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1) Can a flexfield qualifier be changed after it has been created?

Ans) No.

Once a segment qualifier has been designated for a specific segment and has been saved,
it will permanently have the attributes with that qualifier.
For example, you accidentally designate the cost center segment as the natural account
segment. Even though you do not compile this, the system saves the changes. And once it
has been saved, it will have all the attributes designated for the natural account qualifier,
even after it has been changed back, resaved with the correct qualifier and compiled.
This is the inherent functionality of the software.
Unfortunately, there is no real easy solution for this issue. The only option is to create a
new chart of accounts and attach a new set of books.

2) How to delete a segment value?

Ans) There is no supported way to delete a segment value. Segment values can only be
disabled not deleted.

3) Is there a way to load values for a specific segment outside of the form?

Ans) iSetup is the Oracle product that provides supported APIs to load values into
Oracle Applications flexfields.
To load code combinations ADI may be used. Uploading zero amount journals will create
new code combinations.
In this case Dynamic Insertion should be enabled and all account segment values need to
exist before the new account code combinations will be dynamically created.

What are the different types of Journals in General Ledger ?

Ans)

1. Functional Currency Jv: This Journal, we enter Local Currency transaction purpose.

2. Foreign Currency Jv: this Journal, we enter other than local currency transaction
purpose...before we define exchange rates

3.Suspense Jv: this Journal, whenever debit is not equal to credit that time, we enable
in set of books window Suspense button, then it works otherwise it's not working

4.Tax Jv: this Journal, calculate taxation of Purchased items

5.Reverse Jv: this Journal whenever we enter recurring journal, at the time of we
using..We have two methods...one is Debit to Credit and second one is sign (+ to -)

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6.Recurring Jv :this one is We define one template, we use Periodically, these are 3
types
1.Standard 2.Skeleton 3.Formula

7.Mass Allocation Jv :Set of Expenses or Set of Revenue allocate different parts using
Formula A*B/C
A is Total Cost Pool..B is Usage Factor...C is Total Usage Factor...

8. Batch JV: Group of Journal we enter at a time, We Define Control Amount

9. Stat JV: This JV we have one side of Amount either debit or Credit.....

5) What is average Balance In Oracle Financials?

Ans) The Average Balance feature of Oracle General Ledger provides organizations with
the ability to track average and end-of-day balances, report average balance sheets, and
create custom reports using both standard and average balances. Average balance
processing is particularly important for financial institutions, since average balance
sheets are required, in addition to standard balance sheets, by many regulatory agencies.
Many organizations also use average balances for internal management reporting and
Profitability analysis.

The difference between an average and standard balance sheet is that balances are
expressed as average amounts rather Than actual period-end amounts. An average
balance is computed as the sum of the actual daily closing balance for a balance sheet
account, divided by the number of calendar Days in the reporting period .

6) Is there a limit to the number of periods in a budget year or how many years a budget
can span?

Ans) One can define budgetary control for n number of years however, one year can
have maximum of 60 fiscal periods7)

7) What is a funding budget?

Ans) A budget against which accounting transactions are checked for available funds
when budgetary control is enable for your set of books.

8) What is planning budget

Ans) The plan for the future expenses is planning budget. It is a paper work. There is
no funds requirement. It does not require journals. There are no restrictions for
estimating of funds.

9) I was able to post a budget journal to a closed period, why?

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Ans) Yes you can do so, reason being budget journal is not linked with your accounting
period. Once you have open the budget period then you can book budget journal for
that whole period.

10) What is the specific purpose of assigning Balancing Segment Values to the Legal
Entity in Accounting Manager Setup (as once assigned, the same value is not allowed to
be selected for any other Legal Entity), if this value is usable for the Operating Unit(s)
that does not have this Legal Entity Context?
Ans) Summary of key facts:

1. Common COA Structure used for Primary and Secondary Ledgers


2. Ledger shared by Multiple Legal Entities
3. Specific Balancing Segment Values assigned to Specific Legal Entity (Overlap not
allowed)
4. Specific Legal Entity Vision Operations Assigned to Payables Manager OU for Legal
Entity Context
5. User preference set to Access Vision Operations OU by Default in Payables

Conclusion and Findings:

1. Balancing Segment Value Assignment to the Multiple Legal Entities, sharing the same
Ledger does not seem to restrict the user of these Balancing Segment Values in the
Feeder, Operating Unit specific Modules Like AP, wherein Legal Entity Context is passed
to the OU through the link of the Primary Ledger.

