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FICA : Business Process

Configurations (BPC)
August 4, 2013
Here we will consider all possible business processes in ISU FICA module & their relevant
configurations.
Some of the process listing is as follows…
BPC-1. Account Determination
BPC-2. Security Deposits
BPC-3. Installment plans
BPC-4. Collection management
BPC-5. Clearing strategy
BPC-6. Interest Calculation
BPC-7. Transfer of items
BPC-8. Return Management
BPC-9. Dunning
BPC-10. Transfer to General Ledger
BPC-11. Manual Postings
BPC-12. Reversal of documents
BPC-13. Reset Clearing
BPC-14. Write off
BPC-15. Doubtful individual value adjustments
BPC-16. Submission to collection agencies
BPC-17. Late payment charges (LPC)
BPC-18. Period end closing.
All these processes are elaborated with further details in next posts…

FICA : BPC-1. Account Determination


August 4, 2013
This deals with the “Account Determination ID” that is used to determine the Main
Transaction and Sub transaction – relevant account assignment data. It is determined from
the master data of the contract account to which the business partner item is posted. It
separate the set of GL’s for Receivable and Revenue Income for each type of customers.
* System automatically maps the Account Determination IDs for different types of Business
partners.
* System automatically determines the respective GL accounts based on the Business
Partner type.
Terms Involved:
Account Determination ID:-
It is a combination of main and sub-transactions in SAP FICA.
The main transaction controls the determination of receivables and payable accounts.
The Sub-transactions controls the determination of revenue accounts.
The determination of receivables accounts which are to be posted depends on the different
1. Company codes,
2. Division (Gas/ Power/ Water),
3. Account determination ID and
4. Main transaction.
5. GL Account.
Configurations:
Following are the configurations related to account determination:-
 Define Main Transactions

 Define Sub-Transactions

 Assign Main transactions with GL account in EK01


 Assign Sub-transactions with GL account in EK02

 Define Document types for SD

 Derive Main/Sub-Transaction from SD information

 Define postings to FI-CA for Customer Account Groups


FICA : BPC-2. Security Deposits
August 4, 2013
Generally this is the process of accounting of Security Deposit collected from customers.
Security Deposit Management:-
Collecting of security deposits required from Business partners.
Tracking of security deposits collected from Business partners.
Refund of the security deposit when it is no longer required.
Type of Security Deposits:-
Cash Security Deposits (Accepted in terms of Cash or Check)
Non-Cash Security Deposits (In terms of Bank Guarantee or Letter of Credits or other
available means)
Business Processes involved:-
1. 1. Request of Security Deposits
The request is usually generated when a Business Partner is moved in.
The security deposit requests are at the contract level.
Always creation of the security deposit is a manual process which triggers a security deposit
request transaction, for mass creation you can develop a custom program to trigger this
transaction.
Base T-Code = FPSEC1
1. 2. Receipt of Security Deposits
There is no financial transaction taking place in case of a Non Cash Security Deposit.
Cash Security Deposit paid by customer to the Company will be shown as a protected credit
item in Business Partner account.
Cash Security Deposit once realized can’t be set-off against any other open item in
customer ledger, during the account maintenance or payments made (Down Payment
Concept).
The security deposit should have to be released from down payments first to set off against
any other open item.
Instalment payment plan for security deposits is allowed based on certain criteria & can be
customized as per requirements.
Base T-Code (Cash): FP05 / FP25 / FPCJ
(After Receipt status would change to PAID)

Base T-Code (Non-Cash): FPSEC2


(After Realization Status would change to RECEIVED)

1. 3. Enhancement / Revision of Security Deposits:-


Security Deposit can be revised based on
Consumption history
Request for change of plan type
Revision of gas price
1. 4. Interest on Security Deposits:-
Interest on Cash security deposits can be calculated based on Interest Key.
The calculated interest is credited to the Business partner account till the date of release the
security deposit (If released).
Base T-Code-1: FPI2

Base T-Code-2: FPINTM2

1. 5. TDS on Interest paid for Cash Security Deposits:-


The net interest amount will be posted to the Business Partner after deduction of
Withholding tax amount (TDS).
Withholding tax payment will be happen through Finance module.
TDS certificate will be generated to Business partner from FICA module.
1. 6. Refund / Release of Security Deposit:-
Security deposits are released manually or by system itself, reasons are,
Contract Termination
Final Billing / Invoicing
Name Transfer
Change in business Policy
Change in Plan, etc
Security deposit is now available to set off against open items in customer’s account if any.
Otherwise it will remain ‘On Account’ which can be refunded to customer via check.
Base T-Code: FPRL

Basic Configurations:
Posting Areas related to Security Deposits:
0800 Special Settings for Securities
0801 Specifications for Clearing Security deposit
1081 Cash Deposit Interest: Specifications
R200 Collateral transfer specifications for change of address
R201 Reverse collateral transfer specification for change of address
1083 Mass Activity Interest on Cash Security deposit
1086 Assign Transactions to Withholding Tax Code & Interest Key

EVENTS (SAP EXITS) Related to Security Deposits:


