Republic of the Philippines

Province of Rizal
Municipality of Cainta

SANGGUNIANG KABATAAN FEDERATION

EXCERPT FROM THE MINUTES OF THE INAUGURAL SESSION OF THE

SANGGUNIANG KABATAAN FEDERATION OF CAINTA, RIZAL HELD AT THE SB
SESSION HALL ON THE 20TH OF JULY 2018 AT EXACTLY 4:00 IN THE AFTERNOON.
---------------------------------------------------------------------------------------------------------------------------
PRESENT:

HON. ROMINA CASSANDRA VALENCIA SK FEDERATION PRESIDENT

HON. GICHELLE STA. ANA SK FEDERATION VICE PRESIDENT
HON. SARAH ELLAINE ZABALLA SK FEDERATION SECRETARY
HON. KARLA ALEXIS GAMALINDA SK FEDERATION TREASURER
HON. JOHN HENRY REYES SK FEDERATION P.R.O.
HON. JOHN PAUL RICARDO SK FEDERATION AUDITOR

RESOLUTION NO. 2018-001

“A RESOLUTION ADOPTING THE INTERNAL RULES OF PROCEDURE OF THE

SANGGUNIANG KABATAAN FEDERATON OF CAINTA, RIZAL.”

WHEREAS, pursuant to section 9 of RA. 10742 otherwise known as Meetings of the SK,
Special meetings may be called by the SK chairperson or any four (4) of its members by
giving written notice of the date, time, place and agenda of the meeting, which can be sent
either through personal delivery, registered mail, fax or email, to all members, and must be
received at least one (1) day in advance.

WHEREAS, one of the agendas listed during the Inaugural Session is the formulation of
Internal Rules and Procedure.

WHEREAS, in the maintenance of good order in Sangguniang Kabataan deliberations, it is

necessary that specific rules be adopted and enforced in the interest of effective legislation;

NOW THEREFORE, BE IT RESOLVED as it is hereby RESOLVED by the Sangguniang

Kabataan Federation of Cainta, Rizal to adopt the aforesaid Internal Rules of Procedure to
govern its deliberations, to wit:

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 OFFICE OF THE SANGGUNIANG KABATAAN FEDERATION
INTERNAL RULES OF PROCEDURE OF THE SANGGUNIANG KABATAAN OF SAN JUAN

RULE I
COMPOSITION

RULE 1.1 THERE SHALL BE IN EVERY MUNICIPALITY A SANGGUNIANG

KABATAAN (SK) FEDERATION TO BE COMPOSED OF ELECTED CHAIRPERSONS IN
EVERY BARANGAY AND ELECTS FROM AMONG THEMSELVES A PRESIDENT, A VICE
PRESIDENT, A SECRETARY, A TREASURER, A PRO, AND AN AUDITOR.

RULE 1.2 THE MEMBERS OF THE SANGGUNIANG KABATAAN

FEDERATION SHALL ASSUME OFFICE ON THE DAY AND IN THE MANNER PROVIDED
FOR BY LAW AND SHALL HOLD THE SAME UNTIL THEIR SUCCESSORS SHALL HAVE
BEEN DULY CHOSEN AND QUALIFIED.

RULE 1.3 THE MEMBERS OF THE SANGGUNIANG KABATAAN

FEDERATION SHALL TAKE THEIR OATH COLLECTIVELY OR INDIVIDUALLY BEFORE
THEY ENTER IN THE EXERCISE OF THEIR POWERS AND/.OR THE PERFORMANCE
OR DISCHARGE OF THEIR FUNCTIONS OR DUTIES.

RULE 1.4 THE MEMBERS SHALL, ON THE DAY AND TIME FIXED BY LAW
OR ORDINANCE, CONVENE IN INAUGURAL SESSION AT THE PLACE DESIGNATED
FOR THE HOLDING OF SANGGUNIANG KABATAAN FEDERATION SESSIONS.

RULE 1.5 THE SANGGUNIAN MAY PUNISH ITS MEMBERS FOR

DISORDERLY CONDUCT, OR ABSENCE FOR TWO (2) CONSECUTIVE SESSIONS
WITHOUT JUSTIFIABLE CAUSE, AND WITH THE CONCURRENCE OF TWO- THIRDS
(2/3) OF ALL ITS MEMBERS, REPRIMAND, EXCLUDE FROM THE SESSION OR
SUSPEND FOR NOT MORE THAN 6 MONTHS, FOR CAUSE AFTER DUE
INVESTIGATION.

RULE 1.6 EVERY MEMBER SHALL PARTICIPATE IN THE EXERCISE OF THE

POWER VESTED IN AND IN PERFORMING THE DUTIES IMPOSED UPON, THE
SANGGUNIAN AS A BODY, AND SHALL REPRESENT IN THE INTEREST OF THE
YOUTH OF THE ENTIRE BARANGAY.

RULE 1.7 THE PRESIDING OFFICER SHALL NOT VOTE UNLESS IN CASE
OF TIE AND EVERY MEMBER PRESENT SHALL VOTE IN EVERY QUESTION UNLESS
HE HAS A DIRE PERSONAL OR PECUNIARY INTEREST THEREIN OR COMPLETELY
IGNORANT OF THE ISSUES INVOLVED.

