Inspection Testing Regulatory Requirements Part 2

Inspection and Testing of Equipment and Machinery -
Regulatory Requirements
Part 2: Scheduling
Effective date: 01/09/2016

Version No. 03
This document has been provided solely for use by delegated State authorities that come within the remit of the State Claims Agency (as established by the
National Treasury Management Agency (Amendment) Act, 2000). The State Claims Agency does not bear responsibility for use of this document or reliance
on it in any manner by any other third party.
Inspection and Testing of Equipment and Machinery - Regulatory Requirements
Effective date: 01/09/2016 - Version No. 03
Introduction
The information contained in this document should assist your Authority in

complying with its legal obligations in relation to inspecting and testing of equipment
and machinery. It should be used as a guide when planning, scheduling and
monitoring inspections and testing.
Section 1 contains a table summarising the various scheduling requirements for

inspections and testing of all listed equipment.
Section 2 of the document provides details of the inspection and testing required for
each type of equipment/machinery listed, in order of testing frequency. For each
item the following details are provided:
 Applicable Statutory Instrument (SI), Code of Practice or Standard;

 Requirements of relevant SI, Code of Practice or Standard – this provides a
summary of the minimum inspection requirements for each piece of
equipment/machinery. In some cases it may be necessary to refer to the
original documents such as Standard, SI etc. for full details.
This is a non-exhaustive list of equipment and machinery, and their required

inspections. It is strongly recommended that each Authority conduct a review of all
equipment and machinery, this should involve:
 development of a register of all machinery and equipment;

 identification of inspection and testing requirements, including timeframes,
for each type or item of equipment;
 detail of who is responsible for carrying out the testing and inspection.
Where this involves a third party, list this party and the person within your
organisation responsible for liaising and monitoring with the third party
service.
It should also be noted that this is not an exhaustive list of legislation, codes of
practice or standards that may apply to the management of health and safety or fire
safety risk in your Authority.
Should you require any further information in relation to the information in this
document or in respect of items of machinery or equipment not covered in this
document please do not hesitate to contact the State Claims Agency, Enterprise Risk
Management Section at stateclaims@ntma.ie

Reference Sources
(1) Statutory Inspections

Checks, inspections or tests specified in legislation i.e. Act and/or Regulation and
that are a legal requirement.
(2) Irish Standard (IS)

Refers to Irish Standards published by National Standards Association of Ireland
(NSAI), which operates under the National Standards Authority of Ireland Act, 1996,
on behalf of the Minister for Jobs, Enterprise and Innovation. These are standard
specifications for their topic area and conformance with the standard as certified by
NSAI provides proof of compliance with requirements of national standard
specifications approved by The Minister for Jobs, Enterprise and Innovation.
(3) Irish Standard EN (IS EN)

EN standards aim to establish a European wide standard in a given subject area.
European Standards are typically produced by European technical committees and
must be given the status of a national standard, either by publication of an identical
text or by endorsement and conflicting national standards must be withdrawn. These
standards when transposed into an Irish context are denoted as IS EN.
(4) Code of Practice

Approved Codes of Practice typically offer advice on compliance with certain
legislation in relation to their subject matter. Where the code of practice gives
practical guidance on relevant statutory provisions then compliance or non-
compliance with those provisions of the code may be admissible in evidence in any
criminal or civil proceedings.
A person may also be able to comply with the law by adopting alternative measures
to those set out in a Code of Practice, provided that those alternative measures
achieve the objective of the statute or Regulation to which the Code of Practice
relates. However, in a safety and health prosecution or a civil liability claim the onus
of proof would rest with the defendant to show that he/she was not negligent
and/or in breach of a statutory duty and that all reasonable measures were adopted
to prevent against injury.
(5) British Standard (BS)

Standards produced by the British Standards Institute. These are referenced in this
text only where an applicable Irish Code of Practice or Standard (either IS or IS EN)
does not exist. IS, IS EN or Irish Codes of Practice should always take precedence over
BS. Where a BS requires a more frequent inspection or testing schedule than an IS,
this has been included as a best practice suggestion.

Applicable to all equipment
Definition - Competent person

Section 2 (2) of the Safety, Health and Welfare at Work Act 2005 defines a “competent
person as follows:
“for the purposes of the relevant statutory provisions, a person is deemed to be a

