SD.010 Inventory Solution Design

SD.
010 SOLUTION DESIGN
XXX – Inventory
Author: XXXX
Creation Date: April 8, 2016
Last Updated: Friday, November 08, 2019
Document Ref: SD10 Inventory
Version: 1.0
Approvals:
Copy Number _____

Document Control
Change Record
Date Author Version Change Reference
08-Apr-16 Norman Sammel Draft No previous document

16-Jun-16 Norman Sammel 1.0 Updates applied after review with XXX users
Reviewers
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Contents
Document Control 2
Introduction 7
Assumptions 7
Descriptive Overview: 8
Design Assumptions: 8
Exclusions 8
System Integration 9
Key Business Processes – Listing and Solution Design 10
INV-010: Create Master Item and Assign to Organization 12
Process Overview 12
Sub Process Detailed List 12
MD50s - Interfaces/Conversion/Reports/Extensions 12
Assumptions 12
Process Flows 13
INV-020: Review or Update Item at Inventory Org Level 14
Process Overview 14
Assumptions 14
Process Flows 15
INV-025: Update Item Revision at Organization Level 16
Process Overview 16
Assumptions 16
Process Flows 17
INV-030: Query /Find an Item 18
Process Overview 18
Assumptions 18
Process Flows 19
INV-040: Item Serial Control 20
Process Overview 20
Assumptions 20
Process Flows 21
INV-050: Define Item Category Codes 22
Process Overview 22
Assumptions 22
Process Flows 23
INV-060: Assign Category Code to Item Org Level 24
Process Overview 24
Assumptions 24
Process Flow 25
INV-070: Item Cross Reference 26
Process Overview 26
Assumptions 26
Process Flows 27
INV-080: Item Transaction Defaults 28
Process Overview 28
Assumptions 28
Process Flows 29
INV-090: Subinventory Transfer 30
Process Overview 30
Assumptions 30
Process Flows 31
INV-100: Miscellaneous Transactions 32
Process Overview 32
Assumptions 32
Process Flows 33
INV-110: Account Alias Transactions –Receipt or Issue 34
Process Overview 34
Process Flows 35
INV-120: View On Hand Quantities 36
Process Overview 36
Process Flow 37
INV-140: View Material Transactions 38
Process Overview 38
Use this procedure to view detail associated with inventory transactions. 38
Assumptions 38
Process Flows 39
INV-150: View Pending Transactions 40
Process Overview 40
. 40
Assumptions 40
Process Flows 41
INV-160: View Serial Genealogy 42
Process Overview 42
Assumptions 42
Process Flows 43
INV-170: Min-Max Planning 44
Process Overview 44
Process Flows 45
INV-180: Cycle Count – ABC Compile 46
Process Overview 46
Assumptions 46
Process Flows 47
INV-190: Cycle Count Assignment Group 48
Process Overview 48
Assumptions 48
Process Flows 49
INV-200: Cycle Counts 50
Process Overview 50
Assumptions 51
Process Flows 52
INV-210: Generate Cycle Count Request 53
Process Overview 53
Assumptions 53
Process Flows 54
INV-220: Cycle Count Entries 55
Process Overview 55
Assumptions 55
Process Flows 56
INV-230: Cycle Count Approvals 57
Process Overview 57
Assumptions 57
Process Flows 58
INV-240: Physical Inventory 59
Process Overview 59
Assumptions 59
Process Flows 60
INV-250: Print Physical Inventory Tags 61
Process Overview 61
Assumptions 61
Process Flows 62
INV-260: Enter Physical Inventory Count 63
Process Overview 63
Assumptions 63
Process Flows 64
INV-270: Approve Physical Inventory Counts 65
Process Overview 65
Assumptions 65
Process Flows 66
Open and Closed Issues 67
Open Issues 67
Closed Issues 67
Introduction
The purpose of this Final Design Process Narrative document is to describe the Process related
to XXX – Inventory and its impact on the system architecture and the business.
Assumptions
All the requirements have been listed, reviewed and approved.
SD10 document has been written based upon the requirements agreed upon in Requirements document.
All the custom programs listed here will have a detailed MD50 functional design specification document.
Descriptive Overview:
Design Assumptions:
The purpose of the Solution Design document is to describe the predominant future business process flows
required to support Oracle Inventory
This document provides:
 A short narrative for each corresponding process flow. The flows will represent the high-level view of how
standard business will be transacted in the future and not focus on exception processing.
 Step by step details describing each process and sub-process will be provided. These steps will indicate
what is achieved via standard functionality opposed to what will require technical development effort
(RICE components).
Any outstanding issues or decisions that impact this design are noted within the document along with any
assumptions made around them.
Exclusions
Data from sub-modules and external systems may be required to support the future solution design
model. The business requirements and solutions components related to other Oracle modules and their
related processes are explained in their respective Solution Design documents
System Integration
This document only discusses the processes occurring within the Oracle EBS environment and the integration
processes for related 3rd party systems. Functionality within the 3rd party systems is outside of the scope of this
document.
Below is a list of primary 3rd party systems to be manually integrated along with a brief description of their
purpose.
 SolidWorks -
o All new Prototype and Productions Part numbers will be created in Oracle and upon release
manually migrated to Solid Works.
o Primary uses will include:
 Creation of new production items
Key Business Processes – Listing and Solution Design
Below are the key business processes, which will be depicted with process flows:
Process Process Description Comments (Topics which will be covered – Major Status
Highlights)
INV-010 Create Master Item and Assign to Organization

