ERP Proposal

Bhupendra Steel

By

Solvonix Technologies Pvt. Ltd

Faridabad (Haryana)

Business Contact
Sumit Chauhan - 9910888110
May 26, 2010
 ERP Proposal

Content
Solvonix

Our understanding about your Organization in Brief

Objectives
Proposal
ERP
Configuration and Customization of ERP
Integration of Various Modules
Proposed Steps of Implementation
About Solvonix Technologies.
Technical Expertise
Commercial Terms
License Fee
Implementation Fee
Customization Charges
Other terms & Conditions
Scope Summary
Hardware and Software Requirements
Requirement from the Customer
Annexure

Our Understanding

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 ERP Proposal

Bhupendra Steels wants to implement a complete Enterprise Resource Planning

Software Solution, ERP, which would cover all the business processes spread across
the organization and its units. This solution would facilitate the seamless flow of
information across departments and would integrate the various components of the
system such as Sales & Distribution, Production Planning Control, Manufacturing,
Solvonix
Materials Management, Finance, Human Resource Management, etc.

Bhupendra Steels wants to implement the various components of ERP in phased

manner and thus MODULAR approach is being taken. The various modules which
will be implemented in different phases would be highly integrated and interlink the
data flows between various operations. This would enable them to get
comprehensive, consolidated and timely information.

On this end has asked Solvonix Technologies to submit their proposal for
implementing Bhupendra Steels? ERP, keeping in mind the complete Enterprise
Resource Planning Software Solution to be carried out in phased manner.

Objectives

The objective is to automate in phased manner, all the operational areas of

Bhupendra Steels. A Modular Implementation approach has to be taken, leading to
implementation of a full-fledged Enterprise Resource Planning Software Solution.

The System requirement specification and implementation may be needed of a

solution covering the following tightly integrated commercial modules: -

PURCHASE
Executes all transactions related to Purchase Department.

SALES
Issue Sales Quotations and Invoices, Tracks Orders received. Barcode your
products, generate reports for Sales Orders, pending orders and more…

MARKETING
Market your products in an efficient manner. Know your customer and keep
track of your prospective customers, Budget your sales, Plan new product
developments.

INVENTORY
Cut costs by maintaining a low level of required inventories. ERP helps
you in optimizing your inventory requirements in an effective manner.

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ENGINEERING
Control this important function by having complete details of bills of
materials by maintaining process and component sheets.

Solvonix PAYROLL
Fed up with calculating salaries and wages manually month after month.
Keep records of all employees for daily attendance, overtime and
incentives, gratuity, bonus, PF, ESI, Loans disbursed/ recovered, Form 16,
tax exemption details. Print salary sheets and individual salary slips.
Ensures complete peace of mind.

PRODUCTION PLANNING & CONTROL

Plan your production and have complete control. View sales plan with
matching production plan, material plan, consumable plan, job work plan,
tool plan, machine plan, jigs & fixture plan, process plan and manpower plan.
Planned production maximizes the potential of the enterprise by reducing
costs and unnecessary processes increasing profits in the bargain.

PRODUCTION
As per the production plan one can view transactions related to shop floor.
View pending orders, orders in process. Plan your production effectively to
cut costs by reducing overheads.

STANDARD ROOM
Quality can only be assured if the testing equipment is in right shape. View
complete details of equipments, history cards, calibration information,
Inspection reports etc.

MANAGEMENT INFORMATION SYSTEMS

The MIS module ensures that you know your operations completely and that
too at the click of a button. It contains over 130 reports as mentioned above
in respect of purchase, sales, inventory, excise, vat, production and all other
departments and processes. Although these reports have been designed with
our long experience in the industry they can be further customized to suit
the requirements of the management.

Proposal

ERP
Presenting ERP– an Enterprise Solution committed to maximize potential of
an Enterprise by creating a perfect mix of Manpower, Equipment and
Resources to capitalize on opportunities. And at a price which does not cost
you a fortune. Or take up too much time to implement. Which means, even if
you are a small or a mid-sized Company, you can afford to install this ERP
tool and open up your business opportunities, virtually.

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ERP runs on Oracle 9i and Developer 2000/ Internet Developer Suit, by far the
most reliable and trusted platforms, worldwide.

ERP does not cost you a fortune to implement.

Solvonix
ERP is tailor made for the Indian environment by a team of techno-
commercial professionals.

