SAP Business ByDesign Project-Based Services

Exercises Week 3 Unit 1: Employee Administration

EXERCISE 1:

Business scenario:
Hire an employee.

Exercise goals:
In this exercise, you will learn how to create an employee in the system via the Personnel Administration Hire
activity. You can maintain employee master data via the Personnel File. You can maintain Time
Administration related data in the Time Hire.

Task 1: Hire an employee

1. Log on to SAP Business ByDesign using the below mentioned credentials for HR administrator
Peter Flahan
a. User ID: hrm02
b. Password: Welcome1
2. Click the Show/Hide work center navigation icon.
3. Click Personnel Administration  Regular Tasks
4. Click on the United States Tab
5. Under Hire employee header, click Hire Employee
6. You are now in the “Enter Personal Data” step of the guided activity. Under the section
Personnel Data, the First Name and Last Name are mandatory fields. For the sake of
convenience, enter the last name as CPSOxyz, where xyz is the id of the project you created.
7. Click Next
8. You are now in the “Enter Employment Information” of the guided activity. Under the section
“Effective Dates”, enter the hire date of the employee (the beginning of the month for example).
9. Under the section Organizational Assignment, use the value help to select the Organizational
Unit and Job. In this example, you can search for S1112-1 as the organizational unit, and
CONSULTANT as the job.
10. Under the Work Agreement section, you can select the Administrative Category to be “Salaried
Exempt” and the Work Agreement to be “Permanent”.
11. Under the section Regular Conditions, please set the Agreed Working Hours of the employee. In
this example, the numeric field can “40” and in the next drop-down field, select “Week”
12. Click Next
13. You are now under the “Add Documents” section, where using the Add button in the
Attachments, you can upload a File or Link
14. Click Next
15. You are now under the “Review” step of the guided activity, where you can review all the data
that was entered in the previous steps. If you would like to correct or add more information, click
Previous and navigate to the appropriate step.
16. Click Finish.
17. You are now in the Confirmation step of the guided activity. You should have a message
“Personnel File for … (employee id …. ) created successfully. You have now successfully hired
an employee.
18. Click Close
Task 2: Update the Workplace Address of the employee from the Personnel File
1. Click the Show/Hide work center navigation icon.
2. Click Personnel Administration  Employees.
3. In the Search box, enter the family name or employee id of the employee you hired, and press
the Enter key on the keyboard. The employee you have hired will appear in the list below.
4. Select the row of the employee in the list and click Edit. You are now in the Personnel File of the
employee you just hired into the system.
5. Click on the Employment tab
6. Click on the Workplace Contact Data sub tab.
7. Under the Communication Data section group, enter a suitable email id for the for the E-mail
field.
8. In the Address Data section, use the value help to select a suitable Business Residence
address.
9. Click Save. You have now updated the Workplace address of the employee you have hired.
10. Click Close

Task 3: Complete the Hire via Time Administration

1. Click the Show/Hide work center navigation icon.
2. Click Time Administration  Work
3. In the Search box, enter the family name or employee id of the employee you hired, and press
the Enter key of your keyboard. The employee you have hired will appear in the list below. Click
on the link Complete Time Data (Hire) for … which is the entry corresponding to the employee
you have just hired.
4. In the first step of the guided activity, ie, the “Enter Basic Data” step, select the Time Recording
method to be Exception-Based via the radio button selection.
5. Click Next
6. You are now in the second step of the guided activity - “Define Work Schedule”. Under
Predefined work schedule section, use the value help and choose the work schedule to be
SCH5D8HR. This work schedule is a Duration-based work schedule where the employee works
8 hours a day, from Monday to Friday.
7. Click Next
8. You are now in the third step of the guided activity – “Assign Time Accounts”. Under the section
Assign Time Accounts, Click the Add button. A new row is added in the list.
9. Via the drop down for the field Time Account, select the time account ZUSWA1- OpenSap
Working Time Account.
10. Click Next.
11. You are now in the Review step of the guided Activity.
12. Click Finish.
13. You are now in the Confirmation step, with the success message in green below “Time profile
created for … (employee ID …)”
14. Click Close

Coding Samples
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syntax and phrasing rules for certain SAP coding. SAP does not warrant the correctness or completeness of the
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