End User Manual

Finance and Controlling Module Project:

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Finance and Controlling

End user Manual

Presented to

By

G-52, II Floor, Sector-6, Noida

Uttar Pradesh 201301
Phone: +91-0120-4998925, www.2isolutions.com

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Module Finance and Controlling

Sub-Module Bank Accounting

Document End user Manual

T-Code FBCJ- Cash Journal

Revision Sheet

Release No. Date Revision Description Prepared by Last Changed by

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Cash Journal

Use:
Cash Journal allows you to post cash documents (like expenses, cash inflows etc.) in a simple
way. Instead of typical accounting transactions for posting (e.g. FB50) you can use pre-defined
business transactions. This function also allows you to print typical cash journal documents and
cash report for a specified period.

Path and Procedure:

Access the “Cash Journal” transaction by:

SAP ECC menu Accounting > Financial Accounting > General Ledger > Posting > FBCJ -
Cash Journal
Transaction code FBCJ

Note: Before you begin to enter a transaction, you need to select proper cash journal. Let’s assume you
want to post some transactions in the company code AATL.

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Click Change Cash Journal button to choose your cash journal for posting.
The system will display cash journal initial data:

Update the following required and optional fields:

Field name Description R/O/C User action Comment

and values
Company Code The system requires R 1000 By default system
the company code that displays company code
the document was
posted under.
Cash Journal Required cash journal R CJ01 By default system
ID displays the cash
journal

Notes: In column “R/O/C” of above table, “R” = Required, “O” = Optional, “C” = Conditional

Click on

You can now enter a cash receipt transaction. Some transactions are pre-defined in the system, but you
can also create a new one. To do so, simply type a name of your new transaction in the field “Business
transaction”:

The following business transactions are created for cash journal accounting

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Posting an Incoming Payment

Click on, tab:

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On Screen” Cash journal” Enter the following information,

Field Name Description R/O/C Values Comments

Business Transaction code R Example: Receipt
transaction From Bank
Amount Enter Amount for R 5200
Posting
G/L Account For every transaction R 206000
you need to define a
GL account
Profit Centre Profit Centre O Can make this a
Required field

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Click on

In the above screen shot one can observe that the document is in Yellow color which indicates it is not
yet posted.

Now click on

The following screen appears where in the document column indicator is turned to Green which
indicates that the document is posted.

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Select document row and Click on the follow on

Posting an Outgoing Payment

Click on, tab

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On Screen “Cash journal” Enter the following information,

Field Name Description R/O/C Values Comments

Business Transaction R Example:
transaction code MEDICAL
Amount Enter Amount for R 1200
Posting
G/L Account For every O 404160
transaction you
need to define a
GL account
Profit Centre Cost Centre O CA36COMM Can make this a
Required field

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Click on

In the above screen shot one can observe that the document is in Yellow color which indicates it is not
yet posted.

Now click on

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The following screen appears where in the document column indicator is turned to Green which
indicates that the document is posted.

Select document row and Click on the follow on

Click on Back button

Cash journal also allows you to print a cash report. Click on Button.

The system will display a report of cash transactions for a specified period.

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Click on Back Button

****End of the Process****

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