716 Correspondence: Print Security Request
717 Correspondence: Create Security Request
726 Correspondence: Print Cash Sec.Dep.Interest
727 Correspondence: Create Cash Sec.Dep.Interest
800 Security Deposit: Determine Transaction
810 Security Deposit: Determine Amount
820 Security Deposit: Master Data Check
830 Security Deposit: Form Printout
840 Security Deposit: Contract Check
860 Security Deposit: Due Date Monitoring
870 Release of Cash Security Deposit: Additional Checks
1778 Mass Activity: Cash Security Deposit Interest Calculation
2005 Cash Sec. Dep. Int: Interest Key Determination
Following are the configurations related to Security Deposits:-

 Define General Parameters for Security Deposits

 Define security deposit Reasons

 Define Non-cash security deposit Category

 Define Status for Non-Cash Security Deposit

 Define Number Ranges for Security deposit (T-Code: FPSEC0)


 Define Reversal Reason for Security Deposit
 Maintain Components for Calculating Revised Security deposit
 & other configurations as per requirement.
FICA CONFIGURATION STEP BY STEP
Configuration Steps in ‘SAP FICA’
*************************************
This post will describe you briefly, which basic configuration steps to be followed for SAP
FICA module implementation.
Other detailed configuration & business transaction related posts would be updated
separately in same blog.
Start With Organizational Structure:-
01 Set up Company Codes for Contract Accounts Receivable and Payable
Financial Accounting(new) – Contract Accounts Receivable
and Payable – Organizational Units- Set Up Company
IMG Access path Codes for Contract Accounts Receivable and Payable
Transaction Code:
SPRO
Define the company codes that want to use in Contract
Description:
Accounts Receivable and Payable.
Assign the attributes required for controlling postings in
Contract Accounts Receivable and Payable to each
Configuration Instructions
company code
Client dependency: Yes

_________________________________________________________________________
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02 Define Company Code Groups
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Organizational Units- Define Company Code
Groups
IMG Access path
Transaction Code: SPRO
Define the company codes to be used for posting to the
contract account. These company codes are summarized in
Description: company code groups
Define a company code group for each combination. The
Configuration Instructions groups must not overlap.
Client dependency: Yes

_________________________________________________________________________
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03 Assign Company Codes to Company Code Groups
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Organizational Units- Assign Company Codes
IMG Access path to Company Code Groups
Transaction Code: SPRO
Assign the required company codes to the company code
Description: groups that defined in the previous activity.
Configuration Instructions e.g. Co Code 1010 to Co Code Group 1010
Client dependency: Yes

________________________________________________________________________
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04 Application Area
Financial Accounting(new)- Contract Accounts Receivable
IMG Access path and Payable – Basic Functions- Application Area
Transaction Code: SPRO
The application area active within the client. As a rule use
one application area, such as the application area “Utility
Description: company”.
Configuration Instructions e.g. “R” for Utility company as per the client domain.
Client dependency: Yes

________________________________________________________________________
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05 Define Number Ranges
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Basic Functions- Contract Accounts- Number Ranges
IMG Access path and Contract Account Categories- Define Number Ranges
Transaction Code: SPRO
In the following activities, will create definitions for number
Description: ranges and contract account categories.
Configuration Instructions Define the “From Number” to “To Number” range.
Client dependency: Yes

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06 Configure Contract Acct Categories and Assign Number Ranges
Financial Accounting(new)- Contract Accounts Receivable
IMG Access path
and Payable – Basic Functions- Contract Accounts- Number
Ranges and Contract Account Categories-Configure Contract
Acct Categories and Assign Number Ranges
Transaction Code: SPRO

Define contract account categories for the contract account.


The defined contract account categories are assigned to
contract accounts when contract account master data is
Description:
created.
e.g. “01” for IS-U Contract Account,”02” for Collective Bill
Configuration Instructions Account.
Client dependency: Yes

_________________________________________________________________________
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07 Define Sender Structure
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions- Contract Accounts- Data
IMG Access path Transfer- Define Sender Structure
Transaction Code: SPRO
Define the structure for external data.Also create an
assignment between the structure of external data and the
Description: transfer program. It is important to assign a transfer category.
Configuration Instructions Enter sender structure & sender structure text.
Client dependency: Yes

________________________________________________________________________
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08 Account Determination IDs for Contracts
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions- Contract Accounts- Define
IMG Access path Account Determination IDs for Contracts
Transaction Code: SPRO
Define the account determination ID for contracts in
connection with a company code and a division. The account
determination ID is needed along with the company code, the
division, the main transaction and the sub-transaction for
determining a G/L account in automatic account
Description: determination.
e.g. Define account determination ID 01 along with company
Configuration Instructions code 1010 and division 01 for Local customers.
Client dependency: Yes

_________________________________________________________________________
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09 Define Account Determination IDs for Contract Accounts
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions- Contract Accounts- Define
IMG Access path Account Determination IDs for Contract Accounts
Transaction Code: SPRO
In the following IMG step, Define the account determination
ID for contract accounts. The account determination ID is
used for determining a G/L account during automatic account
Description: determination.
Configuration Instructions e.g. Account determination “01” for Local Customer.
Client dependency: Yes

_________________________________________________________________________
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10 Maintain Central Settings for Posting
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions- Postings and Documents-
IMG Access path Basic Settings- Maintain Central Settings for Posting
Transaction Code: SPRO
In this activity define whether use certain functions for
posting and editing documents. Whether or not require these
functions depends on which business transactions for
Description: posting.