2. However, access to these Balancing Segment Values could be controlled through


Security Rules being assigned to the Value Set and the Respective Responsibility

3. The Key question is: If Legal Entity having the context to the Operating Unit that
shares the common Ledger does not have assignment to it, what impact it has on the
integrity of data when this access is otherwise allowed, except through Security Rules?

11) What are the interface tables in General Ledger ?

Ans)
GL_BUDGET_INTERFACE
GL_DAILY_RATES_INTERFACE
GL_IEA_INTERFACE
GL_INTERFACE
GL_INTERFACE_CONTROL
GL_INTERFACE_HISTORY

12) What is DFF.


Question: What does DFF mean?
Answer: DFF is a mechanism that lets us create new fields in screens that are delivered
by Oracle.

Question: Oh good, but can these new fields be added without modifying/customization
of the screen?.

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Answer: Yes, certainly. Only some setup is needed, but no programmatic change is
needed to setup DFF.

Question: Why the word Descriptive in Name DFF?


Answer: I think Oracle used this terminology because by means of setup...you are
describing the structure of these new fields. Or may be Oracle simply used a silly word
to distinguish DFF from KFF(discussed in latter training lesson).

Question: Are these DFF's flexible?


Answer: A little flexible, for example, depending upon the value in a field, we can
make either Field1 or Field2 to appear in DFF.

Question: So we create new fields in existing screen, but why the need of doing so?
Answer: Oracle delivers a standard set of fields for each screen, but different customers
have different needs, hence Oracle lets us create new fields to the screen.

Question: Are these new fields that get created as a result of DFF free text?
I mean, can end user enter any junk into the new fields that are added via DFF?
Answer: If you attach a value set to the field(at time of setup of dff), then field will no
longer be free text. The entered value in the field will be validated, also a list of valid
values will be provided in LOV.

Question : Will the values that get entered by the user in dff fields be updated to
database?
Answer: Indeed, this happens because for each field that you create using DFF will be
mapped to a column in Oracle Applications.

Question: Can I create a DFF on any database column?


Answer: Not really. Oracle delivers a predefined list of columns for each table that are
meant for DFF usage. Only those columns can be mapped to DFF segments. These
columns are named similar to ATTRIBUTE1, ATTRIBUTE2, ATTRIBUTE3 ETC. Usually
Oracle provides upto 15 columns, but this number can vary.

Question: Can I add hundreds of fields to a given screen?


Answer: This depends on the number of attribute columns in the table that screen uses.
Also, those columns must be flagged as DFF enabled in DFF Registration screen. Don't
need to worry much about this because all the ATTRIBUTE columns are by default
flagged for their DFF usage.

Question: Hmmm, I can see that DFFs are related to table and columns...
Answer: Yes correct. Each DFF is mapped to one table. And also each segment(or call it
field) is mapped to one of the attribute columns in that table.

Question: I want these fields to appear in screen only when certain conditions are met.
Is it possible?
Answer: Yes, we have something known as Context Sensitive Descriptive Flexfields.

In Order to do this, we will follow the below steps(screenshots will follow) :-


1. Navigate to the DFF Registration screen in Oracle Apps and query on Table
AP_BANK_BRANCES. Now click on Reference Field
2. Navigate to DFF Segments screen and query on the Title of the “Bank Branch” and
Unfreeze the Flexfield and add segments as to Section "GLOBAL Data Elements" as
shown in screenshots.

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13) What is Journal Import?

Ans) Journal import is an interface used to bring journal entries from legacy systems
and other modules into the General Ledger.(Specifically Journal Import gets entries from
legacy data into the GL base tables.
The tables populated during journal Import are
GL_JE_BATCHES,
GL_JE_HEADERS,
GL_JE_LINES,
GL_IMPORT_REFERENCES

14) What is the use of GL_Interface?

Ans) Gl_Interface is the primary interface table of General ledger. It acts as an interface
between data originating from other modules such as AP,AR, Legacy data and the Gl
Base tables.

15) What is Actual Flag?

Ans) Actual flag represents the Journal type.


A-Actual
B-Budget
E- Encumbrance.

16) What is Encumbrance?

Ans) It is a process of Reservation of funds for anticipated expenditure from a budget.


Encumbrance integrates GL, Purchasing and Payables modules.

17) How many Key Flex Fields are there in General Ledger?

Ans) One. Accounting Key Flex Field.

18) How many types of Budgets are there?

Ans) Two Types.