competent person where, having regard to the task he or she is required to perform and
taking account of the size or hazards (or both of them) of the undertaking or establishment
in which he or she undertakes work, the person possesses sufficient training, experience and
knowledge appropriate to the nature of the work to be undertaken”.
Safety, Health and Welfare at Work (General Application) Regulations 2007 - Regulation
30: Inspection of work equipment
30. An employer shall ensure that—
a) where the safety of work equipment depends on the installation conditions—
(i) an initial inspection is carried out after installation is completed and before
it is first
put into service, and
(ii) an inspection is carried out after assembly at any new site or in any new
location, and
(iii) that the work equipment is installed correctly and is operating properly,
b) in the case of work equipment which is exposed to conditions causing deterioration
liable to result in a danger to safety or health—
(i) periodic inspections and, where appropriate, testing is carried out,
(ii) special inspections are carried out when exceptional circumstances arise
which are
liable to make the work equipment unsafe, including modification work,
accidents,
natural phenomena or prolonged inactivity, and
(iii) deterioration is detected and remedied in good time,
c) inspections carried out under paragraphs (a) and (b) are carried out by a competent
person
and are appropriate to the nature, location and use of the work equipment,
d) the results of inspections carried out under paragraphs (a) and (b) are recorded and
kept
available for 5 years from the date of inspection, for inspection by an inspector, and
access
to these records is made available to users of the work equipment upon request,
and
e) when work equipment is used in another place of work, it is accompanied by
evidence of the
last inspection carried out under paragraphs (a) and (b).

Index
Table of Contents
DAILY .................................................................................................................... 6
WEEKLY ............................................................................................................... 10
MONTHLY ............................................................................................................ 18
QUARTERLY ......................................................................................................... 24
6 MONTHLY ......................................................................................................... 32
ANNUALLY ........................................................................................................... 40
14 MONTHS ......................................................................................................... 58
2 YEARS ............................................................................................................... 60
26 MONTHS ......................................................................................................... 62
3 YEARS ............................................................................................................... 64
4 YEARS ............................................................................................................... 68
5 YEARS ............................................................................................................... 70
10 YEARS ............................................................................................................. 72
FOLLOW INSTALLERS/ .......................................................................................... 74
MANUFACTURERS INSTRUCTIONS ........................................................................ 74
REGULAR INTERVALS (UNSPECIFIED) .................................................................... 80
PRIOR TO USE ...................................................................................................... 86
APPENDIX 1 ......................................................................................................... 89

Manf./I
Prior Regular 3 6 2 3 4 5 10
Equipment Daily Weekly Monthly 1 Year nstaller
to use intervals Monthly Monthly Years Years Years Years Years inst.
Fire
Fire Hydrants X X X
Portable Fire
Extinguishers X1 X X X X
Fire Hose Reels X X1 X X X
Fire Blankets X
Sprinkler Systems X X X X X X X X
Fixed Fire Extinguishing
Systems X X X X X
Fire Detection and Alarm
Systems X X X X X
Fire Mains (Wet & Dry
Risers) X X
Fire Doors X X
Emergency Lighting X X X2 X X X
Automatic Door Releases X1 X X X X
Gas Installations X X X
Gas Detection Systems X X X X
Smoke Control Systems X X X X X
Ventilation & air
conditioning ductwork3 X4 X
Notes: ¹ Based on BS9999:2008

2
Automatic Systems for Battery Powered Emergency Escape Lighting
3
See section on Smoke Control Systems
4
In a period not exceeding 2 years

Prior to Regular 3 6 1 14 2 Manf./
Equipment Daily Weekly Monthly 26 Months
use intervals Monthly Monthly Year Months Years Installer inst.
Electrical
Electrical Power Generators X
Residual Current Devices (RCDs) X X X X
Earth Loop Impedance System X
Lifting Equipment/Working at Height
Passenger/Goods Lift X X X
Hoist/Lifting equipment⁵ X X
Mobile Elevating Work Platform X X X
Ladders X X X
Personal Fall Protection Equipment X X X¹ X X
Forklifts X X X
Vehicle Lifting Tables X X
Miscellaneous
Steam Boilers X
Steam Receivers X
Air Receivers X
Work Equipment X X
Personal Protective Equipment X X
X-ray Units X X
Dental X-ray Units X X X
Goalposts X X X X X X
Local Exhaust Ventilation X X
Vibration X
Portable Appliance Testing (PAT) X X
⁵ work equipment for lifting, lowering loads or pile driving, and include anything used for anchoring, fixing or supporting such
Notes: equipment.

DAILY
DAILY

6
ITEM SI/CODE/STANDARD SUMMARY OF INSPECTION REQUIREMENTS
DAILY
Fire detection &  Safety, Health and Welfare at Work A check shall be made every day to ascertain the following:
alarm systems (General Application) Regulations, 2007. a) that either the panel indicates normal operation, or if not, that any fault indicated is recorded in the
 IS 3218:2009 Fire Detection and Alarm Log Book and that the other actions recommended below have been taken. After a fault, the user
Systems for Buildings: System Design, should carry out the following:
Installation and Servicing.
b) that any fault warning recorded the previous day has received attention.
If any connection to a remote manned centre is not continuously monitored then it should be tested daily
in accordance with the supplier’s instructions.
On one day each week the daily test will be incorporated in the weekly test.
In buildings not in continuous or daily occupation it may not be practicable to carry out the check every
day. In such circumstances the check should be carried out on each occasion that the building is used.
Gas detection  EN 60079-29-2:2015 Gas detectors — Initial and periodic check procedures for portable and transportable instrumentation
systems Selection, installation, use and maintenance Inspection and functional checks are intended to verify that the equipment is in a working state. It is
of detectors for flammable gases and recommended that they are done by personnel actually operating the equipment and is performed before
oxygen. each day of use, particularly if the equipment has catalytic electrochemical, or semiconductor sensors and
is being used under arduous conditions.
In critical cases where a permit to work is given as a result of a gas test, it is recommended that a
functional check is performed afterwards, and that the result of both the gas test and the functional check
are logged.
A simple sequence of inspections may include the following:

