Pop

Arab Engineering Bureau
Project Execution Plan
Project Name :
QIMC Tower West Bay (Abraj Al Tahwiliya)
( 4B+G+M+P+38F )
Location : Al Dafna, West Bay, Doha, State of Qatar
Client : Qatar Industrial Manufacturing Company (QIMC)
Project No. : 1078-17
Document No. : PEP-QIMC-1078-17-0001 Rev. 0
Prepared & Approved by:
Yasser Ellathy
Sr. Project Manager
Project Execution Plan (PEP)
TABLE OF CONTENT
1 Introduction …………………………………………………………………………………………………………………………3
2 Strategy Brief……….………………………………….……………………………………………………………………………4
3 AEB Supervision Team Organization Structure.…………………………………………….………………………5
4 Construction Supervision Work Activities ………………………..…………………………………..………………5
5 Project Communication and Document Control………………………………………….…………………………8
6 Construction Supervision plan …..…………………………………………………………………………………………10
7 Quality Management………………………………………………………………………….…………………………………13
8 Risk Management…………………………………………………………………………………………………………………15
9 Health, Safety and Environment (HSE) ……………………………………………………………………….…………16
10 Project Close-out………………………………………………………………..…………………………………………………19
Annexure 1 (Project Organization Chart)……………………………………………………………………………….22
Annexure 2 (AEB Monthly Report) …………………………………………………………………………………….....24
AEB Project Execution Plan Rev. 0 Page 2

1. Introduction
This Project Execution Plan describes how the Project deliverables are to be achieved and provides
the frame which the Consultants, the Contractors and the Project Manager operate within the project
controls.
The PEP is a live document that regularly will be updated to reflect the progressive expansion of the
project elements throughout the project life cycle. The PEP will serve as a communication tool as
well as a control reference.
It is suggested that the PEP to be signed by the upper management of the project (both the Client
and the PMCM). This endorsement will further the commitment of achieving the project objectives
stated within the PEP, and will officially initiate the procedures and requirements as set forth in the
PEP. It should be noted on the signature page that the effectiveness of the Project Execution Plan
will be continuously evaluated, and that revisions to the plan will be issued as the project progresses,
in order to generate the most effectively managed project, meeting the project objectives.
The PEP shall be read in line with all relevant methods and procedures from PMCM manuals indicating
mode of application within the project context and noting any project specific modification,
adjustment or caveats for application of each process.
Purpose
The purpose of this plan is to define the roles & responsibilities of the Project supervision Consultant
team members and the processes will be followed to manage AEB scope fall under the contract during
the construction of the project. It also helps to understand the project organisation structure, the
communication structure and the controls and procedures.
These procedures will vary over time as the needs of the Project change and the Project Team
develops and improves on the initial processes and procedures proposed. The purpose of this PEP is
to establish a standard by which all members of the Project Team can initially communicate and
coordinate effectively and upon which improvements can be made.
AEB at a glance
Arab Engineering Bureau (AEB) was founded in 1966 and was the first architectural and engineering
consulting firm in Qatar.
As per Contract, AEB provides the supervision to the Construction activities, all technical support, and
recommendation related matters and Commissioning of the project. AEB will act in the best interest
of the Client providing necessary resources to ensure the project deliverable achieved within the
specified time frame, budget and according to the required quality standards.
As the Project Supervision Consultant/AEB is responsible for directing and managing scope fall under
The Contract, keeping the PMCM and Client fully informed on all aspects of the project. AEB has an
extensive combined professional experience in managing major projects on national as well as on
International basis.
AEB – Focus
Our focus will be to ensure that Safety and Quality are effectively managed. We understand that the
structural design on the development is completed and the Hotel Operator requires appointment will
be incorporated during the construction progress. Our initial task will be to work with the Client,

PMCM, Cost Consultant, Operator and Contractor to review the project’s scope, schedule providing
technical inputs. The main drivers for a successful pro-active professional approach are the following:
 Close coordination of Interfaces between all the stakeholders

 Continuous Risk Management
 Management of Interfaces
 Implement the project design
 Maintain quality level (No Compromise On Quality)
 Maintain the Safety Standards
Confidentiality
The project staff must recognize the importance to secure confidential information about the project,
especially about commercial and proprietary data.
2. Strategy Brief
Vision & Objectives
Our primary business is the professional management of the supervision construction process from
identification of a project need right through to post-completion aftercare.
AEB act as Construction Supervision Consultant. The following Sub-consultancy companies are
working under AEB as nominated consultancy companies for structural and façade works
respectively.
 Salama Structural Engineers (SSE) – Structural Supervision Consultant

 Koltay – Façade Consultant
AEB works in partnership with its customers and PMCM to manage the construction process from
inception through to handover and beyond. We work closely with our PMCM/Clients to assess the
need to build and deliver the projects. Our responsibility of care to our clients continues long after
they have moved in.
We aim to deliver a total quality service on our Client’s projects. We are confident that through the
structured application of the right team and working closely with all the Project Stakeholders, the
project can be delivered to a program that reflects market demand, to a quality which reflects the
aspiration of the Client and the market positioning of the building.
Trust, honesty and integrity are the cornerstones of our supportive approach. We believe in a
completely transparent open book approach, clear communications, team building, and workshops
to ensure full team involvement in decision-making.
Project Scope, Composition, Location
Qatar Industrial Manufacturing Company (QIMC)/Client decided to construct a Mixed-Use Tower

on a 6,143m2 land parcel located at the Corniche between the Sheraton and Post Office with a
Corniche frontage. The tower comprises 3/three wings around a central exposed core, above a 5-
story podium. The Apartment and Hotel (Turn Key) wings (29 and 42 stories, respectively) face the
corniche, and an office space wing of 24 floors is located at the rear. The podium includes retail
spaces and support functions to the Hotel Apartments. An adjacent plot of 4,292m2 with a narrow

side facing to Corniche utilized for 4/four floors underground parking with above ground parking
and landscaping.
The building Approved Area Calculation, as follows:

Total Gross Built-up Area (without Car Park) - 79,195.60m2
Total Gross Area (with Car Park) - 118,727.60m2
Total Net Area - 60,228.04m2
3. AEB Supervision Team Organization Structure
Project Team
The Project Organisation Chart reflects the reporting structure for the Project (Refer to the Project
Quality Plan ref: PQP-QIMC-1078-17-0001 and/or Annexure 1).
AEB Project supervision Team will be added to throughout the Project Life Cycle. Accordingly time to
time. Appropriate amendments to the Project Organisation Chart as appropriate reflecting these
changes.
The roles and responsibilities of members will be included in PQP of the Project in line with AEB
Contract with QIMC. The team will be as defined in the Consultant’s Agreement. However, all
members of the Project Team are obliged, both legally and morally, to consider Health and Safety in
every respect of the development.
The project delivery team will be organized in such a way to achieve all of the stated project
objectives, from a managerial, technical, and decision-making perspective. AEB Supervision Team
Organization Chart attached for clarity, with a brief description of roles and responsibilities for each
individual team. In addition to project documents controller andsafety Engineer.
AEB will employ the experienced key personnel whom will be dedicated to the success of the project,
with the requisite technical, managerial, leadership, and communication skills needed to proficiently
perform the required tasks.
Overview of organization charts of AEB supervision Team showing the connections and relationships
between the AEB Team at site and the roles of the site team in addition to the following point of
contact identification:
- AEB Point of contact will be AEB Senior Project Manager.
- Coordination related matter to be dealt directly with Project Coordinator.
- All correspondence to be address to AEB Senior Project Manager via Document controller.
4. Construction Work Activities
AEB will maintain proper coordination among Contractors, Government agencies and other Parties
associated with the Project carried out by the relevant team member who will keep the Employer /
PM / Cost Consultant and other team members fully informed of all their technical discussions and
negotiations and ensure that each other team member’s requirements are incorporated in any
proposed solution.

Supervision Work Activities
Technical
AEB will supervise the construction work of the project in accordance with the project specification,
standard and local authorities’ requirement as stipulated in the contract document. AEB scope will
include but not limited to the following:
 Provide technical support for the construction works of the project.

 Conducting regular technical meeting with contractor and all project parties as necessary.
 Conducting coordination meeting for all work disciplines with contractor/ subcontractors.
 Conduct Inspections of all activities performed by contractor.
 Conducting off site material/Mock-up/tests inspections defined on the project contract &
project Specs and QCS.
 Maintain proper communication channel with all project stakeholders as agreed project
communication protocol.
 Maintain proper internal coordination among AEB supervision & Design team as necessary.
 Technical review of all contractor engineering works submission.
 AEB discipline engineer will review contractor submission and provide forward his technical
review comments for AEB SR. Project Manager/ Resident Engineer Review and approval prior
to release.
 Assist to mitigate and resolve all technical problems.
 Monitoring the contractor’s QA / QC plan.
 Maintaining the desired work quality level.
 Issuance of the necessary NCR/RCAR to such none compliance work or defects work to
contractor and review and approve the remedial and corrective action proposed by
contactor. Making sure the contractor will implement the same at site.
 Maintain the safety precaution of the construction at the standard level.
 Coordinate with the authorities obtaining the necessary approval for all work related as
applicable.
 Updating the resource plan of AEB supervision team in compliance with the project work
load (by proposing the necessary engineers for client approval prior deployment). The
philosophy by which the project team is intending to manage and complete the project.
 Plans, procedures and control processes for project implementation and for monitoring and
reporting purpose.
 Define the Roles and responsibilities of all project team to ensure that member understands,
accepts and carries out their responsibilities.
 Mechanisms for audit, review and feedback, achieved by defining specific
reporting,submission logs status update and communication requirements in weekly basis.
 Maintain all correspondence in a central system/ACONEX
Apart from activities directly associated with the construction works, there are other aspects for
which AEB will be wholly or partially responsible. These include but are not limited to:
 Coordination between all activities of all trades.

 Coordination the access to the construction area.
 High-level coordination and monitoring.
 Monitoring the performance and workmanship of the Contractor at site.
 Maintaining the sequence of the activities

Commercial
 Support the Contractor monthly interim payment

 Technical Assistance to Project cost consultant & PMCM technically for all claims.
Project Controls
AEB will utilize a systematic approach to the Project Controls consisting of the tools, policies &
procedures.
Formats for all reports and deliverables will be developed in consultation with the Employer
representative & PMCM. As far as possible, deliverables will be in electronic format (Compatible with
the current software applications that the Employer is currently using/ACONEX system),
accompanied by hard copies as may directed by the Employer.
Contract Technical Documents Administration
AEB Supervision team will implement the requirements of AEB Project Execution Plan, for all the
following technical related caveats stipulated in AEB contract/scope:
 Outgoing Correspondence
 Incoming Correspondence
 Incoming Transmittals
 Outgoing Transmittals
 Request for Information (RFI)
 Daily Report
 Submittals
 Clost out
Monthly Reports
AEB will produce a Monthly Report (Refer to templates on Annexure 2)
 Project Overview
 Executive Summary
 Risk Management
 Health, Safety & Environment
 Quality Management
Appendices
Appendix A – Quality Related Summaries
Appendix B – Updated Logs
Project Closeout/Handing over
On completion of any project or part/stage AEB will:
 Coordinate all testing and commissioning of the work prior to handover to the client
 Coordinate the compilation of all contractual documents from the consultants and
contractors
 Process outstanding claims resolution
 Compile a “Lessons Learned” report
 Assist the Employer/PMCM in contract closeouts as per AEB Contract.
 Review and recommend on warranties & guarantees.

5. Project Communication & Technical Documentation Control
Communication Policies
Effective communication between all parties is vital to the success of the Project to achieve time,
cost, scope and quality objectives.
The communication protocol/process which to be developed by PMCM & approved by all parties
including the employer/Engineer prior to perform the same.
It is the responsibility of each and every member of the Project Team to ensure that information, as
it is created or identified, is properly co-coordinated and communicated through the correct channels
to members of the team to whom the information is relevant. The communication must reflect the
importance or urgency of the matter. If there is any doubt as to the status or urgency of information
or to whom it should be issued, the matter should be referred to PMCM.
Whilst the informal communication is anticipated between the Client and the Professional Parties, all
formal communication and/or instructions, form the client will be directed through PMCM upon
receiving the Employer/Engineer approval who will transmit relevant information to the concerned
party.
Information transferred by email and deemed of significant contractual importance by the person
generating the same shall be formalised by letter. Electronic communication will not be considered
binding in itself.
Communication between members of the project parties shall be unrestricted. Each party shall
ensure that all other members of the Team are kept fully informed of all matters relating to the
Project.
Instructions are to be given to the Contractors only by the Employer/Engineer through PMCM or as
stipulated on the contract document, following discussion with and prior approval by the Client.
PMCM, who will have obtained the necessary approval(s) from the Client utilising the formal Change
Management Process.
One of the aims of this Project is to reduce wherever possible the amount of formal correspondence
between the Project stakeholder whilst maintaining a clear audit trail of progress and issues
impacting on the progress or final design and cost of the Project. Letters should as a rule address a
single subject under a single Project.
Verbal Communication provides an essential means of conveying information and understanding,

whether face-to-face or via the telephone. Where verbal communication involves change or
important clarification then it must be confirmed immediately and recorded in writing. Unnecessary
written correspondence will be discouraged.
The basic tool of proper project control is a simple structure of meetings to formalise regular
communication upwards and downwards within the Project.
Construction Meeting
 Purpose: The Construction meeting will review the project technical aspect of the Contractor,
subcontractor or subconsultant etc. performance method and construction works in line
with the agreed program and identify any issue preventing the regular progress of the works.
Issues of quality, corrective issues etc.