 Find out whether the functions offered are required for


company.
Configuration Instructions  Select the functions require.
________________________________________________________________________
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11 Maintain User-Specific Posting Settings
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions- Postings and Documents-
IMG Access path Basic Settings- Maintain User-Specific Posting Settings
Transaction Code: SPRO
Description: Maintain User Specific Settings for Posting
Configuration Instructions Chose the user name & select manual posting.

________________________________________________________________________
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12 Maintain Document Number Ranges
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions-Postings and Documents-
IMG Access path Basic Settings- Maintain Document Number Ranges
Transaction Code: FPN1
In this activity, maintain the number ranges that are used for
posting documents. In the “Maintain document types” activity,
Description: assign the number ranges to the document types.
Analyze the documents posted up until now and establish
how many documents were posted for each year and each
document type. Then create number ranges accordingly, so
Configuration Instructions that they cover several years.

_________________________________________________________________________
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13 Define Lock Reasons for Posting Locks
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions-Postings and Documents-
IMG Access path Basic Settings- Define Lock Reasons for Posting Locks
Transaction Code: SPRO
In this activity Define posting lock reasons.The lock reasons
defined can be assigned at the contract account/ business
partner level in the master record of the contract account.

Posting locks in the clearing lock category can also be


entered in the line item and prevent the line item from
Description:
being cleared
Configuration Instructions Check the standard lock reasons and change, if necessary.

_________________________________________________________________________
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14 Maintain Document Types and Assign Number Ranges
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions – Postings and
IMG Access path
Documents- Document- Maintain Document Assignments-
Document Types-Maintain Document Types and Assign
Number Ranges
Transaction Code: SPRO
In this activity maintain the document types for business
transactions in contract accounts
receivable/payable.Document types differentiate different
business transactions. The number ranges assigned to
them also control the way documents are stored. During
document posting, the system determines the document
Description: number from these number ranges.
Check and where necessary change these predefined
Configuration Instructions document types.

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15 Document Type Specifications for Collective Bills
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions – Postings and Documents-
Document- Maintain Document Assignments- Document
Types-Maintain the Document Type Specifications for
IMG Access path Collective Bills
Transaction Code: SPRO
In this activity, define the document type for the document
Description: that is created when post a collective bill.
Configuration Instructions Maintain the document type for the collective bill document.

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16 Document Types for Invoicing
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions- Postings and Documents-
Document- Maintain Document Assignments- Document
IMG Access path Types- Maintain Default Document Types for Invoicing
Transaction Code: SPRO
In this step, define document types for invoicing. maintain
document types for: Invoicing document, Budget Interest
calculation documents, Cash security deposit interest
calculation, SD billing documents (provided to the billing, SD
Description: billing document, Debit entry documents etc.
Configuration Instructions Maintain the document type for the invoice document.
_________________________________________________________________________
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17 Document Types for Invoicing Reversal
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions- Postings and Documents-
Document- Maintain Document Assignments- Document
Types- Maintain Default Document Types for Invoicing
IMG Access path Reversal
Transaction Code: SPRO
In this IMG activity, define the document type and an
alternate document type for the document that is created
Description: during an invoicing reversal.
Maintain the document type and the alternate document type
Configuration Instructions for the invoicing reversal document.

_________________________________________________________________________
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18 Document Types for Consumption and Partial Bills
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions – Postings and Documents-
Document- Maintain Document Assignments- Document
Types- Maintain Standard Document Types for Consumption
IMG Access path and Partial Bills
Transaction Code: SPRO
In this IMG activity, Define the document types for
consumption billing and partial billing. When the generate
joint bills for consumption and partial bills, Maintain the
document types for the contract accounting document for
consumption billing, partial billing, budget billing clearing,
clearing, interest calculation, and cash security deposit
interest calculation documents, as well as for invoices from
SD billing documents and other debit entries resulting from
Description: statistical documents.
Maintain the document type for the

 Contract accounting document from consumption


billing
 Contract accounting document from partial billing
 Clearing document
Configuration Instructions  Interest calculation document
 Document for interest on cash security deposit
 Billing document from SD billing document
 Debit entry from statistical documents
_________________________________________________________________________
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19 Sales/Purchase Tax Determination
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions- Postings and Documents-
Maintain Document Assignments – Define Sales/Purchase
IMG Access path Tax Determination
Transaction Code: SPRO
Define the tax on sales and purchases determination code
and assign this to the corresponding tax on sales and
purchases codes of the component Financial Accounting. In
contrast to the tax on sales and purchases codes (FI), for the
tax on sales and purchases determination codes can define
Description: the start of the validity.
Define the tax on sales and purchases determination code
and assign this to the corresponding tax on sales and
Configuration Instructions purchases codes of the component Financial Accounting (FI)

_________________________________________________________________________
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20 Maintain Main Transactions
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions- Postings and Documents-
Document- Maintain Document Assignments – Maintain Main
IMG Access path Transactions
Transaction Code: SPRO
Description: Define Main Transaction
Enter new 4 digit Main Transaction and respective
Configuration Instructions description

_________________________________________________________________________
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21 Maintain Sub Transactions
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Basic Functions- Postings and Documents- Document-
IMG Access path Maintain Document Assignments – Maintain Sub Transactions
Transaction Code: SPRO
Description: Define Sub Transaction for the Corresponding Main Transaction
Configuration Instructions Enter new 4 digit Sub Transaction with the Main Transaction.

