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RayMedi Distributor Edition 5 Professional Edition
RayMedi Distribution Management is a complete sales and distribution software exclusively designed for wholesale
distributors and traders. It supports multi-user, multi company formats and comes integrated with accounts. It manages all
aspects of wholesale operations quickly and accurately. The below is the partial listing of the features available in product
as lots of features are getting added in product in every release.
2 Business Benefits
RayMedi provides various business benefits to it's user that helps them in saving cost, providing better customer service
via managing customer relationships to cross-sell and up-sell, good supplier management, accurate management of
inventory, etc.
2.1 Benefits
• Significant improvements in reduction of customer sales transaction time. Helps you do more transactions per
counter thus reducing the number of checkout counters and the hardware investment
• Accurate business closing with very little manual work help you minimize the time it takes after the last sale to
close business for the day. Gives peace of mind and reduced hassles in store operations
• Accurate recording of all inventory transactions lead to better inventory management and increases service levels
by preventing lost sales opportunities
• Flexible and comprehensive inventory classification to suit your business needs. Such inventory classification can
be specific to each department.
• Highly informative reorder module helps you increase your inventory turn and facilitates higher competitiveness
and increased net margin
• Flexible physical inventory module facilitates measuring inventory loss on a daily basis to identify reasons for
inventory loss and take preventive action
• Focus on calculating the landed cost accurately to help fix the selling price and measure the gross margin. With
your suppliers coming up with innovative and complex offers, the need to get the accurate landed cost based on
goods receipt entry is very critical to the success of your business
• 100% audit of all operations. Audit log help investigate issues to learn about the operational issue including
security lapse and help you take steps to prevent them in future.
• Comprehensive security module helps to have control on every part of product.
• RayMedi products are made for future. RayMedi offers many add-on products to leverage progress in technology
such as web, internet, mobile, etc.
• Reduction in fraudulent returns. Managing returns in a systematic and authorized manner efficiently eliminates
loss due to returns
3 Billing Management
Billing means total amount charged to a customer. It is the final checkout the customer does.
3.1 Billing
• Flexible and easy to use billing screen that helps in faster checkouts.
• Authorization control based stock update from sales for quick billing that can be adjusted later
• Support for items to be given as free in billing.
• Delivery challans can be issued to customers and such delivery challans can be combined into a sales invoice.
• Option to print sales invoice as tax invoice [for customers who have registered with VAT and want input VAT
credit for their purchases from you] or as retail invoice [for consumers]. The print format can be automatically
• Comprehensive delivery management and collection tracking pending delivery bills can be assigned to the
delivery boys and receipt from those delivery bills can be tracked.
• Sales order(s) can be converted into delivery challan or sales invoice on click of a key. No need to reenter the
order details again.
• Easy to take sales order over phone. Customer can be located using phone number, customer name or any other
details of the customer such as apartment name, street name etc. Sales order can have the preferred date and time
of delivery for the customer
4 Inventory Management
Inventory management or inventory control means an attempt to balance inventory needs and requirements with the need
to minimize costs resulting from obtaining and holding inventory.
4.1 Inventory
• Damage or Wastage entry facilitates accounting for the floor returns with the reason for wastage
• Item transaction history is very useful to know and track the full item flow.
• Complete stock movement and analysis can be managed and tracked.
• Detailed stock status reporting based on supplier, manufacture, category etc
• Opening stock entry to take stock input at initial phase of software implementation
• Opening stock can be done based on conversion like stock can be entered in cartoons, Bundles, dozens etc
4.3 Reorder
• Configurable inventory level both in terms of quantity, number of days sale or stock value.
• Reorder can be done based on Sales order received pending and actual stock quantity left
• Reorder list can be generated based on Current stock level.
• Distributor wise reorder can be done based on minimum stock level.
• Comprehensive reorder module helps you finalize your orders quickly. This helps with optimal orders in line with
your sales expectations.
• Returns Management Expiry / Damage / Breakage tracking and convert as purchase returns.
5 Inwards Management
• Multiple Purchase order can be converted to Purchase or Receipt note based on simple key stroke.
• Distributor wise items can be loaded in Purchase Order for easy of ordering.