 Attendees: Employer / Client Team (as may necessary), Project Manager, AEB Supervision
Team, Cost Consultant, Main Contractor & Subcontractor MEP.
Dispute Resolution Meeting
 Regular meetings during the construction stage whenever needed will be held to review
potential project obstacles/difficulties may affect the progress on site.
Meeting Schedule
 A regular meetings schedule will be agreed & set at the commencement of the Project and
circulated to all relevant parties as required.
Project Reporting
AEB is responsible for providing formal reports to the PMCM on all key aspects of the project on a
monthly basis as per agreed communication protocol, providing a regular monthly report on all of
respective activities including any sub-consultants, and any quality issues arising during the progress
of the construction of works.
Electronic Management and Production Systems
AEB is committed to best practice electronic management systems/ACONEX for its projects with a
particular aim to maximise the effectiveness of the parties within a framework of protecting the legal
position of all parties, whilst reducing, in so far as is possible, the physical volume of paper generated.
Contractors will be required to allow for managing the information flow from all subcontractors to
ensure that such information is incorporated and transmitted in the appropriate format.
Document Control
The drawing and document control system is a fundamental function of the project team. A well-
ordered drawing and document control system, which minimises the time normally required to carry
out document control on a project, will be implemented.
AEB will manage and control the technical documentation works to comply with project requirement
of the electronic filling and documentation system/ACONEX. In line with AEB organization ISO
standard/policies whereas AEB will deploy the skilled staff to provide the necessary services in
smooth manner in accordance with AEB contract scope in addition to the skilled staff to be provided
by contractor to fulfil their responsibilities under the contract. The Project Site Office will include a
dedicated Document Control section, which will be responsible for the logging in and out (including
scanning where necessary) of all documentation to the Consultants offices. It is expected that the
contractor will employ dedicated Document Controllers to fulfil their responsibilities.
Internal Project Team Correspondence
Minutes of Meeting (MOM)
Minutes of meeting should be issued by the PMCM within 48 hours of the meeting taking place, to
ensure all parties are fully aware of their actions, and the status of items. All parties are expected to
complete minutes of meetings.

Contractor Submittals
The Contractor shall submit all engineering work submittals such as Shop Drawings, Material, Method
Statements, RFI’s, Inspections etc. to AEB supervision team for technical review and approval,
Comments on submittal shall be returned within agreed time period as per contract either approved
or with comments.
The status of each submittal is to be recorded either A, B, C or D.

 ‘A’ is Approved - Contractor may proceed with manufacture and installation.
 ‘B’ is Approved as noted – Resubmit, Contractor may proceed with manufacture and
installation incorporating the Design Team comments. The contractor must also resubmit to
obtain ‘A’ status.
 ‘C’ is Revise & Re-submit - Contractor is to revise the drawings to address the comments
received and re-submit. Manufacture or installation may not commence.
 ‘D’ is Rejected – work not to commence.
No instruction to change the scope of the work is to be given to the Contractor by way of comments
on shop drawings, submittals or samples.
The Contractor shall maintain a schedule recording receipt of all submittals, date returned and
approval status. This log will be accessible for reading by all parties through the electronic filing
system/ACONEX.
Request for Information (RFI) Submission
No completed RFI’s are to be issued to the Contractor if they vary the approved or has time
implication, unless prior approval has been obtained from the PMCM on behalf of the employer or
otherwise as per the agreed process protocol. Changes will be implemented through the agreed
formal Change Management procedure.
6. Construction Supervision plan
General
The objectives are to achieve high levels of productivity and quality achieving the project desin and
specifications, all in a safe and accident free environment.
Objectives and Goals
The following goals and objectives of the project should be upfront planned and the concerned
parties are in full agreement with the basic management philosophies that will be incorporated in
order to meet those stated objectives:
 Project completed on time. The final scheduled completion date will be met or bettered.
 Project completed with the highest degree of quality possible.
 Project completed in a safe environment, for both the workers and public.
 All local Authorities and statutory requirements achieved, and client goals met.
 All environmental and other commitments accomplished.
 Client satisfaction level.

AEB commitment is to:
- Address all technical review and recommendation of the project in accordance to the defined
duration at the contract with no delay.
- Maintain proper communication channel throughout the project stakeholders.
- Provide all technical support may necessary to push forward the progress work at site.
- Facilitate the coordination work among the construction team/ parties as applicable.
- Maintain proper coordination between all disciplines.
- Refer to the Project Quality Plan ref: PQP-QIMC-1078-17-0001, for the following documents:
 AEB Supervision Organizational Chart
 Roles and Responsibilities
Inspection Techniques
AEB will perform inspections to all items and activities’ including the works of subcontractors to
ensure that construction complies with the design and project specs requirements. Inspection shall
be documented and reported regularly by AEB. The following types of inspections shall be phased
and covered by the CQC.
Preparatory Inspection
To be performed prior to the beginning of any definable item/phase of construction in accordance

with the approved programme. It shall cover the materials and deliveries, equipment, mock-ups
where required, manpower, storage and handling, safety and housekeeping conditions. The Inspector
shall make sure that all preliminary works have been completed. The Scope of this inspection also
covers examination of materials and equipment in compliance with the requirements, numbers and
calibration, and the Contractor shall notify the Consultant/Third party and AEB at least 48 hours in
advance of the planned preparatory inspection.
Initial Inspection
This is the scheduled inspection, which shall be performed as per the approved execution Programme
established by the Contractor. It includes, but is not limited to, the Project Team, Manpower, Plant
and Equipment, Workshops, Stores and Storage System, Materials, Safety Measures etc. The
Consultant and AEB's representatives, in charge for the inspection should be notified at least 24 hours
in advance of the Initial Inspection.
Follow-up Inspections
The Follow-up Inspections are the daily routine inspections performed to assure continuing
compliance with contract requirements. Contractor's Quality Control staff shall perform and repeat
performing these inspections regularly and systematically until completion of the particular phase of
construction.
Methodology
AEB SR. Project Manger/Resident Engineer of the Consultant delegates personnel from the site
supervision staff to fill the above-mentioned tasks respectively in accordance with the designation
and job description of each. Each staff member in the team shall be fully aware of the sequence of
operations according to his duties and responsibilities and in harmony with the project programme.
Coordination between various areas, parts, disciplines and activities is harmonized by AEB SR. Project
Mange/ Resident Engineer.

All approved forms shall be available with users ready and controlled. The Document Controller shall
keep these forms classified and stored on clear shelves for easy retrieval.
Upon need, the Consultant/AEB SR. Project Manger/ Resident Engineer shall call for any of the
following meetings (“site meetings”) attended by defined staff / persons / organization for a
particular agenda:
 Special Deal Technical / Coordination

 MEP Technical Coordination
 Project Quality Review Meeting
Inspection, Rejection of Material and Workmanship
All materials and plant furnished and work performed shall at all times be properly inspected by the
Site Supervisor. The contractor shall provide safe and necessary facilities and all samples, drawings,
lists and documents necessary for such inspection.
The Site Supervisor consultant has to get free access to the shops, factories or places of business of
the contractor and its subcontractors and suppliers for such inspection and to determine the status
of the works. If the contractor covers all or any portions of the works prior to any inspection or test
by the Site Supervisor the cost of any necessary uncovering and replacing shall be borne by the
contractor.
Material Submittal
The contractor`s responsibility is that all materials are in compliance with the contract requirements.
The contractor has to fill in the Submittal Sheets and submit the same to the AEB/Consultant for
reviewand approval in compliance with project specs. (The final approval will be subject for Client
approval as applicable).
Site Access of Construction Traffic
All entrances and exits to the building site and the traffic conditions on the project site will be
managed by Main Contractor.
General regulations:
 All staff have to follow access to site procedure & safety standard will be developed and
agreed by all project parties.
 The Contractor will be responsible for the traffic management in his building site area and
he will advise his staff and suppliers about the regulations/standard which should be
followed.
Contract Close-out
The Contractors shall submit all documents which are described in the contract (e.g. description of
equipment and function, Manufacture-List, Supplier-List, Datasheets, Maintenance Guidelines, As
Build Drawings, etc.) for AEB review prior to hand ove the same to PMCM. All defects or deficiencies
in the construction shall be written down in a “List of Outstanding Work”.
Outside Agencies and Utilities
Many work items require a “No Objection Certificate” (NOC) from outside agencies such as
Municipality, and relevant authorities. Where this is the case the responsibility for obtaining the NOC

rests primarily with the Contractor, secondarily with the AEB Supervision consultant to ensure that
all parties fulfil their obligations prior to starting any work affected by such an NOC. And wherever
may require additional support , coordination approach with the relevant PMCM and Client team
will be performed on time.
7. Quality Management (QA / QC)
Quality Standards
The nature of the Project and the Client's commitment to continued improvements to the
architectural environment demands that the quality of all the new Works is of the highest standard.
All members of the Project Team, Main Contractor and Sub-Contractors will be made aware of and
be required to comply with the high standards demanded, where applicable common standards will
be adopted for the Project to ensure a common approach and quality of delivery.
 Pre-installation conferences
 Single-source responsibility
 Installer qualifications and experience
 Field-quality control mock-ups
 Manufacturer’s field services
 Contractor retained, independent testing agency
 Basic code compliance
 Reviewing material test reports to ensure that the required tests are performed at the proper
frequency and that results are in conformance with the Contract Documents and referenced
quality standards
 Rejecting work that fails to meet contract requirements or relevant quality standards
 Follow-ups to ensure corrective actions are taken
 Coordinating all code inspection requirements
 Coordinating QA Testing and Inspection consultant’s activities
 Coordinating with the Project Management Team Managers.
The quality requirement will form part of the Contract with the Main Contractor and the Sub-
Contractors. Both will be asked to make provisions and allowances for the high quality required. The
Project will communicate to all parties their individual responsibilities with respect to quality
attainment.
The Project Quality Plan (Ref. PQP-QIMC-1078-17-0001) provides an overview of the Quality
Management process throughout the Project.
Control Samples
One major part of the Quality Control will be the extensive usage of control samples prior to
commencement of any work on site. The Contractor will arrange, as directed by the Design Consultant
and at an appropriate time and location, for suitable samples of workmanship to be produced by
Contractors for approval. The sample, once approved, will be maintained and protected by the
Contractor as the control for all such work during the Project.
Mock-Ups
All of the mock-ups will be constructed as advance works of the Main Contracts and be used for final
approval of design, layout and materials by the Client. The PMCM will schedule requirements during

construction stage as per approved project program (Base Line), so that adequate time for material
selection and procurement is available.
Quality Management System (QMS)
The Contractor will be responsible for all on-site quality, inspection and approval of all works. To this
end the Contractor will introduce a proven Quality Management System to ensure the maintenance
of standards with all direct employees and Sub-contractors and will include rectification, protection
and offering-up procedures. The requirements of the QMS had been clearly indicated within the bid
documentation.
The QMS to be adopted will be submitted to the Project Parties / Consultant & PM prior to
commencement on site and will be a development of the system proposed in the Contractor's Tender
Submission.
The QMS will address, amongst other issues, the following specific quality requirements:
 Approval of the setting out of key elements of the work is of paramount importance and will
be the responsibility of the Contractor to check, monitor and check again.
 The Contractor will be responsible for understanding the tolerances on setting out
established within the Specifications and IFC Drawings & all relevant standard such QCS &
local authorities’ requirement ets… ensuring that such are complied with at all times.
 A properly considered setting out check system is to be established with key stages of
checking established to ensure full compliance at all times.
 Where major components are manufactured off site for inclusion into the works, the
Supervision Consultant Team will be afforded all necessary access to inspect the items prior
to delivery. Similarly, the Supervision Consultant Team is expected to have full understanding
of the process and progress of manufacture and to be available to inspect such items within
a reasonable time of notifications. Minimum notice periods for inspection requests will be
48 hours as applicable.
 All certificates, warranties and guarantees relating to components, materials, installation and
design are to be handed over to the Employer through PM and included within the
Operations and Maintenance Manuals.
Notification
The Contractor shall give the Supervision Consultant a minimum of three working days’ notice for
required Special Inspections. The Contractor shall make the necessary scheduling arrangements for
the Special Inspections by initiating a Request for Testing Services/Inspection.
Performance
The Inspector shall signify his/her presence, and time spent on the job, by signing in and out on the
Special Inspection Record Log. The Inspector shall continue to inspect the work at all times when
work requiring continuous Special Inspection is in progress.
The Supervision Consultant’s inspection staff/engineers shall verify the work of the Special Inspector
and shall personally witness, and have the Special Inspector point out, any reported, non-compliant
conditions.

Non-Compliance
When Special Inspectors observe a Non-Compliance occurring (or about to occur), they must notify
the Contractor and furnish copy to PMCM of the nature of the non-conformance and what the code
or approved Contract Documents require.
If the Contractor then chooses to proceed with the nonconforming work, the Special Inspector must
immediately notify the PM Manager / Supervision Consultant of the nature of the Non-Compliance.
The Supervision Consultant shall then prepare a Non-Compliance Notice and issue it to the
Contractor. The Project Manager shall distribute copies of the NCN.
Reporting
The Contractor will promptly submit the following written reports to AEB Supervision Consultant &
PMCM any other persons designated. The reports shall be as follows:
Weekly & Monthly Reports
These reports summarize the work reported in the daily reports and shall be distributed directly to
the PMCM, as per contract must contain the following:
 Description of the activities and tests made with in the week/month; Listing of all non-
compliance items
 Report of how non-complying items were resolved (or unresolved), as applicable
 NCR
 RCAR
QA / QC Forms
AEB have developed the QA / QC forms to be used on projects. These forms are included in the Project
Quality Plan (ref: PQP-QIMC-1078-17-0001.).
8. Risk Management
Project Risk Management includes the risk management planning, identification, analysis, responses,
and monitoring and control on a project; in line with the approved project risk management process.
The objectives of Project Risk Management are to increase the probability and impact of positive
events, and decrease the probability and impact of events averse to the project.
The Project Risk Management includes:
 Risk Management planning, deciding how to approach, plan, and execute the risk
management activities for a project.
 Risk Identification – determining which risks might affect the project and documenting their
characteristics.
 Qualitative Risk Analysis – prioritising risks for subsequent further analysis or action by
assessing and combining their probability of occurrence and impact.
 Quantitative Risk Analysis – numerically analysing the effect of identified risks on overall
project objectives.
 Risk Response Planning – developing options and actions to enhance opportunities, and to
reduce threats to project objectives.