Expenditure Budgets
Revenue Budgets.

19)What are Spot Rate, Corporate Rate, Transaction Calendar and Accounting Calendar?

Ans) Spot Rate:

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An exchange rate which you enter to perform conversion based on the rate on a specific
date. It applies to the immediate delivery of currency.

Corporate Rate:
An Exchange rate that we define to standardize rates for our company. This rate is the
standard market rate determined by the senior financial management for use through
out the organization.

User Rate:
Conversion rate that is defined by the user.
EMU Fixed Rate: An exchange rate that is provided automatically by the General Ledger
while entering journals. It uses a foreign currency that has a fixed relationship with the
euro.
Transaction Calendar: Defines the business days and holidays for any calendar.
Accounting Calendar: Defines different types of calendars namely Fiscal, Federal Fiscal,
Month etc.

What is Security Rule?

Ans) Security Rules are defined to control the access of a flex field segment value
(Financial information) at a responsibility level.

What are Cross Validation & ADI?

Ans) CVS – Cross validate segments – Allows only valid code combinations.
ADI – Allow dynamic inserts. – Allows any code combination irrespective of validity.
ADI would prevail if both of CVS and ADI are checked.

What is Translation?

Ans) Translation is a process used to convert functional currency to other reporting


currencies at the account balances level.

What is Revaluation?

Ans) It is process used to revalue assets and liabilities denominated in foreign currency
into functional currency based on period end exchange rate we specify. Unrealized
gains/losses are resulted because of exchange rate fluctuations which are recorded in
unrealized gain/loss account in GL.

Revaluation is typically done for reporting purposes only; therefore, the journal entries
produced as a result should be reversed in the following period.

24)What is FSG (Financial Statement Generator)?

Ans) Financial statement generator feature helps us to generate reports such as balance
sheets and income statements with out programming. It also provides a high degree of

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control on the rows, columns, contents and calculations on the report. Different
components such as row set, column set, content set, row order, display set have to be
defined before a statement is generated, of which row set and column set are mandatory.

25) What is Consolidation?

Ans) Consolidation is a period-end process of combining the financial results of separate


business subsidiaries with the parent company to form a single combined statement of
financial results.

26) At what level General Ledger data is secured?

Ans) GL data is secured at Set of Book level. Subledger module data is secured at
Responsibility level (i.e., at Operating Unit Level).

27) Difference between Primary Ledger and Secondary Ledger in R12 ?

Ans) Primary ledger:

The primary ledger acts as the primary accounting representation

Secondary Leger:
Secondary ledgers represent the primary ledger's accounting data in another accounting
representation that differs in one or more of the following ways:

 chart of accounts
 accounting calendar/period type combination
 currency
 Sub-ledger accounting method
 ledger processing options
Use secondary ledgers for supplementary purposes, such as consolidation, statutory
reporting, or adjustments for one or more legal entities within the same accounting
setup. For example, use a primary ledger for corporate accounting purposes that uses
the corporate chart of accounts and subledger accounting method, and use a secondary
ledger for statutory reporting purposes that uses the statutory chart of accounts and
subledger accounting method. This allows you to maintain both a corporate and
statutory representation of the same legal entity's transactions in parallel.
Assign one or more secondary ledgers to each primary ledger for an accounting setup.
The secondary ledgers assigned can only perform the accounting for the legal entities
within the same accounting setup.

Difference Between Trial Balance and Balance Sheet

Trial Balance is a part of the accounting process, which is a schedule of debit and credit
balances taken from all the ledger accounts. As every transaction affect two sides, i.e.
every debit has a corresponding credit and the reverse is also true. The total of debit and

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credit balances are equal in the trial balance. In contrast, the Balance Sheet is the
statement that exhibits the company’s financial position, by summarizing the assets,
liabilities, and capital on a particular date.
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Basic Setups in AP.