_________________________________________________________________________
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22 Transactions for Charges IS-U
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Basic Functions – Postings and Documents- Document-
Maintain Document Assignments-Maintain Transactions for IS-U-
IMG Access path Maintain Transactions for Charges
Transaction Code: SPRO
Description: Define the main transactions and sub transactions for charges.
Here you specify MT-ST combination to determine the postings
Configuration Instructions (Actual / Statistical).

_________________________________________________________________________
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23 CO Account Assignment Keys
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Basic Functions- Postings and Documents- Document
-Define Account Assignments for Automatic Postings- Define CO
IMG Access path Account Assignment Keys
Transaction Code: SPRO
In this activity ,define short keys that provide information on
account assignments for cost accounting (such as the cost
Description: centre), in conjunction with the company code
Configuration Instructions Define the account assignment key Cost Center / Profit Center.

_________________________________________________________________________
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24 Store CO Account Determination Key
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Basic Functions- Postings and Documents- Document -
Define Account Assignments for Automatic Postings – Store CO
IMG Access path Account Determination Key for IS-U Contracts
Transaction Code: SPRO
Define the CO account assignment key that is used together with
the company code to derive account assignments for cost
Description: accounting (like the cost centre).
Map the account assignment key with the company code and cost
Configuration Instructions center

_________________________________________________________________________
________
25 Maintain Payment Terms
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Basic Functions- Postings and Documents- Document –
IMG Access path Maintain Payment Terms
Transaction Code: SPRO
In the following section, maintain the payment terms. The rules for
determining the due dates are copied as payment terms from the
Financial Accounting (new) (FI) component.Carry out different
assignments for incoming and outgoing payments. Make a
calendar assignment which will then be valid for both incoming
Description: and outgoing payments.
e.g. Enter Payment term & Name such as “P001” for Local
Configuration Instructions Customers.

_________________________________________________________________________
________
26 Define List Category for Account Balance
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions- Account Balance Display-
IMG Access path Define List Category
Transaction Code: SPRO
Description: Define Display list for Account Balance
Enter

 List Type
Configuration Instructions  Text
_________________________________________________________________________
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27 Define Line Layout Variants for Account Balance
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Basic Functions- Account Balance Display-
IMG Access path Define Line Layout Variants for Account Balance
Transaction Code: SPRO
Define line layout Variant for Account Balance DisplayDefine
totals variants. Specify subsequent variants for each total
variant so as to display variants which are well-suited to each
other in a hierarchy. Specify both using the attributes for a
Description: variant.
Check and, if required, change the standard line layout
Configuration Instructions variants.Create line layout variants if necessary.

________________________________________________________________________
_________
28 Number Ranges for Security Deposits
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions-Security Deposits-
IMG Access path Define Number Ranges for Security Deposits
Transaction Code: SPRO
Description: Define Number Ranges for Security Deposits.
Configuration Instructions Enter the number range “From Number” to “To Number”.

_________________________________________________________________________
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29 Define General Parameters for Security Deposits
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions-Security Deposits -
IMG Access path Define General Parameters for Security Deposits
Transaction Code: SPRO
Define a number range that uses internal number
assignment, and a document type with which the request
Description: document is posted when cash security payments are made.
Assign the number range define in pervious activityAlso
Configuration Instructions assign the document type

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________
30 Request Reasons for Securities
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Business Transactions-Security Deposits- Define
IMG Access path Request Reasons for Securities
Transaction Code: SPRO
Description: Define Request Reasons for Securities Deposits.
Define security deposit reason code and their description. Such as
Configuration Instructions “P001” is for connection cost deposit –Local Customers.

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_________
31 Status of Noncash Security Deposits
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions-Security Deposits-
IMG Access path Define Status of Noncash Security Deposits
Transaction Code: SPRO
Description: Define Status of Noncash Security Deposits
e.g. Define the additional statuses required in the system ,
such as “10” is for Bank Guarantee / LOC received – Local
Configuration Instructions Customers.

________________________________________________________________________
_________
32 Noncash Security Deposit Categories
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions-Security Deposits-
IMG Access path Define Noncash Security Deposit Categories
Transaction Code: SPRO
In this activity, define the categories of non-cash security
Description: deposit.
Define the categories code and their description. E.g. “P1” is
Configuration Instructions for Bank Guarantee – Local Customers & P2 for LOC.

________________________________________________________________________
_________
33 Reversal Reasons for Security Deposits
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions-Security Deposits-
IMG Access path Define Reversal Reasons for Security Deposits
Transaction Code: SPRO
Description: Define the reversal reasons for cash security deposits.
Configuration Instructions Define reasons code and text (description).