INV-020 Review or Update Item at Inventory Org Level
INV-025 Update Item Revision at Organization Level
INV-030 Query Find an Item
INV-040 Item Serial control
INV-050 Define Item Category Codes
INV-060 Assign Category Code to Item Org Level
INV-070 Item Cross Reference
INV-080 Item Transaction Defaults
INV-090 Subinventory Transfer

INV-100 Miscellaneous Transactions
INV-110 Account Aliases Transactions Receipt or Issue
INV-120 View On Hand Quantities
INV-140 View Material Transactions
INV-150 View Pending Transactions
INV-160 View Serial Genealogy
INV-170 Min-Max Planning Report Not to be used at go live
INV-180 Cycle Count ABC Compile
INV-190 Cycle Count Assignment Group ABC Classes Defined
Process Process Description Comments (Topics which will be covered – Major Status
Highlights)
INV-200 Cycle Counts Prerequisites:

ABC Classes Defined
ABC Compiles are completed
ABC Assignment Groups are completed
INV-210 Generate Cycle Count Request

INV-220 Cycle Count Entries
INV-230 Cycle Count Approvals
INV-240 Physical Inventory
INV-250 Print Physical Inventory Tag
INV-260 Enter Physical Inventory Counts
INV-270 Approve Physical Inventory counts
INV-010: Create Master Item and Assign to Organization
Process Overview
This process will be used to create new Items in the Item Master organization. Once the item is created, several categories will be applied and saved.
The item will then be assigned to the XXX organization.
Sub Process Detailed List

Sub-Process Sub-Process  Sub-Process Step Gap Responsibility Requirements Comments
Step # Reference Name/Related Process Satisfied
Step Name Description Ref
INV-010.1 Item Creation   Enter a new Item number XXX Inventory Manager
 Enter an Item Description

 Assign a value to the DFF
INV-010.2 Item Template  Go to Tools menu – select Copy XXX Inventory Manager
From.
 Either select a Template or Item
and Apply.
INV-010.3 UOM  Review the Unit of Measure – XXX Inventory Manager Note: UOM cannot
be updated once
system defaults value of “Each” Item is saved
INV-010.4 Save  Save XXX Inventory Manager
INV-010.5 Assign  Go to Tools menu and select XXX Inventory Manager
Categories Categories and update

o US Tax Category
o Inventory
INV-010.6 Review TAB  Review all Tab regions for XXX Inventory Manager
correct data –update if required.
INV-010.7 Assign to XXX  Assign Item to XXX XXX Inventory Manager
organization.
MD50s - Interfaces/Conversion/Reports/Extensions
N/A
Assumptions
N/A
Process Flows
INV-020: Review or Update Item at Inventory Org Level
Process Overview
There are several Item attributes that are maintained at the XXX organization level. Update the required attributes to meet the business needs.