ERP is a business solution that is easy to customize & implement, even at the
user level.

ERP is especially designed for small and medium size companies seeking a
single solution for all its operations.

ERP can help you achieve cutting down costs, time and wastage by
streamlining your operations and better utilizing your assets.

ERP helps you to boost your productivity and thereby profits.

ERP is really Enterprisingly Effective.

ERP contains over 25 modules for different departments as given below

PURCHASE ENGINEERING
SALES HR & PAYROLL
MARKETING PRODUCTION PLANNING & CONTROL
GATE ACCOUNTS
STORES PRODUCTION
♦ RECEIPT STORE TOOL ROOM
♦ ISSUE STORE MAINTENANCE
♦ DISPATCH STORE QUALITY ASSURANCE
INVENTORY STANDARD ROOM
EXCISE SECRETARIAL RECORDS
BUDGETING MANAGEMENT CONSOLE
MANAGEMENT INFORMATION
FIXED ASSETS
SYSTEMS

Configuration and Customization of ERP

ERP will be configured and deployed at Bhupendra Steels.
ERP will offer comprehensive benefits by integrating information across -
functions, departments and locations, in the organization and will offer
information at fingertips through a strong MIS module

The proposed ERP will go beyond transaction processing and will look at the
origin of the Transactions i.e. Enterprise Process Modeling whereby the
system will allow the processes to be defined/modeled by Bhupendra Steels.

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The system will be highly parametric, with rules based Client Server
Application, which will allow “build-in” or changing Process Rules.

Integration of Various Modules

Solvonix The different operational/functional modules can be spread out
geographically in multiple locations and still provide the necessary
information flow and integration required.

The Business Process/modules within ERP will be tightly integrated. This

ensures that single point entry is made for all key transactions like purchase,
Sale, Inventory, Accounts, Excise, Production, Payroll and it is updated across
the different applications automatically. This ensures better authentication of
Data and reduces any duplicity of entry.

Proposed Steps of Implementation

♦ Loading of Oracle on Server
♦ Loading of Package
♦ Creation of Database
♦ Loading of D2k Runtime on Clients and Creation of Connectivity with
Server
♦ Creation of Masters Manually As Per Specifications
♦ Approval of Masters
♦ Loading of Masters in Package
♦ Loading Provisional inventory And Accounts Opening Balances in
Package
♦ Printing of Masters, Checking and Approval
♦ Fixation of Data Entry Points
♦ Users Training Of Package
♦ Dry Run of Package
♦ Feedback from Users
♦ Prepare Customization Request Form
♦ Finalize Customization Requirements with Customer
♦ Approval of Customization from the Management
♦ Undertake Customization
♦ Dry Run after the Customization
♦ Final Approval of Package
♦ Reloading Of Database
♦ Identification of Cut off Date
♦ Recreation of Masters
♦ Creation of Opening Balances of Accounts and Inventory
♦ Start Using the Package

About Solvonix Technologies

We are Solvonix Technologies. An organization conceived and managed by IT
professionals, financial wizards and business integration specialists. All having
expertise and extensive experience in their respective fields. With a deep

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understanding of several trades and processes, we harness the power of

information technology to cater to all types of requirements. Solvonix Technologies
is engaged in the design, development, implementation, manufacture and license of
ERP
Solvonix

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Technical Expertise
The technology areas in which we have the expertise are:
Solvonix
Platforms
We offer services on a range of developmental platforms including Windows/
Windows NT and various Unix-based systems.

Rapid Application Development Tools

Our clients have a choice of tools such as Developer 2000, Internet Developer
Suite and Designer 2000 and Visual Basic.

Databases
While our main strength is in relational databases such as Oracle 8/ 8i/ 9i we also
have expertise in Object Database such as SQL Server, MS Access.

Support expertise only SOLVONIX TECHNOLOGIES can offer

Solvonix Technologies offers its customers the means of achieving greater
ongoing control of their business through its vision, foresightedness and ability to
define and redefine the way they do business… as markets, customers and
competitive conditions change rapidly.

We provide real time support to our clients and thereby provide end-to-end
services for our clients. We have business experts who, in close coordination with
clients, develop and implement applications ensuring that the entire software
development and implementation life-cycle moves streamlined.

Team Solvonix Technologies has the expertise in a variety of technologies from

client - server based platforms to web and PC-based applications. We are well
equipped to develop, host as well as implement distributed applications.