________________________________________________________________________
_________
34 Cash Desk/Cash Journal
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Business Transactions- Payments- Processing
Incoming and Outgoing Payments- Cash Desk/Cash Journal-
IMG Access path Maintain Specifications for Cash Desk/Cash Journal
Transaction Code: SPRO
In this activity, activate the cash journal and make settings for the
following basic functions of the cash journal:

 Application of user roles to the cash journal functions


Description:  Cash desk closing
 Chose application area
 Select general control parameter

Configuration Instructions  Select option for printing receipt


________________________________________________________________________
_________
35 Define Cash Desk Clearing Accounts
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Business Transactions- Payments- Processing
Incoming and Outgoing Payments- Cash Desk/Cash Journal-
IMG Access path Define Cash Desk Clearing Accounts
Transaction Code: SPRO
In this activity ,define cash desk clearing accounts for the cash
desk for the following payment types:

 Incoming and outgoing cash payment


Description:  Incoming and outgoing check payment
The cash desk clearing accounts must be maintained in the IMG
activity Define Bank Clearing Accounts for Payment Lot.
Configuration Instructions
_________________________________________________________________________
________
36 Default Account Assignments
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Business Transactions- Payments- Processing
Incoming and Outgoing Payments- Cash Desk/Cash Journal-
IMG Access path Define Default Account Assignments
Transaction Code: SPRO
In this activity, enter the default values for postings using the cash
Description: journal or a cash desk. These values include the profit center.
Configuration Instructions Enter the branch name, Cash counter and profit centre.

_________________________________________________________________________
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37 Document Type for Payment Category
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Payments-
Processing Incoming and Outgoing Payments- Cash
Desk/Cash Journal-Define Document Type for Payment
Category
IMG Access path
Transaction Code: FQH2
In this activity, for each company code and payment
category define a document type. The document type is
used on entry of a payment in the cash desk or on posting of
Description: special documents in the cash journal.
Configuration Instructions Assign the document type with the payment category.

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38 Master Data for Cash Journal
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Business Transactions- Payments- Processing
Incoming and Outgoing Payments- Cash Desk/Cash Journal-
IMG Access path Define Master Data for Cash Journal
Transaction Code: FPCJM
Define the master data for the cash journal, such as counter
Description: number, branch & description as cash desk name.
Configuration Instructions Maintain Cash Desk Matrix as per the requirement.

_________________________________________________________________________
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39 Posting Cash Desk Deposits and Withdrawals
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Business Transactions- Payments- Processing
Incoming and Outgoing Payments- Cash Desk/Cash Journal-Cash
Journal: Specifications for Posting Cash Desk Deposits and
IMG Access path Withdrawals
Transaction Code: FQH1
In this activity, define the accounts for withdrawal and deposit
postings per company code, branch, payment category, payment
Description: type, and bank clearing account.
Make sure that enter the cash desk clearing accounts that enter
here in the activity Define Bank Clearing Accounts for Payment
Configuration Instructions Lots.

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40 Number Ranges for Receipt Printing
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Payments-
Processing Incoming and Outgoing Payments- Receipt
IMG Access path Management-Maintain Number Ranges for Receipt Printing
Transaction Code: FPNRPT
In this activity, check whether the number ranges for receipt
printing has been created correctly in the system. If receipts
are printed in receipt management, the program requires at
least number range 01 to assign receipt numbers
Description: automatically:
Configuration Instructions Enter the “From Number” to “To Number” range.

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41 Reasons for Repeat Print
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Payments-
Processing Incoming and Outgoing Payments- Receipt
IMG Access path Management- Define Reasons for Repeat Print
Transaction Code: SPRO
In this activity, define the reasons for repeating the receipt
print. Dependent on these reasons, determine which receipt
form is to be used for printing. In addition, for each repeat
Description: print reason,
Configuration Instructions Assign the application form for duplicate receipt printing.

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42 Default Values for Payment Lot
Financial Accounting(new)- Contract Accounts Receivable
IMG Access path
and Payable – Business Transactions- Payments-
Processing Incoming and Outgoing Payments- Define
Default Values for Payment Lot
Transaction Code: SPRO
In this activity define a document type, a clearing reason and
up to three selection types. These specifications are
proposed when entering payment lots and used for posting
Description: the clearing documents
Define document type, clearing reason & selection category
Configuration Instructions such business partner, contract account

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43 Default Values for Check Lot
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Payments-
Processing Incoming and Outgoing Payments- Define
IMG Access path Default Values for Check Lot
Transaction Code: FQ1031
In this activity, define a document type, a clearing reason and
up to three selection categories. These entries are proposed
as default when creating check lots and used for posting
Description: clearing documents.
Select document type, clearing reason and selection
Configuration Instructions category such business partner, contract account.

________________________________________________________________________
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44 Bank Clearing Accounts for Payment Lots
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Business Transactions- Payments- Processing
Incoming and Outgoing Payments- Define Bank Clearing Accounts
IMG Access path for Payment Lots
Transaction Code: SPRO
Description: Define Bank Clearing Accounts for Payment Lots.
Configuration Instructions Map the bank clearing account with the house bank.

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45 Define Clarification Account
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Payments-
Processing Incoming and Outgoing Payments- Define
IMG Access path Clarification Account
Transaction Code: FQZJ
In this activity define an interim account differentiated
by keys.The incoming payment is automatically posted to this
G/L account if the selection specifications in a payment lot
Description: are not sufficient.
Configuration Instructions Define the interim account for the payment lot.

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46 Clearing Account for Check Deposit
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Payments-
Processing Incoming and Outgoing Payments- Define
IMG Access path Clearing Account for Check Deposit
Transaction Code: FQZT
In this activity, define clearing accounts required for posting
incoming checks.Two accounts are necessary to post
incoming checks:

Check deposit account


Description:
Check clearing account
Configuration Instructions Define the clearing accounts for check payment clearing.