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 RULE II
THE SANGGUNIANG KABATAAN FEDERATION PRESIDENT AND PRESIDING
OFFICER

RULE 2.1 THE SK FEDERATION PRESIDENT SHALL BE THE PRESIDING

OFFICER OF THE SANGGUNIAN AND, AS SUCH SHALL HAVE THE FOLLOWING
POWER AND DUTIES:

A. CALL AND PRESIDE OVER ALL MEETINGS OF THE SK FEDERATION,

AND VOTE IN CASE OF A TIE, EXCEPT WHEN ONE (1) OF THE AGENDA
TO BE DISCUSSED IN SUCH ASSEMBLY INVOLVES THE DISCIPLINARY
ACTION AGAINST THE SK FEDERATION PRESIDENT, IN WHICH CASE,
THE SK FEDERATION VICE PRESIDENT SHALL PRESIDE;

B. TAKE THE LEAD IN THE FORMULATION OF THE LYDP AND SUBMIT THE
SAME TO THE LCE UPON FINALIZATION OF LYD PLAN BY THE LYDC;

C. ENSURE THE IMPLEMENTATION OF POLICIES, PROGRAMS AND

PROJECTS AS CONTAINED IN THE LYDP, IN COORDINATION WITH THE
LYDC;

D. CERTIFY AND ENDORSE ALL ACTIVITIES. IF NO CERTIFICATION AND

ENDORSEMENT OF THE SK FEDERATION PRESIDENT, THE ACCRUED
EXPENSES OF THE PARTICIPANTS DURING THE ACTIVITY CANNOT BE
CHARGED TO THE SK PEDERASYON FUND

E. EXERCISE GENERAL SUPERVISION OVER THE AFFAIRS AND

ACTIVITIES OF THE SK AS WELL AS THE OFFICIAL CONDUCT OF ITS
MEMBER;

F. COORDINATE WITH THE SANGGUNIANG BARANGAY AND OTHER

YOUTH ORGANIZATIONS WITHIN HER/HIS BARANGAY ON YOUTH-
RELATED PROGRAMS AND PROJECTS THAT THEY WISH TO INITIATE
AND IMPLEMENT; AND

G. EXERCISE SUCH OTHER POWERS AND PERFORM SUCH OTHER

DUTIES AND FUNCTIONS AS MAY BE PRESCRIBED BY LAW OR
ORDINANCE.

RULE III
THE VICE PRESIDENT TO THE SANGGUNIANG KABATAAN FEDERATION

RULE 3.1 THERE SHALL BE A SECRETARY OF THE SANGGUNIANG

KABATAAN FEDERATION OF CAINTA, RIZAL ELECTED BY THE MEMBERS OF THE
FEDERATION.

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 RULE 3.2 THE VICE PRESIDENT SHALL HAVE THE FOLLOWING DUTIES:
A. DISCHARGE THE FUNCTIONS OF THE PRESIDENT IN CASE THE
LATTER DIES, RESIGNS, BECOMES PHYSICALLY INCAPACITATED OR
IS SUSPENDED OR REMOVED FROM OFFICE;
B. ASSIST THE PRESIDENT IN THE IMPLEMENTATION OF PPAS OF THE
PEDERASYON;
C. PERFORM SUCH OTHER FUNCTIONS AS MAY BE ASSIGNED TO
HIM/HER BY THE PRESIDENT.

RULE IV
THE SECRETARY TO THE SANGGUNIANG KABATAAN FEDERATION

RULE 4.1 THERE SHALL BE A SECRETARY OF THE SANGGUNIANG

KABATAAN FEDERATION OF CAINTA, RIZAL ELECTED BY THE MEMBERS OF THE
FEDERATION.

RULE 4.2 THE SK SECRETARY SHALL:

A. CERTIFY OFFICERS AND MEMBERS OF THE PEDERASYON;
B. RECORD THE MINUTES OF THE PEDERASYON MEETINGS/SESSIONS;
C. KEEP ALL ADMINISTRATIVE RECORDS AND OFFICIAL DOCUMENTS OF
THE PEDERASYON AS WELL AS THE UPDATED RECORDS/PROFILE OF
PEDERASYON OFFICERS AND MEMBERS;
D. FURNISH DILG AND NYC PROFILE OF THE OFFICERS AND MEMBERS
OF THE PEDERASYON;
E. SEND NOTICE OF REGULAR AND SPECIAL SESSION OR MEETING;
F. CAUSE THE POSTING, IN THE BARANGAY BULLETIN BOARD AND IN AT
LEAST THREE (3) CONSPICUOUS PLACES WITHIN THE JURISDICTION
OF THE BARANGAY, AND IF POSSIBLE INCLUDING THE USE OF
TRADITIONAL AND NON-TRADITIONAL MEDIA, AND MAKE AVAILABLE
FOR ANY PERSON WITH LEGAL PURPOSE, OF THE FOLLOWING:

(1) ALL RESOLUTIONS APPROVED BY THE SK;

(2) THE ANNUAL AND END-OF-TERM REPORTS OF THE PROGRAMS

AND PROJECTS IMPLEMENTED BY THE SK;

G. ATTEND ALL THE MEETINGS CONDUCTED BY THE SANGGUNIANG

KABATAAN;

H. PERFORM SUCH OTHER DUTIES AND DISCHARGE SUCH OTHER

FUNCTIONS AS THE SK CHAIRPERSON MAY PRESCRIBE OR DIRECT.

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 RULE V

THE TREASURER TO THE SANGGUNIANG KABATAAN FEDERATION

RULE 5.1 THERE SHALL BE A TREASURER OF THE SANGGUNIANG

KABATAAN FEDERATION OF CAINTA, RIZAL ELECTED BY THE MEMBERS OF THE
FEDERATION.