1) Check the battery voltage and/or battery condition;
2) Allowing adequate warm-up time;
3) Checking for sample-line leaks and proper flow in aspirated equipment;
4) Checking that a zero reading is displayed when operated in clean air (see note below);
5) Performing a functional check.

Effective date: 01/09/2016 - Version No. 03 7
DAILY
DAILY
Automatic door  BS 9999:2008 Code of practice for fire All doors that are held open by automatic release mechanisms should be released daily.
releases safety in the design, management, use of
1
buildings .
Emergency lighting  BS 9999:2008 Code of practice for fire It is advised the following be checked daily:
safety in the design, management and use a) Every lamp is lit if the system is maintained;
1
of buildings . b) The control panel for any central battery system or generator indicates normal operation;
 IS 3217: 2013 Emergency Lighting. c) Any fault found is logged and the appropriate action(s) taken.
Daily Routine for Emergency Lighting

(Not applicable to lighting installed prior to 27/12/2013)
The following minimum operational requirements shall be checked:

a) All deficiencies, defects and/or faults previously recorded in the emergency lighting logbook have
been rectified,
b) All indicators and monitors of any central power systems and central generator power systems
and all their associated switchgear and control systems are showing correct operation and the
system(s) are in normal quiescent condition and fully ready,
c) For Automatic Test Systems (ATS) Type P, Type ER, Type PER and Type PERC check that there are
no faults recorded at the graphical interface of central addressable controller,
Note: This is a visual inspection of indicators and monitors to identify that the system(s) is in a ready
condition and do not require further investigation or an operational test.
d) Record any emergency lighting system fault reported and/or any other deficiencies, defects
and/or faults otherwise discovered in the emergency lighting logbook and take any necessary
corrective action(s) required in a timely fashion.
Additional checks to those listed above may be necessary due to either the type of system installed or as a
result of other factors. These may include the identification of a need for additional checks as determined
by a risk assessment or following a request for such additional checks by a local authority.
1
Please see Reference Sources (5) British Standards for guidance on recommendations made here with regard to BS 9999:2008 and daily inspections

DAILY
DAILY
It is advised the following be checked daily:
a) Every lamp is lit if the system is maintained;
b) The control panel for any central battery system or generator indicates normal operation;
c) Any fault found is logged and the appropriate action(s) taken.
Portable fire  Safety, Health and Welfare at Work All points where hose reels and fire extinguishers are located should be inspected daily. Missing/damaged
extinguishers (General Application) Regulations, 2007. fire extinguishers or hose reels should be replaced/repaired immediately and if used in a fire, training or
(PFEs) and Hose  BS 9999:2008 Code of practice for fire otherwise should be recharged immediately. Damaged extinguishers or hose reels should be replaced /
Reels safety in the design, management and use repaired.
1
of buildings .
Mobile Elevating  BS 8460:2005 Safe use of Mobile elevated Daily pre-use checks
Work Platforms work platforms. At the beginning of each shift or working day before work commences, the following visual and functional
(MEWPs) routine checks, if appropriate for the type of MEWP, should be carried out:
a) checks as required by the manufacturer’s handbook;
b) cleanliness and general signs of damage;
c) efficiency of brakes;
d) correct pneumatic tyre pressures (where fitted);
e) lights (when fitted);
f) levels of the engine cooling-water, lubricating oil and hydraulic oil;
g) security of any pin locating arrangements and visible damage to the prime means of support for
the work platform and extending structure;
h) hydraulic leaks;
i) operation of stabilizers/outriggers;
j) correct functioning of controls and safety devices (for example interlocks, anemometers,
load/moment limiters/sensors, 2-way communications systems);
k) chassis.
A defect reporting system should be in place so that any defects are rectified promptly. It is good practice
to keep a record of the daily check.

