -Not -Arrange
community hazard maps of LGUs provided by DOST link student-led school conducted schedule
watching and hazard
mapping with the
community hazard maps of
LGUs provided by DOST
14 School Planning Team have linked the community hazard maps with /  Maximize time management to -Not -Arrange
education data to better understand the school’s risk link to the community conducted schedule
hazard maps with
education data to better
understand the school’s risk
15 School submitted Rapid Assessment of Damage Report (RADAR) / -Not -Arrange
to the DRRMS Central Office, within 72 hours after the onslaught of conducted schedule
a hazard in the area
Priority for 16 Data collection and consolidation of programs and activities on -Not -Arrange
Monitoring and Evaluation conducted schedule
Action 3 DRRM, covering the 3 Pillars, to monitor results and impact exist
Name and Signature of School Head: BAGAMEL L. YLANAN / Teacher-in-Charge
Date Signed and Approved: _________________________________________________
Page 2 of 6
PILLAR 1: SAFE LEARNING FACILITIES
Related
Sendai
School Safety (CSS)
TARGETS
(SFDRR)
Priorities
Existing schools are being made safer, systematically NO.
1 # of school buildings that has been inventoried 7 7 7 7
Assessment and
Priority for prioritization for 2 # of school buildings with risk assessment 3 0 3 3
Action 1 retrofitting and
replacement of unsafe 3 # of unsafe school buildings identified 1 0 1 1
schools
YES NO
4 Systems for monitoring and quality assurance of school building *
construction exist
Resources and Plan to
Priority for 5 Financial resources are allocated for completion of needed action to *
address unsafe school
Action 3 address unsafe school buildings within a specified period
buildings
6 # of unsafe school buildings with appropriate action undertaken by *
the School Head (e.g. upgraded, retrofitted, non-usage, etc.)
7 Conducted regular school inspection and maintenance of facilities *
conducted (state how often)
8 Undertaken regular repair of minor classroom (including facilities) *
Maintenance to increase Damages
Priority for
safety and protection of 9 Roles and responsibilities for maintenance are defined, documented
Action 3
investments in schools and assigned *
10 School Heads have allotted budget for routine maintenance of *
school facilities for safety and to protect investments, with
transparent monitoring oversight at the school level
11 School Heads have identified those schools that are expected to be *
used as temporary evacuation centers for disasters
Planning for limited use of 12 School Heads are clear with the roles and functions of the school in *
Priority for schools as evacuation camp management vis-à-vis the LGU and DSWD as per Joint
Action 4 centers, during the school Memorandum Circular No. 1, series of 2013 "Guidelines on
year Evacuation Center Coordination and Management" and RA 10821
"Children's Emergency Relief and Protection Act" and its
corresponding IRR
Every new school built is safe
13 Guidance and regulations on the following are followed:
Priority for Guidance and regulations safe school site selection *
Action 2 for safe school construction resilient design, and *
resilient construction *
14 New school construction is monitored for compliance with:
Monitoring of safe school
Priority for safe school site selection *
site selection, design and safe school design *
Action 2
construction safe school construction *
Date Signed and Approved:_________________________

Page 3 of 6
COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL
PILLAR 2: DISASTER RISK MANAGEMENT

