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Applies to:
SAP ECC 6.0. For more information, visit the Enterprise Resource Planning homepage.
Summary:
This document helps the P2P/Retail/WM consultants to understand the Rough goods receipt scenario in
SAP. It explains how the configuration and the master data to be maintained for the rough goods receipt
business. Any suggestions and improvements towards this document will be always welcome.
Author: Mohamed Hasan Rifaie.M
Company: Larsen & Toubro Infotech Ltd.,
Created on: 28 May 2010
Author Bio:
Mohamed Hasan Rifaie.M, a SAP certified Procurement consultant, is now an employee of
Larsen &Toubro Infotech Ltd. He has total 9 years of experience, out of which around 3 years
experience in the area of SAP Consulting in Procure to pay (P2P) process and Supplier
Relationship Management (SRM). He has worked various industries like Electro mechanical
construction, Automobile, Refrigeration industry as a Procurement Executive. He has secured
University Rank in Engineering degree.
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Rough Goods Receipt in SAP
Table of Contents
Rough Goods Receipt ........................................................................................................................................ 3
Types of Goods receipt ................................................................................................................................... 3
Advantages ..................................................................................................................................................... 4
Integration ....................................................................................................................................................... 4
Process ........................................................................................................................................................... 5
Info record set up (Optional) ........................................................................................................................................ 5
Purchase order creation with Rough GR ..................................................................................................................... 6
Create Rough Goods Receipt ...................................................................................................................................... 8
Create Goods Receipt ............................................................................................................................................... 12
Purchase order creation with shipping notification and Rough GR ............................................................................ 14
Create Inbound delivery ............................................................................................................................................. 15
Create Rough Goods Receipt with reference to shipping notification ........................................................................ 17
Configuration ................................................................................................................................................. 20
Define External Confirmation Categories ................................................................................................................... 20
Define Internal Confirmation Categories .................................................................................................................... 21
Set Up Confirmation Control ...................................................................................................................................... 21
Assign Output Determination Procedure .................................................................................................................... 25
Define Delivery Types ................................................................................................................................................ 26
Define Item Category Determination in Deliveries ..................................................................................................... 28
Define Number Ranges for Deliveries ........................................................................................................................ 29
Delivery Split by Warehouse Number ........................................................................................................................ 31
Set Up Partner Determination for Deliveries .............................................................................................................. 32
Related Content ................................................................................................................................................ 34
Disclaimer and Liability Notice .......................................................................................................................... 35
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Rough Goods Receipt in SAP
Single step:
Goods receipt happening in one step can be called as Single step. Receipt of goods directly in to our own
stock is an example for this process. Depends on the stock type the posting to the accounts will happen.
Two Step:
Goods receipt happening in more than one step namely rough and exact goods receipt can be called as two
step procedure.
For example, the goods shall be first received by rough goods receipt and further added in to own stock by
using confirmed /exact goods receipt.
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Rough Goods Receipt in SAP
Purchase Order
Shipping
notification
Rough Goods
Goods Receipt
Receipt
Goods Receipt
Invoice
verification
Advantages
The rough goods receipt has the following advantages,
Quantities on the delivery note can be entered without worrying the order quantities.
Order items can be assigned and arranged
The goods receipt can be included in availability checks
This goods receipt can be included in MRP point of view.
Count lists can be created
Goods receipt/issue slips can be created
The received quantity will not affect any cost object until confirmed GR.
This enables you to identify large quantity differences or articles that are wrongly delivered even
before you take physical receipt of the goods.
Integration
Although this scenario designed exclusively for SAP retail, still the following integration needs to be carried
out before executing this rough GR scenario.
SAP Materials management
SAP Retail
SAP Warehouse management
SAP Retail also enables you to enter the goods receipt in two steps. To ensure that the data is as accurate
as possible when the goods are actually checked at goods receipt, you can enter the delivery note data as a
rough goods receipt. You post the actual goods receipt in a second step, referencing the rough goods
receipt.
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Rough Goods Receipt in SAP
Process
Whenever you are creating the purchase order, the confirmation control filed will be defaulted automatically
by this set up.
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On the detail screen enter the delivery note number from the vendor delivery note. Here, system will propose
the order quantity that can be overwritten and save it.
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Rough Goods Receipt in SAP
Thus the inbound delivery created for this order by creating rough goods receipt.
By doing rough Goods receipt it will not neither increase the stock nor the purchase order history.
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But, it will update the stock requirement list in MRP point of view so that the received quantity by inbound
delivery can be seen in MRP list.
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Rough Goods Receipt in SAP
Here, select the reference as “Inbound delivery” and input the inbound delivery number generated during
creation of rough Goods receipt.
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It will update the purchase order history, stock as well as stock requirement list as a received stock.
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Rough Goods Receipt in SAP
Please note, you cannot receive the goods based on the shipping notification if the system is configured for
shipping notification with rough goods receipt.
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Configuration
Execute it,
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Execute it,
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Rough Goods Receipt in SAP
Confirmation sequence:
With the confirmation sequence, you can specify the order in which the individual confirmations defined in a
confirmation control key are expected and which confirmation categories are to be automatically monitored.
In addition, you can specify for all confirmation categories whether they are for your information only or are
also to be relevant to Materials Planning and Goods Receiving
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Execute it,
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http://forums.sdn.sap.com/thread.jspa?messageID=9027785#9027785
http://forums.sdn.sap.com/thread.jspa?messageID=9140753#9140753
http://forums.sdn.sap.com/thread.jspa?messageID=9017876#9017876
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