PROJECT PROPOSAL

I. Project Title: Training Seminar-Workshop on School Based Financial

Management

II. Project Schedule: September 26-27

Non- IU Elementary and Secondary Schools of Donsol

III. RATIONALE:
It is the state policy that “All resources of the government shall be managed, expended
or utilized in accordance with law and regulation, and safeguard against loss or wastage
through illegal or improper disposition, with a view to ensuring economy, efficiency
and effectiveness in the operations of the government”. (Section 2, PD 1445).
Major audit observations pertaining to the proper usage of school funds,
implementation of cash advances, procurement processes, safeguarding of properties
and equipment were raised by COA auditors and our Agency was again highlighted in
the various national media platforms that put the reputation of DepEd and our schools
at risk.
Thus, strengthening internal controls at the school level is necessary to ensure that
assets including cash, property and equipment are properly safeguarded and utilized in
accordance with laws and regulations to prevent or minimize the possible risk of
financial loss or wastage through illegal or improper disposition.
To enable us to comply with this mandate, a school based financial management
training- workshop is needed to ensure that school personnel that play major roles in
school based financial management are competent and knowledgeable.

IV. OBJECTIVES:

 To be aware of their respective duties and responsibilities as School Head,

BAC Chair and members, School Bookkeeper, Disbursing Officer and Supply
Officer/Inspectorate Team.
 To provide opportunities for key school personnel (teachers and non-teaching
personnel) to enhance their competencies and skills in financial management;
 To give orientation on the new government accounting system (EFRS)
 To give information on the proper procurement process required by COA

V. EXPECTED PARTICIPANTS:

This activity will be participated in by all teachers/personnel designated as BAC

Chairman, School Disbursing Officer, School Bookkeeper, Supply Officer and
School Head.
 A. Number of Participants:

Non-Iu Schools Number of Schools

Elementary 47
Secondary 5
Total Schools 52
Participants per school 5

Total Expected Participants 260

Number of Days 2
Number of Participants per group 130

Number of Facilitators and Speakers 10

Participants per school: School Head, Head of the BAC, School

Bookkeeper/Accountants, Disbursing Officers, Supply Officers.
Number of Facilitators and Speakers: Accountant III (1), Senior Bookkeepers
(9)

B. Topics:

1 Laws & Rules on Government Expenditures

2. School Based- Procurement Process
3. Liquidation Process
4. Bank Reconciliation
5. Workshop – Output – Correct submission of Liquidation Report

TRAINING MATRIX
TIME ACTIVITY

7:00-7:30 REGISTRATION
7:30-8:00 OPENING PROGRAM
8:00-9:30 LECTURE- WORKSHOP
Topic: Laws and Rules on Government
Expenditures
9:30-10:00 BREAK
10:00-11:30 LECTURE-WORKSHOP
Topic: School Based- Procurement Process
11:30-1:00 BREAK
1:00-2:30 LECTURE-WORKSHOP
Topic: Liquidation Process
2:30-4:00 LECTURE-WORKSHOP
Topic: Bank Reconciliation
Output- Correct Liquidation Reports
4:00-5:00 CLOSING PROGRAM
VI. BUDGETARY REQUIREMENTS:

Expense classification Fund Source

Meals and Accommodation 240 per participants School MOOE
Travel expenses Actual transportation cost School MOOE
(from Official station to
venue)
Training Materials Division MOOE

There will be no registration and collection to be made.

Prepared by:

PAUL ANDY D. DEBLOIS

Accountant III

Approved by:

LOIDA N. NIDEA, CESO V

Schools Division Superintendent