Quality of any solution is ensured through effective post implementation testing

and trials. It is here that we ensure complete commitment to quality - the desire
to outperform ourselves. We are perfectly geared to deliver large mission critical
applications on a fixed cost, fixed time basis.

Commercial Terms

License Fee
The License fee of ERP will be as per Annexure B.

Deliverables
The following will be provided to Bhupendra Steels during Implementation.
1. One set of CDs containing the software

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2. Implementation Manual
3. User Manual
4. Data Flow Diagrams
5. Data Dictionary
Solvonix 6. User Control Sheets.

Payment Terms
The contracted installation fees shall be payable in the following manner:
♦ 40% on Signing of contract.
♦ 20% on installation of ERP solutions.
♦ 20% on integration of modules.
♦ 20% on successful entries.

Implementation and Customization Fee:

250 man-hours for Implementation & Customization on sight and off sight are
FREE with installation.
Any additional Implementation & Customization will be charged As per
Annexure C

Payment Terms:
The implementation fee shall be billed to you on a monthly basis payment
against which shall be released by you within 7 days.

Charges for Annual Maintenance Contract:

AMC will be applicable after 12 months from signing of contract. After that
AMC will be 20% of the order value, which will be paid on half yearly basis (In
advance).

Payment Terms:
The AMC charges are payable in advance for the quarter within 15 days from
date of submission of bill.

Other terms & Conditions:

♦ All payments should be made by demand draft/ or crossed cheque in
favor of Solvonix Technologies.
♦ The quoted prices are exclusive of all the duties and taxes, which will
be charged extra as applicable.
♦ All out of pocket expenses including traveling, boarding, lodging and
other expenses will be born by the client. Traveling, boarding & lodging
expenses are not applicable in Delhi & NCR.
♦ Incase of flood, fire, earth quack, natural calamities or non-payment,
JASB has the right to terminate the contract without any prior
information or refund of realized payments. The ownership of the
source code of the product to be developed will at all times remain
with Solvonix Technologies. The customer will not distribute / use the
product/ software or the associated documentation in any form other

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than agreed upon in this proposal, without the explicit written

permission from Solvonix Technologies.

Scope Summary
Solvonix
The main requirement initially is to have an integrated system which links the
various business processes between the different departments of the concerned
industry, especially to provide speedy assimilation of information and avoids
unnecessary duplication of work.

Hardware and Software Requirements:

Server configuration (min.) – Pentium IV, 512 MB RAM, 40 GB HDD,100/1000
Mbps Ethernet Card, Offline Storage device such as CD Writer, Cartridge Tape
Drive, Zip drive etc.

Client configuration – Pentium III, 128 MB RAM, 4 GB HDD, 100/1000 Mbps

Ethernet card

Structured Cabling for the Local Area Network

Switch – 100 Mbps (nos. depending on the layout)

On-Line UPS (As per Hardware in use)

RDBMS – Oracle8i/9i Enterprise complete suite

Server – Windows NT or higher

Client – Windows 9x or higher

Runtime D2K (depending on the nos. of users)

Requirement from the customers

The customer will be required to provide the following:

1. Time and input for requirement specifications

2. Formats and specifications of the output

Live testing will be done at Bhupendra Steels.

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Solvonix

APPENDIX
The price lists given below supersede all our earlier price lists and would
come into effect from April 01, 2010.

Module wise prices

Sr. List Price (In
Module
No Rs.)
1 PURCHASE 90,000
2. SALES 90,000
3. INVENTORY 90,000
4. MARKETING 90,000
5. PRODUCTION 90,000
6. PRODUCTION PLANNING & 90,000
CONTROL
7. HR & PAYROLL 90,000
8. MANAGEMENT INFORMATION 90,000
SYSTEM
TO 7,20,000
TAL

Combined Package Pricing

The combined cost of the package, including all the above mentioned
modules for a minimum of 10 users is Rs. 5,00,000/- (Five Lac only) .

The above price lists are valid for the standard package of, ERP and does not
include prices/ charges/ fees for:
* Implementation fees * Microsoft O/S user Licenses

* Customization charges * Upgrade fees

* Training Fees * Hardware Prices etc

* Annual maintenance charges * Out of pocket expenses

* Oracle User Licenses

The ERP license is available in the pack of 10 user license and thereon.

Out of Pocket Expenses and taxes as applicable are charged on actual basis