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47 Repayment
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Payments-
Processing Incoming and Outgoing Payments- Define
IMG Access path Specifications for Repayment of Incoming Payments
Transaction Code: FQZN
Description: Define Specifications for Repayment of Incoming Payments
Configuration Instructions Define bank clearing account, refund account & house bank.

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48 Own Bank Details and User Numbers
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Payments-
Incoming/Outgoing Payment Creation- Define Own Bank
IMG Access path Details and User Numbers
Transaction Code: SPRO
In this activity define the key under which store the house
bank ID, account ID, and (optionally) the user numbers at the
Description: bank and the user names registered at the bank.
Configuration Instructions Define house bank & account ID.

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49 Payment Medium
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Payments-
Incoming/Outgoing Payment Creation- Define Bank User
IMG Access path Numbers for Payment Medium
Transaction Code: SPRO
In this activity, define a user number for each set of bank
details to be used. This is required for the correct
Description: transmission of data media to a bank or processing centre.
Configuration Instructions Map the house bank with Company code.

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50 Paying Company Code
Financial Accounting(new)- Contract Accounts Receivable and
Payable – Business Transactions- Payments- Incoming/Outgoing
Payment Creation- Define Specifications for Paying Company
IMG Access path Code
Transaction Code: SPRO
Description: Define Specifications for Paying Company Code.
Configuration Instructions Chose paying company code, company name and city

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51 Payment Lock Reasons
Financial Accounting(new)- Contract Accounts Receivable
IMG Access path
and Payable – Business Transactions- Payments-
Incoming/Outgoing Payment Creation- Define Payment Lock
Reasons
Transaction Code: SPRO
Use payment lock reasons to prevent contract accounts or
individual line items from being paid with the payment
program. Payment lock reasons also give the opportunity to
explain why an item has been locked for payment. Locked
Description: items are output in an exception list by the payment program.
Configuration Instructions Enter payment lock type & there description.

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52 Configure Returns Reasons
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Returns- Configure
IMG Access path Returns Reasons
Transaction Code: SPRO
Configure Returns Reasons. (e.g. Check Bounce, processing
Description: failed)
Configuration Instructions Configure Returns Reasons as per bank guidelines.

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53 Assign Return Reasons to House Banks
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Returns- Assign
IMG Access path Return Reasons to House Banks
Transaction Code: SPRO
Description: Assign Return Reasons to House Banks.
Configuration Instructions Assign Return Reasons to House Banks.

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54 Bank Clearing Account for Returns
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Returns- Define Bank
IMG Access path Clearing Account for Returns
Transaction Code: SPRO
Description: Define Bank Clearing Account for Returns.
Map the bank clearing account & house bank with company
Configuration Instructions code.

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55 Clarification Accounts for Returns
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Returns- Define
IMG Access path Clarification Accounts for Returns
Transaction Code: FQ1041
Define Clarification Accounts (Intermediate accounts) for
Description: Returns.
Configuration Instructions Define house bank & bank clearing account.

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56 Account Determination for Returns
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Returns- Define
IMG Access path Charges Accounts for Returns
Transaction Code: FQZF
Description: Define Charges Accounts for Returns.
Define return type with bank clearing account & general
Configuration Instructions ledger account.

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57 Document Type and Clearing Reason
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Returns- Determine
IMG Access path Document Type and Clearing Reason for Returns
Transaction Code: SPRO
Description: Determine Document Type and Clearing Reason for Returns.
Configuration Instructions Define Document Type and Clearing Reason.

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58 Transfer Reasons
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions- Transfers- Define
IMG Access path Transfer Reasons
Transaction Code: SPRO
In this activity define the transfer reasons that are possible as
Description: a reference in the transfer document.
Configuration Instructions Enter the appropriate transfer reasons and there description.

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59 Default Value for Transfer Reason
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions – Transfers- Define
IMG Access path Default Value for Transfer Reason
Transaction Code: FQU1
In this activity define the transfer reason to be proposed for
Description: Post a transfer.
Configuration Instructions Assign transfer reason code for posting.

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60 Specifications and Default Values for Transfer
Financial Accounting(new)- Contract Accounts Receivable
and Payable – Business Transactions -Transfers- Define
IMG Access path Specifications and Default Values for Transfer
Transaction Code: FQZ16
Description: Define Specifications and Default Values for Transfer.
Specifications and Default Values for Transfer clearing
Configuration Instructions reason and document type.

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61 Specifications Dependent on Transfer Reason
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions -Transfers- Define
IMG Access path Specifications Dependent on Transfer Reason
Transaction Code: SPRO
Description: Define Specifications Dependent on Transfer Reason.
Configuration Instructions Enter transfer reason code e.g. “P1”.

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62 Define Specifications for Clearing Item
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Reversal- Define
IMG Access path Specifications for Clearing Item
Transaction Code: FQZK
Description: Define Specifications for Clearing Item.
Configuration Instructions Assign main & sub transaction to clearing reason.

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63 Categories for Instalment Plan
Financial Accounting(new) -Contract Accounts Receivable and
Payable – Business Transactions – Deferral and Installment Plans
IMG Access path – Define Categories for Installment Plan
Transaction Code: FQ06
In this activity, maintain the categories for the installment plan.
Using the installment plan category, split the installment plans into
different groups. This enables to create levels for granting
Description: installment plans.
Define installment plan category, e.g. “01” is for Local Customer
Configuration Instructions with 10 Instalments.