RULE 5.2 THE SK TREASURER SHALL:

A. KEEP CUSTODY OF ALL FINANCIAL DOCUMENTS AND INVENTORY OF
ALL PROPERTIES OF THE PEDERASYON;
B. RECEIVE, COLLECT AND DISBURSE FUNDS AND DISPOSE THE
PROPERTIES OF THE PEDERASYON, UNDER THE AUTHORITY OF THE
PRESIDENT, IN ACCORDANCE WITH RA 7160 AND COA AUDITING
RULES AND REGULATIONS;
C. ISSUE OFFICIAL RECEIPTS FOR ANY SUM OF MONEY OR PROPERTIES
RECEIVED BY THE PEDERASYON;
D. MAINTAIN DEPOSITORY ACCOUNTS WITH GOVERNMENT BANK, IN
THE NAME OF THE PEDERASYON, LOCATED WITHIN ITS
JURISDICTION;
E. MAINTAIN SEPARATE BOOKS AND DEPOSITORY ACCOUNTS,
RESPECTIVELY, FOR EACH FUND IN THE CUSTODY AND
ADMINISTRATION OF THE CONCERNED PEDERASYON OFFICER IN
ACCORDANCE WITH COA RULES AND REGULATIONS;
F. RENDER WRITTEN ACCOUNTING REPORT OF ALL PEDERASYON
FUNDS;
G. ENSURE THAT THE ACCOUNTING REPORT AND THE BOOKS OF
ACCOUNTS AND OTHER FINANCIAL DOCUMENTS SHALL AT ALL TIMES
BE MADE AVAILABLE TO THE OFFICERS AND MEMBERS OF THE
PEDERASYON AND SHALL BE OPEN FOR INSPECTION BY COA;
H. PREPARE AND SUBMIT TO THE PEDERASYON PRESIDENT THE
FOLLOWING DOCUMENTS:

(1) CERTIFIED STATEMENT OF INCOME AND EXPENDITURE OF THE

PRECEDING FISCAL YEAR- EVERY 15TH OF JULY OF EACH YEAR

(2) ACTUAL INCOME AND EXPENDITURES OF THE FIRST 2 QUARTERS

OF THE CURRENT YEAR

(3) ESTIMATED INCOME AND EXPENDITURES FOR THE LAST 2

QUARTERS OF THE CURRENT YEAR;

I. PERFORM SUCH OTHER DUTIES AND DISCHARGE SUCH OTHER

FUNCTIONS AS THE SK PRESIDENT MAY PRESCRIBE OR DIRECT.

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 RULE VI
THE PUBLIC RELATIONS OFFICER TO THE SANGGUNIANG KABATAAN
FEDERATION

RULE 6.1 THERE SHALL BE A P.R.O. OF THE SANGGUNIANG KABATAAN

FEDERATION OF CAINTA, RIZAL ELECTED BY THE MEMBERS OF THE FEDERATION.

RULE 6.2 THE PUBLIC RELATIONS OFFICER SHALL:

A. ESTABLISH RELATIONS OR CONTACTS WITH MASS MEDIA, NGOS ,
YOUTH AND YOUTH SERVING ORGANIZATIONS;
B. DISSEMINATE INFORMATION ABOUT THE OBJECTIVES AND
ACTIVITIES OF THE PEDERASYON AND OTHER INFORMATION
BENEFICIAL TO THE YOUTH;
C. PERFORM SUCH OTHER OFFICIAL DUTIES AS MAY BE ASSIGNED BY
THE PRESIDENT.

RULE VII
THE AUDITOR TO THE SANGGUNIANG KABATAAN FEDERATION

RULE 7.1 THERE SHALL BE AN AUDITOR OF THE SANGGUNIANG

KABATAAN FEDERATION OF CAINTA, RIZAL ELECTED BY THE MEMBERS OF THE
FEDERATION.

RULE 7.2 THE AUDITOR SHALL:

A. EXAMINE AND AUDIT PERIODICALLY THE BOOKS OF THE SK
PEDERASYON, ITS ASSETS AND LIABILITIES AND REQUIRE THE
PRODUCTION OF THE SUPPORTING DOCUMENTS;
B. INFORM THE PEDERASYON OFFICERS IMMEDIATELY OF ANY
TRANSACTION INIMICAL TO THE PEDERASYON, AND DO SUCH ACTS
OR PROPOSE SUCH MEASURES THAT SHALL PROTECT THE
INTEREST OF THE PEDERASYON;
C. PERFORM SUCH OTHER DUTIES AND FUNCTIONS AS MAY BE
ASSIGNED BY THE PRESIDENT, EXISTING LAWS OR GOVERNMENT
ISSUANCES.

