Course Title: Inst 5220

Lecturer: Ms. Rachel Thompson

Prepared By

Eunice Njeru
 Zoho Docs is an Online Document
Management where you can store all your
files securely in a centralized location, and
access anywhere online. You can create,
edit, share, view and upload any type of
files including Zip, PDF, etc. Zoho Docs also
acts as an Online Collaboration tool where
you can share and collaborate with friends
or group of users.
 To access all the Zoho applications, sign up
for Zoho at www.zoho.com . Upon clicking
this link, the screen below will appear.

 For you to begin interacting with Zoho applications,
you get a username and a password which will be
required to sign in to every Zoho application. To get
your username and password, follow the steps below:
 Navigate your browser to www.zoho.com
 Click the sign up for FREE! link you see at the right in
the figure 1.0 above which will create a Zoho account
page you see in see below (figure1.1)
 Enter the username you want to use.
 Your username should be between 6 and 30 long and
it can contain letters, numbers, underscores, and
or/dots (.).
 Enter a valid email address.
 Zoho will send a confirmation email to the
address provided so ensure it is correct.
 Enter the password you want to use
 Your password should be between 6-60
characters
 Don’t use your Zoho username or email
address in your password else it will be
rejected
 Retype your password
 Enter the visual code you see into the text
box just above the code
 If you get the visual code incorrect, Zoho will
display another code for you to try.
 Select the checkbox for “I agree to the terms
of Service and Privacy
 To read the Zoho terms of service, click the
Terms of Service and the Privacy Policy link.
 Click the sign up button.
 If you entered all the information correctly,
zoho displays a message telling you that a
verification email has been sent the email
address you provided and that you need to
click the link given in that email to confirm
your registration. If your registration is not
confirmed, Zoho reserves the right to
deactivate/delete it.
 To sign up for the first time, Click the link in
the confirmation email or copy the link and
paste it into your browser’s address bar. A
page will appear in your browser asking for
your password.
 Enter your password and click continues.
 You see another page with a confirmation
successful message
 Click the continue signing in button
 Zoho logs you in and displays the page
below.
 Click on any of the Zoho services displayed
on the right hand column. The screen below
is displayed. For this training, I will
demonstrate with Zoho Writer.
 From here on, you can choose to create a
new document.
 Zoho enables the user to share a document
with others and allow them to connect with it.
When the user shares in Zoho, he/she gives
others Access to that document so that they
can view it or if you prefer work on it with the
owner of the document-all in real time so
that when one makes a change the document
gets updated for everyone. Below is a screen
short of the Zoho writer application.
 To create your document-Type in the space
provided just like you would in MS Word.
 Zoho saves your work as you type.
 Choose to add individuals or a group of
people then click share button. For instance,
if you choose to add individuals, the
following screen will appear.
 Select read and write under permission scroll
down menu if you want the person to make
changes to the document you shared. See the
screen below: -
 Choose to add individuals or a group of
people then click share button. For instance,
if you choose to add individuals, the
following screen will appear. Also under
permission link, you need to select read and
write if you want the person to make changes
to the document you shared.
 Close the window and the person you have
invited will receive an invitation in their
inbox. Using the link provided in the email,
the person will be able to read and edit the
document.
 Other applications you can use to collaborate
besides Zoho Writer include: Chat,
Discussions, Mail, Meeting, Projects, Share
and Wiki
Zoho online software applications are as
follows:
 Zoho Writer (word processor)
 Zoho Sheet (spreadsheet)
 Zoho Show (presentation tool)
 Zoho Notebook (note taker)
 Zoho Wiki
 Zoho Planner (organizer)
 Zoho Chat
 Zoho Mail
 Zoho Creater (web applications)
 Zoho DB (databases and reporting)
 Zoho Meeting (meetings)
 Zoho Invoice (invoicing)
 Zoho Project (project management software)
 Security
 Zoho Docs Online Document Management is
a secure online storage for files. It transfers
all files using the SSL encryption and stores
securely. All files are password protected.
Low cost and Maintenance
 Zoho Docs Online Document Management
offers unique features with FREE service up to
1GB of storage for the user to store and
manage their documents online.
Easy to Use
 Zoho Docs Online Document Management is
user friendly and it's easy to use. The user
does not need to download or install any
software. Even new users can navigate it
easily.
Support
 Zoho Docs Online Document Management
has several resources including: tour, forums
and FAQs. You can also call or email Zoho
support for assistance.
 User Management
Zoho Docs provides an administrationconsole,
which lets you to add/invite and manage
users. Streamline your organization domains,
users and groups in a faster way. Set different
permissions to the users to access the files
from Zoho Docs. As an Administrator you
have total control over the users who are
situated at different locations.
 10 Reasons why Zoho Wiki should be your Help
Authoring Tool.
 http://blogs.zoho.com/general/10-reasons-why-
zoho-wiki-should-be-your-help-authoring-tool
 Zoho Discussions-Confluence-Insite Theme
 https://wiki.itap.purdue.edu/display/INSITE/Zoho+Di
scussions
 Online Group Collaboration and Knowledge Sharing
Software.
 http://www.zoho.com/wiki/wiki-solutions.html
 Web Freebies for classroom collaboration
 http://www2.potsdam.edu/hebertm/Web%20Freebies
.pdf