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64 Define Installment Plan Type
Financial Accounting(new) -Contract Accounts Receivable and
Payable – Business Transactions – Deferral and Installment Plans
IMG Access path – Define Installment Plan Type
Transaction Code: SPRO
In this activity define default values for an installment plan type
Description: that call up when entering an installment plan.
Configuration Instructions Define plan type with their description.

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65 Deactivation Reasons for Installment Plan
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Deferral and
Installment Plans- Define Deactivation Reasons for
IMG Access path Installment Plan
Transaction Code: SPRO
Description: Define Deactivation Reasons for Installment Plan.
Configuration Instructions Define Deactivation reason with their description.

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66 Define Reference Interest Rates
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Interest Calculation-
IMG Access path Item Interest Calculation-Define Reference Interest Rates
Transaction Code: SPRO
In this activity define reference interest rates under a
key.Define date-dependent interest values to the reference
interest rates defined in the activity Maintain values for
reference interest rates.
Description:
Reference interest rates apply to all clients.
The reference interest rates are used in various application
components. Therefore it may be that reference interest
Configuration Instructions rates have already been maintained at this point.

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67 Define Percentage Rates for Reference Interest Rates
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Interest Calculation-
Item Interest Calculation- Define Percentage Rates for
IMG Access path Reference Interest Rates
Transaction Code: SPRO
In this activity maintain the required percentage rates (date-
dependent) for the reference interest rate.The reference
interest rates are assigned to the interest calculation rules in
Description: the activity Define interest calculation rules.
Assign the reference interest rates, description & “From – To”
Configuration Instructions range of validity.
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68 Define Interest Calculation Rules
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Interest Calculation-
IMG Access path Item Interest Calculation- Define Interest Calculation Rules
Transaction Code: SPRO
Define interest calculation rules.The interest calculation rules
defined are assigned to the interest keys in the IMG activity
Description: Define Interest Key.
Define the rule & their description e.g. “SECINT” for Interest
Configuration Instructions on security deposit.

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69 Define Interest Key
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Interest Calculation-
IMG Access path Item Interest Calculation- Define Interest Key
Transaction Code: SPRO
Description: In this activity, define interest keys for contract accounting.
Configuration Instructions Enter the interest key code & description.

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70 Maintain Amount Limits for Debit/Credit Interest
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Interest Calculation-
Item Interest Calculation- Maintain Amount Limits for
IMG Access path Debit/Credit Interest
Transaction Code: SPRO
In this activity, maintain amount limits for posting debit and
Description: credit interest.
Configuration Instructions Define amount limits for posting debit and credit interest.

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71 Define Interest Lock Reasons
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Interest Calculation-
Item Interest Calculation-Define Define Interest Lock
IMG Access path Reasons
Transaction Code: SPRO
In this activity define interest block reasons.These block
Description: reasons can then be assigned to individual line items
Configuration Instructions Define lock reason code with their description.

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72 Define Clearing Reasons for Which Interest is not calculated
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Interest Calculation-
Item Interest Calculation- Define Clearing Reasons for Which
IMG Access path Interest is not Calculated
Transaction Code: SPRO
In this activity, define the clearing reasons for which interest
Description: calculation is not possible retroactively.
Configuration Instructions Define the code & items.

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73 Assign Withholding Tax Code to Main and Sub-Transactions
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Interest Calculation-
Balance Interest Calculation- Assign Withholding Tax Code
IMG Access path to Main and Sub-Transactions
Transaction Code: SPRO
In this activity assign interest keys, withholding tax codes and
country keys to main and sub-transactions. This means that
the appropriate main and sub-transaction is written in the
withholding tax line of every interest document. The
Description: document can then be easily identified for further processing.
Assign interest keys, withholding tax codes and country keys
Configuration Instructions to main and sub-transactions.

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74 Define Interest Slabs on Overdue Items
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Interest Calculation-
Interest Calculations India- Define Interest Slabs on
IMG Access path Overdue Items
Transaction Code: SPRO
Description: Define Interest Slabs on Overdue Items.
Configuration Instructions Define Interest Slabs on Overdue Items.

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75 Define Security Deposit Interest Limits
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Interest
Calculations India -Define Define Security Deposit Interest
IMG Access path Limits
Transaction Code: SPRO
Description: Define Security Deposit Interest Limits.
Configuration Instructions Define Security Deposit Interest Limits.

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76 Define Write-Off Reasons
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Write-Offs- Define
IMG Access path Write-Off Reasons
Transaction Code: SPRO
Specify the write-off reasons that the system updates as a
Description: reference in line items that were written off.
Enter write-off reasons. In the Write-Off Reason Admissibility
Configuration Instructions column, specify the areas.

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77 Define Specifications and Default Values for Write-Off
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Write-Offs- Define
IMG Access path Specifications and Default Values for Write-Off
Transaction Code: FQZ02
Define the fixed values document type and clearing reason
and the default values check level and charge-off currency)
Description: that are used when posting a charge-off document.
The fixed value for the clearing reason is “04” = mass
Configuration Instructions charge-off.

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78 Define Specs and Default Values for Mass Write-Offs
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Write-Offs- Define
IMG Access path Specs and Default Values for Mass Write-Offs
Transaction Code: FQZ03
Define the fixed values check level and clearing reason and
the default values document type and charge-off currency,
that are used when posting a charge-off document in a mass
Description: run.
The fixed value for the clearing reason is “14” = mass
Configuration Instructions charge-off.