RULE VIII
THE STANDING COMMITTEES

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 RULE 8.1 THE SANGGUNIANG KABATAAN FEDERATION SHALL CREATE
BY RESOLUTION THE STANDING COMMITTEES WHICH SHALL INCLUDE BUT SHALL
NOT BE LIMITED TO THE COMMITTEE ON EDUCATION AND CULTURE,
ENVIRONMENTAL PROTECTION, CLIMATE CHANGE ADAPTATION (CCA), AND
DISASTER RISK REDUCTION AND RESILIENCY (DRRR), YOUTH EMPLOYMENT AND
LIVELIHOOD, HEALTH, HEALTH SERVICES, AND REPRODUCTIVE HEALTH, ANTI-
DRUG ABUSE AND SOCIAL PROTECTION, GENDER AND DEVELOPMENT, SPORTS
DEVELOPMENT; AND SUCH OTHER COMMITTEES AS ITS PARTICULAR NEEDS MAY
REQUIRE;

RULE 8.2 SPECIAL COMMITTEES MAY BE CREATED DEPENDING ON THE

NEEDS OF THE SECTOR AND OR ISSUES OR CONCERNS OF THE YOUTH IN THE
BARANGAY;

RULE 8.3 CHAIRPERSONS AND MEMBERS OF THE COMMITTEES SHALL

COME FROM AMONG THE MEMBERS OF THE FEDERATION;

RULE 8.4 A MEMBER OF THE SANGGUNIAN WHO FAILS TO PERFORM

HIS COMMITTEE FUNCTION MAY BE SUBJECTED TO DISCIPLINARY ACTION;

RULE 8.5 COMMITTEE ASSIGNMENT OF EACH SANGGUNIANG KABATAAN

FEDERATION MEMBER:
A. COMMITTEE ON EDUCATION AND CULTURE
GENERAL JURISDICTION: OVERSEEING ALL SK MATTERS, THAT IS,
POLICY AND PROGRAMS OR PROJECTS RELATED TO EDUCATION
AND CULTURE. THE COMMITTEE IS TASKED TO ENSURE THAT
EDUCATION IS A MATTER OF PRIORITY AND CULTURE IS KEPT ALIVE
AMONG THE YOUTH AND COMMUNITY AS A WHOLE; E.G., FOLK
DANCES.

CHAIRMAN: KARLA ALEXIS GAMALINDA

MEMBER: GICHELLE STA. ANA

B. COMMITTEE ON ENVIRONMENTAL PROTECTION, CLIMATE CHANGE

ADAPTATION (CCA), AND DISASTER RISK REDUCTION AND
RESILIENCY (DRRR).
GENERAL JURISDICTION: ALL SK MATTERS RELATED TO
ENVIRONMENT AND DISASTER PREPAREDNESS. THE COMMITTEE IS
TASKED TO ENSURE THAT THE YOUTH ARE MADE AWARE OF AND
CAPACITATED REGARDING PROTECTION OF THE ENVIRONMENT AND
PREPAREDNESS IN TIMES OF CALAMITIES.

CHAIRMAN: JOHN PAUL RICARDO

MEMBER: GICHELLE STA. ANA

C. COMMITTEE ON YOUTH EMPLOYMENT, AND LIVELIHOOD

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 GENERAL JURISDICTION: SK AFFAIRS RELATED TO PROMOTING
EMPLOYMENT AND LIVELIHOOD OPPORTUNITIES FOR THE YOUTH.

CHAIRMAN: GICHELLE STA. ANA

MEMBER: SARAH ELLAINE ZABALLA

D. COMMITTEE ON HEALTH, HEALTH SERVICES, AND REPRODUCTIVE

HEALTH.
GENERAL JURISDICTION: ALL MATTERS RELATED TO THE HEALTH OF
YOUTH.

CHAIRMAN: SARAH ELLAINE ZABALLA

MEMBER: JOHN PAUL RICARDO

E. COMMITTEE ON ANTI-DRUG ABUSE AND SOCIAL PROTECTION.

GENERAL JURISDICTION: ALL MATTERS RELATED TO SAFEGUARD
THE WELFARE OF THE YOUTH, ANTI-DRUG AND SOCIAL PROTECTION
COMMITTEE SHOULD BE CREATED.

CHAIRMAN: JOHN HENRY REYES

MEMBER: KARLA ALEXIS GAMALINDA

F. COMMITTEE ON GENDER AND DEVELOPMENT

GENERAL JURISDICTION: ALL MATTERS RELATED TO GENDER AND
DEVELOPMENT.

CHAIRMAN: SARAH ELLAINE ZABALLA

MEMBER: JOHN HENRY REYES

G. COMMITTEE ON SPORTS DEVELOPMENT.

GENERAL JURISDICTION: THIS COMMITTEE IS IN-CHARGE OF
MANAGING ALL SK MATTERS RELATED TO SPORTS DEVELOPMENT
AMONG THE YOUTH AND AMONG COMMUNITY MEMBERS AS A
WHOLE.

CHAIRMAN: JOHN HENRY REYES

MEMBER: JOHN PAUL RICARDO

RULE IX
SESSIONS AND QUORUM

RULE 9.1 THE SANGGUNIANG KABATAAN FEDERATION SHALL HOLD

REGULAR SESSION TWICE EVERY QUARTERLY ON FIRST SATURDAY OF THE
MONTH AND BE HELD AT THE SB HALL AT EXACTLY 10:00 AM.

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 RULE 9.2 SPECIAL SESSION MAY BE HELD AS THE NEED ARISES. THE
PRESIDING OFFICER OR A MAJORITY OF ALL THE MEMBERS OF THE SANGGUNIAN
MAY CALL A SPECIAL SESSION BY GIVING A WRITTEN AND SIGNED NOTICE TO
EACH MEMBER 1 DAY (1) BEFORE THE SCHEDULED SESSION SO CALLED. THE
NOTICE MUST STATE THE DAY, TIME AND PURPOSE OF THE SESSION AND SHALL
BE SERVED PERSONALLY ON EACH MEMBER OR LEFT AT HIS USUAL RESIDENCE;
PROVIDED, HOWEVER, THAT IN CASE OF SPECIAL SESSION CALLED FOR URGENT
MATTERS AS CERTIFIED TO BY THE SECRETARY TO THE SANGGUNIAN THE
SESSION MAYBE HELD UPON REASONABLE NOTICE. NO OTHER MATTER MAYBE
CONSIDERED AT A SPECIAL SESSION EXCEPT THOSE STATED IN THE NOTICES,
UNLESS OTHERWISE AGREED UPON BY THE UNANIMOUS CONSENT OF THE
MEMBERS PRESENT.