INV-020.1 Query Existing  Query an existing Item in XXX Inventory Manager

XXX Item XXX organization
INV-020.2 Costing Tab  Optional – update COGS XXX Inventory Manager
Account
INV-020.3 General  Assign a Planner XXX Inventory Manager
Planning Tab  Assign Min – Max values
INV-020.4 Lead Times Tab  Update the Item’s Lead Times XXX Inventory Manager
INV-020.5 Work In Process  Update WIP Supply Type XXX Inventory Manager
Tab  Subinventory
 Locator
INV-020.6 Invoicing  Optional –update the Sales XXX Inventory Manager
Account
N/A
Assumptions
N/A
Process Flows
INV-025: Update Item Revision at Organization Level
Process Overview
Maintain the Item’s Revision value at the Organization level. Only Items that are under Revision Control will be required to maintain the latest item
revision.

INV-030.1 Query an Item  Query an existing XXX Item XXX Inventory Manager
INV-030.2 Revision Access  Go to Tools Menu and select XXX Inventory Manager
Revisions
INV-030.3 Revision  Enter new Item Revision and XXX Inventory Manager
Effective Date
N/A
Assumptions
Revisions must always be incremented based on ASCII rules.
Process Flows
INV-030: Query /Find an Item
Process Overview
Query an Item to review its attribute settings.

Step # Reference Name/Related Satisfied
Step Name Description Process Ref
INV-030.1 Find an Item  Query an existing XXX Item XXX Inventory Manager
 Enter the Item Number

 Enter the values you are
looking for
INV-030.2 Review Item  Review the Item Attributes XXX Inventory Manager
for the information you
require.
N/A
Assumptions
N/A
Process Flows
INV-040: Item Serial Control
Process Overview
Serial Number controls are set on items at the Master Item level. Serial Numbers are recorded when items are received.
INV-040.1 Find an Item  Query an existing Item in the XXX Inventory Manager
MAS organization
INV-040.2 Inventory Tab  Click on the Inventory Tab XXX Inventory Manager
INV-040.3 Serial  Select the required Serial XXX Inventory Manager Most Items will be
set as “At
Generation value Receipt”
INV-040.4 Prefix  If Predefined is selected: XXX Inventory Manager
 Enter a Serial number prefix

 Enter Starting Number.
INV-040.5 Generate  Generate Serial Numbers XXX Inventory Manager
N/A
Assumptions
1. This setting should be set before any Item Transactions have occurred.
2. Most items with Serial control will have the generate value set to – “At Receipt”
Process Flows
INV-050: Define Item Category Codes
Process Overview
This process is used to create new Inventory Category Codes to assign to Items.

INV-050.1 IT Request  Request made to IT to create

IT Request
the required Item Category
Codes.
INV-050.2 Value Sets  The Value Set for the Item XXX Inventory Manager Value sets must be
updated before
Category must first be Category Code
updated with new values combinations can be
required. created.
INV-050.3 Category Codes  Once the Value Sets have XXX Inventory Manager
been updated, then the
Category Code combination
can be created.
INV-050.4 IT Response  IT provides response that XXX Inventory Manager
Code Combinations are
available.
N/A
Assumptions
Item Category Value Sets and Category Code combinations will be created and controlled by the IT Request Group.
Process Flows
INV-060: Assign Category Code to Item Org Level
Process Overview
This process is to add or update the Inventory Category Code to an Item

INV-060.1 Find Item  Query an existing Item in XXX Inventory Manager Repeat this process twice.
Both for MAS and XXX
MAS /XXX organization. organization.
INV-060.2 Tools  Go to the Tools Menu and XXX Inventory Manager
Select Categories
INV-060.3 Category Set  Select the Inventory Category XXX Inventory Manager
Set
INV-060.4 Category  Assign the new Category XXX Inventory Manager Note: the Inventory
Category combination
value to the Item must be predefined in INV-
050.
NA
Assumptions
1. INV-050 process was completed prior to this process.
2. Once an Item has been created an assigned to XXX Organization, the Item Category value must be updated in both the MAS and XXX organization
Process Flow
INV-070: Item Cross Reference
Process Overview
Cross-reference types define relationships between items and entities such as old item numbers or supplier item numbers.

INV-070.1 Cross Reference  Select Cross References from XXX Inventory Manager
the Navigation menu.
 Select XXX Items as the type.
INV-070.2 Item  Enter the Oracle Item XXX Inventory Manager
Number
INV-070.3 Org  Enter XXX as the XXX Inventory Manager
Organization
INV-070.4 Value  Enter the Cross reference XXX Inventory Manager
value
 Enter the Description
N/A
Assumptions
N/A
Process Flows
INV-080: Item Transaction Defaults
Process Overview
Define a default subinventory and/or locator for an item for shipping, receiving, and move order transactions.

