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Product Overview on
Oracle Projects
Costing & Billing
 Agenda

Process Flow of Oracle Projects

Oracle Projects Costing Over view

Oracle Projects Billing Over view

Business Process Flow
 Projects Costing Over view

Creation of Project

Creation of Resource List

Enter & Maintain Project Cost Budget

Actual Cost Accumulation

Budget Vs Actual for Cost

 Projects Billing Over view

Generate Revenue Based on the Actual Cost

Budget Vs Actual for Revenue

Generate Invoice for Projects

Interface Projects Invoices to AR

 Creating Projects

Find
Findthe
thetemplate
template
or
or projectusing
project using
the
thefind
findprojects
projects
window
window

Select
SelectTemplate
Templateoror
Project to create
Project to create
new
newproject
projectfrom
from

Enter
Enter the
the
Details
Details in
in the
the
Quick entry
Quick entry
Fields.
Fields.
Project Details
Creating Projects
 Resource List

A labor resource group

and individual employees

An expenses resource group and

accommodation, conveyance,
A material allowance and etc expenditure
resource group types
 Resource List
Group
Groupresources
resourcesby by
expenditure
expenditurecategory,
category,
Define resource lists to create The
Thejob
jobgroup
group revenue
a set of similar resources that revenuecategory,
category,oror
controls
controlswhich
which organization, or select
are typically used on specific organization, or select
jobs can be
jobs can be None
kinds of project work. None
selected
selectedfor
forthe
the
resource
resource Specifies
Specifiesthe
theorder
orderinin
which to view the
which to view the
resource
resourcegroups
groupsin
in
Project Status
Project Status
Inquiry
Inquiry

Define resource
Select
Selectexpenditure
expenditure groups to create a set
categories,
categories, of similar resource
revenue
revenue types.
categories,
categories,or
or
organizations
organizationsasas
your resource
your resource
groups
groups

Select
Selectthe
thetype
typeof
of
resource
resource tobe
to be
entered
entered
 Budget Entry Methods (BEM)
Budget entry methods
specify and control how to
enter a budget

Specifies
Specifieswhere
whereto
to
enter the budget
enter the budget Specifies
Specifiesthe
the
enterable
enterablefields
fields
for a Cost Budget
for a Cost Budget

Specifies
Specifieswhether
whether
the
the Budgethas
Budget hasto
to Specifies
be Specifiesthe
the
becategorized
categorizedby
by enterable
enterablefields
fields
Resources.
Resources. Select
Selectthe
theDate
Date for
foraaRevenue
Revenue
Range, GL Period,
Range, GL Period, Budget
Budget
PA
PAPeriod,
Period,or
or
None.
None.
 Cost and Revenue Budget
• Each budget type is defined as either a cost budget
type or a revenue budget type. Oracle Projects
predefines Two budget types:
• 1. Approved Cost budget
• 2. Approved Revenue budget

For Cost Budgets, you can enter:

• Quantities, Cost & Burdened costs
For Revenue Budgets, you can enter:
• Revenue Amount
Enter and Maintain Cost Budget
Select
SelectProject
Project
Number,
Number,andand
type of Budget
type of Budget
Enter and Maintain Cost Budget
 Submitting and Baselining Budgets

Shows
Showsthethestatus
status
of the budget.
of the budget.
Status
Statusare
are––Working
Working
for a Draft Budget,
for a Draft Budget,
Submitted
Submittedfor foraa
Budget
Budget whichhas
which has
been submitted
been submitted
but
butnot
notbaselined
baselined
Specifies
Specifieswhether
whetherthe the
budget is to be
budget is to be
considered
consideredas asthe
the
original
original budgetor
budget orasasaa
different
differentversion
version
The
Thebutton
buttonhas
hasaa
status
statusof
ofSubmit
Submitwhen
when
the
thebudget
budgethas
hasnot
not
been
beensubmitted
submittedfor
for
Baselining.
Baselining.