DAILY
WEEKLY
WEEKLY

10
WEEKLY
Hoist/Lifting  Safety, Health and Welfare at Work Act Lifting equipment used on a construction site should be examined weekly by the user as regards features
2
equipment (General Application) Regulations 2007. related to its safe working and a record of the results is kept in a suitable form which is kept available for
inspection by an inspector for 3 months from the date of examination.
Fire detection  Safety, Health and Welfare at Work (General On one day each week the daily test will be incorporated in the weekly test which should also include the
and alarm Application) Regulations, 2007. following tests to ensure that the system is capable of operating under alarm conditions:
systems  IS 3218:2009 Fire Detection and Alarm Systems
3
for Buildings: System Design, Installation and a) at least one detector, call point or end of line switch on at least one zone shall be operated to test
Servicing. the ability of the control and indicating equipment to receive a signal and to sound the alarm and
operate any other warning devices.
For systems having 13 zones or less, each zone shall be tested in turn; if there are more than 13
zones then more than one zone shall be tested in any week so that the interval between tests on
any one zone does not exceed 13 weeks.
It is preferable that each time a particular circuit is tested a different trigger device is used. An
entry shall be made in the log book quoting the particular trigger device that has been used to
initiate the test.
b) If operation of the alarm sounders has been prevented by disconnection then a further test shall
be carried out to prove the final reinstatement of the sounders, and, if permissible, of the alarm
transmission circuits.
All defects shall be recorded in the log book and reported to the responsible person.
2
Means work equipment for lifting, lowering loads or pile driving, and include anything used for anchoring, fixing or supporting such equipment.
3
A section of the protected premises where the occurrence of a fire within it will be indicated by a fire alarm system separately from an indication of fire in any other
section.
WEEKLY
WEEKLY
Fixed Fire  BS 5306-0:2011 Fire protection installations Gaseous, foam and powder extinguishing systems.
Extinguishing and equipment on premises.
Systems  BS EN 15004:1 Fixed firefighting systems — Gas Weekly routine:
extinguishing systems, Parts 1 Enclosures. All gaseous, foam and powder extinguishing systems should be inspected weekly. In particular, it should be
 BS EN 13565-2:2009, Fixed Fire Fighting ensured that:
Systems, Foam Systems, Part 2, Design, a. any pressure gauges are functioning correctly;
construction and maintenance. b. all operating controls are both properly set and accessible;
c. all indicators are functioning correctly;
d. the equipment, particularly pipework and nozzles, is free from dust and dirt, is not
physically damaged nor leaking, and remains in its designed position;
e. the fire risk and its enclosure have not changed;
f. the quantity of extinguishing medium is correct and,
g. for foam systems, the water supply is available and at the correct pressure.
Visually check the hazard and the integrity of the enclosure for changes which might reduce the efficiency
of the system. Carry out a visual check that there is no obvious damage to pipework and that all operating
controls and components are properly set and undamaged. Check pressure gauges and weighing devices, if
fitted, for correct reading and take the appropriate action specified in the users' manual.
Weekly inspections (by user/ trained personnel)

a) Check the levels in water, pump priming and foam concentrate tanks (excluding bladder tanks) – all
tanks shall be kept full;
b) Check the correct function of heating systems (during heating period);
c)
d) Check the correct status of automatic and manual pump start devices;
e) Check for evidence of leakage, damage, corrosion and action remedial work if any is found.

WEEKLY
WEEKLY
Emergency  I.S. 3217: 2013 Emergency Lighting. In addition to the daily inspection methodology, schedule and checklist, the following shall be carried out
lighting on at least 25% of the emergency lighting system so that 100% of the system is checked at least every 4
weeks.
The following minimum operational requirements shall be checked:

a) Visually check that each emergency light lamp, in all maintained type and or combined
(sustained) type emergency luminaires, are operational and illuminated.
b) In the case of all self-contained and ATS emergency luminaires check that their LED status
indicators are illuminated and showing healthy condition/status.
c) Ensure that all non-illuminating lamps are replaced.
Sprinkler  Safety, Health and Welfare at Work (General Weekly routine:

systems Application) Regulations, 2007. General
 IS EN 12845:2015 Fixed firefighting systems: Each part of the weekly routine shall be carried out at intervals of no more than 7 days.
automatic sprinkler systems: design,
installation and maintenance. Checks
The following shall be checked and recorded:
a) all water and air pressure gauge readings on installations, trunk mains and pressure tanks;
b) The pressure in the pipework in dry, alternate and pre-action installations should not fall at a rate
of more than 1.0 bar per week.
c) all water levels in elevated private reservoirs, rivers, canals, lakes, water storage tanks (including
pump priming water tanks and pressure tanks);
d) the correct position of all main stop valves.
▬ Water motor alarm test (30 seconds)

▬ Automatic pump starting test
▬ Diesel engine restarting test
▬ Oil pressure (where gauges are fitted),
▬ Trace heating and localized heating systems