INV-080.1 Item  Select the Item Transaction XXX Inventory Manager

Transaction Defaults from the Navigation
Defaults menu.
 Click the New button
INV-080.2 Item  Enter the Item Number XXX Inventory Manager

INV-080.3 Subinventories  Select the Default For value XXX Inventory Manager
o Shipping
o Receiving
 Enter the Subinventory
INV-080.4 Locators  Select the Default For value XXX Inventory Manager
o Shipping
o Receiving
 Enter the
Subinventory/Locator value
N/A
Assumptions
It I assumed that the Transaction Default value will be set at the Subinventory level.
Process Flows
INV-090: Subinventory Transfer
Process Overview
Periodically, for a variety of reasons, inventory management personnel will need to transfer items from one subinventory to another
Sub-Process Sub-Process  Sub-Process Step Description Gap Responsibility Requirements Comments
Step Name Ref
INV-090.1 Subinventory  Select Subinventory Transfer from the XXX Inventory Manager
Transfer Navigation menu.
 Select Type as Subinventory Transfer
 Click Transaction Lines
INV-090.2 Item  Select the Item to Transfer XXX Inventory Manager
INV-090.3 From  Select the “From” Subinventory XXX Inventory Manager
 Optional –select the “From” Locator

INV-090.4 To  Select the “To” Subinventory XXX Inventory Manager
 Optional – select the “To” Locator

INV-090.5 Quantity  Enter the Item’s quantity to transfer. XXX Inventory Manager
INV-090.6 Lot/ Serial  If the Item is under Lot or Serial XXX Inventory Manager
Number control enter the required
values
INV-090.7 Reason /  Optional – select a Reason or enter a XXX Inventory Manager
Reference Reference as to why you are

performing the transfer.
N/A
Assumptions
N/A
Process Flows
INV-100: Miscellaneous Transactions
Process Overview
A Miscellaneous Transaction is used to move material in or out of inventory, charging a specified account.
Step Name Process Ref
INV-100.1 Miscellaneous  Select Miscellaneous Transactions from XXX Inventory Manager

Transactions the Navigation Menu.
 Select Type
o Miscellaneous Issue
o Miscellaneous Receipt
 Click Transaction Lines button


INV-100.6 Account  Enter a valid Account number to assign XXX Inventory Manager
to the transaction
INV-100.7 Lot/ Serial  If the Item is under Lot or Serial Number XXX Inventory Manager
control enter the required values
Reference Reference as to why you are performing

the transfer.
N/A
Assumptions
N/A
Process Flows
INV-110: Account Alias Transactions –Receipt or Issue
Process Overview
Account alias codes are used during miscellaneous inventory transactions to prevent errors associated with incorrect account entry by those not typically
accustomed to entering accounting information. A common use of Account Aliases would be for scrap transactions. As inventory is scrapped, the operator
would enter the Alias code for the transaction, rather than having to remember the general ledger scrap account.
Step Name Ref
INV-110.1 Miscellaneous  
Select Miscellaneous Transactions from XXX Inventory Manager
Transactions the Navigation Menu.
 Select Type
 Account Alias Issue
 Account Alias Receipt
 Click Transaction Lines button


INV-110.6 Lot/ Serial  If the Item is under Lot or Serial XXX Inventory Manager
Number control enter the required
values
Reference Reference as to why you are

performing the transfer.
N/A
Assumptions
N/A
Process Flows
INV-120: View On Hand Quantities
Process Overview
Use this procedure to view on-hand quantities for items located in subinventory locations. Select how the information is displayed and narrow the scope of
the information by entering search criteria.
Step Name Ref
INV-120.1 Query Material  Select On-Hand Quantity for the XXX Inventory Manager
Navigation menu
 Enter Organization
 Optional – enter Subinventory
 Select Material Locations
 Check the Detailed checkbox
 Optional – enter additional criteria.
 Click Find
INV-120.2 Review Data  Review returned data XXX Inventory Manager
 Org, Sub, Locator, Item, Item Description,