• Pending purchase order details to help analysis inventory better.
• Replacement purchase type is supported which helps in easy intake of replacement products.
• Purchase return can be adjusted in purchase
• Purchase return can be made based on cost price or purchase price depending upon supplier need.
6 Accounts
Accounts is the system of recording, verifying, and reporting of the value of assets, liabilities, income, and expenses in the
books of account. Accounting is a system that provides quantitative information about finances.
• Cheque management helps in managing Receivables and Payables in efficient manner thus leaving less chances to
error and mistakes
• Cheque printing
• Cheque management like Deposit, Bounce, Represent and Post dated Cheque tracking,
• Cheque book maintenance.
• Cheque Issue management including blank cheque issue management.
6.3 Comprehensive
RayMedi provides many business configurations that helps in customizing software as per user needs.
• Support for batch and expiry. Expiry date can be given in various formats.
• Listing of items with multiple criteria and facility to search/filter to the specific item.
• Allow sales rate edit in billing.
• Show profit margin in billing screen.
• Landing cost calculation can be defined based on various parameters.
• Purchase return and Sales return can have item wise reason can be be optional or mandatory based on
configuration.
• Item code can be made editable based on configuration.
• Option based change selling to allow change for Selling price, Landing cost, MRP or Purchase price.
• Sales return can be made optional or compulsory to be taken only with bill or without bill based on configuration.
• Multiple printing profile for sales bill can be activated based on configuration.
• Multiple company: Each company can have its own document formats, business configuration settings etc.
Provisions to add godown as location.
8 Customer Management
Customer management means customers are happy with your service, loyalty is managed correctly, customer purchase
history is available etc. RayMedi has many features that leads to effective and better customer management.
8.1 Customer
• Multiple price levels supported. Price level can be set based on customer and product Can setup different price
levels (unlimited) - based on product/item or category - Can fix the price of the item depending on the purchase
price or per the demand. Helps in fixing the optimum selling price if the same item is purchased at different rates
• Previous purchase history can be viewed for specific item for specific customer.
• Comprehensive customer master with customer type & invoice/delivery addresses
• Create customer types such as Corporate, Staff, consumer, wholesaler, etc. as per your business need and set price
level / discount for each customer type.
• Customer category or customer can be linked to a price level. For example, a silver card customer can be linked to
a silver card price level. With this, as soon as the customer name is chosen the silver card price level applies for all
purchases by the customer.
• Complete customer analysis history based on Product, Returns, Delivery challans, Credit notes, Debit notes etc.
• Add and modify customer information.
• Track all customer relevant data including customer id, multiple addresses, phone no, birthday, anniversary date,
spouse info, child info, etc.
9 Supplier management
Supplier management means lower inventories, shortage avoidance, and increased capital utilization.
• Comprehensive reorder module helps you to manage with optimal orders in line with your sales expectations.
10 Ease Of Use
Easy of use means software is very user friendly, flexible and easy to use
10.1 Flexible
• 100% keyboard operation. No need to use mouse. This helps you handle customers efficiently in the billing
counter
• Category based selection of items, either in a single form or in a series of forms, facilitates accurate selection of
items. This is useful to select items based on brand, fabric, size type of classification
• Stock ledger to get complete details on all stock transaction on a given SKU. The same can be exported to excel.
• Item manager tools to manage duplicate items mistakenly created due to miss spelling, updating additional
attributes attached to items for better management of masters.
• Merge manager to merge company, distributor, items and customers.
• User friendly User Interface for managing bulk updates in master like item, supplier, customer, etc. Bulk update is
very useful tool to updated several column values with shingle shot it is like updating data in excel.
11 MIS Reports
MIS reports (Management Information System) means report that are used to support decision making and analyzing the
trend buying trends.
11.1 Configuration
• Powerful report administration tool users can configure the reports and add to MyReports section
• Users can create customized report templates by defining and selecting fields.
• Report personalization (you can configure how you want to see the reports) for eg: grouping in reports,
customizing columns display order, reports can be configured as related reports and all type of filters can be
customized
• Can export to Text, Excel, HTML or PDF.