RULE 9.3 ONLY SUCH PERSONS SPECIFIED BY THE SANGGUNIAN SHALL

BE ADMITTED TO AN EXECUTIVE SESSION, SAID DOCUMENTS AND PAPERS SHALL
BE CONSIDERED CONFIDENTIAL. THEIR EXISTENCE OR CONTENTS SHALL NOT BE
REVEALED WITHOUT PERMISSION OF THE SANGGUNIAN.

RULE 9.4 A MAJORITY OF ALL MEMBERS OF THE SANGGUNIAN SHALL

CONSTITUTE A QUORUM TO DO BUSINESS.

RULE 9.5 WHEN THERE IS NO QUORUM, THE PRESIDING OFFICER OR

WHOEVER IS THE PRESIDING OFFICER MAY DECLARE A RECESS UNTIL SUCH TIME
AS A QUORUM IS CONSTITUTED OR A MAJORITY OF THOSE IN ATTENDANCE MAY
ADJOURN FROM TIME TO TIME AND MAY ENFORCE THE IMMEDIATE ATTENDANCE
OF ANY MEMBERS ABSENT WITHOUT JUSTIFIABLE CAUSE BY IMPOSING A FINE
UPON HIM IN SUCH AMOUNT AS SHALL BEEN PREVIOUSLY PRESCRIBED BY
ORDINANCE.

IF, IN SPITE OF THE ABOVE, THERE IS STILL AN ABSENCE IN QUORUM OR

THERE IS NO PROSPECT OF CONSTITUTING INTO ONE, NO OTHER BUSINESS
SHALL HAVE BEEN TRANSACTED AND THE PRESIDING OFFICER SHALL DECLARE
THE SESSION ADJOURNED FOR LACK OF QUORUM.

RULE 9.6 SHOULD THE QUESTION OF A LACK OF QUORUM BE RAISED,

THE PRESIDING OFFICER, WITHOUT DEBATE SHALL IMMEDIATELY PROCEED TO A
VERIFICATION THEREOF BY CAUSING THE READING OF THE ROLL OF THE
MEMBERS AND ANNOUNCING THE RESULT FORTHWITH.

RULE 9.7 NO SESSION SHALL BE SUSPENDED OR ADJOURNED EXCEPT

WHEN SO DIRECTED BY THE SANGGUNIAN, BUT THE PRESIDING OFFICER MAY IN
HIS DISCRETION, DECLARE A RECESS IN SHORT INTERVALS OR SUSPEND OR
ADJOURNED THE SESSION IN CASE OF EMERGENCY OR WHEN THE SAME
BECOMES UNRULY OR UNCONTROLLABLE.

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 RULE 9.8 THE EXACT HOUR OF OPENING AND ADJOURNMENT OF A
SESSION BE ENTERED IN THE MINUTES.

RULE X
ORDER OF BUSINESS

RULE 10.1 THE ORDER OF BUSINESS IN THE SANGGUNIAN SHALL BE AS

FOLLOWS:

I. CALL TO ORDER

II. OPENING CEREMONIES (OPTIONAL)

III. ROLL CALL (USUALLY ONLY NECESSARY TO ESTABLISH

A QUORUM AND IS OPTIONAL)

IV. READING AND APPROVAL OF MINUTES OF PREVIOUS

SESSION

V. REPORTS OF COMMITTEES AND OFFICERS

VI. STANDING COMMITTEES

VII. UNFINISHED BUSINESS

VIII. NEW BUSINESS

IX. PROGRAM (IF THERE IS A PLANNED PROGRAM, THE

SCHEDULE SHOULD BE OPTIONAL)

X. ADJOURNMENT

RULE 10.2 THE MINUTES SHALL BE SUBMITTED TO THE SANGGUNIAN

FOR APPROVAL.

RULE 10.3 AGENDA – MATTERS THAT MAY BE TAKEN UP IN THE SESSION

SHALL BE LIMITED ONLY TO THOSE ITEMS LISTED IN THE AGENDA

RULE 10.4 URGENT MATTERS – URGENT MATTERS WHICH MAY BE

BROUGHT TO THE ATTENTION OF SANGGUNIANG BAYAN AND BARANGAY, THE
DELAY IN THE CONSIDERATION OF WHICH SHALL PREJUDICE ACTIVITIES OF THE
GOVERNMENT, MAY BE DISCUSSED IN THE SESSION WITHOUT BEING LISTED IN
THE AGENDA.

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 RULE XI
PASSING A RESOLUTION

RULE 11.1 THE SK BY ITSELF DOES NOT HAVE THE POWER TO CREATE
AN ORDINANCE, BUT CAN PROPOSE A RESOLUTION TO THE SB THAT WHEN
APPROVED BY WHICH LATTER CAN BE ENACTED INTO AN ORDINANCE.

