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Professionnel Documents
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A Journal on Rural Infrastructure Development, Society of Engineers for Rural Development, Nepal Vol.4 Issue 4, 2013
pp 209-213
3. Components of PMIS and Registration system by certifying their
Components of PMIS are more similar to that of procurement needs by the
e-submission system being adopted till date. The government departments with
difference lies in the continuous receiving and authorized lettering.
updating of the capabilities and procurement
information by PMIS unlike to e-submission system. iii. Registration of
Following are the component units of PMIS. contractors/suppliers/consultant
a. Central Data server- a data warehouse s: - Registration of bidding
b. Online Service Package parties in PMIS should be
c. System Members managed in such a way that they
i. System administrator, say are bound to enter in the PMIS
PPMO by written request with
ii. Procuring Authorities supporting documents rightly
iii. Bidding Parties i.e. contractors/ after they are registered in the
suppliers/consultants firm/company registration
iv. Scheduled Banks authority. At the time of
registration the current
4. Work Flow Steps in PMIS capabilities i.e. Manpower,
equipments, financial resources
Work flow of adopting PMIS should take in and other technical capabilities
the following sequential order. should be registered along with.
A Journal on Rural Infrastructure Development, Society of Engineers for Rural Development, Nepal Vol.4 Issue 4,
2013 pp 209-213
On receiving the notification, along with the bid document template,
bidders can prepare his bid by providing his Lowest Eligible Bidder is easily determined.
necessary entries of item rates and other The case of responsive and non responsive
required customization to the provided bid bidders can be omitted by filtering during
template. Also the bidding parties have to the bidding process i.e. not allowing the
manage the appropriate bank to issue bid non-responsive bids for particular contract
security guaranty which too, gets submitted during bidding.
through online in the PMIS system along
with the bid. There is no need to mention the d. Contract Award and Monitoring
experience information, manpower and
equipment capabilities and financial After evaluation of bid, contract is
turnover etc. by the bidders on their own as awarded to the successful bidder through the
these things are automatically stored and system. Going through the contract award
updated continuously in the system. Bidding terminal by the buyer, contract agreement
by that time only indicates the willingness of template document already created in the
the particular bidder. system is modified and customized in the
required field only (i.e name and ID of
c. Bid Opening and Evaluation contract, SCC, Priced BOQ, time of
Opening of bid will not be a big deal execution, milestones etc) which gets
after going online system of PMIS as there entered in the data warehouse. It can be
is no chance of manipulations and utilized by the system for real-time tracking
alterations as like in case of hard copy of contract.
submission. So, it follows a regular office By the help of set data in the system
day process. Bidding period can also be (or say in the contract document) PMIS
reduced as online system gives a reduced regulated and notifies the necessary
effort on bid preparation. After opening of information like milestones, time frame,
bids on the specified date and time, it can be guaranty times, and progress and suggests
automated in the PMIS system to send the action to the concerned party. Mandatory
abstract details of submitted bids to all the actions cannot be modified or altered by
bidders as bid opening checklist (muchulka none of the registered users (neither buyer
as we say). nor the administrator). For example, if the
After opening of bids evaluation of milestone provisioned in the contract is not
the bid takes place. This section in the achieved, it suggests charging Liquidated
system is only accessible from the terminal Damage as in the contract document and it
of procuring authority (the buyer). Through has to be done by the buyer otherwise
this section the buyer generates the checklist payment order by the system does not
of Requirement Details of the contract as proceed. Hence the chance of manipulations
indicated in the bid document already in the contract execution is highly reduced.
prepared and also the detail capability of the
bidders though the PMIS central data e. Payments and Completion of
warehouse. On comparison of both, system Contract
automatically indicates the eligible and During or on completion of contract
ineligible bidders. After generating the execution series of payment shall be
Comparative Chart of proposed item rates in released. The payments can be released to
the BOQ provided by the eligible bidders the contracting parties upon the billing of
A Journal on Rural Infrastructure Development, Society of Engineers for Rural Development, Nepal Vol.4 Issue 4,
2013 pp 209-213
executing works through the billing section
of the PMIS accessible only to the buyer. 5. Advantages of PMIS over Traditional
Payment can be issued through the System
scheduled banks upon the online request Adoption of PMIS can make vast difference
order through the system. On completion of in the current procurement practices. There
works or services, completion report is is very little or no chance of manipulations
prepared with contract execution details and during the bidding process as well as
final payment is released. contract execution. Following are some of
the advantages.