Running head: REQUEST FOR PROPOSAL 1

Name

Institution

Course

Tutor

Date
REQUEST FOR PROPOSAL 2

Request for Proposal for Construction and Management Services

The Stateview Area Municipality is seeking proposals for the construction and

management of the new high school with a capacity of 1000 students, a new middle school with

a capacity of 1500 students. This also includes the construction of seat performing art center in

both schools with a capacity of 1000 seats for each school. The district would also require a

remodel of existing buildings in the district to improve security and safety and also a remodel of

the schools in the area to create a safe and flexible learning environment.

All the work needs to have some considerable completion by June 5, 2021, and a full

completion timeline of December 10, 2021. The total cost of the project, including all fees and

expenses, is $100,530,000. The voting by the organization is set to take place on May 30, 2019,

at the municipal hall. All federal requirements are followed and FAR part 52 is strictly adhered

to. All details necessary for this project, budget, schedule, schematic designs and program spaces

will be attached at this RFP’s end. The services needed will be for pre-construction and

construction services and they are detailed as follows;

 Consider all phases of the project, based on architectural design, and develop detailed

estimates of the cost.

 Produce regular schedule updates

 Manage team meetings with the Architect.

 Manage the budget and track cost estimates against the budget.

 Supply detailed construction phase administration including; project management and

inspection, full-time supervision, prepare change orders and payment estimates, review

shop drawings, ultimate inspection, and provide reports of the complete project.
REQUEST FOR PROPOSAL 3

 Assist the district with services like advertising of the request for bids, aid in securing

bids, checking bid results and providing recommendations on giving of contracts.

 The project should be divided into 20 -25 bid divisions.

 The construction manager is not expected to perform any division of the work on their

own nor will they be allowed to bid for the divisions of the work.

 Execute all other related work as needed by the district.

 Engage in the design and document preparation of all team coordination meetings.

Proposed Schedule

The project schedule is to be adhered to ensure that the project is finished on time to

better serve the people. In order to ensure this, the schedule has been noted as follows;

 Construction Manager Services RFP released: April 30, 2019

 Construction Manager Service’s proposals are due: May 7, 2019

 Construction Manager companies interviews: May 20-23, 2019

 Construction Manager company board selection: May 30, 2019

 Construction Management company begins: June 24, 2019

 Site Development and Construction begins: October 28, 2019

 Substantial Completion of all projects: June 5, 2021

 Final Completion of all projects: December 10, 2021

The Criteria to Include Within Your Proposal Response

There are detailed required in the proposal that are detrimental to the selection process.

All the details provided should comply with the Federal Acquisition Regulations in order to

facilitate the requirements of the project.

REQUEST FOR PROPOSAL 4

COMPANY PROFILE

The company profile should include; the company name and address, the years of

experience with construction and management services, other services the company provides

besides the stated one, and include all the projects completed by the company.

PROFESSIONAL ORGANIZATION

This should include the number of employees in the organization and the project team to

be assigned to the proposed project. Provide an organizational chart of the people to be assigned

to the project. Each team member should have a specific role to do in the project, therefore,

describe their roles and provide their experience in this kind of project. Any changes of staff

during the project require written permission to the district and with good reason. The district

retains the right to accept or refuse replacements of staff.

PROJECT EXPERIENCE

The company should list its experience in providing Construction and Management

services in the region for similar constructions. The company should also include a number of

references to support this claim. Before sending the proposal, the company should assess the

requirements and determine if this project is within their means. It should be noted that

compliance of the needs of the project is highly expected and failure to comply will be

prosecuted in the courts of law.

CONSTRUCTION MANAGEMENT APPROACH

The company needs to explain in detail how it will approach the management of cost

estimation and cost control, project scheduling, and bids procurement for the constriction. The
REQUEST FOR PROPOSAL 5

company will also need to explain how cooperation with other consultants (Architects, service

providers, etc.) will be conducted to avoid clashing and to smoothen the process of the project.