On-hand
INV-120.3 Lot/Serial  If Item is under Lot/Serial control you can XXX Inventory Manager
review additional data
INV-120.4 Availability  Review Availability information XXX Inventory Manager
INV-120.5 Copy  Optional to: XXX Inventory Manager
o Copy Cell
o Selected Rows
o All Rows
N/A
Assumptions
N/A
Process Flow
INV-140: View Material Transactions
Process Overview
Use this procedure to view detail associated with inventory transactions.
Step Name Ref
INV-140.1 Find Material  Select Material Transactions from the XXX Inventory Manager
Transactions Navigation menu.
 Enter Date Range
 Optional enter any of the following:
 Item, Category, Source Type,
Transaction Type, Other criteria
 Click Find
INV-140.2 Location Tab  Review data for Location area XXX Inventory Manager
INV-140.3 Reason,  Review Reason XXX Inventory Manager
Reference  Review Reference

 Review if Costed
INV-140.4 Transaction  Review Source Type XXX Inventory Manager
Type  Review Source

 Review Transaction Type
 Review Date /Time
INV-140.5 Lot /Serial  If Transaction Item is under Lot /Serial XXX Inventory Manager
Control – view information on
transaction
INV-140.6 Distributions  Click the Distributions button to see XXX Inventory Manager
accounting information.
N/A
Assumptions
N/A
Process Flows
INV-150: View Pending Transactions
Process Overview
Use this procedure to view detail associated with inventory transactions. There are two ways to view the available fields in the Pending Transactions form.
Scroll to the right to view all fields or click on each tabbed region to move through the fields.
.
Step Name Ref
INV-150.1 Find Pending  Select Material Transactions from the XXX Inventory Manager
Transactions Navigation menu.
 Enter Date Range
 Optional enter any of the following:
Item, Category, Source Type,
Transaction Type, Other criteria
 Click Find
INV-150.2 No Records  If you receive the following: “Query XXX Inventory Manager
Retrieved caused no records to be retrieved” you
are Good!!!
 END
INV-150.3 If Records  If Records appear and status is XXX Inventory Manager
Appear Pending – no action. END

INV-150.4 Resubmit  If Records appear with Error, review XXX Inventory Manager
the error and try to resolve error.
 If a transaction error was resolved,
then Resubmit transaction.
N/A
Assumptions
N/A
Process Flows
INV-160: View Serial Genealogy
Process Overview
Serial genealogy tracks the transaction and multilevel composition history of any serial-controlled item from receipt to customer sale. The composition
genealogy is captured through material transactions in Oracle Work in Process.

Step Name Ref
INV-160.1 Find Serials  Select Serial Numbers from the XXX Inventory Manager
Navigation menu.
 Optional –enter an Item
 Optional – enter a Serial number
 Click Find
INV-160.2 Subinventory  Review Subinventory information XXX Inventory Manager
/Job
INV-160.3 Serial Info  Review the State of the Serial XXX Inventory Manager
Number
INV-160.4 View  Review the tree on the left XXX Inventory Manager
Genealogy  Expand the tree for additional

information.
INV-160.5 Transactions  Review the transactions XXX Inventory Manager
associated to the Serial Number
N/A
Assumptions
N/A
Process Flows
INV-170: Min-Max Planning
Process Overview
Use the Min-Max Planning Report to show planning information for all items, or items with on-hand balances either below or above their assigned
minimum or maximum on-hand quantities
Sub-Process Sub-Process Step Name  Sub-Process Step Description Gap Responsibility Requirements Comments
Process Ref
INV-170.1 Select Min-Max Planning  Select Min-Max Planning on XXX Inventory Manager
Navigation Menu
INV-170.2 Planning Level  Select “Organization” as the Planning XXX Inventory Manager
Level
INV-170.3 Item Selection  Optional –enter an Item Selection XXX Inventory Manager
INV-170.4 Categories  Optional – enter a Category value XXX Inventory Manager
INV-170.5 Planners /Buyers  Optional – Enter a Planner or Buyer XXX Inventory Manager
INV-170.6 Demand Cutoff Date  Enter a Demand Cutoff Date XXX Inventory Manager
INV-170.7 Supply Cutoff Date  Enter a Supply Cutoff Date XXX Inventory Manager
INV-170.8 Restock  Leave the “Restock” value set to “No” XXX Inventory Manager
for the first run if you want to review
the output without creating jobs.
 Set Restock to “Yes” to create
Purchase Requisitions
INV-170.9 Additional Criteria  Select additional criteria that you want XXX Inventory Manager
in the report.
INV-170.10 OK and Submit  Click OK and Submit Report XXX Inventory Manager
INV-170.11 Review Report Output  Review Report XXX Inventory Manager
N/A
Assumptions
N/A
Process Flows
INV-180: Cycle Count – ABC Compile
Process Overview
You can define and compile an ABC analysis for your entire organization or for a specific subinventory within your organization. You choose the
compilation criterion, the scope of your analysis, the cost type to use in determining item values.