 Risk Monitoring and Control – tracking identified risks, monitoring residual risks, identifying
new risks, executing risk response plans, and evaluating their effectiveness throughout the
project life cycle
Risk Management planning
Careful and explicit planning enhances the possibility of success of the five other risk management
processes. Risk Management Planning is the process of deciding how to approach and conduct the
risk management activities for a project.
Planning of risk management processes is important to ensure that the level, type, and visibility of
risk management are commensurate with both the risk and importance of the project to the
organization, to provide sufficient resources and time for risk management activities, and to establish
an agreed-upon basis for evaluating risks.
The Project team will hold planning meetings to develop the risk management plan. Attendees at
these meetings may include the Project Manager, selected project team members and stakeholders,
anyone in the organization with responsibility to manage the risk planning and execution activities,
and others, as needed.
Basic plans for conducting the risk management activities are defined in these meetings.
General organizational templates for risk categories and definitions of terms such as levels of risk,
probability by type of risk, impact by type of objectives, and the probability and impact matrix will be
tailored to the specific project.
The outputs of these activities will be summarized in the risk management plan, which includes:
 Methodology;
 Roles and responsibilities;
 Risk categories;
 Definitions of risk probability and impact;
 Probability and impact matrix;
 Tracking;
Risk Monitoring and Control
Risk Monitoring and Control is the process of identifying, analysing, and planning for newly arising
risks, keeping track of the identified risks and those on the watch list, reanalysing existing risks,
monitoring trigger conditions for contingency plans, monitoring residual risks, and reviewing the
execution of risk responses while evaluating their effectiveness.
Risk Monitoring and Control can involve choosing alternative strategies, executing a contingency or
fall-back plan, taking corrective action, and modifying the current procedure plan. Essential that the
risk register & plan periodically updated and shared with all project concerned parties.
9. Health, Safety and Environment (HSE)
General
The contractor shall specifically assign a management representative or full time OHSE Manager,
preferably a professional safety engineer, who is directly responsible for the planning and

implementation of the Safety Programme. He maintains the liaison between management and the
field labour through a hierarchical responsibility structuring, at each level of authority within the
project organization. Subject to the magnitude of the project, the Safety Coordinator may appoint
Safety Representative to assist in the implementation of the Safety Programme.
The success of the Contractors Safety Programme can be achieved only through active participation
at all levels of personnel, management and employees, i.e. company owner, field engineers, trade
superintendents, foremen and labour each having a definitive responsibility.
The AEB Supervision Consultant monitors the development and implementation of the Contractors
Safety Programme and gives recommendations as and when needed. The Consultant Supervision
Team monitors the field operations for compliance with the Safety codes and regulations and issues
NCR for violation notifications when needed.
Safety Programme
At least 30 days prior to the commencement of the construction works the Contractor has to submit
his Safety Programme for approval. The purpose of the programme is to highlight the necessary
efforts to ensure safety on site for the prevention of injuries and accidents. The Safety Programme
has to include but not limited:
 Contractor's Safety Organization which will be responsible for administering.

 Principles of the Safety Guideline.
 Description of the responsibilities of the key personal (Project Manager, Construction
Manager, Safety Coordinator, Field Engineers and Foremen), employees & labour.
 Address the safety measures applicable with respect to all tasks to be undertaken on site.
 Measures for prevention of accidental injury, occupational illness and property damage.
 Description of corrective actions and first aid actions, etc.
 Copies of local and relevant international regulations & guidelines have to be on site.
 Contain the Contractor’s Occupational Health and Safety Policy.
The Safety Engineer shall ensure the involvement of an active participation of all the Contractor's
employees by requiring safety training which will promote recognition of unsafe acts, potential and
actual hazards, and the immediate corrective action to be taken. All employees should be constantly
aware of their responsibilities.
As a minimum the Contractor's Safety Manager shall incorporate all the principles of this Safety
Programme Guidelines and comply with all State and Local codes and regulations. The Contractor has
to ensure that all his employees, including those of Subcontractors, strictly comply with the
stipulations of the Safety Programme. The Safety Programme shall list the positive measures, that the
contractor intends to enforce for the prevention of accidents to personnel and property, within and
adjacent to the construction premises.
Project Safety Meetings
At least two kinds of Safety Meetings have to be introduced by the Contractor:
Daily Pre-work Meetings: Prior to the start of work, each area supervisor will address the workers on
the safety measures to be followed for the day, particularly on any new trade or equipment being
introduced.
Weekly HSE Meetings: It will be conducted by the Consultant HSE Engineer and attended by
Contractor’s HSE Manager, Construction Manager, Project Management Representative and Sub-

contractors. The meetings will address safety topics relevant to the on-going operations within the
area and topics to increase safety awareness, any safety violations or accidents will be analysed for
enforcing preventive measures. The minutes will be prepared by the AEB HSE Engineer and
distributed to the Contractor, Project Management and the Client.
Safety Inspections
The Contractors Safety Coordinator and Representative should conduct continuous field inspection,
noting and reporting all unsafe acts or conditions to the management and the responsible field
engineer, superintendent or foreman.
All safety inspections should be categorically documented, noting the safety topics, inspection date
and time, inspection location, item inspected, status of observation and any recommendations for
corrective actions. Situations that pose an immediate threat to personnel or property should be acted
upon at once.
Safety inspections should include all areas and facilities within the project, such as general working
conditions, work practices, tools and equipment, material storage, housekeeping and sanitation,
medical facilities, fire protection, electrical installation, garages and workshops, personnel protective
equipment, material handling, vehicular traffic, existing structures, adjacent structures, scaffoldings,
etc.
Safety Report
A Safety report has to be developed by the Contractor’s HSE Manager suitable to the nature,
magnitude and complexity of each individual construction works. The Safety Report has to be
reviewed by the Supervision Consultant – HSE Engineer.
Health & Safety Audit
The Contractor's Management team and Supervision Consultant/HSE Engineer should regularly
monitor the site and conduct an independent Health & Safety audit. Therefore, a question list has to
be prepared. The answers will be assessed and be brought into a point system. Reaching only a
minimum amount of points should cause immediate action. The Results of the Audits will be
distributed to via PMCM to the Client, Supervision Consultant and Contractor
Accident Reporting
All accidents, involving personnel or property, are to be reported immediately to the Client, AEB and
the respective Consultant. Without delay the accident has to be investigated and reported by the
Contractor. The report should provide all details of the accident e.g. date, time, location, cause and
extend of the accident, including the follow-up action taken. Each accident should be impartially
investigated and appropriate corrective action be initiated immediately.
Weekly HSE Performance Measurement and Monitoring Reports
The Safety Coordinator has to create weekly Measurement and Monitoring Reports. These reports
have to include manpower, man-hours, safe hours records, minor/first aid injuries, contractor’s
injuries, tool box, talk types completed. The reports will be distributed via PCM to the Client, AEB and
the consultant.

Emergency Evacuation Plan
The Contractor has to prepare an Emergency Evacuation Plan which has to be placed on several
locations on site and in the site office. The Evacuation Plan has to include e.g. telephone numbers of
police, fire brigade, ambulance, information to first aid actions, escape routes, etc.
Environmental Management
To ensure a sustainable and healthy environment all of the Contractor Project Personnel shall be
responsible for protecting the environment by ensuring that environmental protection measures
identified in the CEMP are planned for, resourced, communicated, installed, maintained and
reviewed. It shall comply with all applicable laws, regulations, guidelines and terms and conditions of
approval issued by local government authorities.
The Environmental Protection Programme has to be established with a series of Environmental

Management Guidelines which have to:
 Incorporate environmental considerations into decision-making and planning processes.

 Promote sustainable development by implementing programmes for pollution control
monitoring and research.
 Develop and update environmental policies and guidelines to provide a basis for the
implementation of effective environmental protection measures.
 Improve environmental education and awareness and to advance regional co-operation to
the environment for the formulation of multi-dimensional action plans.
 Identify key environmental problems and set priorities for mitigation and remediation works
as required.
 Place a marine environmental plan (e.g. spills during bunkering and vessels complying ISM
Code).
 Implement the relevant requirements on the site.
The Environmental Protection Programme has to be approved by the Consultant.
Environmental Audits
Environmental audits will be conducted by the Supervision Consultant HSE Engineer and attended by
the Contractor’s HSE Manager, field engineers, trade superintendents, and foremen when necessary.
The meetings will address different environment topics to increase environment awareness. The
meetings will be recorded and distributed to the Contractor, Project Management and the Client.
10. Project Closeout
General
The Supervision Consultant in conjunction with the Project Manager will undertake the execution of
this responsibility with support from the Employers Facilities Management Team (as appropriate).
The responsibility and insurance for the project will pass to the employer on the issue of the practical
completion certificate.
A series of “countdown meetings” will be held between the Project Parties and the Employer
representatives to agree strategy for the close out and handover of the project to the Employer.

The record on contract completion will produce a checklist for each of the following: handover
approvals, commissioning and snagging.
Inspection and Sign Off
The Consultant Supervision Engineers shall:
 Inspect the work as designed, IFC drawings, Approved Shop Drawings during the progress of
the works and report to the Senior Project Manager in compliance with the contract
provisions highlighting any corrective action to be taken.
 Inspect the work at the practical completion phase as above and prepare a defects list.
 Review Contractor’s defects rectification programme for the maintenance period, inspect
the works and confirm that all defects and repairs have been completed.
Commissioning
A fully coordinated commissioning plan will be prepared by the Contractor, including “cause and
effect” testing.
Commissioning records, operation and maintenance manuals, as built drawings and Employers staff
training are required to be provided by the contractor in accordance with the contract requirements
and prior to the handover and practical completion of the project.
Completion and Handover
For project completion and handover, the following shall be undertaken:
 A defects list is prepared by the Supervision Consultants identifying unfinished work,

materials, goods and workmanship not in accordance with the contract.
 A defects rectification programme is prepared by the Contractor.
 The submittal of the required number of as-built drawings, O & M documentation and spares
parts as specified in the Contract.
 Commencement / completion of the required training programmes.
 The completion of all satisfactory inspections and approvals.
Final Closeout Report
Within six months of the completion of each construction contract, the SUPERVISION
CONSULTANT/AEB shall begin assembling the information required for the preparation of a Final
Report. The Final Report will be completed in duplicate and will be forwarded to the Project
Management Team before final acceptance and payment.
Final Closeout Report Contents
The Final Report will contain the following information;
 Time: The project scheduler will perform a schedule analysis, including all approved time
extensions and changes that reduced the schedule float, and established the revised legal
completion date. The date of substantial completion will be as determined by the
Construction Manager and Design Consultant, based on when the project could be used for
its intended purpose, and will establish the actual completion date and liquidated damages
to be assessed (if any). A copy of the time analysis will be contained in this section.

 Contractor Claims: The unresolved contractor claims will be listed and a copy of the claims
log will be contained in this section.
 Claims Against the Contractor and Withholdings: A list of potential claims against the
contractor shall consist of items that have not been issued as a unilateral Change Order, but
may have potential validity. Withholdings will consist of recommended unilateral Change
Orders that have been prepared for processing with the final payment. In many cases, the
contractor will not have completed punch list items nor provided all close out documents
and may have back charges that must be processed as unilateral Change Orders. A list of the
withholdings and claims will be contained in this section. A copy of all unilateral Change
Orders will also be attached.
 Record Documents: The as built drawings and other record documents will be transmitted
to the Project Management Team. The Supervision Consultant will provide copies of all
transmittals in this section. A list of all items required and those not received will be noted
and recommendation for withholdings will also be provided.
 Training, O&M Manuals: The Training and O&M Manuals will be transmitted to Client. Under
this section there will be a list of all required training and O&M manuals. Documentation
such as minutes of meetings and transmittals will be contained in this section.
 Materials, Parts and Keys: Under this section there will be a list of all materials, special
equipment and tools, parts and keys required to be turned over by the contractor and
documentation of receipt and transmittal to Client.
 Certificate of Completion: A copy of the Contractor’s Notice of Substantial and Final

Completion, plus related Design Consultant correspondence, and a copy of the Design
Consultant’s Certificate of Substantial Completion, will be contained in this section.
 Guarantees and Warranties: This section will contain a summary list of all guarantees /
warranties and a copy of each.
 Testing and Startup: This section will contain a copy of all test reports for witnessed tests
performed for equipment or conducted in accordance to local codes or contract document
requirements and systems.
Construction Completion Report
Project Completion Report: AEB will Submit at completion of the project, a final test and quality
control report documenting the results of all tests performed.

Annexure 1
Project Organizational Chart


Annexure 2
AEB Monthly Report Templates








gil roy miciano Project Quality Plan – QIMC Tower West Bay
gil roy miciano
Coverage
The application of this Project Quality Plan shall cover the entire works associated with the engaged capacity of Arab Engineering
Bureau (AEB) as the Architectural and Engineering Services (Consultant) for QIMC Tower West Bay Project located at Al Dafna,
West Bay, Doha, State of Qatar.
Exclusions
Any item, activity and or service outside of AEB’s engagement as Consultant defined in the Conditions of the Contract shall be
treated as exclusion to the application of this documentation.
Preparation
This Project Quality Management System Plan has been prepared in accordance with the requirements of International Standard
ISO 9001:2015 and in conformity with the Conditions of the Contract between QIMC and AEB as Consultant for the QIMC Tower
West Bay Project.
Review
The review of this document shall take place prior commencement of activities in QIMC Tower West Bay Project. During the course
of construction and the need to revise this document becomes apparent for a situation not discussed and or the contents becomes
outdated, review and revision shall be performed, and this document will be re-circulated, for re-approval.
PQP Effective Date
This Project Quality Plan shall immediately take effect from the date of Client approval.
CONTROLLED COPY DISTRIBUTION LIST
S. No. Position Location Position Location
1. Sr. Project Manager Site
2. Project Coordinator Site
3. Document Controller Site
4. QA/QC Manager / Head of QA/QC Head Office
COPYRIGHT: This document is the property of ARAB ENGINEERING BUREAU (AEB) and may not be reproduced, copied or
transmitted without prior permission of AEB.
A register of issue will also be held and maintained by Project Team if issued as hard copy.
Document No.: PQP-QIMC-1078-17-0001 Rev. 0 Page 2 of 77

gil roy miciano
Table of Contents
1. INTRODUCTION, PURPOSE, AND SCOPE ............................................................................................... 5
1.1 INTRODUCTION..............................................................................................................................................5
1.2 BRIEF PROJECT DESCRIPTION....................................................................................................................5
1.3 PURPOSE........................................................................................................................................................5
1.4 SCOPE.............................................................................................................................................................5
1.5 AEB’S SCOPE OF SERVICES.........................................................................................................................6
1.6 QUALITY REQUIREMENTS ............................................................................................................................6
1.7 QUALITY OBJECTIVES ....................................................................................................................................6
2. QUALITY POLICY & ISO CERTIFICATES ................................................................................................. 6
2.1 AEB QUALITY, HEALTH, SAFETY, AND ENVIRONMENT POLICY ...............................................................6
2.2 INTEGRATED MANAGEMENT SYSTEM (IMS) CERTIFICATES ...................................................................7
3. CONTROL OF PROJECT QUALITY PLAN ................................................................................................ 7
3.1 REVIEW ............................................................................................................................................................7
3.2 IMPLEMENTATION ..........................................................................................................................................7
3.3 FEEDBACK AND IMPROVEMENT ..................................................................................................................7
3.4 REVISION .........................................................................................................................................................7
4. REFERENCE DOCUMENTATIONS ............................................................................................................ 7
4.1 CONTRACT DOCUMENTATION .....................................................................................................................7
4.2 CODES & STANDARDS ...................................................................................................................................8
4.3 ABBREVIATION ...............................................................................................................................................8
4.4 DEFINITIONS ...................................................................................................................................................8
5. MANAGEMENT, ORGANIZATION AND RESPONSIBILITIES .................................................................. 9
6. STRUCTURE OF DOCUMENTED PROJECT MANAGEMENT SYSTEM................................................ 10
6.1. PROJECT QUALITY PLAN ............................................................................................................................10
6.2. PROCEDURES AND FORMS........................................................................................................................10
7. LIST OF PROJECT QUALITY MANAGEMENT DOCUMENTS................................................................ 10
7.1. REVIEW .........................................................................................................................................................10
8. DOCUMENT CONTROL............................................................................................................................ 11
8.1. CONTROL OF DOCUMENTS ........................................................................................................................11
8.2. COLLATING AND FILING OF RECORDS .....................................................................................................12
8.3. ELECTRONIC COPY .....................................................................................................................................12
9. REVIEW AND APPROVAL OF TECHNICAL SUBMITTAL ...................................................................... 13
10. MANAGEMENT OF INSPECTION AND TESTING ................................................................................... 13
11. NON CONFORMANCE, CORRECTIVE AND PREVENTIVE ACTION ..................................................... 14
11.1. NON-CONFORMANCE .................................................................................................................................14
11.2. CORRECTIVE ACTION & PREVENTIVE ACTIONS......................................................................................14
12. CONTROL OF INSPECTION MEASURING AND TEST EQUIPMENT .................................................... 14
13. AUDITS...................................................................................................................................................... 14
13.1. INTERNAL AUDITS .......................................................................................................................................14
13.2. EXTERNAL SECOND AND THIRD PARTY AUDITS .....................................................................................14
14. PROJECT MEETINGS .............................................................................................................................. 15

gil roy miciano
14.1. WEEKLY PROGRESS MEETINGS ........................................................................................................................15

