CHAIRPERSON OF THE HEALTH AND SAFETY COMMITTEE

LEGAL REFERENCE – Section 19(5)

19 Health and safety committees.
(5) The procedures at meetings of a health and safety committee shall be determined by the committee.

EXPLANATION:

It is evident from sub-section (5) that the committee shall determine the procedures to be adopted to execute their
functions efficiently. The committee may decide on a number of things, such as the adoption of a constitution, and
who should be the chairperson of the committee.

The election of a chairperson, therefore, remains the responsibility of the committee and it is suggested that such
nomination and/or election of a chairperson be recorded in the minutes of the meeting at which this decision was
taken.

Rig asseblief alle korrespondensie aan die Direkteur/Please address all correspondence to the Director
Risiko- en Beskermingsdienste/Risk and protection services
Privaatsak/Private Bag X1  Matieland, 7602  Faks/Fax: +27 (0) 21 808 2332
 OCCUPATIONAL HEALTH AND SAFETY ACT, ACT 85 OF 1993
SECTION 19(5) – CHAIRPERSON OF THE HEALTH AND SAFETY COMMITTEE
APPOINTMENT

In terms of a decision taken at the health and safety committee meeting for (area) ________________________ you
have been elected by the committee as the chairperson for the above-mentioned workplace.
I,__________________________________ the 16.2 appointee of (area), _____________________________ therefore
formally appoint you, ______________________________ as the elected chairperson of the health and safety
committee for (area) ______________________________.

In terms of this appointment the following functions should be performed:

1 to ensure that the elected health and safety committee meets at intervals not exceeding once a quarter to discuss
health and safety matters;
2 to ensure, in particular, that all recordable incidents are fully discussed and that the committee decides on
measures to be implemented to prevent a re-occurrence of such an incident – (Annexure 1) must be signed by you,
as the chairperson of the committee;
3 to ensure, furthermore, that minutes are kept of all health and safety committee meetings and that such minutes
are forwarded to (name)____________________________________ not later than a week after the date of the
meeting; and
4 to ensure that the date and time of the following health and safety committee meeting be decided by the
committee and be reflected in the minutes of the meeting.
You should familiarise yourself with the provisions of the Act and its Regulations that relate to the functions of the
health and safety committee, to enable you to effectively and efficiently carry out your functions as stipulated.
You will be required to undergo Health and Safety training in order to ensure that you can complete your tasks
successfully.

...................................................................... ............ /............ /...............

Signature Date
_________________________________________________________________________________________
ACCEPTANCE
I,________________________________________ understand the implications of the appointment as detailed above
and confirm my acceptance thereof.

...................................................................... ............ /............ /...............

Signature Date

Rig asseblief alle korrespondensie aan die Direkteur/Please address all correspondence to the Director
Risiko- en Beskermingsdienste/Risk and protection services
Privaatsak/Private Bag X1  Matieland, 7602  Faks/Fax: +27 (0) 21 808 2332