Step Name Ref
INV-180.1 ABC Compile  Select ABC Compile from the XXX Inventory Manager
Navigation Menu and click the
New button
INV-180.2 Compile Name  Enter a Compile Name XXX Inventory Manager
 Enter a Description
INV-180.3 Content Scope  Select the Content Scope of the XXX Inventory Manager
compile:
 Organization or Subinventory
INV-180.4 Valuation Scope  Select the Valuation Scope of the XXX Inventory Manager
compile:
 Organization or Subinventory
INV-180.5 Compile  Select the Criterion for the XXX Inventory Manager
Specifications compile – select “Current on

hand value”
INV-180.6 Compile  Click the Compile button. XXX Inventory Manager This process ranks the
Items based on the
Criteria and provides a
report.
INV-180.7 Request  View the Request XXX Inventory Manager
 View Output of the Report

N/A
Assumptions
N/A
Process Flows
INV-190: Cycle Count Assignment Group
Process Overview
ABC assignment groups associate ABC classes with an ABC compile. You assign items to ABC classes within a particular group
Step Name Process Ref
INV-190.1 ABC  Select ABC Assignment Group XXX Inventory

Manager
Assignment from the Navigation menu.
Group  Enter an Assignment Group
Name
INV-190.2 Compile Name  Assign a Compile Name to the XXX Inventory

Manager
group
INV-190.3 Group Classes  Click the Group Classes button. XXX Inventory Prerequisite –
Manager ABC Classes
 Assign which ABC Classes to were created.
use for the group.
INV-190.4 Assign Items  Click the Assign Items button. XXX Inventory
Manager
 Specify the cutoff point for each
ABC class
INV-190.5 Assign  Click on the Assign button to XXX Inventory
Manager
launch the request.
N/A
Assumptions
1. ABC Classes were created prior to Assignment Group.
Process Flows
INV-200: Cycle Counts
Process Overview
New Resources are used to collect Labor charges when assigned to Routing Operations.

Step Name Ref
INV-200.1 Cycle Count Select Cycle Counts from the XXX Inventory Manager
Navigation Menu.
 Click New button.
INV-200.2 Count Controls  Set the Count Controls XXX Inventory Manager
o Allow Unscheduled Entries
o Display System Qty
INV-200.3 Automatic  Determine if Automatic XXX Inventory Manager
Recounts Recounts are required

 Set the Maximum number of
recounts
INV-200.4 Count  Determine the scope of the cycle XXX Inventory Manager
Subinventory count – All or Specific

 If Specific –list subinventories
INV-200.5 Serial Control  Select the Serial Control Options XXX Inventory Manager
Options
INV-200.6 Auto Schedule  Select the Frequency of your XXX Inventory Manager
counts.
INV-200.7 Approval  Select when Approvals are XXX Inventory Manager
required.
 Set the Approval Tolerances
INV-200.8 ABC  Select an Assignment Group XXX Inventory Manager
Initialization
Step Name Ref
INV-200.9 Classes  Enter the number of times you XXX Inventory Manager
want to count each item in the
class.
 Optional – add tolerances per
each class
Assumptions
1. Prerequisites:
2. ABC Classes Defined
3. ABC Compiles are completed
4. ABC Assignment Groups are completed
Process Flows
INV-210: Generate Cycle Count Request
Process Overview
New Resources are used to collect Labor charges when assigned to Routing Operations.