RULE 11.2 RESOLUTIONS ARE INITIALLY DELIBERATED, AND CRAFTED

BY THE COMMITTEES CONCERNED

RULE 11.3 STEPS IN PASSING A RESOLUTION:

A. THE SK FEDERATION MEMBER SUBMITS A COPY OF THE PROPOSED
RESOLUTION FOR CONSIDERATION THROUGH THE SK SECRETARY.
THE SK MEMBER WHO DRAFTED THE PROPOSED RESOLUTION IS
REFERRED AS THE “SPONSOR”.

B. THE SK SECRETARY RECORDS IT FOR THE NEXT SESSION’S

“REFERENCE OF BUSINESS”.

C. DURING SK SESSION: FIRST READING. HERE, READING OF THE TITLE

OF THE PROPOSED RESOLUTION TAKES PLACE.

D. AFTER READING, THE PROPOSED RESOLUTION SHALL BE REFERRED

TO THE APPROPRIATE COMMITTEE THAT SHALL CONDUCT
COMMITTEE MEETING AND PUBLIC HEARING.

E. THE COMMITTEE HOLDS MEETING, PUBLIC HEARING, AND

DELIBERATES ON THE PROPOSED RESOLUTION.

F. DURING NEXT SK SESSION, THE COMMITTEE REPORTS THE RESULT

OF THE MEETING AND PUBLIC HEARING CONDUCTED.

G. SECOND READING. THE ENTIRE DRAFT OF THE PROPOSED

RESOLUTION IS READ.

H. AFTER READING, THE SPONSORSHIP SPEECH FOLLOWS.

I. AFTER THE SPEECH, THE BODY DELIBERATES FOR POSSIBLE

AMENDMENTS.

J. THEN, VOTING WITH QUORUM FOR APPROVAL OR ADOPTION TAKES

PLACE.

RULE 11.4 A DRAFT RESOLUTION MUST BE IN WRITING AND MUST HAVE

THESE PARTS:

1) AN ASSIGNED NUMBER;

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 2) TITLE OR CAPTION;

3) NAME OF AUTHOR/S;

4) AN ENACTING OR ORDAINING CLAUSE; AND

5) DATE OF ITS EFFECTIVITY.

RULE 11.5 EFFECTIVITY OF A RESOLUTION:

A. AN SK RESOLUTION, LIKE A BARANGAY RESOLUTION, TAKES EFFECT

AFTER TEN (10) DAYS UNLESS THE SAID RESOLUTION FIXES
ANOTHER DATE AND AFTER A COPY THEREOF HAS BEEN POSTED ON
A BULLETIN BOARD AT THE ENTRANCE OF THE BARANGAY AND IN AT
LEAST TWO (2) CONSPICUOUS PLACES SUCH AS THE PUBLIC
MARKET, CHURCH OR CHAPEL.

B. NOT LATER THAN FIVE (5) DAYS AFTER THE APPROVAL OF THE
RESOLUTION, THE SK FEDERATION SECRETARY SHALL CAUSE ITS
POSTING IN ITS ORIGINAL LANGUAGE, IN THE LOGBOOK.

RULE XII
PARLIAMENTARY PROCEDURE

RULE 12.1 ADOPT THE APPROPRIATE RULE ON PROCEDURE BASED ON

THE NUMBER OF ATTENDEES DURING MEETINGS, AS FOLLOWS:
• Members may raise hand to obtain the floor (rise/stand during large meeting).
• Recognize the member obtaining the floor or seeking recognition.
• Can be seated while making motions or speaking. (Must at all times stand while
making motions or speaking in case of large meeting.)
• The chair must entertain any motion raised.
• Motions do not need to be seconded. (Need always to be seconded during large
meeting.)
• There is no limit to the number of times a member can speak regarding a debatable
Question. (A speaker can only speak once regarding a debatable Question during
large meeting)
• Motions are still in order to close or limit debate, including limiting times one can
speak on a motion.
• Allow 45 seconds for follow-up questions and allow one (1) minute to answer the
follow-up questions.

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 • Appeals are debatable under regular rules.
– Can speak only once in debate.
– Chair may speak twice in debate. (All speakers including Chair can speak only
once in a debate during large meeting.)
• Informal discussion of a subject is permitted while no motion is pending. A vote can
be taken without a motion, if everyone is perfectly clear in his understanding of the
subject. Unless there is unanimous consent, all actions must be approved by vote.
(Voting at all times must be taken on a motion during large meeting.)
• Chair must restate motion before voting.
• Best to take vote by show of hands.
• Chair does not need to rise while putting the question to a vote (calling for the vote).
• Chair can speak in informal discussions and in debates.
• Chair can vote only in case of a tie.
• Footnote to actual rules (not in actual text of rules)
– Informal discussion can be initiated by chair.
– Chair can submit proposals.

RULE XIII
MINUTES

RULE 13.1 THE SANGGUNIAN SHALL KEEP THE MINUTES OF ITS

PROCEEDINGS WHICH SHALL COMPRISE A SUCCINCT OF THE BUSINESS
TRANSACTED AND THE ACTIONS TAKEN THEREOF. THE MINUTES MUST CLEARLY
SHOW THE FOLLOWING: NATURE OF THE SESSION WHETHER REGULAR OR
SPECIAL, A COPY FOR THE CALL OF SUCH SESSION, DATE, TIME AND PLACE OF
THE SESSION, NAMES OF MEMBERS PRESENT AND OUT ON OFFICIAL BUSINESS,
ABSENT WHETHER THE MINUTES OF THE PREVIOUS SESSION WAS READ AND
APPROVED, CITING CORRECTIONS, IF ANY, EVERY RESOLUTION, BY TITLE, IF THE
RESOLUTION WAS NOT APPROVED UNANIMOUSLY, A BRIEF STATEMENT OF THE
MINORITY OPINION, NOMINAL VOTINGS, ALL MAIN MOTIONS, EXCEPT THOSE
WITHDRAWN; POINTS OF ORDER AND APPEALS, WHETHER SUSTAINED OR LOST,
TIME OF ADJOURNMENT, AND SUCH OTHER MATTERS IN WHICH THE BODY
ORDAINS TO BE ENTERED.