Related
Sendai
School Safety (CSS)
TARGETS
(SFDRR)
Priorities
YES NO
School has a Contingency Plan, i.e. Preparedness Plan turned into *
1 response actions when a disaster strikes (This could be a separate
section/chapter in the DRRM Plan)
School has available, accessible, and adequate first aid kit in every * NO
2
instructional classroom
School has at least 2 necessary and functioning equipment, in case * NO
3 of a disaster (e.g. fire extinguisher, handheld/base radio, generator,
etc.)
Existence of national and School has pre-identified spaces for putting up Temporary Learning * YES
sub-national plans for 4
spaces/Shelters in the aftermath of a disaster
preparedness and
Priority for School has ready resumption strategies and alternative delivery * YES
response, educational 5
Action 4 modes to ensure education continuity
continuity, and protection of
School has ensured that students completed the Family Earthquake * YES
education sector
6 Prepareness Plan; and school has reported completion to DepEd
investments
DRRM at the Central Office
School has established a school personnel tracking system/protocol * YES
7
in the event of a disaster
School has trained personnel to administer first aid to students and * YES
8
personnel
9 School has psychosocial interventions for personnel and students * YES
School has trained teachers and other personnel who could provide * NO
10
psychosocial support to students
Annual review of school School DRRM Plan and SIP with DRRM integration are reviewed * YES
11
annually
disaster risk reduction and
Priority for management measures (e.g. 12 Conducted Brigada Eskwela to ensure school safety and * YES
Action 4 as part of school-based preparedness measures are in place as per DO
management and/or school Students, teachers, parents and other stakeholders participated in * YES
13 Brigada Eskwela
improvement)
School has established functional early warning system to inform * YES
students and personnel of hazards and emergencies (protocol,
14
warning signs, devices, IEC), considering national and LGU
Conduct of regular warning systems and protocols
simulation drill, at all levels, School conducted regular hazard-specific drills (at least 3 hazards) * YES
Priority for to practice response 15 with participation of stakeholders (BFP, Medic, LGUs, NGOs,
Action 4 preparedness and to review community, PTA, alumni, and others)
response plans (i.e. 16 # of students who participated in the drills 394 394 400
Contingency Plan)
17 School has an evacuation plan and procedures * YES
School has a student-family reunification plan that is clearly * YES
18
disseminated to students, teachers and parents
Page 4 of 6
PILLAR 2: DISASTER RISK MANAGEMENT
Related
Sendai
School Safety (CSS)
TARGETS
(SFDRR)
Priorities
School Head has received DRRM training from division or region or * NO
19
Needs assessment, partners
strategy, and School DRRM Team has received DRRM training from division or 1 1
20
Priority for implementation plan to region or partners (indicate how many)
Action 3 develop staff and student School has conducted awareness and capacity building for families * YES
capacity for participation in 21 and learners
school based DRRM School participated in the different DRRM/CCA/EiE activities of the * YES
22
LGU
Date Signed and Approved: _____________________________________
Page 5 of 6
PILLAR 3: RISK REDUCTION AND RESILIENCE EDUCATION
Related
Sendai
School Safety (CSS)
TARGETS
(SFDRR)
Priorities
1 School has integrated key DRR and CCA concepts in the curriculum
YES NO
based on the National Curriculum Guide
Integration of common risk 2 Year when DRR and CCA integration in the curriculum started
Priority for
reduction and resilience 3 Grade levels and subjects where DRR and CCA been integrated
Action 3
messages in the curriculum
Skills and competencies of students are assessed through
YES NO
measurable learning and risk reduction (RR) outcomes
4 Percentage of students actively participating in various
Intergration of risk
Priority for DRRM/CCA/EiE activities
reduction and resilience in
Action 3
extra-curricular activities
5 School has a DRRM capacity building plan for teachers and school
Capacity building for and personnel YES NO
Priority for
personnel on risk reduction
Action 3 6 Number personnel trained on DRRM and/or CCA
and resilience education YES NO
7 Schoo has available and accessible quality and up-to-date DRRM

YES NO
materials
8 Presence of DRRM corner, with updated IEC materials posted in it,
YES NO
in every classroom
Priority for 9 School carries out monitoring and evaluation to assess sustainable
Monitoring and Evaluation YES NO
Action 3 implementation
Name and Signature of School Head: BAGAMEL L. YLANAN/ Teacher-in-Charge
Date Signed and Approved: _____________________________________
Page 6 of 6
Name and Signature of School Head: BAGEMEL L. YLANAN/ Teacher-in-Charge
Date Signed and Approved:
Page 7 of 6
Page 8 of 6

CSS Monitoring Tool DRRMS Edited 18 Jan 2017

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COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL

Name and Signature of School Head: BAGAMEL L. YLANAN / Teacher-in-Charge

Date Signed and Approved: _________________________________________________

Name and Signature of School Head: BAGAMEL L. YLANAN / Teacher-in-Charge

Date Signed and Approved:_________________________

PILLAR 2: DISASTER RISK MANAGEMENT

Name and Signature of School Head: BAGAMEL L. YLANAN / Teacher-in-Charge

Date Signed and Approved: _____________________________________

7 Schoo has available and accessible quality and up-to-date DRRM

Name and Signature of School Head: BAGAMEL L. YLANAN/ Teacher-in-Charge

Date Signed and Approved: _____________________________________

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