WEEKLY
WEEKLY
Smoke control  Safety, Health and Welfare at Work (General Actuation of the system should be simulated once a week. It should be ensured that any fans and powered
systems Application) Regulations, 2007. exhaust ventilators operate correctly, smoke dampers close (or open in some systems), natural exhaust
 EN 12101 "Smoke and heat control systems" ventilators open, automatic smoke curtains move into position, etc.
 BS 9999:2008 Code of practice for fire safety in
the design, management and use of buildings.
Automatic door  BS 7273-4:2007 Code of practice for the Every week, a fire alarm signal(s) should be used to cause actuation of all release mechanisms. It should be
releases operation of fire protection measures –Part 4: confirmed that each release mechanism operates correctly and that the doors close properly, unlock or
Actuation of release mechanisms for doors. revert to the fully open position, as appropriate. This test should normally be carried out at approximately
 BS 9999:2008 Code of practice for fire safety in the same time each week and be of sufficient duration to ensure proper actuation.
the design, management and use of buildings.
Fire hydrants  Safety, Health and Welfare at Work (General All fire hydrants should be inspected once a week. In particular, it should be ensured that there are no
Application) Regulations, 2007. obstructions impeding access, that the indicator plates are in position, and that the isolating valves are
 BS 9999:2008 Code of practice for fire safety in locked open. This standard also recommends annual checks but does not specify content or responsible
the design, management and use of buildings. party.
Goalposts  I.S. 357:2007 playing field Equipment – Goals. It is advised this is carried out at least once a week and/or before any game, training activity or event. This
Code of Practice on the Procurement, inspection is intended to enable the identification of obvious hazards that can result from vandalism,
Installation, Maintenance Inspection and misuse or general deterioration.
Storage.
Typical hazards to consider include:
 Damage to the goal frame
 Lack of / insufficient anchorage or stability equipment
 Damaged or missing fixings
 Damaged nets / damaged or missing net fixings
Examples of visual inspection are stability, anchorage, excessive wear, structural integrity and alignment.
May be increased depending on conditions/usage of goals.
Mobile Elevating  BS 8460:2005 Safe use of Mobile elevated work The intermediate inspections listed should either be carried out once a week or at intervals recommended
Work Platforms platforms. by the manufacturer. These inspections are in addition to the checks recommended in daily pre use checks
(MEWPs) and are to ensure that all systems function correctly, the MEWP is free from damage and that fluid levels

WEEKLY
WEEKLY
are within the manufacturer’s limits. Inspections should be appropriate for the type of MEWP and include
the following:
a) Inspections as required by the manufacturer’s handbook.
b) Check pneumatic tyres, where fitted, for correct pressures and damage.
c) Wheel nuts should be in place and properly tightened.
d) Brakes should be tested for efficient working.
e) Lights, when fitted, should be in working order.
f) Batteries should be clean, free from corrosion and checked for adequate water level (if applicable)
before use and before recharging.
g) All structural parts should be sound and free from visible defects.
h) Powered mechanisms for raising, slewing and steering etc. should be working properly.
i) Hydraulic systems should be free from leaks.
j) Hydraulic fluid levels should be checked where accessible.
k) Any additional equipment should be functioning satisfactorily.
l) All electrical equipment operating at above 55 volts should be checked.
m) NOTE Attention is drawn to the Electricity at Work Regulations [24] regarding testing of
equipment.
n) The base structure, including any safety guards, should be free of damage and clear of debris.
o) All engine, water, oil and fuel levels should be checked and topped up where necessary.
p) All hoses, fittings, wiring and valves etc. should be inspected for leaks, security and damage.
q) All ground station controls should be tested including any safety cut-outs fitted.
r) All support structures such as scissor packs, booms or outriggers, where fitted, should be
inspected for damage, lose or missing retaining pins, damaged hoses and wiring, and any loose or
missing fittings.
s) Any emergency lowering and slewing equipment fitted should be tested.
t) All operating and warning decals should be clear and readable.
u) All platform guard-rails, entrance-gate latches and harness points should be checked for security.
v) All platform workstation controls including any emergency systems should be tested.

WEEKLY
WEEKLY
w) Drive systems, brakes, steering and speed controls should all be tested for correct operation.
x) Any audible or light alarms fitted by the manufacturer should be checked for correct operation.
y) Any communication system fitted between platform and ground level should be in good working
order.

WEEKLY
17
MONTHLY
MONTHLY
18
MONTHLY
Emergency  IS 3217: 2013 Emergency Lighting. Monthly Routine for Emergency Lighting (ATS only)
lighting  I.S E.N. 62034:2007 Automatic Systems for In addition to the weekly inspection methodology, schedule and checklist, the following shall be carried
Battery Powered Emergency Escape out:
Lighting. a) A functional test shall be performed at least once a month. The test duration shall be
sufficient to check the illumination of the lamp, but shall not be longer than 10% of rated
duration,
b) The ATS shall simulate a power failure for a period no greater than 10% of rated duration.
Determine that all emergency luminaires and lamps are operational and illuminating. During
this period all luminaires and signs shall be checked to ensure that they are present, clean
and functioning correctly,
c) Following the termination of all simulated functional tests check that all emergency
luminaires’ LED status indicators are illuminated and showing healthy condition/status.
At the end of this period, the supply to the normal lighting should be restored and any indicator lamp or
device checked to ensure that it is showing that the normal supply has been restored.
As per requirements in I.S E.N. 62034:2007 Automatic Systems for Battery Powered Emergency Escape
Lighting a functional test should be performed at least once a month on Automatic Test systems for
Emergency escape lighting and the test duration shall be sufficient to check the illumination of the lamp
and shall not be longer than 10% of the rated duration
For full rated duration a test shall be performed according to the manufacturer’s instructions at the
commissioning of the ATS and repeated automatically at least annually.

