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BSBHRM405 - Support The Recruitment, Selection and Induction of Staff
TITLE PAGE
1
Table of Contents
Chapter – 02 ................................................................................................................................................ 3
Job Description: ........................................................................................................................................ 3
Key responsibilities & duties .................................................................................................................... 3
Academic or trade qualifications .............................................................................................................. 4
Work experience and skills ....................................................................................................................... 4
Email to the HR Manager: for New Position ............................................................................................. 5
Key responsibilities & duties .................................................................................................................... 6
Academic or trade qualifications .............................................................................................................. 7
Advertisement Methods: .......................................................................................................................... 9
Email to HR Manager for Advertising: .................................................................................................... 10
Interview Questions: ............................................................................................................................... 13
Email for Selection Panel and Interview: ................................................................................................ 14
Shortlisting the Candidates: .................................................................................................................... 15
Emails of Shortlisted Candidates for Interview: ..................................................................................... 17
Develop A Letter to Be Emailed to Each Successful Candidate .............................................................. 18
Email Regarding Interview Schedules ..................................................................................................... 19
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Chapter – 02
Job Description:
Job title: Human Resource Adviser
Reporting to: Human Resources Manager
Salary: Au$ - 70,000 Per Annum
Hours: Full Time
Location: Human Resources Department at the University of Green Hill.
To strengthen the HR department due to a major increase in workforce and personals in the
university. HR department is managing its affair well already but need for a new HR advisor was
evaluated.
Key responsibilities & duties
Key responsibilities of an HR advisor will include:

 Handling the different queries about the HR department.
 Keeping in view the legislations, monitoring update and ensuring the HR polices.
 In case of any changes in policies, entitlements, and rights of employee. HR advisor will keep
all of the staff updated with all changes.
 Relationship between the staff should be maintained and responding to queries and problems
between staff and their expectations.
 Handling of all HR matters reliably and in accordance to the legislations.
 Supporting to HR manager in different investigations, including grievance and disciplinary.
 Developing and Supporting in new recruitment processes.
 Driving the business performance in relation to the organization’s objectives
 Partnering with line managers to review employee relations, performance management,
resourcing and staff management
Duties of the role Time Competencies sought Must have or

spent optional (can be
trained)
Handling the different 50% Communication skills including Must have
queries about the HR conflict resolution and friendly
department. manner
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Duties of the role Time Competencies sought Must have or

spent optional (can be
trained)
Managing Staff and 20% Good organisational skills and Must have
conflict resolution. attention to detail
Team orientated approach
Communicating the new 20% Must have business Must Have
laws, and policies to the Communication knowledge and
staff timely. timely respondent.
e.g. Data entry 10% Excel database skills Optional
Academic or trade qualifications
Master or equaling Degree in HR from a Renowned Chartered institution.
Work experience and skills
4 Years Minimum into same Capacity or position.
Manager Signature:
Date:
4
Email to the HR Manager: for New Position
The HR Manager,
University of Green Hill,
SUBJECT: Approval of the new Position of HR Adviser
Dear Sir,
In result of discussion in the meeting held on 14th of September 2019, competent authorities
directed to appoint a human resource adviser as The University’s intention is to grow its Human
Resources personnel due to the high numbers of staff employed across the University as a whole,
and the University’s focus on having a highly skilled HR Department.
As per discussion in the meeting a need of a HR and its tasks were evaluated and job
discretions have been written down which are quite matching to the university’s HR department
requirements. Detailed sheet is attached here with the email for which approval is required to be
published in media and further recruitment process. (Kindly find the attachment).
Timelines for the recruitment process have been finalized too. Which are as under:
Sr. Task / Procedure Dates Days
1 Job Advertisement 17-09-2019 to 30-09-2019 14
2 Screening of Applications 01-10-2019 to 03-10-2019 03
3 Interview invitations 04-10-2019 to 04-10-2019 01
4 Conducting Interviews 06-10-2019 to 07-10-2019 02
5 Shortlisting 08-10-2019 to 08-10-2019 01
6 Email to Selected 09-10-2019 to 09-10-2019 01
Applicants
7 Emails to Rejected 09-10-2019 to 09-10-2019 01
Candidates
8 Recheck and appealing by 10-10-2019 to 11-10-2019 02
Rejected Candidates
9 Joining Letters and 12-10-2019 to 12-10-2019 01
Documentations
10 Employment Contract 14-10-2019 to 14-10-2019 01
11 Training & Joining 17-10-2019 to 17-10-2019 01
Total Number of Days 17-09-2019 to 17-10-2019 30
Dear Sir, your approval is required for further procedures, kindly have a detailed overview
for the mentioned details and approve the work electronically.
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Thanking you in anticipation.
HR Adviser,
Green Hill University.
Attachment of Job Description:

Hours: Full Time
Location: Human Resources Department at the University of Green Hill.
To strengthen the HR department due to a major increase in workforce and personals in the
university. HR department is managing its affair well already but need for a new HR advisor
was evaluated.
Key responsibilities & duties
Key responsibilities of an HR advisor will include:

 In case of any changes in policies, entitlements, and rights of employee. HR advisor will
keep all of the staff updated with all changes.
6
Duties of the role Time Competencies sought Must have

spent or optional
(can be
trained)
Handling the 50% Communication skills Must have
different queries including conflict
about the HR resolution and friendly
department. manner
Managing Staff and 20% Good organisational skills Must have

conflict resolution. and attention to detail
Team orientated approach
Communicating the 20% Must have business Must Have
new laws, and Communication
policies to the staff knowledge and timely
timely. respondent.
e.g. Data entry 10% Excel database skills Optional
Academic or trade qualifications
Master or equalling Degree in HR from a Renowned Chartered institution.

Work experience and skills
4 Years Minimum into same Capacity or position.
Manager Signature:
Date:
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2.4. Job Advertisement

For External:
GREEN HILLS UNIVERSITY

WE ARE HIRING
HR ADVISER
Key responsibilities of an HR advisor include:
 In case of any changes in policies, entitlements, and rights of employee. HR advisor will keep
all of the staff updated with all changes.
Qualification Required:
Masters in HR or Equal
4 years of Experience of relevant field.
We are an equal Opportunity employer

Both males & Females are encouraged to apply.
Send your Resume to: hr@greenhill.edu.au till 30th of September, 2019.
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Internal Job Advertisement:

CAREER OPPORTUNITY

Hours: Full Time
Location: Human Resources Department
Qualification Required:
 Masters in HR or Equal
 4 years of Experience
Notes:
 Applicant who are already employee of the University should apply through their
departments.
 Both Males & Females are encouraged to apply.
 Submit your Application Electronically before 30th of September, 2019.
Advertisement Methods:
1. Online Recruitment methods
a. Job boards
Many employers and recruitment agencies pay job boards such as Indeed or Totaljobs to
host their job adverts.
Thousands of job seekers have signed up to these vast online platforms.
The platform will match skilled candidates to your job post based on facto rs such as
location, job type, and salary. They use keywords to alert them by email.
You can also use a job board to ‘headhunt’ candidates by searching the job board’s CV
database for a match.
b. Social media
Most of the organizations using social networks like LinkedIn or Twitter as part of their
recruitment strategy (CIPD 2015). In a short space of time, social media has become one
of the best recruitment methods.
In using social media, you can do the following:
 Post updates about your business.
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 Attract jobseekers or show off your brand by sharing what your office culture is like.
 Engage with the online community about news topics in your industry.
 Screen job hunters by viewing their online posts, too.
2. The printed word

With newspaper adverts, you can be sure to hit a large network of job searchers.
Newspapers are cheap and available everywhere.
On the other hand, a sector-specific magazine or journal will reach a smaller but
enthusiastic crowd.
An ad in one of these could reach people with skills and knowledge who aren’t using
mainstream methods to find their next job.
Whichever you think would be best for trying to hire your next recruit, you can be sure
that there’s a print publication out there for you to use.
It’s also worth remembering that they’ve got websites. Their sites could have job
sections, too.
Cost of Job Advertisement:
1. Social Media and job Boards are offering it freely, so no cost associated with it rather than
time.
2. For a newspaper ad there will be given to three major Newspaper of Australia which will
cost around 750$ for the add. Newspaper will be; The Australian, The Advertiser, The
Saturday Paper.
Email to HR Manager for Advertising:

The Manager HR,
Green Hill University,
Australia
SUBJECT: Job Advertisement Against the Position of HR Adviser
Dear Sir,
In response to your previous regarding the approval of recruiting an HR Adviser, I am glad
to present you the job advisement templets for both of external and internal advertisement. Please
find the attachment containing both formats.
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In addition, I would like to explain about the methods of advertisement we have chosen.
As job will be advertised on two platforms:
1. Social Media
2. Newspapers
Considering the current trend and use of social media job will be advertised on University’s
LinkedIn profile which takes no cost. And to address the more public generally the same job will
be advertised to three renowned Australian new papers. This will cost around $750 collectively.
The newspapers which have been selected for the job advertisement are:
a. The Australians
b. The Advertiser
c. The Saturday Paper
You are hereby requested to have a look at the advertisement templets and direct for the further
proceedings.
HR Adviser,
Attachments:
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Interview Questions:
Interview the applicant by asking following question:

• Tell me about yourself.
• Tell me about your work experiences?
• What are your strengths and weaknesses?
• Why do you want to work at our company?
• Have you ever had a conflict with a boss or professor? How was it resolved?
• How do you think you handled the situation and, given the opportunity, would you do
anything differently?
• What qualities do you feel a successful manager should have?
• Are you a team player?
• How could you have improved your career progress?
• Tell me about a situation when your work was criticized?
• Why should I hire you?
i. Interview Checklists
Name of candidate:
Position: Human Resource Adviser
Date and Time:
Interviewer:
 Question Comment
 Tell me about yourself.
(Ask: HR manager)
 Tell me about your work experiences?
(Ask: The Registrar)
 What are your strengths and
weaknesses?
(Ask: HR manager)
 Why do you want to work at our
company?
(Ask: HR manager)
 Have you ever had a conflict with a boss
or professor? How was it resolved?
(Ask: HR manager and The Registrar)
 How do you think you handled the
situation and, given the opportunity,
would you do anything differently?
(Ask: HR manager)
 What qualities do you feel a successful
manager should have?
(Ask: HR manager)
 Are you a team player?
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 How could you have improved your
career progress?
 Tell me about a situation when your
work was criticized.
 Why should I hire you?
Email for Selection Panel and Interview:
The Manager HR,

Australia.
SUBJECT: Interview Policy Against the Position of HR Adviser
Dear Sir,
As per our discussion above, I am glad to inform you that interview schedule has been
finalized after the confirmation from the panel. All the members from the panel are willing to
participate on the scheduled date.
Before presenting the timelines for the interview, I would like to write down the members
of the panel here. Following are the members of the interview panel.
 The Human Resource Manager:

He is the managing director of HR Department. He has to be a member in interview or
recruitment process because he can know which applicants that meet his requirements. He
has an understanding of how the role contributes to the effectiveness of the area. He can
shortlist preferred the applicants.
 The University’s Registrar:
As the Registrar is the most competent authority and finally he has to approve the vacancy
by counter signature in the employment contract. So we made his hour able presence
certain.
 Staff Representative
She can know their work very well and work environment. He or she can know the
leadership skills of their manager.
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These all members will conduct interview as a team we named it “recruitment team”
I would like to draw your attention towards the interview schedule and interviews will be
conducted on 6th & 7th of October, 2019.
I request you to please have a look on the above mentioned details regarding interview schedule
and questions. Let me know if any modification is required.
HR Adviser,
Attachments:
Interview the applicant by asking following question:
• Tell me about yourself.
• Tell me about your work experiences?
• What are your strengths and weaknesses?
• Why do you want to work at our company?
• Have you ever had a conflict with a boss or professor? How was
it resolved?
• How do you think you handled the situation and, given the
opportunity, would you do anything differently?
• What qualities do you feel a successful manager should have?
• Are you a team player?
• How could you have improved your career progress?
• Tell me about a situation when your work was criticized?
• Why should I hire you?
Shortlisting the Candidates:

Objectives
The objectives of short listing are to:
 agree on those candidates who best meet the criteria
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 remove those applicants who clearly do not meet the criteria

 agree on a set of questions based on the selection criteria
 determine a preliminary list of candidates to be interviewed
 decide whether to obtain referee reports before or after interviews.
Observations
The following should be observed in the short listing process:
 short listing should be carried out as soon as possible after the closing date for receipt of
applications and if practical, within two weeks of that date
 it is a fundamental principle that applicants should be short-listed against the selection
criteria
 in applying the selection criteria at short listing, the curriculum vitae and the written
responses to the selection criteria should be taken into account as well as any referee
comment that might be available
 applicants who have made little or no attempt to address the selection criteria should not
usually be short listed. It should however be noted that some international or interstate
applicants may not be familiar with the process of addressing selection criteria and their
applications should not be discounted because they did not address the selection criteria
directly
 internal applicants must be treated equally with external applicants. If an internal
applicant does not meet the selection criteria, the applicant should not be short-listed
 all members of the selection committee should preferably be involved in the short-listing
process, unless a sub-committee has been established
 written input from members of the selection committee should be forwarded to the Chair
if the committee is unable to meet as a group for any reason.
Considerations for people with disability

People with disability may face particular difficulties in compiling applications. For example:
 applications may not be in the usual form, which will require the decision makers to look
beyond their own expectations about style or format and deal with the substance
 there may be significant gaps in their résumés that reflect periods of unemployment or
illness
 applicants may follow different conventions with their applications if not familiar with
the University process.
There is no requirement to interview every applicant with a disability but, where an applicant
with disability is ranked just outside the short list, it may be advisable for you and the other
members of the selection committee to reflect on exactly why this has happened, so that you are
satisfied that it is for reasons unrelated to the person's disability.
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Emails of Shortlisted Candidates for Interview:
The Manager HR,

Australia.
SUBJECT: Shortlisted Candidates Against the Position of HR Adviser
Dear Sir,
In response to you the subject mentioned above, I would like to give you the names of
shortlisted candidates below. All the information from the applicants was recorded in an excel
format to check the eligibility and most matching skills and qualification. The top 15 closely
matched applicants have been selected to the interview for which the names are as under.
1. CAROL TIBS
2. BOB FALTER
3. ANNE BARNES
4. REITA FARIA
5. SAMIYA JOHNS
6. MR PETER HOLTER
7. MRS LINDA LOHAN
8. MRS CATTY RAY
9. MS BOON JIRA
10. MS ANNA PARKER
11. MR BOB CRAIGE
12. MRS AVALON COLES
13. MRS ASHLEY TIM
14. MR LOOK CAPTION
15. MR PAUL LAVIN
The detailed excel format and dataset of applicants is attached with the email. You are requested
to have a bird eye view and let me know if any modifications are required.
HR Adviser,
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Develop A Letter to Be Emailed to Each Successful Candidate
UNIVERSITY OF GREEN HILLS, AUSTRALIA
Subject: Invitation for an Interview
Dear Carol Tibs,
Thanking you for your interest to join our HR Team at Greenhills university for the
position of HR Adviser. We are glad to inform you that after screening the received
application, you have been shortlisted to the interview.
You are required to appear in front of interview panel consisting of the Huma Resource
Manage and the Registrar in Human Resources Department, Green Hill University.
The schedule of interview is as follow:
Date: 6th of October, 2019

Time: 10:00am Sharp
Location: HR Department, Green Hills University.
For any queries please write us.
Thanking you in anticipation and wishing you good luck.
Manager Human Resources

Green Hill University
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Email Regarding Interview Schedules
The Manager HR,

Australia.
SUBJECT: Interview Schedule Against the Position of HR Adviser
Dear Sir,
In reference to our discussion above, after shortlisting the candidates, interviews have been
scheduled between 06-10-2019 and 07-10-2019. The candidate wise break is as follows:
The Schedule of Interview (8)