Define Choose a Set of Books

Define Invoice Tolerances

Define Financial Options

Define Payable Options

Define Bank Account

Define Holds and Release Names

Define Tax Codes and Rates

Define Document Sequence

Define Document Categories

Document sequence Assignment

Basic Setups in AR

Define System Options

Define Automatic Accounting

Define Transaction Types

Define Invoice Sources

Define Receivables Activity

Define Receipt Classes and Payment Methods

Define Receipt Sources

Define System Profile Options

Define Tax Codes and Rates

Define Remit to Address

Define Document Sequence

Define Document Categories

Document sequence Assignments

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Basic Setups in GL

Define Segment Value for Accounting Key Flex field

Define Security Rules

Assign Security Rules

Define Accounting Calendar

Define Ledger

Define Document Sequence

Define Document Categories

Document sequence Assignment

Define Summary Account

Define Automatic Posting Criteria

Define System Profile Options

Define Cross Validation Rules

Basic Setups in PA

Define Organization Hierarchy

Define Implementation Options

Profile Options PA

Period Setup/PA : Define PA Periods

Non-Labor Costing Setup/PA: Define Rate Schedules

Define Burden Structure for PA

Define Burden Schedule for PA

Define Project Types

Define Project Templates

Define Auto Accounting

Define PJM Organization Parameters

AP Period Navigation

Oracle Payable -> Accounting -> Control Payable Period

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What is Payment Term in AP

Payables uses payment terms to automatically calculate due dates, discount dates, and
discount amounts for each invoice you enter. Payment terms will default from the
supplier site. If you need to change the payment terms and the terms you want to use
are not on the list of values, you can define additional terms in the Payment Terms
window.

Adjusting Period

Typically last day of the fiscal year is used as an adjusting period to perform adjusting
and closing journal entries. Once you begin using your accounting calendar, you can not
change its structure to remove or add ad adjusting period. Choosing whether to include
an adjusting period or not in your calendar is a very important decision. You can have
unlimited number of adjusting period.

2-Way, 3-Way and 4 Way Matching – During payment

Making payments to the suppliers in 3 ways.

2- way(we will compare two documents PO and Invoice).

3-Way we will compare 3 documents PO+reciept+Invoice

Eg:Suppose we have ordered 100 items in PO. But we had

received only 80 items ,But we had received invoice for

100 items. so, we will make payment for only 80 items

In 4-Way we will compare 4 documents

PO+Receipt+Invoice+Inspection

What is Hold in Payables.

Hold is term payable manually apply to prevent invoices from payment.

There are 3 types of holds.

1. Invoice Hold.- you can manually apply one or more holds on invoice name by using
the invoice hold tab on invoice work bench.

2. schedule payment Hold- you can hold payment on invoices by placing holds on one or
more schedule payments.

3. supplier Hold - In supplier site you can default the following holds

a)Hold all invoices- It holds all invoices relating to the supplier name where this option
is defaulted.

b)Hold Unmatched invoices- It holds the unmatched invoices i,e if the invoices do not
match PO Or PO receipts the invoice is prevented from payment.

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c) Invoice Amt Limit- If the amount exceeds the invoice Amountlimit. then the invoice is
prevented from payment.

d)Invoice not validated- Its prevents the payment for not validated invoices, not
validated are those invoices in which the distribution amount does not match with the

amount entered on work bench, or If the tax amount does not match.

Debit Invoice:- An Invoice generated to send to supplier representing a credit amount


that the supplier owes to you. A debit invoice can represent a quantity credit or a price
reduction.

Credit Invoice: - An Invoice you receive from a supplier representing a credit amount
that the supplier owes to you.A credit invoice can represent a quantity credit or a price
reduction.

What is Chart Of Account:- The account structure your organization uses to records
transaction and maintain account balances.

Whether global consolidation consolidates my subsidiary foreign currency


balances also?.

Yes, while entering the foreign currency JCs in subsidiary SOB there itself it will convert
to the functional currency of subsidiary SOB.

Whether my budget amounts are converted to reporting currency automatically?

No, because budget and reporting set of books are mutually exclusive.

Different methods of consolidation.

Balances and Transactions

IF I perform consolidation whether my budget balances will also consolidate?

No, We can perform consolidation for budgets also but the calendar should be same.

What type of values sets will not support the security rules?

None, Pair and Special

We can have upto 8 Reporting Ledgers.

If I run a concurrent to post all journals in primary then it will create unposted
entries in Reporting Ledger

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What are 4Cs

Chart of Accounts

Currency

Calendar

Accounting Method (Convention)

Encumbrance Balances are maintained for Expense Accounts.

Budget statuses are Frozen,Open and Default.

Profile GL : Ledger Name is used to map a responsibility to GL.

What is the Difference between Standard Accrual and Standard Cash?


Standard Accrual includes Invoice and Payment Accounting while in Standard Cash only
payment accounting is present. Not only this, Standard Accrual undergoes two phases.
In first phase the good order is generated and received while in second phase the
amount is paid for receiving the goods within the due time that is actually set by the
supplier.

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