19
MONTHLY
MONTHLY
Portable Fire  Safety, Health and Welfare at Work Installed PFEs shall be visually inspected regularly and the following checked as a minimum:
extinguishers (General Application) Regulations, 2007. a) Each PFE is, in its designated location, outward facing and is correctly and suitably wall mounted
(PFEs)  I.S. 291:2015 - Selection, Commissioning, or on a suitable stand/in a suitable cabinet;
Installation, Inspection and Maintenance of b) Access to an visibility of each PFE is not obstructed;
Portable Fire Extinguishers. c) Seal, tamper or a used indicator are not broken, missing or activated;
d) Any seal can be easily removed if required and will not interfere with the operation of any PFE in
an emergency;
e) Readings of pressure gauges, where fitted, are in the operable range/position;
f) There is no visible damage to the PFE;
g) The PFE has no obvious defects such as visually clogged nozzle, corrosion, leakage, a loose or
damaged hose etc.;
h) Where fitted, the discharge hose/horn is properly secured;
i) The operating instructions of each PFE are clear, legible and outward facing;
j) The service label/record is correctly attached to the PFE showing the full information as required.
A service certificate should be issued for record purposes.

Automatic door  BS 9999:2008 Code of practice for fire The operation of fail-safe mechanisms should be tested once a month, either by “breaking-out” the door
releases safety in the design, management and use set or by simulating failure of the mains power supply, as appropriate. The results of the test should be
of buildings. recorded. Any doors that are found to be faulty should be repaired or replaced.

20
MONTHLY
MONTHLY
Sprinkler  Safety, Health and Welfare at Work The electrolyte level and density of all lead acid cells (including diesel engine starter batteries and those
systems (General Application) Regulations, 2007. for control panel power supplies) shall be checked. If the density is low the battery charger shall be
 IS EN 12845:2015 Fixed firefighting systems: checked and, if this is working normally, the battery or batteries affected shall be replaced.
automatic sprinkler systems: design,
installation and maintenance. Service, testing and maintenance schedule:
Procedures
In addition to the schedule given in this clause any procedures recommended by component suppliers
shall be carried out.
Records
A signed, dated report of the inspection shall be provided to the user and shall include advice of any
rectification carried out or needed, and details of any external factors, e.g. weather conditions, which may
have affected the results.
Fire hose reels  Safety, Health and Welfare at Work Hose reels should be visually inspected once a month. In particular, it should be ensured that there are no
(General Application) Regulations, 2007. leaks and that drum assemblies are free to rotate on their spindles.
No obvious defects, corroding or leaks should be visable and operating instructions should be legible.

21
MONTHLY
MONTHLY
Fire doors  IS EN 179:2008 Building Hardware – To ensure performance in accordance with IS EN 179:2008, the following routine maintenance checks
Emergency exit devices operated by lever should be undertaken at intervals of not more than one month (or the period recommended by the
handle or push pad, for use on escape producer).
routes – requirements and test methods. a) Inspect and operate the emergency exit device to ensure that all components are in a
satisfactory working condition. Using a force gauge, measure and record the operating forces to
release the exit device.
b) Ensure that the keeper(s) is (are) free from obstruction.
c) Check that the emergency exit device is lubricated in accordance with the producer’s
instructions.
d) Check that no additional locking devices have been added to the door since its original
installation.
e) Check periodically that all components of the system are still correct in accordance with the list
of approved components originally supplied with the system.
f) Check periodically that the operating element is correctly tightened and, using a force gauge,
measure the operating forces to release the exit device. Check that the operating forces have not
changed significantly from the operating forces recorded when originally installed.
Fixed fire  BS 5306-0:2011 Fire protection installations A monthly check should be carried out to ensure that all personnel who might have to operate the
extinguishing and equipment on premises. equipment or system(s) are properly trained and authorized to do so, and in particular that new
systems  BS EN 12416-2:2001 Fixed Firefighting employees have been instructed in their use.
systems – Powder systems.
 BS EN 15004:1 Fixed firefighting systems — The monthly inspection shall include the following:
Gas extinguishing systems, Parts 1 g) damage of the pipework and of the operational position of the valves;
Enclosures. h) cleaning of the pipework by compressed air, nitrogen etc;
 BS EN 13565-2:2009, Fixed Fire Fighting i) protective covers on powder nozzles;
Systems, Foam Systems, Part 2, Design, j) quantity of the expellant gas (by pressure measurement or weighing depending on the gas used);
construction and maintenance. k) quantity of the powder;
l) release system.
Check that all personnel who may have to operate the equipment or system are properly trained and
authorized to do so and, in particular, that new employees have been instructed in its use