Whether
Whethertoto
View
Viewversion
version rework
reworkaa
history
historyof
ofthe
the submitted
submittedbudget
budget
budget
budget which
whichhas
hasnot
not
been
beenbaselined
baselined
 Budget Revision and version Control

Budget Approved Cost Budget

Types budget Versions
Draft
Original

History-Version No: 2
Submit & Approve

History-Version No: 3

History-Version No: 4

Current Baselined Budget

Version No: 5

• Budget versions are grouped as follows:

• Original: First baselined budget
• Current: Most recently baselined budget
• Historical: Historical copies of previously baselined budgets
Budget Version History
Review current or historical budget
information using the Budget
Version History window
Cost Accumulation-Type of Costs

Timecards

Expense reports

Usage logs

Supplier invoices

Inventory –(Material)

Miscellaneous transactions
 Entering Project Expenditures

Purchase Supplier
Project
orders invoices
Labor, Expense, and cost
usages expenditures

Transaction import from other

Self Service time (OTL)
Applications INV, AP
 Enter Time sheet
Enter
Enteraaunique
unique
Batch
Batch nameto
name to
identify
identifythis
thisset
setof
of
expenditures. The
Thestatus
statusof
ofaa
expenditures.
new
newbatch
batchisis
always
alwaysWorking.
Working.

Choose
Choosethethe
expenditure
expenditure
type
typeclass
classas
as
Time
Time cardsfor
cards for
this
thisbatch.
batch.
Choose
Choose
Expenditures
Expenditurestoto
enter
enterthe
the
expenditures
expendituresandand
Optionally
Optionallyenter
enter expenditure
expenditureitems
items
Control
Control Totalsand
Totals and ininthe
thebatch
batch
Control
Control Count inthe
Count in the Enter
Enterthe
theexpenditure
expenditure
Amounts
Amountsregion.
region.Use
Use Ending
Ending Datefor
Date forthe
the
the Running Totals
the Running Totals batch. The system
batch. The system
and
andCounts
Countsand
andthe
the automatically
automaticallyupdates
updates
Difference
Difference columnto
column to the
the date to thevalid
date to the valid
verify
verifyactual
actualversus
versus week
weekending
endingdate.
date.
entered
enteredtotals.
totals.
 Entering Preapproved Batches
Enter
Enterthe
theemployee
employee
or
or organizationthat
organization that
incurred the cost.
incurred the cost.
Select
Selectthe
the
expenditure
expenditure
type
typeassociated
associated
with this
with this
expenditure
expenditure
item
item

Enter
Enterthe
thedate
date
of the
of the
expenditure
expenditure Enter
Enterthe
the
item.
item. quantity-Hours
quantity-Hours
Enter
Enterthe
theProject
Project
Number
Number andThe
and The
lowest
lowestlevel
levelTask
Task
Number
Numberto tocharge
chargefor
for
this
thisexpenditure
expenditureitem.
item.
 Preapproved Batch Approval

After
Afterreviewing
reviewingthe
the Status
Status––Submitted
Submitted
Batch Release the
Batch Release the for an Unreleased
for an Unreleased
batch
batchfor
forCost
Cost Batch
Batch
Status
Status--Working
Working distribution
distribution
processing
processingoror
Rework
Rework

Choose
Choosethe
theSubmit
Submit
Button
Button tosubmit
to submit
the
theExpenditure
Expenditure
batch
batchfor
forapproval
approval
Status
Status––Release
Release
for an approved
for an approved
expenditure
expenditurebatch
batch
The
TheReverse
Reverse
Button
Buttonisisenabled
enabled
for a released
for a released
expenditure
expenditurebatch.
batch.
 Oracle Time and Labor

Enter and submit project Transaction Import

related Interface Table
Timecards in OTL

Transfer time to Transaction Import

Oracle Projects

Approve Timecards
Expenditures

Approved Run Cost Distribution to

Timecards Projects

Oracle Time and Labor Oracle Projects

Log –In for Time sheet Entry thru OTL
Time card Layout in OTL
Submit for Approval

Submit for
Approval
Submit for Approval
Approver - Login
Notification to Approver
Time Card Details
Import Time sheet to Oracle Projects
Time sheet in Oracle Projects
 Enter Expenses
Enter
Enteraaunique
unique
Batch
Batch nameto
name to
identify
identifythis
thisset
setof
of
expenditures.
expenditures.