Project supervision and management is a crucial part of the project and the company will need to

explain how this will be conducted and by whom. Communication with the School District

during the project for updates and any other concerns is necessary. The company will need to

explain how this communication will take effect and who will be the point of contact to ease the

communication traffic.

WORKLOAD

The company is required to provide a list of its current construction or management

projects that are similar to the proposed project. Provide the size of each project, location of the

projects and the anticipated completion date of each project. This is to ascertain the workload of

your company and if the company is in a position to tackle the proposed project comfortably

with no delays.

COMPENSATION PROPOSAL

The proposal sent should be based on the project spaces attached, the project summary

and the budget of the project, and the schedule of the project. Include the segregated percentage

of construction costs for pre-construction and construction development stage services for

construction and management based on the proposed development scope. It should follow the

following categories;

 The percentage fee proposed for pre-construction facilities should include; planning and

scheduling, estimating, value management, quality review, preparing contracts for

REQUEST FOR PROPOSAL 6

construction, life-cycle costing, front end specifications, bid procurement, project

director, tracking costs against the budget, design meetings, and clerical costs.

 Construction services’ proposed percentage fee should include; senior project manager,

senior project manager, project manager, assistant project manager, safety officer project

superintendent, general superintendent, miscellaneous staff expenses, review shop

drawings, prepare change orders, project completion reports, superintendent vehicle, and

clerical costs.

 The predicted costs of some items should not be included in the proposal and these items

include and not limited to the following; safety equipment, first aid supplies, handrails

and toe boards, opening protection, fire extinguishers, temporary fencing, storage rental,

temporary toilets, temporary stairs, temporary enclosures, temporary barricades, project

signs, bulletin boards, on-site equipment, printing, telephone expenses, temporary power

service, temporary water service, temporary heating service, heating energy charges,

temporary wiring, temporary lighting, periodic clean-up, trash dumpsters, dump permit

and fees, traffic control, temporary roads, roadway maintenance, and job trailer or trailer

utilities.

 All other construction related to miscellaneous expenses, excluding supervision of work

sites, project management, and office personnel, should also not be included in the

proposal. Employee expenses of the Construction Manager are included in the percentage

fee of the project.

Items to be completed by other Consultants paid by the district include; Architecture and

Engineering, Special Testing, Site Surveys, Soil Explorations, Material Testing, and Permits for

Construction.
REQUEST FOR PROPOSAL 7

The proposal shall be in writing and directed to;

Mr. Stephen K Murkun,

Finance and Operations Manager,
Stateview Area Municipality,
5719 2nd Avenue,
Stateview, AR 45466.

The proposal’s fee is to be presented to this RFP with the response. Kindly include

documentation of any qualifications or special conditions that may affect the company’s fee

proposal. The proposal shall be submitted no later than Tuesday, May 7, 2019, by end of

business hours. Kindly include 15 typed copies of each proposal which shall be labeled ‘Proposal

for Construction and Management Services’ and also a pdf copy send to

agnesliz@stateviewmunicpality.gov. The district will not refund any costs incurred in the

preparation or presentation of the proposal or thereafter presentation to the board.

The information supplied when responding to this RFP, subsequently, becomes the

property of the district and shall not be returned to sender. The district reserves the right to ask

for more information from applicants to either qualify or disqualify them, to eliminate

irregularities in a proposal, to refuse a proposal in order to serve the best interest of the district

and select the proposal serves the district in the best way. This is not to say the lowest cost

proposal will be selected, but the one that serves the purpose of the district best. The district also

reserves the right to cancel the RFP at a moment’s notice.

Kindly direct all queries to Stephen K Murkun at smurkun@stateviewmunicpality.gov.

REQUEST FOR PROPOSAL 8

References

WOLTERS, K. L. U. W. E. R. (2018). GUIDE TO FAR CONTRACT CLAUSES: Detailed

compliance information for government contracts 2019. Place of publication not

identified: KLUWER LAW INTL.

Porter-Roth, B. (2002). Request for proposal: A guide to effective RFP development. Boston,

MA: Addison-Wesley.