Setting up the login sheet

If you are using the template from Online PC learning then there is no set up required.

login set up

Creating the Login Userform

Press Alt+F11 to access the VBA editor.

From the menu choose Insert / Userform

With the module selected Right Click and choose Properties and name the userform frmLogin.

In Properties select Caption and add “You have 3 attempts to login.”

Add three labels, one for the header and one each for the text boxes and add the text you see in the
illustration below. This text will not be referred to in our code.

Add 2 text boses and a command button.

Name textbox1 txtUser

Name textbox2 txtPass

Name commandbutton1 cmdCheck and add a caption for this button called “Validate”

Your userform should look similar to the one below.

userform login
If you wish to add an image then insert and image control and locate the image. Note: make sure
your image is formatted to a small size 10 -30 kb.

Insert 2 other Userforms

These 2 userforms will be the subject of the next 2 projects. We need them now so that they can be
referenced in our code.

frmNavigation

frmSetup

Leave these 2 Userforms blank for now.

Adding Userform Code

Don’t let this long piece of code intimidate you.

It achieves 4 things:

Checks for an administrator name and passcode

Checks for a user name and password

Adds the user login and time to a database

Enters the user name to the worksheet

Note: At the top of the procedure we have declared the variable [Trial] Private Trial as Long. This will
hold the number of attempts in memory. This is module level variable scope.

To access this area:

Right Click on the Userform and choose View Code.

Copy the code below and paste it into the userform code.
Option Explicit

Private Trial As Long

Private Sub cmdCheck_Click()

'Declare the variables

Dim AddData As Range

Dim user As Variant

Dim Code As Variant

Dim result As Integer

Dim TitleStr As String

Dim Current As Range

Dim PName As Variant

Dim msg As VbMsgBoxResult

'Variables

user = Me.txtUser.Value

Code = Me.txtPass.Value

TitleStr = "Password check"

result = 0

Set Current = Sheet2.Range("K2")

'Error handler

On Error GoTo errHandler:

'Destination location for login storage

Set AddData = Sheet2.Cells(Rows.Count, 2).End(xlUp).Offset(1, 0)

'Check the login and passcode for the administrator

If user = "Trevor" And Code = 9999 Then

MsgBox "Welcome Back: – " & user & " " & Code & vbCrLf _

& " You have admistrator priviledges" & vbCrLf _

& " I will open the control panel for you"

'record user login

AddData.Value = user

AddData.Offset(0, 1).Value = Now

'send the username to the worksheet

Current.Value = user

'unoad this form

Unload Me

'Show navigation form

frmSetup.Show

'End the procedure if conditions are meet

Exit Sub

End If

'Check user login with loop

If user <> "" And Code <> "" Then

For Each PName In Sheet2.Range("H2:H100")

'If PName = Code Then 'Use this for passcode text

If PName = CInt(Code) And PName.Offset(0, -1) = user Then ' Use this for passcode numbers only

MsgBox "Welcome Back: – " & user & " " & Code

'record user login

AddData.Value = user

AddData.Offset(0, 1).Value = Now

'Change variable if the condition is meet

result = 1

'Add usernmae to the worksheet

Current.Value = user

'Unload the form

Unload Me
'Show the navigation form

frmNavigation.Show

Exit Sub

End If

Next PName

End If

' Next UName

'Check to see if an error occurred

If result = 0 Then

'Increment error variable

Trial = Trial + 1

'Less then 3 error message

If Trial < 3 Then msg = MsgBox("Wrong password, please try again", vbExclamation + vbOKOnly,
TitleStr)

Me.txtUser.SetFocus

'Last chance and close the workbook

If Trial = 3 Then

msg = MsgBox("Wrong password, the form will close…", vbCritical + vbOKOnly, TitleStr)

ActiveWorkbook.Close False

End If

End If

Exit Sub

'Error block

errHandler:

MsgBox "An Error has Occurred " & vbCrLf & "The error number is: " _

& Err.Number & vbCrLf & Err.Description & vbCrLf & _

"Please notify the administrator"

End Sub
This code will stop the x button on the Userform from working.

Private Sub UserForm_QueryClose _

(Cancel As Integer, CloseMode As Integer)

' Prevents use of the Close button

If CloseMode = vbFormControlMenu Then

MsgBox "Clicking the Close button does not work."

Cancel = True

End If

End Sub

Userform Login Code for the Module

Now we need to insert a module to hold a little bit of code.

Press Alt+F11 to access the VBA editor.

From the menu choose Insert / Module.

These 2 pieces of code will call the userforms.

Sub Showme()

frmLogin.Show

End Sub
Sub ShowNav()

frmNavigation.Show

End Sub

ThisWorkbook Code

In Project Explorer in the left double click on ThisWorkbook

This code will:

Select the Interface sheet

Hide the sheet tabs if they are visible

Call the Userform on the workbook open event

Private Sub Workbook_Open()

On Error Resume Next

Sheet1.Select

ActiveWindow.DisplayWorkbookTabs = False

Showme

On Error GoTo 0

End Sub
Test the project

Run a test with the workbook by closing and opening it.

Note: If you want to have passcode with text and numbers combined (1234thk) instead of only text
then change this part of the macro. Text and numbers combined are treated as text.

If PName = CInt(Code) Then

to

If PName = Code Then

Note: The ranges for the number of users can be changed to dynamic named ranges or you can
manually adjust the ranges.

Range("H2:H100") Adjust to suit or change to reflect new data ranges

Range("G2:G100")

To change this to a dynamic named range add for example a named range called “AllUsers” then
change the code to Range("AllUsers")