Choose
Choosethethe
expenditure
expenditure
type
typeclass
classas
as
Time
Time cardsfor
cards for
this batch.
this batch. Choose
Choose
Expenditures
Expendituresto to
enter the
enter the
expenditures
expendituresandand
expenditure items
expenditure items
ininthe
thebatch
batch
 Details for Expenses

Enter
Enterthe
theemployee
employee
Name
Name

Enter
Enterthe
thedate
date
of the
of the
expenditure Enter
Enterthe
theProject
Project
expenditure Enter
Enterthe
the
item. Number
NumberandandThe
The Select
Selectthe
the
item. Amount
Amount
lowest level Task
lowest level Task expenditure
expenditure
Number
Numberto tocharge
chargefor
for type
typeassociated
associated
this expenditure
this expenditure with
withthis
this
item.
item. expenditure
expenditure
item
item
 Enter Usage Cost

Enter
Enteraaunique
unique
Batch
Batch nameto
name to
identify
identifythis
thisset
setof
of
expenditures.
expenditures.

Choose
Choosethe
the
expenditure
expenditure
type
typeclass
classas
as
Usages
Usages forthis
for this
batch.
batch. Choose
Choose
Expenditures
Expendituresto to
enter the
enter the
expenditures
expendituresandand
expenditure items
expenditure items
ininthe
thebatch
batch
 Details of Usage
Enter
Enter the
the
Expenditure
Expenditure
Organization
Organization Name
Name

Enter
Enter the
the
date
date of
of the
the
expenditur
expenditur
ee item.
item.

Enter
Enterthe
theHours
Hours
(Usage
(Usage
Enter
Enter the
the Project
Project Select
Select the
the Quantity)
Quantity)
Number
Number and The
and The expenditure
expenditure type
type
lowest level Task
lowest level Task associated
associated with this
with this
Number
Number to to charge
charge for
for expenditure
expenditure item
item
this expenditure item
this expenditure item. .
Project-Related Transactions in AP
Project-Related Transactions in PO
Budget Vs Actual Cost (Project Level)
Budget Vs Actual Cost (Task Level)
Budget Vs Actual Cost (Resource Level)
 Projects Billing Over view

Generate Revenue Based on the Actual Cost

Budget Vs Actual for Revenue

Generate Invoices for Projects

Interface Projects Invoices to AR

 Accruing Revenue

Accruing Revenue:
Oracle Projects generates revenue based on the Actual Cost incurred towards Projects.

Generate Draft Revenue Revenue generation processes :

1. PRC: Generate Draft Revenue for a
Range of Projects
2. PRC: Interface Revenue to General
Review and Release Draft Revenue Ledger

Interface Revenue to GL
Revenue review
Revenue Summary
Budget Vs Actual Revenue (Project Level)
Budget Vs Actual Revenue (Task Level)
 Generate Invoices

Generating Invoices:
Oracle Projects generates invoices based on the Amount Entered against Individual Milestone.

Invoice Generation Process:

Generate Draft Invoices
• PRC: Generate Draft Invoices for a
Range/Single of Project(s)
• Review & Release draft invoices
(automatic)
Review and Release Draft Invoices
• PRC: Interface Invoices to Receivables

Interface Invoices to AR
Billing Detail
Milestone based Billing
 Interface Invoice to AR

Interface Invoices to AR:

The second part of the invoice process is done by accounts receivable. In this process the
amount generated by Oracle Projects are passed to AR via the Auto invoice master program and
the invoice is generated.

Run AR Auto Invoice Master Program for Projects Invoice

Invoice Review
Invoices in AR
 THANK YOU
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