14.2. MONTHLY QUALITY MEETINGS ..........................................................................................................................15
15. MONTHLY QUALITY REPORTS .............................................................................................................. 15
16. PROJECT HAND-OVER ........................................................................................................................... 15
16.1. TESTING AND COMMISSIONING ................................................................................................................15
16.2. PUNCH LISTING............................................................................................................................................16
16.3. PRE – COMMISSIONING/ COMMISSIONING ..............................................................................................16
17. PROJECT DOSSIER ................................................................................................................................. 16
18. QUALITY RECORDS ................................................................................................................................ 16
18.1. IDENTIFICATION...........................................................................................................................................16
19. PROJECT CLOSE-OUT ............................................................................................................................ 17
ANNEXURES
ANNEXURE – 1 PROJECT ORGANIZATION CHART ................................................................................................18
ANNEXURE – 2 DUTIES AND RESPONSIBILITIES OF KEY PERSONNEL ..............................................................21
ANNEXURE – 3 QHSE POLICY ..................................................................................................................................45
ANNEXURE – 4 IMS CERTIFICATIONS (ISO 9001:2015, ISO 14001:2015, OHSAS 18001:2007 .............................47
ANNEXURE – 5 PROJECT OBJECTIVES & TARGETS ..........................................................................................51
ANNEXURE – 6 SUBMITTAL REVIEW FLOWCHART .............................................................................................53
ANNEXURE – 7 SITE INSPECTION FLOWCHART ..................................................................................................55
ANNEXURE – 8 NON-CONFORMANCE MANAGEMENT FLOWCHART ................................................................57
ANNEXURE – 9 MONTHLY QUALITY REPORT TEMPLATE ...................................................................................59
ANNEXURE – 10 LIST OF CONSTRUCTION PROCEDURES ...................................................................................74
ANNEXURE – 11 SAMPLE FORMS/TEMPLATES ......................................................................................................76

gil roy miciano
1. INTRODUCTION, PURPOSE, AND SCOPE
1.1 Introduction
This Project Quality Plan (PQP) addresses the quality management system for the QIMC Tower West Bay Project. It is one
of the most important tools for AEB’s commitment to implement best practices as Construction Supervision Consultant and
promote a strong quality culture for this Project.
Arab Engineering Bureau (AEB) has an existing Quality Management System (QMS) that complies with ISO 9001:2015
Standard. This QMS has been and is being used as touchstone in maintaining the required quality of delivering a project to
the Client.
This Project Quality Plan shall be defining the diverse responsibilities called for by the Contract and the specific approaches
AEB will be taking in order to accomplish the task and obtain the required results within the boundaries of safety and health,
conformity with Qatar Regulations and Laws, time, quality, and cost that had been pre-defined and accepted between QIMC
and AEB prior commencement of activities in the worksite.
1.2 Brief Project Description
Construction of QIMC Tower West Bay, at Al Dafna, West Bay Area, in Doha State of Qatar. An office tower which will be
a mixed-use high rise development comprising of 4-storey podium connects three towers and is intended for a retail space
which perfectly complements the 23-storey office tower, 29-storey hotel tower with 350 guest rooms, and 38-storey
residential tower. Drawing on its experience as a designer of multitude of high-rises in the West Bay area, AEB’s design is
highly effective, both in terms of space planning and energy conservation. The outer façade design is based on the repetition
of Titanium Dioxide molecular structure forming a uniform honey comb pattern to help reduce overall heat gain by the
building. The total built up area of 120,310.78m².
The iconic project, Abraj Al Tahwiliya is perfectly located along West Bay, Corniche
1.3 Purpose
The purpose of this document is to ensure that AEB provides high quality services for the QIMC Tower West Bay Project
under the leadership of the Senior Project Manager. This is accomplished by requiring and identifying a comprehensive,
well-defined, written set of operation procedures and activities aimed at delivering the AEB’s deliverables that meet and/or
exceed Client’s expectations. Client requirements will always take precedence if they exceed our own internal standards in
providing high quality work.
1.4 Scope
This PQP is focused on setting quality assurance standards for AEB’s project supervision services as well as requirements
for addressing quality control issues for the AEB Staff. The scope of this document encompasses the supervision of all
activities within the contractual scope of work, as defined in the contract documents.
This document is addressed to all personnel within the project organizational structure of the AEB, who are involved in the
execution of the Contract. It is also addressed to all interested parties which are directly working with AEB, and required to
comply with the project requirements consistent with their particular scope of work.

gil roy miciano
1.5 AEB’s Scope of Services
AEB having the capacity of Consultant under the Conditions of Contract as detailed in Appendix A – Scope of Services.
To summarize:
 Review and recommendation for approval of all Technical Submittals; including but not limited to shop drawings,
materials, reports etc., and assigning a status to all submitted shop drawings within a timely manner;
 Review and recommend approval of shop drawings including as-built drawings and operation and maintenance
manuals, material submittals, builders work details and method statements;
 Review and recommend approval of supplementary technical documents;
 Technical information
 Quality Control
 Safety
 Document Control and Project Tracking/Reporting
 Closeout and Handover
 Post-Construction Stage-Defective Liability Period (Subjective)
1.6 Quality Requirements
This Project Quality Plan (PQP) demonstrates AEB’s commitment to Quality Standards. This project specific quality plan is
established to define clearly the procedures that will be used to accomplish the requirements of Client, applicable statutory
and regulatory requirements; conditions of contract, *QCS 2014 and particular specifications; assign roles and duties; set
up applicable and suitable inspection, test and audit programs; plus, formalize the quality standards.
The Quality system set forth in this plan in conjunction with Client/Engineer requirements and AEB’s Integrated
Management System, becomes mandatory through this plan and will be specific way of measuring compliance to the
Client’s requirements.
1.7 Quality Objectives
In a nutshell, the objective of this PQP is to describe the approach that AEB is going to take in order to provide a solid
ground for safe, successful, timely and quality implementation of the QIMC Tower West Bay Project. This is to form a
common standard to be applied and followed throughout the entire project life.
AEB’s main objectives are to meet or exceed the Client expectations and satisfactions. This can be achieved by ensuring
that all the Contract requirements are satisfactory complied within the specified timeframe. In addition, we established our
Team’s Target & Objectives as detailed Annexure 5.
2. QUALITY POLICY & ISO CERTIFICATES
2.1 AEB Quality, Health, Safety, and Environment Policy
We believe that efficient Project Management and Supervision brings valuable benefits to our Clients. Our policy is to
conduct business in a manner which ensures that Client/Interested Party requirements are delivered in full and that all risks
to people, property and the environment are controlled and reduced to as low a level a practicable. This practical approach
will ensure Client satisfaction the continual growth and profitability of the business.
AEB is committed to conduct business activities in compliance with applicable Legal, Customer and other requirements,
through implementation of the project objectives. By virtue of supporting project objectives to maintain employee’s good
health, with no accidents, no environmental harm and to the highest Quality standards, AEB is committed to meeting the
requirements and exceeding the needs and expectations of the customers and other interested parties.

gil roy miciano
AEB’s QHSE Policy is provided at Annexure 3. This policy has been communicated to all employees of the AEB.
2.2 Integrated Management System (IMS) Certificates
Arab Engineering Bureau (AEB) performs operations under Integrated Management System (IMS). Our management
system is certified to ISO 9001 : 2015 Quality Management System, ISO 14001 : 2015 Environmental Management System,
and OHSAS 18001 : 2007 Occupation Health Safety and Assessment Series standards.
Refer to Annexure 4 for the copy of our ISO/OHSAS Certificates.
3. CONTROL OF PROJECT QUALITY PLAN
3.1 Review
It is the responsibility of the Sr. Project Manager with the assistance of the Head of QA/QC to prepare, maintain and revised
the Project Quality Plan (PQP) to suit the requirements during the whole duration of the Abraj Al Tahwiliya Tower Project.
The Head of QA/QC reviews the plan which is approved by the Sr. Project Manager.
3.2 Implementation
The Project Quality Plan will be communicated by distributing to all project staff. It is Sr. Project Manager’s responsibility to
ensure that all staffs are aware about the requirements of this PQP. The PQP shall be implemented in the project and shall
be monitored. The overall responsibility to ensure implementation of this PQP lies with the Sr. Project Manager. He will
oversee the implementation and monitoring of the various systems. Each site personnel are considered an active member
in quality control by strictly abiding by the system.
3.3 Feedback and Improvement

Where comments and improvement suggestions are received either from audit findings, review meetings or
Client/Engineer’s feedbacks, they will be forwarded to the responsible persons to consider the required changes for further
actions.
3.4 Revision
This PQP shall be revised when required in order to incorporate any recommendations, suggestions and comments
received during Audits or feedback for improvement. The Sr. Project Manager will review and approve any revision of this
PQP.
4. REFERENCE DOCUMENTATIONS
The formulation of this PQP is based on Qatar Statutory Regulations & Authorities, Qatar National Standards and Codes of
Practice, International Standards and Codes of Practice and QP Codes and Standards. The Following Documents are used as
a source of reference for preparation of this PQP but not limited to:
4.1 Contract Documentation

 Contract Agreement.
 Conditions of Contract
 Scope of Services (Appendix A)

gil roy miciano
4.2 Codes & Standards

 ISO 9001: 2015 – Quality Management Systems-Requirements.
 ISO 10005:2018 – Quality Management-Guidelines for Quality Plans.
 QCS 2014 – Qatar Construction Specification.
 ISO 10006:2017 – Guidelines for Quality Management in Projects.
 ISO 19011:2018 – Guidelines for auditing Management Systems.
4.3 Abbreviation
AEB – Arab Engineering Bureau
AFC – Approved for Construction
CPO – Chief Projects Officer
RCAR – Remedial and Corrective Action Required
CSD – Construction Supervision Department
DC – Document Controller
HDD – Hard Disk Drive
HSE – Health, Safety & Environment
HOD – Head of Department
IFC – Issued for Comment
ISO – International Organization for Standardization
IMS – Integrated Management System
IT – Information Technology
KPI – Key Performance Indicator
LPM – Lead Project Manager
NCR – Non-Conformance Report
OI – Observation for Improvement
PM – Project Manager
PQP – Project Quality Plan
QIMC – Qatar Industrial Manufacturing Company
QMS – Quality Management System
4.4 Definitions
Quality – Totality of characteristics of an entity that bear on its ability to satisfy stated and implied needs. Fitness
for use, meets intended purpose, performs satisfactorily for a specified time.
Quality Assurance – All planned and systematic activities implemented within the quality system and
demonstrated as needed, to provide adequate confidence that an entity will fulfill quality requirements.
Quality Control – Operational techniques and activities that are used to fulfill quality requirements.
Quality Plan – Document setting out the specific quality practices, resources and sequence of activities relevant
to a particular project or contract.

gil roy miciano
Quality Requirements – Expression of the need or the translation into a set of quantitatively or qualitatively
stated requirements for the characteristics of an entity to enable its realization and examination.
Contract or Contract Documents – Are collectively, all covenant, terms and conditions contained in the
following documents; Contract amendments; Notice of awards; Letter of acceptance; Technical Specifications.
Specification or Technical Specification – Are a written description of the materials and workmanship
required for the works, containing standard provisions and special provisions as maybe necessary, pertaining
to the types, alternatives, quality norms, handling, storage, installation protection and procedures to be provided
under the contract.
Correspondence – all incoming and outgoing documents (letter, faxes, etc.) copies of which are required by
individuals for action or information, at the discretion of the appropriate management.
Controlled Document – is a document that is registered and has its distribution controlled so that a holder has
the latest issue of the documents at all times.
Uncontrolled Document – is a document that is a onetime copy issued for reference or any other purpose.
Non-conformance – any complaints on Product or services provided by and/or received by the company
whether verbally or written.
Internal Audit – is an audit carried out by the company qualified Internal Auditors to ensure that the procedures
are implemented correctly and effectively.
Audit Report – the summary of findings and the conclusions of the Audit, which include the analysis of any non-
conformance and the corrective action to be taken.
General Method Statement – is a method states a logic that contains one or more bond variables – constructed
with singular statement.
Work Method Statement – referred to as safe work method statement or a safe work procedure, it is a part of
a workplace safety plan. It is predominately used as work method statements to advice employees and
contractors on how to perform work related tasks safely.
5. MANAGEMENT, ORGANIZATION AND RESPONSIBILITIES
Responsibilities, authorities and reporting hierarchy of AEB team working on this project will be defined through the project
organization chart, project specific activity, responsibility and specific roles.
The Sr. Project Manager will be the formal point of contact for this QIMC Tower West Bay Project. AEB Head Office will support
the project team in implementing / managing / HSE management, quality assurance management, document and data control
systems, competency reviews and trainings.
The Project Organization Chart is as shown on Annexure – 1.
Duties & Responsibilities of the Key Personnel and Discipline Staffs are shown in Annexure – 2.