INV-210.1 Cycle Count  Select Cycle Count from XXX Inventory Manager
Navigation Menu
 Select Cycle Count Name
INV-210.2 Perform Full  Go to Tools menu and select XXX Inventory Manager
Cycle Count “Perform Full Cycle Count”
INV-210.3 Request  Enter parameters for the XXX Inventory Manager Validate that the
request has
request set. completed
 Submit Request.
INV-210.4 Count Request  Go to Tools and select XXX Inventory Manager This and the
following
“Generate Count Request” processes are
daily
occurrences.
INV-210.5 Cycle Count  Go to Tools menu and select XXX Inventory Manager Validate that the
previous request
Listing “Cycle Count Listing Report” has completed
 Enter report parameters
 Submit
INV-210.6 Report  Review Output of report XXX Inventory Manager
 Print Report
N/A
Assumptions
Prerequisite: Cycle count has been created.
Process Flows
INV-220: Cycle Count Entries
Process Overview
After physically counting each item, the counts must be recorded in Oracle. If a recount is requested because it is out of tolerance, the count is entered in
the same place within Oracle. Unscheduled count entries can be entered here as well.
.
Step Name Ref
INV-220.1 Cycle Count  Select the Cycle Count Entries XXX Inventory Manager
Entries form on the Navigation menu.
 Enter the Cycle Count name
 Click Find
INV-220.2 Count Details  Values should default: XXX Inventory Manager
o Date
o Counted By
o Adjustment Account
INV-220.3 Open Counts  Enter Count Quantity XXX Inventory Manager
INV-220.4 Serial Number  If Cycle Count Serial Control XXX Inventory Manager
was set then there is a count
entry for each Serial Number.
N/A
Assumptions
Cycle Count Entries must be entered prior to performing any material picking or issuing has been performed.
Process Flows
INV-230: Cycle Count Approvals
Process Overview
Use the Count Adjustment Approvals Summary window to approve cycle count adjustments held for approval, to recount an item, or to reject the
adjustment. Inventory determines which counts need approval by using the approval tolerances you enter while defining your cycle count.

INV-230.1 Approve Counts  Select Approve Counts from XXX Inventory Manager
the Navigation menu
 Enter Cycle Count name
 Click Find
INV-230.2 Adjustment  Review counts that require XXX Inventory Manager
approval.
o Approve
o Reject
o Recount
INV-230.3 Recounts  Review Count History XXX Inventory Manager
N/A
Assumptions
N/A
Process Flows
INV-240: Physical Inventory
Process Overview
Before you can generate tags for a physical inventory, you must take a snapshot of all system on-hand quantities for your items. The snapshot saves all
current item on-hand quantities and costs. Oracle Inventory uses this information as the basis for all physical inventory adjustments.
Step Name Ref
INV-240.1 Physical  Select Physical Inventory from XXX Inventory Manager

Inventory the Navigation menu.
 Click New
 Enter Name
 Enter Description
INV-240.2 Approvals  Determine what counts require XXX Inventory Manager
approvals
 Enter Tolerances
INV-240.3 Count  Determine if All or Specific XXX Inventory Manager
Subinventories subinventories are included in

the physical inventory.
 If Specific – identify
subinventories
INV-240.4 Options  Select options XXX Inventory Manager
o Allow Dynamic Tags
o Exclude Zero Balances
o Exclude Negative Balances
INV-240.5 Snapshot  Click Snapshot to take a picture XXX Inventory Manager
of on-hand inventory.
N/A
Assumptions
N/A
Process Flows
INV-250: Print Physical Inventory Tags
Process Overview
You use physical inventory tags to record the physical counts of inventory items. Physical inventory tags represent actual hard copy tags that some
companies use to count inventory items. A tag contains the count for a group of a given item. Although you can record only one item on a tag, multiple tags
can reference the same item, with each tag referring to a unique physical location for an item.
Step Name Ref
INV-250.1 Tag Generation  Navigate to the Generate XXX Inventory Manager

Physical Inventory Tags window.
 Enter the name of the physical
inventory.

INV-250.2 Tag Type  Select the type of tag to create. XXX Inventory Manager

Attention: When entering a
INV-250.3 Tags  Enter the Starting Tag Number XXX Inventory Manager
starting tag number be sure that it
contains the total number of
possible digits that a tag can have.
For example, if your tag numbers
can have up to five digits and you
want the starting number to be 1,
you would enter 00001
INV-250.4 Generate  Click Generate button XXX Inventory Manager
INV-250.5 Report  Use the Physical Inventory Tags XXX Inventory Manager
report to print your tags you
have generated.
N/A
Assumptions
N/A
Process Flows
INV-260: Enter Physical Inventory Count
Process Overview
After recording your physical counts you must enter the quantity for each tag. You can query tags for easy data entry.