RULE 13.2 MINUTES ARE ALWAYS WRITTEN IN THE PAST TENSE AND
USUALLY IN THE PASSIVE VOICE. FOR EXAMPLE, X SET OUT THAT Y NEEDED TO
HAPPEN; IT WAS AGREED THAT Z WOULD BE RESPONSIBLE. WOULD‘ RATHER
THAN WILL‘ IS PREFERABLE WHEN REFERRING TO WHAT IS YET TO HAPPEN,
ESPECIALLY WHEN WRITING FORMAL MINUTES.

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 RULE 13.3 THE USE OF FIRST NAMES, TITLES PLUS SURNAMES OR
INITIALS TO REFER TO THOSE SPEAKING IS A MATTER OF STYLE. CHECK WITH THE
CHAIR OR REVIEW PREVIOUS APPROVED MOMS TO SEE WHAT HAD BEEN DONE
BEFORE. WRITE THE MOM IN A STYLE CONSISTENT WITH THE STYLE OF THE
ORGANIZATION‘S PREVIOUS MOMS.

RULE 13.4 THE MINUTES OF THE EVERY SESSION SHALL BE READ AND
APPROVED BY THE MAJORITY OF THE MEMBERS PRESENT AT THE SESSION AT
WHICH THEY ARE READ, AND IF, NECESSARY, CORRECTLY CORRECTED BY THE
SAME VOTE OR GENERAL CONSENT. THE READING OF THE MINUTES SHALL NOT
BE INTERRUPTED OR SUSPENDED EXCEPT BY UNANIMOUS CONSENT OF THE
BODY.

RULE 13.5 THE READING OF THE MINUTES MAY BE DISPENSED WITH

UPON APPROVAL BY A MAJORITY VOTE OF ALL MEMBERS PRESENT.

RULE 13.6 MINUTES DULY APPROVED BY THE BODY SHALL BEAR

SIGNATURES OF ALL MEMBERS.

RULE XIV
DEBATES AND DECORUM

RULE 14.1 WHEN A MEMBER DESIRES TO SPEAK, HE SHALL RISE AND

RESPECTFULLY ADDRESS THE CHAIR, “MR. CHAIRMAN” OR “MR. PRESIDING
OFFICER”.

RULE 14.2 WHEN ANY MEMBER DESIRES TO DELIVER AND REMARKS TO

THE SANGGUNIAN, HE SHALL RISE AND REQUEST THE CHAIR TO LET HIM HAVE
THE FLOOR, WHICH CONSENT SHALL BE NECESSARY BEFORE HE MAY PROCEED.
WHEN TWO OR MORE MEMBERS RISE AT THE SAME TIME, THE PRESIDING
OFFICER SHALL NAME THE MEMBER WHO IS TO SPEAK FIRST, AND SHALL
ALTERNATE THE FLOOR BETWEEN THOSE WHO WISH TO SPEAK FOR AND
AGAINST THE GIVEN ISSUE.

RULE 14.3 ANY MEMBER WHO HAS OBTAINED THE FLOOR SHALL
CONTINUE HIMSELF TO THE QUESTION UNDER DEBATE, AVOIDING
PERSONALITIES, AND SHALL CONDUCT HIMSELF WITH PROPER DECORUM.

RULE 14.4 NO MEMBER OF THE SANGGUNIAN SHALL SPEAK MORE THAN

THIRTY MINUTES IN DEBATE ON ANY QUESTION AT THE SAME SESSION WITHOUT
LEAVE OF THE BODY. AFTER THREE HAVE SPOKEN IN FAVOR AND TWO AGAINST A
QUESTION, OR ONLY ONE SPEECH SHALL BEEN DELIVERED AND NONE AGAINST, A

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MOTION TO CLOSE THE DEBATE SHALL BE IN ORDER. IF SAID MOTION IS
APPROVED, THE SANGGUNIAN SHOULD PROCEED TO CONSIDER AMENDMENTS
OF THE QUESTION, IF ANY. REMARKS ON ITS AMENDMENTS BY ANY MEMBER
SHALL NOT EXCEED FIVE MINUTES.

RULE 14.5 THE SANGGUNIAN MAY, BY MAJORITY VOTE OF THE MEMBERS

PRESENT, CLOSE DEBATE OR ANY QUESTION, UPON MOTION FOR THE PREVIOUS
QUESTION, AND PROCEED TO VOTE ON THE MAIN QUESTION WITHOUT DEBATE.