gil roy miciano
6. STRUCTURE OF DOCUMENTED PROJECT MANAGEMENT SYSTEM
6.1. Project Quality Plan
Interaction of processes shall be shown in AEB Project Quality Plan by cross references between Procedures/forms,
Project Specific procedures/instructions, Project Quality Plan (PQP) outlining relevant Project QMS processes.
Main Contractor shall submit PQP for AEB review and approval. Contractor’s PQP shall comply with QCS 2014 Section 2
Part 15 requirements. Minimum contents shall be in accordance with project requirements and ISO 10005:2005 Quality
Management Systems – Guidelines for Quality Plans.
6.2. Procedures and Forms
Procedures and forms required implementing Consultant services for QIMC Project QMS has been identified at
Annexure 10 – List of Procedures.
Forms and templates at Annexure 11.
7. LIST OF PROJECT QUALITY MANAGEMENT DOCUMENTS
7.1. Review
Below table denotes the process of preparing, reviewing and approval of documents.
Level of Prepared
SI No. Description of Document Reviewed by Approved by
Documents by
1 Project Quality Plan (PQP) Level I QA/QC QA/QC Sr. Project Manager
Project Specific Plans & Quality Sr.
2 Level II QA/QC Sr. Project Manager
System Procedures Engineers
Sr.
3 Supplementary Work Procedures Level III QA/QC Sr. Project Manager
Engineers
4 Quality System Formats Level IV QA/QC QA/QC Sr. Project Manager

gil roy miciano
8. DOCUMENT CONTROL
Level I Documents
AEB’s Integrated Management System Manual (AEB-IMS-001) is the primary document of the Quality Management System.
Each section of ISO 9001:2015 has been individually addressed in this manual.
Level II Documents
Quality Management System Procedures as Required by the Standard and Functional/Quality Procedures/Processes.
There are three system procedures as per Quality Management System Requirements, and all related Procedures, records and
forms for AEB are listed on List of Project Standard Forms – P01-F01a (Annexure - 11)
Level III Documents
Work Instructions are work specific guidelines and Operation Control Procedures are procedures defined specific to operations
to control of quality. Any project which has defined new work instructions or operational control procedures shall ensure that
these are brought under the documentation requirements of Quality Management System.
Level IV Documents
Forms/Records/Registers, etc.
These are generated and maintained as per the system requirements. They provide evidence that the Quality Management
System has been implemented and maintained effectively. The record to be generated and the standard formats to be used are
detailed under the relevant Functional procedures. E.g. Review records, change control, approval etc. are part of this level of
documents.
8.1. Control of Documents
AEB has established a document control system to manage documents identified by the Contract. Document Control
activities are handled by Project Document Control staff. Document Control activities shall be in accordance with
Procedure for Document and Data Control (CSD-P01).
Document Controls maintain data base (usually in Excel) to record and track all the project related documents Contractors
All the documents are scanned distributed electronically and in hardcopy based on the distribution marked by the Project
Manager/APM/Package lead.
The project Document Controller is responsible for filing and maintaining records during the execution of the project.
These records are generally defined in applicable procedures and include project related records.
The Project documents shall be saved/maintained using the Project Electronic Filing System. The list of quality records
to be maintained as part of the project must be established by the site management team.
All records shall be uniquely identified, and only current revision of any document is permitted to use.
Records shall be maintained by establishing a Document Control System and correspondence register, detailing which
records are held in each specific file. All files shall be kept in a secure place and in environment which prevent
deterioration of records. All project records shall be stored electronically on the Project Electronic Filing System.
Records must not be removed from the Document Control System by any unauthorized personnel. Responsibility for the
copying and distribution of documents shall be delegated to suitable members of the administrative staff by the Document

gil roy miciano
Controller. Any record(s) which are temporarily removed (permitted for shorts period only) shall be noted by the relevant
member of the administrative staff, who will be responsible for ensuring the return and proper re-filing of the record(s).
Record shall be filed and maintained as required by the project. At the completion of the contract, records will be classified
and separated according to the retention period requirement. All project documents stored on a dedicated external hard
drive shall be updated prior to project completion. The hard drive will then be hand-over to CSD-Secretary at Head Office
for proper storage in IT department and future reference.
8.2. Collating and Filing of Records
Each file shall be checked by the Sr. Project Manager or his designated representative for completeness, legibility and
retrieval.
Compliance with Procedure for Document and Data Control shall be verified by the Sr. Project Manager or his designated
staff through surveillances, reviews, and audits. Records generated by Contractors and Supplier interaction with AEB-
CSD are also subject to the above controls.
Upon project completion, records which are to be stored by AEB-CSD will be sent to head office for proper archiving. The
documents will be marked with the unique project reference number for easy retrieval. The retention period for the records
is dependent on the project specification and requirements. Stipulated retention period is by:
• Number of years in accordance with project Contract documents.

• Where a contract condition, retention period will be established by direct liaison with the client.
8.3. Electronic Copy
All project documents shall be scanned and electronically stored in a hard drive. This electronic copy shall be then stored
in project server. AEB shall maintained the Project Document internal on “local” External Hard Drive Server as defined in
the Electronic Filing System.
The Document Control is also responsible for preparing, printing, copying and distribution of all project related documents.
Drawings are tracked using Shop drawing/As built registers.
Procedures for receipt, filing, distribution, retrieval, etc., of project records are described in AEB Quality System Procedure
AEB-P02. Quality records are a special type of document and are controlled as required in this section. Documents
generated and received during design stages and project execution are stored and controlled electronically through
Electronic Filing system (Annexure - xx) and on the server with Project Number Folder. The control procedure defines
controls required for:
 Approving documents for adequacy prior to issue

 Reviewing and updating documents as necessary and reapproving documents
 Identifying changes and the current revision status of documents
 Ensuring that relevant versions of applicable documents are available at the points of use
 Ensuring that documents remain legible and readily identifiable
 Identifying, distributing, and controlling documents of external origin
 Identifying obsolete documents to prevent unintended use

gil roy miciano
AEB’s Control of Documents and Records shall be as per the Procedure No. CSD-P01 Procedure for Document and Data Control
which describes the process of how the AEB will manage and control all the project documents and records. AEB will keep quality
records accessible to all their project staff, to review and verify that results are meeting Contract requirements.
9. REVIEW AND APPROVAL OF TECHNICAL SUBMITTAL
AEB has an established a Submittal Review Process that shall be used to ensure that Contractor submittals are compliant with
the Construction Contracts. Contractors' technical submittals include, but are not limited to:
a. Material Submittals
b. Shop Drawings
c. Calculations
d. Method Statements
e. Inspection & test plans (ITP)
f. Prequalification documents
g. Samples
h. Mock-ups
i. As-built drawings & records
j. O&M Manuals
AEB shall review all technical submittal and other documents for:
a. Accuracy against contract specification and drawings

b. Co-ordination with another contract drawings
c. Any dimensional differences and discrepancies between the contract drawings.
d. Compliance with Specification (Architectural/MEP/Structural/Other disciplines)
e. Compliance with Local and national regulation code compliance etc.
Review of all technical submittals shall be done within the specified timeframe as per the Contract. Please refer to Annexure 06
for Submittal Review Flowchart. Details of review process shall also as per Section 7 of Procedure Ref. No. CSD-P07 or
Procedure for Construction Management.
10. MANAGEMENT OF INSPECTION AND TESTING
AEB shall carry out monitoring observations and regular inspections of the work done by the Contractor(s) to ascertain that the
work is proceeding in accordance with the Contract documents and acceptable practices. AEB shall maintain continuous
surveillance of the quality control procedures of the Contractor to ensure the effectiveness of such procedures in maintaining the
quality of work performed.
Such services shall cover all disciplines/trades as well as specialty installations throughout the project duration to assure
conformance with the Construction Contracts and Specifications. Inspection shall also include any off-site inspection of fabrication
of works if required by the specifications and/or wherever deemed necessary to ensure its compliance with the Project
requirements.
Frequencies of the inspections shall be as per approved ITP for each activity. All requirements of QCS 2014 Section 2 Part 14
(Appendix A), will be considered for the testing frequencies.
All inspections shall be recorded using an Inspection Request Form (P07-F08 Inspection Request), AEB shall manage and
document the IR from receipt – communication – update, signing & recording any comments – via the Electronic Filing System.
Please refer to Annexure 07 for Site Inspection Flowchart. Details of site inspection process shall also as per Section 11.3 of
Procedure Ref. No. CSD-P07 or Procedure for Construction Management.

gil roy miciano
11. NON CONFORMANCE, CORRECTIVE AND PREVENTIVE ACTION
11.1. Non-conformance
When non-conforming works or unapproved materials are identified at site, a non-conformance report (NCR) shall be
raised by AEB team to the Contractor. The concerned engineer/staff will prepare and issue NCR to be signed by the Sr.
Project Manager prior to release. Non-conformances shall be prepared using Form No. P04-F03 Non-Compliance Report
(NCR).
11.2. Corrective Action & Preventive Actions
Contractor shall respond to the NCR within 7 days from date of receipt. AEB shall review the proposed corrective and
preventive actions to verify if the NCR can be closed.
Management of non-conformance shall be done as per AEB Procedure Ref. No. AEB-P04- or Procedure for Control of
Non-Conformances. For processing the NCR, please refer to Annexure 08 for Management of Non-conformance
Flowchart.
12. CONTROL OF INSPECTION MEASURING AND TEST EQUIPMENT
AEB shall ensure that all inspection and test equipment that will be used on site and affecting quality of works are calibrated and
having a valid calibration certificates. Contractor will be required to provide, record, and maintain a register for measuring and
test equipment calibration log. The register will identify the equipment details and calibration status. This will be verified and
monitored by AEB on a monthly basis.
13. AUDITS
13.1. Internal Audits
Internal audits shall be conducted to assess the status on the performance of the project quality system implementation
and the contract executions. The audit shall be performed as per the Audit Plan of the IMS Coordinator normally once a
year.
Audits will include verification of compliance to Contract requirements, AEB-IMS requirements and the Project Quality
Plan. The Head of QA/QC and IMS Coordinator are responsible for implementing the Internal Quality Audits including
follow up audits of the effectiveness of the QMS.
Internal Audits shall be done as per Procedure Ref. No. AEB-P03 or Procedure for Internal Audit.
13.2. External Second and Third Party Audits
As required by the Contract, QIMC and other parties shall have the right to conduct audits, inspections and tests of all
Contract works that are being executed by the AEB, its Sub-Consultant’s and suppliers, and to observe the execution of
these activities. AEB will do their best to ensure that there will be no major non-conformances to be identified during
these audits. Any non-conformances shall be actioned and closed within 2 weeks from date of receipt of the audit reports.

gil roy miciano
14. PROJECT MEETINGS
14.1. Weekly Progress Meetings
AEB shall attend weekly meetings or otherwise as agreed with the PM/CM. The purpose of the meetings is to review the
current status of progress and to identify and resolve any issues that may delay the progress of the works. The PM/CM
will prepare minutes of these meetings, which will typically cover:
- Safety
- Progress
- Planning and Short term programmes
- Technical issues
- Labor and plant resources
- Interfaces
14.2. Monthly Quality Meetings
AEB shall conduct contract specific QA/QC meetings on a monthly basis (or as agreed with the PM/CM) throughout the
duration of the Work. This meeting shall be chaired by the Sr. Project Manager supported by all Senior Engineers. Topics
to be addressed at the site quality meeting shall include, but shall not be limited too:
(a) Reviewing of the previous months Quality
(b) Current Performance of the activities
(c) Providing 4 week look ahead of planned activities
(d) Non Conformance of activities
(e) Key performance indicators
(f) Audit schedule
(g) Status of inspection of test plans and method statements
(h) Quality Training
(i) Contractors Project quality plan and quality control plans review and on-going effectiveness
15. MONTHLY QUALITY REPORTS
As required by the Contract, AEB shall prepare and submit a monthly written quality reports to the PM/CM. This report will mainly
consist of the status of the project quality documents. Sample template of the Monthly QA/QC Report is provided at Annexure 9.
This can be part of the main monthly report also to be submitted by AEB.
16. PROJECT HAND-OVER
16.1. Testing And Commissioning
The commissioning of the QIMC Tower Project shall be carried out in accordance with the project specifications and QCS
2014. The Contractor shall submit a commissioning plan prior to start of the commissioning works to ensure all works

gil roy miciano
carried out has been inspected and tested accordingly. T&C shall be done by third party testing agency to be approved
by AEB and PM/CM.
16.2. Punch Listing
AEB prepare a punch list in the Form No. P07-F24 (Punch List) based on Approved for construction drawing/documents,
which shall be defined in two categories as following;
Category A – Punch List items shall be cleared, completed or corrected before equipment/systems can progress to the
next stage of the Commissioning Process. This category should not be accepted by theaAEB team as outstanding for
proceeding to the next stage. This is to ensure that equipment/system/plant can be operated safely without jeopardizing
the equipment/system/plant, personnel or the environment.
Category B – Punch List items can be repaired, completed or corrected at later date without plant shut down, which allows
the equipment/systems to be operated without jeopardizing the equipment/system/plant, personnel or the environment.
Equipment/system may be accepted by the AEB team as mechanically completed along with category B punch list items
that will be resolved progressively before final handing over.
Punch List items shall be cleared, completed or corrected before construction went to the hand-over stage. Punch lists
will be updated regularly and submitted to the Client as per approved responsibility matrix.
16.3. Pre – Commissioning/ Commissioning
After the completing the punch listing AEB verified the completeness of all project components, and for testing and
advising the Client about the operation, indicating the items of work remaining to be accomplished, and to ensure that
these items are completed in an expeditious manner as per the Client requirements and approved procedure which will
be prepared by Contractor.
Project completions are carried out in accordance with AEB IMS Manual and Procedure.
17. PROJECT DOSSIER
Project Dossier shall be prepared by the Contractor to be verified by AEB and PMCM. AEB shall ensure the completeness of the
hard copy contents and PDF version of Project Dossier and shall ensure it is in line with the approved project dossier index and
draft dossier.
18. QUALITY RECORDS