22
MONTHLY
MONTHLY
Monthly inspection (by user/ trained personnel)
a) Check the correct function of the pumps and their drives (except foam concentrate pumps). The
test run shall last for a period in which the normal operation conditions of the drive like power
consumption, oil and cooling water temperature have been reached. At the end of the test run
power consumption in the case of electrical drives and revolutions, oil and cooling water
temperature in the case of diesel engine drives shall be measured. Test run diesel engines to
reach operating temperatures (minimum 10 min).
b) check of the flow pressure in case of systems feed directly from public or factory mains;
c) check of batteries concerning the maintenance instructions given by the battery manufacturer as
well as function of the battery charger;
d) check of minimum fuel supply of diesel engines;
e) check of oil level of pumps, compressors and diesel engines;
f) visual check of pipework, foam outlets, nozzles and pipe supports for damage or deterioration;
g) check frost protection for the permanently charged pipework system;
h) function test of automatic refill devices of water tanks;
i) function test of automatic and manual pump start devices of foam concentrate pumps;
j) check of alarm signalling to a permanent manned location in the case of automatic released
extinguishing systems;
k) check the air inlet opening of foam generating devices/nozzles are free from obstruction.

23
MONTHLY
QUARTERLY
QUARTERLY
24
QUARTERLY
Fire detection and  Safety, Health and Welfare at The responsible person shall ensure that the following check and test sequence is carried out every year by a
alarm systems Work (General Application) competent person. The sequence shall be scheduled periodically to occur at least four times in the year at intervals
Regulations, 2007. of no less than 2 months, or greater than 4 months and the following are complied with:
 IS 3218:2009 Fire Detection and a) Each detector shall be checked for correct operation in accordance with manufacturer’s
Alarm Systems for Buildings: recommendations.
System Design, Installation and b) Each manual call point shall be checked for correct operation by insertion of a test key or operation of the
Servicing. switch mechanism or other test which conforms the correct action of the switching mechanism and ability
of the device to correctly communicate a fire signal to the control and indicating equipment. The test shall
also confirm the correct operation of any indicator device on the call point and that the response time
does not exceed 3 seconds (as per 6.7.1).
c) A visual inspection as far as reasonably practicable shall be made to confirm that all cable fittings and
equipment are secure, undamaged and adequately protected.
d) The required sound levels are achieved. It is strongly recommended that this be carried out on
conjunction with the annual fire evacuation drill.
The responsible person shall ensure that every 3 months the following checks are carried out by a competent
person:
a) Entries in the log book shall be checked and any necessary action taken,
b) Where applicable, batteries should be examined to ensure that the specific gravity of electrolyte in each
cell is correct. Any necessary remedial action shall be taken,
c) Batteries, including reserves, shall be tested as specified by the supplier to verify that they are satisfactory
for a further period of use by taking measurements that are indicative of the conditions of each cell, by
the use of a proprietary load test meter specific for the purpose.
The test conditions and the significance of the readings will depend on the type of cell and the use to
which it is being put. These should be clearly specified by the supplier or commissioning company and
applied with care.
Batteries shall be replaced within the period of the service life stipulated by the battery manufacturer.
These requirements need not be applied to batteries which power individual items of equipment (such as
detectors or sounders) and which have provision for monitoring as required in 5.15.2.3,

25
QUARTERLY
QUARTERLY
d) The alarm functions of the control and indicating equipment shall be checked by the operation of a
detector or call point in each zone as described in 8.2.2.4. The operation of the alarm devices and any link
to an alarm receiving centre (ARC) shall be tested. All ancillary functions of the control panel shall also be
tested where practicable. All fault indicators and their circuits shall be checked, preferably by simulation
of fault conditions. The control and indicating equipment shall be visually inspected for signs of moisture
ingress and other deterioration.
NOTE It is recommended that during the quarterly/periodic service a percentage of the detection devices
be tested such that at the end of the annual period all devices have been tested. This will be deemed to
satisfy the requirements of 8.2.2.6 b) provided that adequate records have been maintained to guarantee
that 100 % of the devices have been suitably tested.
The operation of sounders/visual alarm indicator shall be checked such that at the end of the annual
maintenance period 100 % of all devices have been tested,
e) A visual inspection shall be made to check whether structural or occupancy changes have affected the
requirements for the siting of manual call points, detectors and sounders. The visual inspection shall also
confirm that a clear space of at least 500 mm is preserved in all directions below and around every
detector, that the detectors are sited in accordance with 5.10.3 and/or 5.10.4 and that all manual call
points remain unobstructed and conspicuous,
f) All further checks and tests specified by the installer, supplier or manufacturer shall be carried out and
recorded.
g) Particular attention should be made to areas where alterations to the system have been carried out since
the last inspection.
Any defect shall be recorded in the log book and reported to the responsible person, and action should be taken to
correct it on the instructions of the responsible person.
On completion of the work, a Certificate of Servicing/Testing shall be given to the responsible person. The
certificate shall indicate its validity/expiry date (see Annex D 1 and Annex D 2 of 1s 3218:2009).
For non-residential systems of two zones or less which incorporate a combination of less than 20 automatic