Name of organisation: The Green Hill University
Address: Australia
Location of interview: HR Department, University Campus
Date: 06-10-2019
Name of applicant Post/course Time of Name of
interview interviewer
CAROL TIBS HR Adviser 10.30-11.00 Recruitment Team
BOB FALTER HR Adviser 11.00-11.30 Recruitment Team
ANNE BARNES HR Adviser 11.30-12.00 Recruitment Team
REITA FARIA HR Adviser 13.00-13.30 Recruitment Team
SAMIYA JOHNS HR Adviser 13.30-14.00 Recruitment Team
MR PETER HOLTER HR Adviser 15:00-15:30 Recruitment Team
MRS LINDA LOHAN HR Adviser 15:30-16:00 Recruitment Team
MRS CATTY RAY HR Adviser 16:00-16:30 Recruitment Team
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The Schedule of Interview (07)

Name of organisation: The Green Hill University
Address: Australia
Location of interview: HR Department, University Campus
Date: 07-10-2019
Name of applicant Post/course Time of Name of
interview interviewer
MS BOON JIRA HR Adviser 13.00-13.30 Recruitment Team
MS ANNA PARKER HR Adviser 13.30-14.00 Recruitment Team
MR BOB CRAIGE HR Adviser 10.30-11.00 Recruitment Team
MRS AVALON COLES HR Adviser 11.00-11.30 Recruitment Team
MRS ASHLEY TIM HR Adviser 11.30-12.00 Recruitment Team
MR LOOK CAPTION HR Adviser 13.00-13.30 Recruitment Team
MR PAUL LAVIN HR Adviser 13.30-14.00 Recruitment Team
Kindly have a look on the above mentioned schedule. This email is for your reference and
acknowledgment.
HR Adviser
Green Hill University
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BSBHRM405 - Support The Recruitment, Selection and Induction of Staff

Key responsibilities & duties

Key responsibilities of an HR advisor will include:

Duties of the role Time Competencies sought Must have or

Duties of the role Time Competencies sought Must have or

Academic or trade qualifications

Master or equaling Degree in HR from a Renowned Chartered institution.

Work experience and skills

4 Years Minimum into same Capacity or position.

Email to the HR Manager: for New Position

SUBJECT: Approval of the new Position of HR Adviser

Thanking you in anticipation.

Attachment of Job Description:

Job title: Human Resource Adviser

Key responsibilities & duties

Key responsibilities of an HR advisor will include:

Duties of the role Time Competencies sought Must have

Managing Staff and 20% Good organisational skills Must have

Master or equalling Degree in HR from a Renowned Chartered institution.

2.4. Job Advertisement

GREEN HILLS UNIVERSITY

We are an equal Opportunity employer

Internal Job Advertisement:

Job title: Human Resource Adviser

1. Online Recruitment methods

2. The printed word

Email to HR Manager for Advertising:

SUBJECT: Job Advertisement Against the Position of HR Adviser

Interview the applicant by asking following question:

(Ask: The Registrar)

Email for Selection Panel and Interview:

The Manager HR,

SUBJECT: Interview Policy Against the Position of HR Adviser

 The Human Resource Manager:

Thanking you in anticipation.

Shortlisting the Candidates:

 agree on those candidates who best meet the criteria

 remove those applicants who clearly do not meet the criteria

Considerations for people with disability

Emails of Shortlisted Candidates for Interview:

The Manager HR,

Green Hill University,

SUBJECT: Shortlisted Candidates Against the Position of HR Adviser

Thanking you in anticipation.

Develop A Letter to Be Emailed to Each Successful Candidate

UNIVERSITY OF GREEN HILLS, AUSTRALIA

Subject: Invitation for an Interview

Dear Carol Tibs,

The schedule of interview is as follow:

Date: 6th of October, 2019

For any queries please write us.

Thanking you in anticipation and wishing you good luck.

Manager Human Resources

Email Regarding Interview Schedules

The Manager HR,

Green Hill University,

SUBJECT: Interview Schedule Against the Position of HR Adviser

The Schedule of Interview (8)

The Schedule of Interview (07)

Green Hill University

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