This section of the QMS defines requirements for maintaining records through project completion and turnover to the Client at
the completion of the contract. A documented procedure is developed and appended to this Plan as AEB Quality System
Procedure for QIMC Tower Project.
18.1. Identification
Records are documents or other media that provide evidence of conformance to requirements and of the effective
operation of the IMS. These records are identified in this IMS and implementing project procedure.
 Project Deliverables including Minutes of Meeting, Attendance etc.

gil roy miciano
 Management Review
 Education, Training, Skills, and Experience
 Results of Inspection required for the verification of Contractors inspection request.
 Results of Review of Requirements Relating to Product and Actions
 Arising from Review
 Results of Supplier Evaluations and Any Necessary Actions Arising from Evaluation
 Validation of Processes for Which Resulting Output Cannot Be Verified by
 Subsequent Monitoring or Measurement
 Unique Identification of Product for Which Traceability Is Required
 Report to Customer of Customer Property That Is Lost, Damaged, or
 Otherwise Unsuitable
 Basis of Calibration of Monitoring and Measuring Devices
 Internal Audit Results
 Evidence of Conformance with Acceptance Criteria and Person(s)
 Authorizing Release of Product
 Nature of Non-conformances and Any Subsequent Actions Taken,
 Including Concessions Obtained
 Results of Corrective Action Taken
19. PROJECT CLOSE-OUT
Project Close-out and Hand-over will be managed as per AEB’s Internal Procedure Ref. No. CSD-P09 Project Close-out and
Handing-over as a minimum requirement. However, a more detailed handing-over procedure shall be prepared later in
coordination with the Client and Contractors.

gil roy miciano
LIST OF ANNEXURES
ANNEXURE – 1 - PROJECT ORGANIZATION CHART
ANNEXURE – 2 - DUTIES AND RESPONSIBILITIES OF KEY PERSONNEL
ANNEXURE – 3 - QHSE POLICY
ANNEXURE – 4 - IMS CERTIFICATIONS
ISO 9001: 2015,
ISO 14001: 2015
OHSAS 18001:2007
ANNEXURE – 5 - PROJECT OBJECTIVES & TARGETS
ANNEXURE – 6 - SUBMITTAL REVIEW FLOWCHART
ANNEXURE – 7 - SITE INSPECTION FLOWCHART
ANNEXURE – 8 - NON-CONFORMANCE MANAGEMENT FLOWCHART
ANNEXURE – 9 - MONTHLY QUALITY REPORT TEMPLATE
ANNEXURE – 10 - LIST OF CONSTRUCTION PROCEDURES
ANNEXURE – 11 - SAMPLE FORMS/TEMPLATES

gil roy miciano
ANNEXURE – 1
PROJECT ORGANIZATIONAL CHART

gil roy miciano

gil roy miciano
ANNEXURE – 2
DUTIES AND RESPONSIBILITIES OF

KEY PERSONNEL

gil roy miciano
JOB DESCRIPTION – SENIOR PROJECT MANAGER

Reference No. AEB/JD/CSD/003
Job title Senior Project Manager
Department Construction Supervision Department (CSD)
Reporting to Lead Project Manager
Reported by Project Team
Lead, plan, manage, advise and coordinate project related activities, by effectively coordinating with
Project Stakeholders (Client, PM, CM & Cost Consultant) for ensuring proper execution of the project by
Job purpose
the contractor. Specifically, adherence to agreed timelines, contractual specifications, quality of materials
used, and safety procedures adopted. Ensure Client satisfaction as per the agreed Contractual terms.
 Act as the Single point of contact (SPOC) from AEB to the other project stakeholders, uphold AEB
image, and ensure that deliverables are delivered with quality and on time.
 Facilitate RFI response in shortest possible period.
 Ensure process and procedures at the site are followed as per the latest approved AEB IMS Manual.
 Act proactively to ensure project progress is facilitated not compromising on quality & safety
standards minimum datum as QCS 2014.
 Ensure Change control process is followed as per the Contract/Project requirements. Handle changes
as instructed by the owner/client and coordinate with relevant parties for execution. Advise the Client
on the technical impacts of changes.
 Safeguard all project documents by efficiently supervising Project Secretary/DC.
 Provide independent advice on the Clause 14 programme, extension of Time request by the
Contractor, prolongation claims, concurrency delays to be provided to the Client, Lead Project
Key Manager, and AEB higher management as necessary.
Accountabilities  Responsible to controls project’s quality.
/Responsibilities  Ensure timely response to the correspondences, advises, and report submissions.
 Oversee project construction in accordance with contract specifications, client’s instructions, work
procedures, approved drawings, and method statements.
 Monitor all productivity related activities of contractors’ staff, Labour and plant on site.
 Ensure the work at site is carried out in accordance with contract documents. Highlight issues and
bring to the notice of the parties concerned.
 Direct, supervise, and ensure all the works are executed in line with project’s contractual quality
requirements.
 Organize meetings as necessary and ensure minutes of meetings are taken down for follow-up on
agreed action points.
 Ensure that the project is provided with certified, competent and adequate numbers of HSE staff, who
possess the competencies of skill, knowledge, experience and positive attitude Follow-up on material
submission, approval, and procurement schedules.
 Prepare monthly reports and all necessary reports including ad-hoc reports as requested by the Client
& AEB Management.
 Approve, control, and monitor project safety and environmental plans as per Contractual terms.
 Conduct on-going review of contract requirements as new instructions or documents are received
from Client. Identify appropriate staff to carry out detailed reviews.
 Liaise with sub-consultants, if any, to ensure all progressive works are well coordinated.

gil roy miciano
 Ensure appropriate documents distribution among site team and follow up for the required actions
by each site staff.
 Upgrade site team skills and prepare them for higher levels of responsibilities. Develop, guide, and
train colleagues wherever possible.
 Provide Performance assessment of the team to AEB as and when requested and ensure to highlight
top performance staff for Management consideration.
 Ensure necessary vigilance is made to follow legal environmental regulations.
 Create good team environment and strive to build staff of all stakeholders professionally &
diplomatically.
 Interpret and advise on conditions of contract to AEB staff as necessary.
 Provide suggestions for improvement to ongoing works, identify gaps in the works/report and
propose appropriate measures.
Note: Key Accountabilities/ Responsibilities may be revised from time to time by management for business requirements.
FUNCTIONAL RELATIONSHIPS
 Confers with Lead Project Manager, Project Directors and other departments to formulate policies and
Internal programs and/or arrive jointly at decisions, conclusions, or solutions.
 Provides directions to all the staff in project team for the specific project.
 Play key role in contractor relationships and monitors site work carried out by the contractor.
External  Liaises with government agencies as and when required.
 Manages client relationship and passes the feedback / requirements from clients to top management.
Sl No EXPERIENCE/QUALIFICATIONS
1 Degree in Engineering/Architecture & Certification in Project Management is necessary
2 UPDA certification from Ministry of Municipality and Urban Planning
3 At least 18 years of experience in the construction industry, including exposure to ‘tower’ structures of which at
least 5 years as a project manager in an engineering consulting firm preferably in GCC or multiple countries.
4 Sound knowledge on Condition of Contract / FIDIC / Arbitrations.
Sl No COMPETENCIES/SKILLS REQUIRED
1 Leadership and Motivational skills
2 Problem Solving & Decision Making
3 Results Orientation, detail Consciousness
4 Willingness to work, relationship Management
5 Creativity, Resource Planning
6 Leadership, Willingness to hear, understood the colleague’s issues and help find solution
7 Planning and Organizing
8 Adaptability / flexibility

gil roy miciano
JOB DESCRIPTION – PROJECT COORDINATOR

Reference No. AEB/HR-JD/CSD/012
Job title Project Coordinator
Reporting to Sr Project Manager
Reported by Project team other than PM
Job purpose Provide support and assistance to PM and execute day to day works at site by effectively leading site team.
Act as in charge of projects in the absence of PM and facilitate for quality deliverables.
 All accountabilities/responsibilities of Sr. Civil/Corresponding discipline (Refer to the corresponding

JD).
 Support/assist Project Managers for all project related matters not limited to technical works
contractual works, site works, site team management, coordination of trade discipline, etc.
 Continuous site inspections/ audit to ensure project quality deliverables.
 Monitor contractor superintends expertise and advise PM accordingly.
 Close monitoring of the contractor’s daily reports.
 Assist PM and team for all internal and external audits.
 Coordinate with all necessary concern team members and other stakeholders for the uploading of the
documents to municipality (QCDD, etc.) to facilitate relative inspections and necessary obtaining of
project completion certificate from the municipality.
 Monitors progress of works at site.
 Review schedule of tests and advises contractor to carry out the same.
Key  Co-ordinates works of Quantity Survey and MEP services and sub-consultants during progress of works.
Accountabilities
 Records required amendments to drawings and specifications to the contract issued and advise Project
/Responsibilities Manager on future course of action.
 Assists Project Manager in the preparation of monthly progress reports (covers all issues on labor,
supervision, plant and equipment, activities completed in the duration, materials on site, delays or
difficulties which are detrimental to progress, etc.).
 Coordinate with the Team members, Design department regarding design and documentation issues
 Review/coordinate with Team and action on material, shop drawing, sample, mock-up etc, method
statement, pre-qualification documents, etc. submittals.
 Action the Client's instructions to modify the scope of works in consultation with the Design Office if
involving change to the design.
 Review/coordinate and approve operation and maintenance manuals and as-built drawings
 Close out the Project in proper manner.
 Assist Liaising with the Design office and Statutory Authorities to resolve site queries.
 Ensure continuous professional development by attending related seminars and technical workshop.
 Controlling the Incoming Contractor RFI’s and distributing it to the relevant discipline Engineer &
Timely responded to Contractor within the pre-scribe period on the contract as applicable,
coordination with AEB Design Team for those RFI’s does required of design inputs. Notify the Sr. PM
for the implication of the (RFI’s reply) for further coordination with project stakeholders prior release
the same to Contractor.

gil roy miciano
 Reports planning related project/s status and concerns 
Internal on a regular basis to the Project Manager for appropriate
action.
 Liaises with project team to coordinate with various
trade disciplines.
 Liaises with the design team (as directed by PM) for
specific design/ drawing, etc. related queries and
clarifications.
 Liaises with the contractor for planning/scheduling issues. 
External  Along with the project managers, liaises with the
client/project manager to justify the comments/approval
of claims related to extension of time issues, etc.
1 Degree in Engineering or Architecture from the University
accredited by MMUP
2 Minimum of 12 years of experience in the construction
industry, including exposure to major construction projects
of which at least 2-3 years as a coordinator in an engineering
consulting firm.
3 MMUP Engineer registration
4 Certification in the related field
Sl No PERSONAL ATTRIBUTES/SKILLS
1 Planning and Organizing
2 Problem Solving & Assist Decision Making
3 Results Orientation
4 Relationship Management
5 Adaptability / flexibility
6 Team playing abilities
7 Knowledge on through review and comment/provide solutions of the contract drawings especially on coordination
issues.
8 Sound knowledge on the Municipality/QCDD related inspections during completion of the project and all related
statutory authority regulations.
9 Knowledge on handing over and project close out including Project Management delivery skills.
10 Sound Contractual and technical knowledge.

gil roy miciano
JOB DESCRIPTION – SENIOR STRUCTURAL ENGINEER

Job title Senior Structural Engineer
Reported by Engineers in the team
To provide support and to co-ordinate with all concern parties and ensure that the works are executed as
per contract documents. Maintain an overview of entire project progress, quality control and safety
Job purpose
review on general construction practices accepted by standard code of practices, while continuing to
attend to all technicalities review related to the project.
 Review the tender & IFC drawings and discrepancies to be reported to PM/RE of the project within a
maximum 3 weeks of project commencement. Any constructability issues to be identified and
reported. Any Request for Information related to specification, drawings, etc to be raised with the
proposed solutions for confirmation from PM/RE/concern party.
 Attend factory visits, witness third party tests as directed by PM.
 Review and comment on the Contractor material submission, shop drawings, record drawings, as built
drawings, method statements, ITPs, 0&M manual, as per contract documents. Release the documents
within 7 days.
 Review and provide comments on the baseline & other programme of works including schedule of
submission of the project.
 Attend inspection request on the same day (whenever possible) and release the comments on the
same day.
 Assist QS in monthly payment certification. Release the executed work percentages within 2 days of
receipt of contractor submission.
Key  Assist PM and QS in drafting related Site Work Instruction. Support the team to advise on the impacts.
Accountabilities  Coordinate with other trade disciplines for smooth project progress.
/Responsibilities  Assist PM in coordinating with the design team as and when required especially for confirming RFI
responses.
 Safety Audit/inspection to be executed when AEB HSE personnel not available in the project.
 Train, guide direct and advise subordinate Civil Engineers to ensure that services delivered are
according to the project requirements.
 Weekly or Monthly brief work reports to be provided to PM as required.
 Assist in preparing Client project reports.
 Support the organization as required utilising the self multi skill knowledge/awareness.
 Provide lessons learnt during the project closure.
 Inspect and prepare snag list and do continuous follow up with the concern to close the issued snag.
 Routine inspections to be carried out to ensure that the Contractor is executing the project as per the
contract requirement. Issue ‘CAR’ or ‘NCR’ in consultation with RE/PM as and when non-compliance
is noted.
 Actively participate in technical and progress meetings as requested by PM/RE.
 Diplomatic business relationships to be maintained with all stakeholders (including the Contractors)
of the project.
 Continuously follow up and do all necessary for obtaining all statutory approvals for the project.
 Comply to all circulars issued by AEB Management including GCEO, GCOO, CPO-CS, LPMs.
 Pro-activeness in work to be followed during the work.

