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This is a controlled document. The document should not be copied or replicated in whole or part
without the permission of CHRO.
JPK DKT
Dejoy
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w.e.f. 01 May 2018 Version-V 0.0
Purpose of this Document is to define policy for Issue & repair / return for TAB / Smartphone issued to
field staff for project work.
RJIL Issues TAB / Smartphone (devices with accessary as per work requirement) to its Area Manager
for project related work in Field. Area Manager will hand-over to these devices to Field Engineer /
Agency Staff mapped to him for project work purpose.
This Document define the Policy of issue & repair / replacement / return the devices in case of Damage /
Lost / Stolen / Separation.
DRS to validate IMEI number from assets list issued to Executive to ensure that Device is same device
what was issued to user.
2. Device Issue:
a. Asset to be issued to the manager (on-roll employee – RJIL/ RCITPL / SMSL) in Get Asset portal
b. Manager to allocate assets to executive (off-roll employee / Vendor Staff) reporting to him / her
and maintain a record of the allocations and take acknowledgment of issue of device and
accessories in annexure 1 attached.
c. When an asset is issued to executive, acknowledgement to be taken from him / her that a Jio
asset is being allocated to him for official purpose to perform his duty on returnable basis and in
case if it is not returned, depreciated value will be recovered.
3. Repair of Device :
Extend the services of DRS to OSP Construction Business in order to enable to following:
a. IMEI number for all assets issued / being issued to OSP Construction to be provided to DRS
team.
b. DRS to tag provided list of assets for cashless repair and ensure the same
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c. In case of any damage or manufacturing defect, Executive to visit DRS with damaged device
along with accessories.
d. DRS to validate IMEI number from assets list issued to Executive to ensure that device is
whitelisted under the cashless repair program
e. DRS to repair asset on a cashless basis:
i. If device is under warranty and malfunctioning / not functioning due to manufacturing
defect, the booked cost should be zero.
ii. If device is out of warranty / has physical damage, the booked cost would be at actuals
f. In case of non-reparability / repair cost not economical,
i. DRS to issue a note and return the damaged / repair cost not economical device back to
the executive
ii. Executive to take damaged / repair cost not economical device to SCM and SCM to issue
new / refurbished asset to executive
g. Repair cost is to be recovered from the off-roll staff / Vendor by debiting his / her account, if the
same is not waived of by SCH. If the repair cost is waived off by SCH, the cost of repair to be
booked against Network / OSP Construction business.
5. Replacement Device:
a. SCM to issue replacement device in place of device given to DRS for repair, if expected repair
time is more than 48 hrs., for the period of repair of original device so that work on field doesn’t
impact.
b. Executive will return the replacement device once he receives back the original repaired device.
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e. Replacement Device to be issued immediately after FIR / waiver for FIR submitted by user for
lost device, so that work on field doesn’t impact.
f. IMEI number of lost device to be tagged by SCM accordingly
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Annexure :1 –
Device received acknowledgement
I will use, keep and return the device as per the company policy. In case of any
damage / Lost / Misuse, I am bound to with company policy.
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Annexure :2 –
Device Return acknowledgement
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