RULE 14.6 IF ANY MEMBER BY HIS/ HER SPEECH OR BEHAVIOR,

TRANSGRESSES THE RULES OF THE SANGGUNIAN, THE PRESIDING OFFICER,
MOTU PROPIO OR AT THE REQUEST FOR A POINT OF ORDER BY ANY MEMBER,
SHALL CALL HIM TO ORDER. THE SANGGUNIAN SHALL, IF APPEALED TO DECIDE
ON THE CASE WITHOUT DEBATE EXCEPT FOR BRIEF REMARKS BY THE
APPELLANT OR COMPLAINT, EXPLAINING THEIR SIDES FOR NOT MORE THAN FIVE
MINUTES. IF THE DECISION OF THE BODY IS IN FAVOR OF THE MEMBER CALLED
TO ORDER, HE MAY PROCEED, BUT NOT OTHERWISE.

RULE 14.7 WHILE THE PRESIDING OFFICER IS ADDRESSING THE

SANGGUNIAN, NO MEMBER SHALL WALK OUT OR CROSS THE SESSION HALL,
EXCEPT FOR EMERGENCY REASONS.

RULE 14.8 ALL PERSONS INSIDE THE SESSION HALL MUST PUT THEIR
CELLULAR PHONES IN SILENT OR VIBRATING MODE

RULE 14.9 LATES AND ABSENSES:

A. ANY SANGGUNIANG KABATAAN FEDERATION MEMBER, WHO FAILS
TO ATTEND ANY OF FOLLOWING COMPULSORY ACTIVITIES OF THE
BARANGAY, EITHER OR WITHOUT EXCUSE, SHALL PAY A FINE WORTH
OF 250 PESOS, VIZ:

1) FIRST QUARTERLY REGULAR SESSION

2) SECOND QUARTERLY REGULAR SESSION

B. ABSENCE FROM THE REGULAR SK MEETINGS WITHOUT VALID CAUSE

FOR TWO (2) CONSECUTIVE MEETINGS OR ACCUMULATED ABSENCE
OF FOUR (4) DAYS WITHIN A PERIOD OF TWELVE (12) MONTHS MAY
BE CENSURED REPRIMANDED, OR EXCLUDED FROM THE SESSION,
SUSPENDED FOR NOT MORE THAN SIX (6) MONTHS, OR EXPELLED
THROUGH A MAJORITY VOTE OF ALL MEMBERS OF THE
SANGGUNIANG PANLUNGSOD OR SANGGUNIANG BAYAN WHICH HAS
JURISDICTION OVER THE BARANGAY OF THE CONCERNED SK
OFFICIAL.

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 RULE XV
RULES ON MOTIONS

RULE 15.1 NORMALLY, PRESENTING A MOTION CALLS FOR:

A. MEMBER RISES AND ADDRESSES THE CHAIR

B. MEMBER IS RECOGNIZED BY THE CHAIR. IF THE CHAIRPERSON DOES

NOT KNOW THE MEMBER HE SAYS: WILL THE MEMBER PLEASE
REGISTER HIS NAME? AND THEN RECOGNIZES HER/HIM.

C. MEMBER STATES HER/HIS PROPOSAL: “MR CHAIRPERSON. I MOVE

THAT…”

D. THE CHAIR CALLS FOR A SECOND AND IF NO MEMBER SECONDS THE

MOTION, THE CHAIR REPEATS HIS REQUEST: “IS THERE A SECOND
FOR THE MOTION?” IF THE MOTION IS NOT SECONDED OR A SECOND
MOTION IS NOT FORTHCOMING, THE CHAIR ANNOUNCES: “THE
MOTION IS LOST FOR WANT OF A SECOND.”

E. IF SECONDED, THE MOTION IS RE-STATED BY THE CHAIR: “IT WAS

MOVED AND SECONDED THAT…”

F. THE CHAIR CONDUCTS THE DISCUSSION OR DEBATE.

G. THE CHAIR PUTS THE QUESTIONS TO A VOTE.

H. THE CHAIR ANNOUNCES THE RESULT

RULE 15.2 IN RECOGNIZING MEMBERS, THE CHAIR ALSO CONSIDERS THE

ORDER IN WHICH MEMBERS RAISE THEIR HANDS

RULE XVI
AMENDMENTS OF THE RULES

RULE 16.1 THESE RULES MAY BE AMENDED AT ANY REGULAR SESSION

BY A TWO-THIRDS (2/3) VOTE OF ALL MEMBERS OF THE SANGGUNIAN, PROVIDED,
THAT NOTICE OF THE PROPOSED AMENDMENTS HAS BEEN GIVEN AT THE
SESSION PREVIOUS TO THE ONE AT WHICH SAID AMENDMENTS IS TO BE
CONSIDERED.

RULE 16.2 NO PROVISIONS OF THESE RULES WHICH IS PRESCRIBED BY,

OR BASED ON STATUTORY LAW OR ANY OTHER HIGHER AUTHORITY MAY BE
AMENDED OR REVISED.

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RESOLVED FURTHER, that copies of this resolution be furnished to all offices and
organizations concerned for their proper information, guidance and implementation.

APPROVED AND ADOPTED this 1ST day of September 2018 at SB Session Hall, Cainta,
Rizal.

Certified true and correct:

HON. ROMINA CASSANDRA G. VALENCIA

SK CHAIRWOMAN/PRESIDING OFFICER

APPROVED:

HON. GICHELLE STA. ANA HON. SARAH ELLAINE ZABALLA

SK FEDERATION VICE PRESIDENT SK FEDERATION SECRETARY

HON. KARLA GAMALINDA HON. JOHN HENRY REYES

SK FEDERATION TREASURER SK FEDERATION P.R.O.

HON. JOHN PAUL RICARDO

SK FEDERATION AUDITOR

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