11.2 Overview
11.3 Reports
• More than 350+ Predefined reports with option to configure additional sub-reports
• Complete list of sales, purchase, inventory, accounts and business intelligence reports.
• Comprehensive purchase analysis item wise, distributor wise, manufacturer wise, category wise and purchase rate
wise, MRP wise helps to manage distributor relationship better.
• Complete sales analysis based on counter, customer, items, distributors, manufactures, sales-man, Category wise,
Areas wise, Rack wise etc helps to create a comfortable atmosphere for customers.
12 Printing
12.1 Print
• Design your printed document formats. You can design the document format for all documents such as sales
invoice, delivery challan, sales order, purchase order, goods receipt entry, credit note, debit note, payment
vouchers, sales quotations etc.
• Sales invoice can be printed on 40/60/80/135 column printers. Printout can be dot matrix, thermal, inkjet, laser
printers
• Sales invoice can be reprinted. Options available to mark the sales invoice reprint as duplicate bill / copy bill etc.
• Printing for every transaction can be configured to show preview before printing
• Easy to design print format : Drag and drop the fields in each one of the section like header, detail and footer
sections.
• Supports text [DOS] and graphical [Windows] printing.
• Design for multiple stationary types : plain paper and pre-printed stationary.
• Export to pdf and same can be sent as a email.
• Many pre-designed sales invoice formats available as per your business unique needs. Sales invoice can show
regular price and customer special price with today's savings, sales invoice, etc. are available
13 Security Management
13.1 Security
13.2 Audit
• Comprehensive auditing of all transactions helps in finding discrepancy. Some of the examples of audited
transactions in POS operations are item void, bill void, cash drawer opening / closing, auditing of price lookup,
aborted bill attempts, canceled bills, edited bills, etc.
• Audit tracking is based on very flexible user interface with all type of search options available that can be drilled
down to transaction level. Excellent control and insightful reports make it easy to manage.
14 Statutory Compliance
14.1 Vat Reporter
• The VAT Reporter is a 100% VAT enabled tool and can generated configurable VAT reports for all states.
• VAT commodity master to configure the VAT commodity code as per your compliance needs. HSIN code can
also be used for VAT commodity code
• Sales register and Purchase register can be generated separately only for exempted items. It can be generated
customer or distributor type wise
• Vat reporter can be configured to be shown with surcharge or without surcharge
• E-filing of VAT return supported
• Vat reporter is having various configuration that will make VAT reporter suit as per your business needs
15 Maintenance Tool
15.1 Patch Manager
• Patch Manager helps in periodic updates that can be done for latest and updated release to be available
16 Support Tool
16.1 Doctor
• RayMedi Database verification tools helps in fixing and restoring errors related to database index, structure,
versions, etc.
• Options to Export and Import windows registry.
• Checks for local and remote printer reachability.
• Test to analysis printer response time.
• Option to clear printer buffer
17 Related Products
17.1 Products
• Retail Chain Management Solutions for two store chains for regional / national chains.
• RayMedi NetTrade for automating order receipt from customers and sending electronic invoices to them.
Complete business process between trading parties. Automated resulting in elimination of data entry and
increasing the order / delivery accuracy, improvement in service levels and customer satisfaction.
• RayMedi Online portal for customers to place orders, track delivery, to know about offers and outstanding details.
In online portal customers can upload / update their stock and sales statement
• RayMedi WebReporter enables real-time access to your business information. All reports are viewable from
browser when you are away from your business. RayMedi WebReporter helps your store manager to keep track of
the activities of the store.
• RayMedi Alerts for sending business related SMS to suppliers, customers, staff and management on exceptions,
promotion information and reports. SMS are sent in real time from the distribution package Sales and Distribution
Management Solution for Manufacturers.
• RayMedi Desktop is an unique security tool to protect your POS and PC's desktop. It helps to restrict unauthorized
access.
Note: RayMedi software comes in different editions features will vary as per editions. If local language / touchscreen are needed, they are supported only in RayMedi RPOS6.5.
This document is for information purpose only. GoFrugal Technologies makes no warranties, express, implied or statutory as to the information in this document. RayMedi is a
trademark of GoFrugal Technologies. All other trademarks and copyrights are the property of their respective owners.