gil roy miciano
 Keep update with QCS, statutory authority regulations, etc in regular basis.
 Review and comment the structural designs (IFC, Contractor submission, etc. including value
engineering designs) of the project.
 Discrepancies in the IFC/contract designs to be brought forward to the concern Design Engineer
through the PM/RE.
 Propose structural solutions as required to the project in coordination with the project design
engineer, if required.
 Review and comment on the third-party structural design submitted by the Contractors including the
specialist Contractor.
 Review and comment on fire rated materials used for the structural element fire rating.
 Continuous professional development by attending related seminars, technical workshops, etc.
Note: Key Accountabilities/ Responsibilities may be revised from time to time by management for business requirements
Internal  Provide support to the team to ensure projects are running smoothly in areas especially of Structural
Engineering works by providing expert knowledge and advise.
External  Liaises with and supervises contractor to ensure works are performed as per contract documents
1 Minimum Degree in Structural Engineering from the University accredited by MMUP
2 Minimum 12 years of relevant experience.
4 Certifications in the related field
5 Application knowledge/operational ability of Structural design software including the latest commonly used
software
6 Familiar with local and/or the international codes of practice as ACI, Eurocode
1 Technical Knowledge
2 Problem Solving and Assist Decision Making
3 Results Oriented
5 Adaptability/flexibility
6 Applying awareness through knowledge on QCDD, NFPA, KAHRAMAA Ashghal and Municipality regulations.
7 Knowledge on through review and comment/provide solutions of the contract drawings
8 Guide/ train Structural and Civil Engineers.

gil roy miciano
JOB DESCRIPTION – STRUCTURAL ENGINEER

Job title Structural Engineer/Inspector
Reporting to Senior Structural Engineer/Sr Project Manager
Reported by
Provide support and co-ordinate with Senior Structural Engineer on all Structural works related
construction/design drawing related issues during the course of projects as and when required. Maintain
Job purpose
an overview of entire project progress, quality control and safety review on general construction practices
accepted by standard code of practices, while continuing to attend to all technicalities review related to
the project.
 Review the tender & IFC drawings and discrepancies to be reported to PM/RE/Sr. Structural Engineer
of the project within a maximum 3 weeks of project commencement. Any constructability issues to be
identified and reported. Any Request for Information related to specification, drawings, etc to be raised
with the proposed solutions for confirmation from PM/RE/concern party.
 Attend the factory visits, witness third party tests as directed by PM.
within 7 days after the review and in coordination with other trade discipline engineers as required.
 Attend inspection request in the same day (whenever possible) and release the comments on the same
day.
/Responsibilities  Assist PM/RE/Sr. trade discipline in coordinating with the design team as and when required especially
for confirming RFI responses.
contract requirement. Issue ‘CAR’ or ‘NCR’ in consultation with RE/PM as and when non-compliance is
noted.
 Diplomatic business relationships to be maintained with all stakeholders (including the Contractors) of
the project.

gil roy miciano
 Review and comment the structural designs (IFC, Contractor submission, etc. including value
engineering designs) of the project.
 Discrepancies in the IFC/contract designs to be brought forward to the concern Design Engineer
through the PM/RE.
 Propose structural solutions as required to the project in coordination with the project design
engineer, if required.
 Review and comment on the third-party structural design submitted by the Contractors including the
specialist Contractor.
 Review and comment on fire rated materials used for the structural element fire rating.
Internal  Provide support to Senior Civil Engineer and other concern parties to ensure projects are running smoothly in
areas of Structural engineering works by providing expert knowledge and advice.
External  Liaises with and supervises contractor to ensure works are performed as per contract documents.
1 Minimum Degree in Structural Engineering from the University accredited by MMUP
2 Minimum 8 years of relevant design and construction experience
4 Structural Design independent capability.
5 Review of third-party Structural design submission
6 Application knowledge/operational ability of Structural design software including the latest commonly used
software
7 In depth knowledge of fire rating of various structures and awareness of fire rated materials used in the building
structures.
8 Familiar with local and/or the international codes of practice as ACI, Eurocode
3 Results Oriented
6. Applying awareness/ knowledge on QCDD, NFPA, KAHRAMAA Ashghal and Municipality regulations.

gil roy miciano
JOB DESCRIPTION – SENIOR ELECTRICAL ENGINEER

Job title Senior Electrical Engineer
Provide support and co-ordinate with all concerned parties and ensure that the works are executed
as per contract documents. Maintain an overview of entire project progress, quality control and
Job purpose safety review on general construction practices accepted by standard code of practices, while
continuing to attend to all technicalities review related to Projects.
 Review the tender & IFC drawings and discrepancies to be reported to PM/RE of the project
within a maximum 3 weeks of project commencement. Any constructability issues to be
identified and reported. Any Request for Information related to specification, drawings, etc to be
raised with the proposed solutions for confirmation from PM/RE/concern party.
 Attend factory visits and witness third party tests as directed by PM.
 Review and comment on the contractor material submission, shop drawings, record drawings, as
built drawings, method statements, ITPs, O&M manual, as per contract documents. Release the
documents within 7 days.
 Review and provide comments on the baseline & other programme of works including schedule
of submission of the project.
 Attend inspection request on the same day (whenever possible) and release the comments on
the same day.
 Assist QS in monthly payment certification. Release the executed work percentages within 2 days
of receipt of contractor submission.
Key  Assist PM and QS in drafting related site work instruction. Support the team to advise on the
Accountabilities impacts.
/Responsibilities  Coordinate with other trade disciplines for smooth project progress.
 Assist PM in coordinating with the design team as and when required especially for confirming
RFI responses.
 Train, guide, direct, and advise subordinate Civil Engineers to ensure that services delivered are
 Inspect and prepare snag list and do continuous follow up with the concerned to close the issued
snag.
 Routine inspections to be carried out to ensure that the contractor is executing the project as per
the contract requirement. Issue ‘CAR’ or ‘NCR’ in consultation with RE/PM as and when non-
compliance is noted.
 Diplomatic business relationships to be maintained with all stakeholders (including the
Contractors) of the project.
 Attend/ assist QCDD inspections as adviced by concern leads.
 Ensure professional development by attending related seminars, technical workshops, etc.

gil roy miciano
Internal  Provide support to the team to ensure projects are running smoothly in areas especially of Electrical
engineering works by providing expert knowledge and advise.
1 Minimum Degree in Electrical Engineering from the University accredited by MMUP
3 Results Oriented
8 Guide/ train Electrical Engineers and Junior Electrical Engineers.

gil roy miciano
JOB DESCRIPTION – ELECTRICAL ENGINEER

Job title Electrical Engineer
Reported by
Provide support and co-ordinate with Senior Electrical Engineer on all Electrical works related
Job purpose
the project.
 Review the tender & IFC drawings and discrepancies to be reported to PM/RE/Sr. Electrical Engineer
of the project within a maximum 3 weeks of project commencement. Any constructability issues to
be identified and reported. Any Request for Information related to specification, drawings, etc to be
raised with the proposed solutions for confirmation from PM/RE/concern party.
 Review and comment on the Contractor material submission, shop drawings, record drawings, As
built drawings, method statements, ITPs, 0&M manual, as per contract documents. Release the
documents within 7 days after the review and in coordination with other trade discipline engineers
as required.
 Attend inspection request in the same day (whenever possible) and release the comments on the
same day.
Key receipt of contractor submission.
Accountabilities  Assist PM and QS in drafting related Site Work Instruction. Support the team to advise on the impacts.
 Assist PM/RE/Sr. trade discipline in coordinating with the design team as and when required
especially for confirming RFI responses.
is noted.
of the project.

gil roy miciano
Internal  Provide support to Senior Electrical Engineer and other concern parties to ensure projects are running smoothly in
areas of Electrical engineering works by providing expert knowledge and advice.
1 Minimum Degree in Electrical Engineering from the University accredited by MMUP
3. UPDA certification
3 Results Oriented
6. Applying awareness/through knowledge on QCDD, NFPA, KAHRAMAA Ashghal and Municipality regulations.

gil roy miciano
JOB DESCRIPTION – SENIOR MECHANICAL ENGINEER

Job title Senior Mechanical Engineer
Provide support and co-ordinate with all concerned parties and ensure that the works are executed
as per contract documents. Maintain an overview of entire project progress, quality control, and
Job purpose safety review on general construction practices accepted by standard code of practices, while
continuing to attend to all technicalities review related to project.
 Review the tender & IFC drawings and discrepancies to be reported to PM/RE of the project
within a maximum 3 weeks of project commencement. Any constructability issues to be
identified and reported. Any Request for Information related to specification, drawings, etc to
be raised with the proposed solutions for confirmation from PM/RE/concern party.
 Review and comment on the Contractor material submission, shop drawings , record drawings,
As built drawings, method statements, ITPs, 0&M manual, as per contract documents. Release
the documents within 7 days.
 Attend inspection request in the same day (whenever possible) and release the comments on
the same day.
 Assist QS in monthly payment certification. Release the executed work percentages within 2
days of receipt of contractor submission.
Key  Assist PM and QS in drafting related Site Work Instruction. Support the team to advise on the
Accountabilities impacts.
 Assist PM in coordinating with the design team as and when required especially for confirming
RFI responses.
 Train, guide direct and advise subordinate Civil Engineers to ensure that services delivered are
 Weekly or monthly brief work reports to be provided to PM as required.
snag.
 Routine inspections to be carried out to ensure that the Contractor is executing the project as
per the contract requirement. Issue ‘CAR’ or ‘NCR’ in consultation with RE/PM as and when non-
 Maintain proactive attitude in identifying and resoling project related issues.
 Keep update with QCS, statutory authority regulations, etc on a regular basis.

gil roy miciano
 Attend/ assist QCDD inspections as advised by concern leads.

 Ensure professional development by attending related seminars, technical workshops, etc.
Internal  Provide support to the team to ensure projects are running smoothly in areas especially of Mechanical
engineering works by providing expert knowledge and advise.
1 Minimum Degree in Mechanical Engineering from the University accredited by MMUP
3 MMUP Engineer registration/UPDA Certification
3 Results Oriented
8 Guide/ train Mechanical Engineers and Junior Mechanical Engineers

gil roy miciano
JOB DESCRIPTION – MECHANICAL ENGINEER

Job title Mechanical Engineer
Reported by
Provide support and co-ordinate with Senior Mechanical Engineer on all Mechanical works related
construction/design drawing related issues during the course of projects as and when required.
Job purpose
Maintain an overview of entire project progress, quality control and safety review on General
construction practices accepted by standard code of practices, while continuing to attend to all
technicalities review related to the project.
 Review the tender & IFC drawings and discrepancies to be reported to PM/RE/Sr. Mechanical
Engineer of the project within a maximum 3 weeks of project commencement. Any
constructability issues to be identified and reported. Any Request for Information related to
specification, drawings, etc to be raised with the proposed solutions for confirmation from
PM/RE/concern party.
 Review and comment on the Contractor material submission, shop drawings , record drawings,
as built drawings, method statements, ITPs, 0&M manual, as per contract documents. Release
the documents within 7 days after the review and in coordination with other trade discipline
engineers as required.
 Attend inspection request in the same day (whenever possible) and release the comments on the
same day.
Key  Assist QS in monthly payment certification. Release the executed work percentages within 2 days
Accountabilities of receipt of contractor submission.
/Responsibilities  Assist PM and QS in drafting related Site Work Instruction. Support the team to advise on the
impacts.
 Coordinate with other trade disciplines for smooth project progress.
 Assist PM/RE/Sr. trade discipline in coordinating with the design team as and when required
especially for confirming RFI responses.
 Inspect and prepare snag list and do continuous follow up with the concern to close the issued
snag.
 Routine inspections to be carried out to ensure that the Contractor is executing the project as
per the contract requirement. Issue ‘CAR’ or ‘NCR’ in consultation with RE/PM as and when non-

gil roy miciano
Internal  Provide support to Senior Mechanical Engineer and other concern parties to ensure projects are running
smoothly in areas of Mechanical engineering works by providing expert knowledge and advice.
1 Minimum Degree in Mechanical Engineering from the University accredited by MMUP
3. MMUP Engineer registration
3 Results Oriented
6. Applying awareness/through knowledge on QCDD, NFPA, KAHRAMAA Ashghal and Municipality regulations.

gil roy miciano
JOB DESCRIPTION – SENIOR ARCHITECT

Job title Senior Architect
Provide support and co-ordinate with all concerned parties and ensure that the works are executed as per
contract documents. Maintain an overview of entire project progress, quality control, and safety review
Job purpose
on general construction practices accepted by standard code of practices, while continuing to attend to
all technicalities review related to projects.
 Review tender & IFC drawings and discrepancies to be reported to PM/RE of the project within a
maximum 3 weeks of project commencement. Any constructability issues to be identified and
reported. Any Request for Information related to specification, drawings, etc to be raised with the
proposed solutions for confirmation from PM/RE/concerned party.
 Attend factory visits, witness third party tests as directed by PM.
 Review and comment on the Contractor material submission, shop drawings, record drawings as built
drawings, method statements, ITPs, O&M manual, as per contract documents. Release the
documents within 7 days.
 Attend inspection request on the same day (whenever possible) and release the comments on the
same day.
/Responsibilities  Assist PM in coordinating with the design team as and when required especially for confirming RFI
responses.
 Train guide direct and advise subordinate site Arch./Junior Arch to ensure that services delivered are
snag.
is noted.
of the project.
 Attend/ assist QCDD inspections as advised by concern leads.

gil roy miciano
Internal  Provide support to the team to ensure projects are running smoothly in areas especially of
Architectural works by providing expert knowledge and advise.
1 Minimum Degree in Architectural from the University accredited by MMUP
3 Results Oriented
8 Operational knowledge on the job required software updated knowledge on the latest architectural
materials/systems in the market.
9 Guide/ train Architect and Junior Architect.

gil roy miciano
JOB DESCRIPTION – SITE SR ID ARCHITECT

Job title ID Architect/Inspector
Reported by
Provide support and co-ordinate with PM/RE/PC/Senior Architect on all Site ID Architectural works related
Job purpose
the project.
 Review the tender & IFC drawings and discrepancies to be reported to PM/RE/Sr. Architect of the
project within a maximum 3 weeks of project commencement. Any constructability issues to be
identified and reported. Any Request for Information related to specification, drawings, etc to be raised
with the proposed solutions for confirmation from PM/RE/concern party.
 Attend the factory/showroom visits, witness third party tests, if required as directed by PM.
within 7 days after the review and in coordination with other trade discipline engineers as required.
 Attend inspection request in the same day (whenever possible) and release the comments on the same
day.
/Responsibilities  Assist PM/RE/Sr. trade discipline in coordinating with the design team as and when required especially
for confirming RFI responses.
contract requirement. Issue ‘CAR’ or ‘NCR’ in consultation with RE/PM as and when non-compliance is
noted.
 Diplomatic business relationships to be maintained with all stakeholders (including the Contractors) of
the project.
 Continuously follow up and provide all necessary support for obtaining all statutory approvals for the
project.