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79 Automatic G/L Account Determination for Write-Offs
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Write-Offs Automatic
IMG Access path G/L Account Determination for Write-Offs
Transaction Code: SPRO
Define the expense and revenue accounts for write-
offs. differentiate these with the following key fields:

 Company code
 General ledger account
 Write-off reason
 Main transaction
 Sub-transaction
 Division
Description:  Account determination characteristic
The G/L accounts required are created in the chart of
accounts and for the company code.
Configuration Instructions
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80 Automatic G/L Account Determination for Writing Off Value Adjustments
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Write-Offs-
Automatic G/L Account Determination for Writing Off Value
IMG Access path Adjustments
Transaction Code: SPRO
Automatic G/L Account Determination for Writing Off Value
Description: Adjustments.
Configuration Instructions Assign the general ledger account for write off items.

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81 Maintain Alternative Expense and Revenue Account
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Write-Offs- Maintain
IMG Access path Alternative Expense and Revenue Account
Transaction Code: SPRO
Define alternative revenue and expense accounts to those
defined in posting area 0120 in the activity Write-Off:
Automatic G/L Account DeterminationDifferentiate these with
the following key fields:

 Company Code
Description:  G/L Account
Enter the required G/L accounts.
Configuration Instructions
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82 Define Percentage Rates for Writing-Off Value Adjusted Items
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Write-Offs- Define
IMG Access path Percentage Rates for Writing-Off Value Adjusted Items
Transaction Code: SPRO
Define Percentage Rates for Writing-Off Value Adjusted
Description: Items.
Configuration Instructions Map the write off reason code with the company code.
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83 Define Charge Categories for Dunning
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Dunning- Define
IMG Access path Charge Categories for Dunning
Transaction Code: SPRO
In this activity, define the dunning
charge categories.These charge categories are assigned to
the charge schedules in the Configure Charge Schedules for
Description: Dunning Procedure activity.
The charge categories are used in various application
components. It is possible to maintain existing charge
Configuration Instructions categories here.

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84 Define Document Types for Dunning Charge Categories
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Dunning- Define
IMG Access path Document Types for Dunning Charge Categories
Transaction Code: SPRO
In this activity, define a document type for each dunning
charge category. The system then uses the document
categories defined here to create documents when post the
Description: dunning charges.
Configuration Instructions Define dunning charge category and document type.

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85 Configure Charge Schedules for Dunning Procedure
Financial Accounting(new) -Contract Accounts Receivable
and Payable – Business Transactions – Dunning- Configure
IMG Access path Charge Schedules for Dunning Procedure
Transaction Code: SPRO
In this activity, configure the charge schemas for dunning
procedures. These charge schemas are then assigned to the
Description: dunning levels in the activity Configure dunning procedure.
Configuration Instructions Enter the charge category
 Code
 Name of charge schedule
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86 Configure Dunning Activities
Financial Accounting(new) -Contract Accounts Receivable and
Payable – Business Transactions – Dunning- Configure Dunning
IMG Access path Activities
Transaction Code: SPRO
In this activity, define dunning activities for dunning open,
overdue items.Then assign the activities to the dunning levels in
Description: the activity Configure Dunning Procedure.
Configuration Instructions The function modules required exist in the system.

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87 Define Dunning Lock Reasons
Financial Accounting(new) – Contract Accounts Receivable
and Payable – Business Transactions – Dunning- Define
IMG Access path Dunning Lock Reasons
Transaction Code: SPRO
In this activity define dunning lock reasons.Then assign
Description: these reasons to contract accounts or individual line items.
Define dunning lock reason code and describe lock reason in
Configuration Instructions text.

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88 Define Withholding Tax Code
Financial Accounting(new) -Contract Accounts Receivable and
Payable – Basic Functions- Withholding Tax- Define Withholding
IMG Access path Tax Code
Transaction Code: SPRO
The system requires a withholding tax indicator to be able to
determine withholding tax. For every indicator stipulate the
following:
Description:  Taxable portion
Here it is possible to calculate withholding tax with a calculation
basis of over 100%. This procedure is sometimes used in
Spain.
 Withholding tax rate

Percentage to be applied to the withholding tax base amount to


calculate the withholding tax amount. In this field also enter the
German “reunification tax” as a percentage.
 Reduced withholding tax rate if a valid exemption certificate
is in hand
 Withholding tax formula
Only select the withholding tax formula field if the tax
percentages are graduated.
Withholding tax indicators must be defined country-specific.
Configuration
Instructions Enter Withholding Tax Code & Description.

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89 Define Formulas for Withholding Tax Calculation
Financial Accounting(new) -Contract Accounts Receivable and
Payable – Basic Functions- Define Formulas for Withholding Tax
IMG Access path Calculation
Transaction Code: SPRO
In this activity, define the formulae for calculating withholding tax,
if the tax percentage rate is scaled dependent on the base
Description: amount.
For each withholding tax country and withholding tax code need
to enter the amount and the withholding tax rate according to
Configuration Instructions which the withholding tax is calculated.
https://www.coursehero.com/file/35444409/Banking-in-SAP-FI-Tasks-Transactions-and-Posting-Logic-
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