INV-260.1 Tag Counts  Select Tag Counts from the XXX Inventory Manager
Navigation menu.
 Select Physical Inventory
Name from the list of values.
 Click Find
INV-260.2 Counts  Enter counts listed on the tags XXX Inventory Manager
INV-260.3 Void  Check the Void checkbox if XXX Inventory Manager
the tag is no longer required
INV-260.4 New Tag  Optional –enter additional XXX Inventory Manager
tags if required.
N/A
Assumptions
N/A
Process Flows
INV-270: Approve Physical Inventory Counts
Process Overview
You can view, reject, or approve physical inventory adjustments pending approval. The adjustments you can view from this window are determined by the
approval option you defined for your physical inventory. If you approve a particular adjustment, the Process Physical Inventory Adjustments program
adjusts your inventory balance by that quantity. If you reject an adjustment, Oracle Inventory does not change the system on-hand quantity.

INV-270.1 Approve  Select Approve Adjustments XXX Inventory Manager

Adjustments from the Navigation menu.
 Select Name from the list of
values.
 Optional - update the Name
of the Approver
 Click Find
Click Approve to
INV-270.2 Review  Approve or Reject XXX Inventory Manager
approve the
Adjustment adjustment, Reject
to discard the
adjustment, or
None to do nothing
INV-270.3 Launch  Select Physical Inventory XXX Inventory Manager
Adjustments  Go to Tools menu
 Select Launch Adjustments
 Enter Adjustment Account
 Click Launch Adjustments
N/A
Assumptions
N/A
Process Flows
Open and Closed Issues
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
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Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date

SD.010 Inventory Solution Design

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SD.

010 SOLUTION DESIGN

Copy Number _____

Date Author Version Change Reference

08-Apr-16 Norman Sammel Draft No previous document

Copy No. Name Location

INV-010 Create Master Item and Assign to Organization

INV-090 Subinventory Transfer

INV-200 Cycle Counts Prerequisites:

INV-210 Generate Cycle Count Request

Sub Process Detailed List

 Enter an Item Description

Categories Categories and update

Sub Process Detailed List

INV-020.1 Query Existing  Query an existing Item in XXX Inventory Manager

Sub Process Detailed List

Sub Process Detailed List

 Enter the Item Number

 Enter a Serial number prefix

Sub Process Detailed List

INV-050.1 IT Request  Request made to IT to create

Sub Process Detailed List

Sub Process Detailed List

Sub Process Detailed List

INV-080.1 Item  Select the Item Transaction XXX Inventory Manager

INV-080.2 Item  Enter the Item Number XXX Inventory Manager

 Optional –select the “From” Locator

 Optional – select the “To” Locator

Reference Reference as to why you are

INV-100.1 Miscellaneous  Select Miscellaneous Transactions from XXX Inventory Manager

 Optional –select the “From” Locator

 Optional – select the “To” Locator

Reference Reference as to why you are performing

 Optional –select the “From” Locator

 Optional – select the “To” Locator

Reference Reference as to why you are

 Org, Sub, Locator, Item, Item Description,

Reference  Review Reference

Type  Review Source

Appear Pending – no action. END

Sub Process Detailed List

Genealogy  Expand the tree for additional

Sub Process Detailed List

Specifications compile – select “Current on

 View Output of the Report

INV-190.1 ABC  Select ABC Assignment Group XXX Inventory

INV-190.2 Compile Name  Assign a Compile Name to the XXX Inventory

Sub Process Detailed List

Recounts Recounts are required

Subinventory count – All or Specific

Sub Process Detailed List

Sub Process Detailed List

INV-240.1 Physical  Select Physical Inventory from XXX Inventory Manager

Subinventories subinventories are included in

INV-250.1 Tag Generation  Navigate to the Generate XXX Inventory Manager

Sub Process Detailed List

Sub Process Detailed List

INV-270.1 Approve  Select Approve Adjustments XXX Inventory Manager

ID Issue Resolution Responsibility Target Date Impact Date

ID Issue Resolution Responsibility Target Date Impact Date

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