gil roy miciano
3 Results Oriented
6 Applying awareness/ knowledge on QCDD, NFPA, Municipality regulations.
7 Creativity and good coordination work skills
Internal  Provide support to Senior Architect and other concern parties to ensure projects are running smoothly in
areas of Architectural works by providing expert knowledge and advice
External  Liaises with and supervises contractor to ensure works are performed as per contract documents. Liaises
with Client as directed by PM for facilitate selection of materials, etc. and smooth completion of the
project.
1 Minimum Degree in Architecture Specialized in ID or Degree in Interior Design from the University accredited
by MMUP
3. UPDA certification, if applicable

gil roy miciano
JOB DESCRIPTION – HSE ENGINEER

Job title Health, Safety & Environment (HSE) Engineer/Safety Officer
Reporting to Sr. Project Manager / Head of Health, Safety & Environment (HSE)
Reported by Engineers in the Project Team
Job purpose Ensure implementation of the approved safety programme of the project to prevent or correct
unsafe environmental working conditions through proper coordination and correspondence.
 Review, evaluate, comment and recommend the approval of the Health, Safety and Environment
Program submitted by the Contractor to be in compliance with QCS, international safety / health
policies and project Health & Safety standard.
 Review, evaluate, comment and recommend on the Contractor Safety Organization Chart & the
curriculum vitae (CV) of site safety personnel.
 Ensure the implementation of the approved safety program to prevent or correct unsafe
environmental working conditions, utilizing knowledge of industrial process, mechanics,
chemistry, psychology and industrial health and safety laws.
 Study the feasibility of the proposed safety precautions and advise / instruct for the changes, if
required.
 Review, suggest & recommend acceptance of the ingress & egress ways provided by the
Contractor for the whole project site as well as for individual buildings under Construction /
completed.
 Ensure the implementation of the appropriate usage of the Personal Protective Equipment
Key depending on the hazard / project safety requirements and direct the installation of safety
Accountabilities devices.
/Responsibilities  Present / monitor and advise / instruct (if required) the Contractor during the Contractor
Conducted Toolbox meetings. Audit the Toolbox meeting reports.
 Conduct and coordinate safety meetings to educate site management staff and workers about
safety policies, laws and standard practices.
 Ensure trained First aider and facilities requirements are available on site.
 Investigate, evaluate, analyze and recommend corrective and preventive measures to minimize
recurrence of construction accidents / incidents.
 Ensure that safety induction to the new site staff / workers are carried out as per the
requirements.
 Ensure that all site safety practices are carried as per AEB approved safety manual or as per the
Contract Health and Safety requirements.
 Advise AEB Management on the need of updating Safety Manual and report area of concern.
 Efficient communication shall be maintained with all levels of staff / works to facilitate safety
practices.
 Audit the site safety based on the Organization / Project approved safety checklist.
 Audit various sites as per the Management instructions.
 Comments and provide recommendation on accident / incident reports and prepare weekly /
monthly / annual Safety Performance Statistics Report.
 Ensure that First Aid boxes are in place, enough rest rooms are provided, site hygiene is
maintained, housekeeping is to the required levels, accidents reporting measures are in place
and procedures are followed.
 Ensure that project neighbor ‘s health, safety and environment conditions are not disturbed.
 Supervise, evaluate and report existing work procedures and execution to uncover areas where
safety may be at risk, suspend work and impose fine/penalty as necessary till corrective action
implies by responsible parties.
 Evaluate the Contractor submitted risk analysis and advise accordingly for necessary corrections.

gil roy miciano

Ensure that workers are operating machines & equipment in a safe manner.

Inspect facilities, machinery and safety equipment in order to identify and correct potential
hazards and no ensure safety regulation compliance.
 Review plans and specifications for construction of new machinery or equipment in order to
determine if all safety requirements have been met.
 Compile, analyze and interpret statistical data related to occupational illnesses and accidents.
 Interpret safety regulations for others interested in industrial safety, such as Safety Engineers,
Labor Representative and Safety Inspectors.
 Recommended process and product safety features that will reduce employee’s exposure to
chemical, physical and biological work hazard.
 Recommend testing of air quality, noise, and temperature and / or radiation levels to verify
compliance with health and safety regulation.
 Report or review findings from facilities inspections, or environmental testing.
 Provide advice and guidance to organizations on how to handle health related problems and
make needed changes.
 Confer with medical professionals to assess health risks and to develop ways to manage health
issues and concern.
 Coordinate with Contractor's liaisons with outside organizations, such as fire departments,
mutual aid societies and rescue teams so that emergency responses can be facilitated.
 Maintain a record of Material Safety Data sheet of all hazardous materials used in site
 Functional safety assessments of challenging projects in reference to the requirements as need
per the Client.
 Perform other related duties & assignments as required instructed by AEB Project Manager.
 Prepare preliminary and detail incident/accident report to PM whenever required after
preliminary/ detail investigation.
 Do all necessary to receive urgent appropriate medical attention to those injured, sudden health
emergencies, etc.
Internal  Provide support to Project Managers to ensure projects are executed smoothly with zero accidents in areas of
health and safety engineering by providing expert knowledge and advice.
External  Liaises and supervises contractor to ensure works are performed in safe and healthy way without disturbing or
damaging environment.
1 Minimum Degree in Engineering from the University accredited by MMUP
3 MMUP Engineer registration (if engineer visa is retained).
4 NEBOSH Certification
5 Internal Auditor certification
1 Planning, Organizing, Time & Relationship management skills
2 Problem Solving & Decision Making
3 Strong communication skills. Ability to liaise with various stakeholders.
4 Risk analysis skills
5 Team Player, adaptable, flexible
6 Leadership & Motivation Skills

gil roy miciano
JOB DESCRIPTION – DOCUMENT CONTROLLER

Job title Document Controller
Reporting to SR Project Manager
Reported by `
Job purpose Provide administrative and office support to Project Manager and engineers in the team.
 Maintain good filing system (hard and soft copy (editing) and arrange in a standard systematic
way for ease of access as necessary for reference and distribution.
 Sort mails and documents as required by PD/PM. Prepare correspondences including necessary
drafts.
 Ensure that the site team log in the time sheets as per company policy; time sheets to be
submitted as per the stipulated timelines.
 Ensure to circulate circulars to the team and make them available for easy reference
 Receive and screen incoming calls for PD/PM, taking messages and transferring calls
Key  Manage appointments and diary of PD/PM.
Accountabilities
 Keep update on site Instruction and Variation orders logs
/Responsibilities
 Notify the project team for any delays, release of the response to the correspondence, submittals
etc.
 Provide weekly updates to PM for the pending responses and submittals
 Assist/support in providing monthly report and other reports to various stakeholders
 HSE awareness for emergency action plan, participation on HSE Programme and duty of care
 Timely Submission of staff leave, re-joining forms of site team to the concern party in AEB office
 Inform PM if unnoticed absence of staff noted on site
 Any other ad-hoc administrative duties.
 Ensure to distribute various correspondences/ documents, etc. to team members as directed by
PM or the concern.
Internal  Works and confers with PD/PM on support required and follow the works as directed by PM/ concern
personnel.
 Co-ordinates with various departments for ad-hoc projects.
External  Liaises with Contractor for the receipt and release of all correspondences/ transmittals, etc.
1 Minimum Degree/ Diploma in Business Administration/ Secretarial course or equivalent.
2 At least 3 years of experience
3 Good knowledge in Microsoft office especially in MS Word, Excel and PowerPoint.
4 Knowledge on ACONEX, Construct ware or electronic document management system (EDMS)
1 Organisation Skills
2 Communication Skills
3 Team Playing Abilities
4 Adaptability to meet project/client requirements

gil roy miciano
ANNEXURE – 3
AEB’s QHSE Policy

gil roy miciano

gil roy miciano
ANNEXURE – 4
ISO 9001 : 2015, ISO 14001 : 2015, & OHSAS 18001 :2007
CERTIFICATES

gil roy miciano

gil roy miciano

gil roy miciano

gil roy miciano
Annexure – 5
PROJECT OBJECTIVES AND TARGETS

gil roy miciano
Objective Goals / Targets Responsible

All Engineers, performance to
Ensure Contractors submittals
At least 75% of submittals will be review within the be monitored by Sr. QA/QC
review are completed and
Contract/Project specified time frame. Engineer every end of the
responded on a timely manner.
month.
All Engineers, performance to
Conduct inspections on a timely At least 90% of all inspections are conducted as be monitored by Sr. QA/QC
manner. per the requested date/time. Engineer every end of the
month.
Zero accident for all AEB Staff working on this
Zero Accident project. This can be achieved by ensuring all are All AEB Staff
aware about the safety requirements.
Maintain environmental waste at minimum level
by:
- Avoid or reduce use of bottled water by using
glass/mugs/tumblers
- Reduce use of paper by re-using “used” paper
(with prints on 1 side) copying of non-important
Reduce environmental waste documents. All AEB Staff
- Reduce use of colored cartridges by printing
non-important document in a gray scale mode.
Use of the above shall be monitored during the 1st

6 months and record to monitor if reduced by 10%
on the succeeding 6 months.

gil roy miciano
ANNEXURE – 6
SUBMITTAL REVIEW FLOWCHART
(FOR REVIEW OF TECHNICAL SUBMITTALS)

gil roy miciano
Submittal Review Flowchart

gil roy miciano
ANNEXURE – 7
SITE INSPECTION FLOWCHART

gil roy miciano
Site Inspection Flowchart

gil roy miciano
ANNEXURE – 8
NON-CONFORMANCE MANAGEMENT FLOWCHART

gil roy miciano
Non-Conformance Management Flowchart

gil roy miciano
ANNEXURE – 9
MONTHLY QUALITY REPORTS TEMPLATE

gil roy miciano

gil roy miciano

gil roy miciano

gil roy miciano

gil roy miciano

gil roy miciano

gil roy miciano
ANNEXURE – 10
LIST OF CONSTRUCTION PROCEDURES

gil roy miciano
MASTER LIST OF CONSTRUCTION MANAGEMENT AND CONSTRUCTION SUPERVISION PROCEDURES
SI No. Doc. Ref. No. Document Title
1 CSD-P01 Rev. 03 Procedure for Document and Data Control

2 AEB-P02 Rev. 03 Procedure for Control of Records
3 AEB-P03 Rev. 03 Procedure for Internal Audits
4 AEB-P04 Rev. 03 Procedure for Control of Non-Conformances
5 AEB-P05 Rev. 03 Procedure for Remedial and Corrective Actions
6 CSD-P07 Rev. 03 Procedure for Construction Management
7 CSD-P09 Rev. 02 Procedure for Project Close-out and Handing-over

gil roy miciano
ANNEXURE – 11
FORMS / TEMPLATES

gil roy miciano
WORK INSPECTION REQUEST

gil roy miciano
MATERIAL APPROVAL REQUEST

gil roy miciano
MATERIAL INSPECTION REQUEST

gil roy miciano
DOCUMENT SUBMITTAL FORM

gil roy miciano
DRAWING SUBMITTAL FORM

gil roy miciano
REQUEST FOR CONCRETING

gil roy miciano
REQUEST FOR INFORMATION FORM

gil roy miciano
REMEDIAL/CORRECTIVE ACTION REQUEST FORM

gil roy miciano
NON-COMPLIANCE REPORT FORM

Pop

Transféré par

Informations du document

Titre original

Copyright

Formats disponibles

Partager ce document

Partager ou intégrer le document

Options de partage

Avez-vous trouvé ce document utile ?

Ce contenu est-il inapproprié ?

Droits d'auteur :

Formats disponibles

Pop

Transféré par

Droits d'auteur :

Formats disponibles

Arab Engineering Bureau

Project Execution Plan

Client : Qatar Industrial Manufacturing Company (QIMC)

Project No. : 1078-17

Document No. : PEP-QIMC-1078-17-0001 Rev. 0

Prepared & Approved by:

3 AEB Supervision Team Organization Structure.…………………………………………….………………………5

4 Construction Supervision Work Activities ………………………..…………………………………..………………5

5 Project Communication and Document Control………………………………………….…………………………8

6 Construction Supervision plan …..…………………………………………………………………………………………10

9 Health, Safety and Environment (HSE) ……………………………………………………………………….…………16

Annexure 1 (Project Organization Chart)……………………………………………………………………………….22

Annexure 2 (AEB Monthly Report) …………………………………………………………………………………….....24

AEB Project Execution Plan Rev. 0 Page 2

AEB Project Execution Plan Rev. 0 Page 3

 Close coordination of Interfaces between all the stakeholders

Vision & Objectives

 Salama Structural Engineers (SSE) – Structural Supervision Consultant

Project Scope, Composition, Location

Qatar Industrial Manufacturing Company (QIMC)/Client decided to construct a Mixed-Use Tower

AEB Project Execution Plan Rev. 0 Page 4

The building Approved Area Calculation, as follows:

3. AEB Supervision Team Organization Structure

4. Construction Work Activities

AEB Project Execution Plan Rev. 0 Page 5

Supervision Work Activities

 Provide technical support for the construction works of the project.

 Coordination between all activities of all trades.

AEB Project Execution Plan Rev. 0 Page 6

 Support the Contractor monthly interim payment

Contract Technical Documents Administration

AEB will produce a Monthly Report (Refer to templates on Annexure 2)

Project Closeout/Handing over

On completion of any project or part/stage AEB will:

AEB Project Execution Plan Rev. 0 Page 7

5. Project Communication & Technical Documentation Control

Verbal Communication provides an essential means of conveying information and understanding,

AEB Project Execution Plan Rev. 0 Page 8

Dispute Resolution Meeting

Electronic Management and Production Systems

Internal Project Team Correspondence

Minutes of Meeting (MOM)

AEB Project Execution Plan Rev. 0 Page 9

The status of each submittal is to be recorded either A, B, C or D.

Request for Information (RFI) Submission

6. Construction Supervision plan

Objectives and Goals

AEB Project Execution Plan Rev. 0 Page 10

AEB commitment is to:

To be performed prior to the beginning of any definable item/phase of construction in accordance

AEB Project Execution Plan Rev. 0 Page 11

 Special Deal Technical / Coordination

Inspection, Rejection of Material and Workmanship

Site Access of Construction Traffic

Outside Agencies and Utilities

AEB Project Execution Plan Rev. 0 Page 12

7. Quality Management (QA / QC)

AEB Project Execution Plan Rev. 0 Page 13

Quality Management System (QMS)

AEB Project Execution Plan Rev. 0 Page 14

Weekly & Monthly Reports

The Project Risk Management includes:

AEB Project Execution Plan Rev. 0 Page 15