26
QUARTERLY
QUARTERLY
detection devices or call points, then 3-monthly inspection may be extended to 6 months provided the
user/responsible person has been adequately trained and can undertake items a), b) and d) above.
Emergency lighting  I.S. 3217: 2013 Emergency An inspection should be made quarterly in accordance with a systematic schedule. Tests should be carried out as
Lighting. follows:
 I.S E.N. 62034:2007 Automatic a) Each self-contained luminaire and internally illuminated escape route sign shall be energized from its
Systems for Battery Powered battery by simulation of a failure of the supply to the normal lighting for the required period set out
Emergency Escape Lighting. below:

4
functional test of 18 minutes maximum (ATS only),
 functional test of 30 minutes (all test facilities except ATS),
 full duration test of 3 hours (all test facilities).
The time should not exceed one quarter of the rated duration of the luminaire or sign. During this period
all luminaires and/or signs shall be examined visually to ensure that they are functioning correctly.
b) Each central battery system shall be energized from its battery by simulation of a failure of the supply to
the normal lighting for a period of at least 30 min but not exceeding one quarter of the rated duration of
the battery.
During this period all luminaires and/or signs shall be examined visually to ensure that they are
functioning correctly. If it is not possible to examine visually all luminaires and/or signs in this period,
further tests shall be made after the battery has been fully recharged.
The charging arrangements for the battery shall be checked for proper functioning after the test by
current and voltage measurements.
c) Each engine-driven generating plant shall be started up by a simulation of a failure of the supply to the
normal lighting and allowed to energize the emergency lighting system for a continuous period of at least
1 h. During this time all luminaires and/or signs shall be examined visually to ensure that they are
4
Automatic test system (ATS) - automated test system that may be manually initiated, consisting of parts (such as timers, current detectors, light detectors, change over switches) which, when connected together, make a system that
can carry out the routine testing requirements of emergency lighting luminaires, and indicate the test results

27
QUARTERLY
QUARTERLY
functioning correctly. At the end of the test period the system shall be restored to normal operation and
the charging arrangements for the engine-starting battery shall be checked for proper functioning after
the test by current and voltage measurements.
The fuel tanks shall be left filled and the oil and coolant levels topped up as necessary. The contents of the
bulk tank, if provided, shall be noted.
d) Where back-up lighting batteries are used on an engine-driven generator system, the engine shall be
prevented from starting. The emergency lighting system shall then be energized solely form the back-up
battery by simulation of a failure of the supply to the normal lighting for a period of at least 30 min but
not exceeding one quarter of the rated duration of the battery, in order to ensure that the changeover
from normal supply to battery is functioning properly.
After this check the starting system engine shall be returned to normal operation and the engine allowed
to start up in the normal way to energize the emergency lighting system for a continuous period of at least
1 h.
During these periods all luminaires and/or sign shall be examined visually to ensure that they are
functioning correctly.
At the end of the test period the system shall be restored to normal operation and the charging
arrangements for the back-up and the engine starting batteries checked for proper functioning.
The fuel tanks shall be left filled and the oil and coolant levels topped up as necessary. The contents of
the bulk tank, if provided, shall be noted.
Sprinkler systems  Safety, Health and Welfare at Quarterly routine:

Work (General Application) General
Regulations, 2007. The following checks and inspections shall be made at intervals of no more than 13 weeks.
 IS EN 12845:2015 Fixed
firefighting systems: automatic Review of hazard
sprinkler systems: design, The effect of any changes of structure, occupancy, storage configuration, heating, lighting or equipment etc. of a

28
QUARTERLY
QUARTERLY
installation and maintenance. building on hazard classification or installation design shall be identified in order that the appropriate modifications
may be carried out.
Sprinklers, multiple controls and sprayers

Sprinklers, multiple controls and sprayers affected by deposits (other than paint) shall be carefully cleaned.
Painted or distorted sprinkler heads, multiple controls or sprayers shall be replaced.
Any petroleum jelly coatings shall be checked. Where necessary the existing coatings shall be removed and the
sprinklers, multiple controls or sprayers shall be coated twice with petroleum jelly (in the case of glass bulb
sprinklers to the sprinkler body and yoke only).
Particular attention shall be paid to sprinklers in spray booths, where more frequent cleaning and/or protective
measures may be necessary.
Pipework and pipe supports

Pipework and hangers shall be checked for corrosion and painted as necessary.
Bitumen-based paint on pipework, including the threaded ends of galvanized pipework and hangers, shall be
renewed as necessary.
Note: Bitumen-based paint may need renewal at intervals varying from 1 to 5 years according to the severity of the
conditions.
Tape wrapping on pipes shall be repaired as necessary.
The pipework shall be checked for electrical earthing connections. Sprinkler pipework shall not be used for earthing
electrical equipment and any earthing connections from electrical equipment shall be removed and alternative
arrangements made.
Water supplies and their alarms

Each water supply shall be tested with each control valve set in the system. The pump(s), if fitted, in the supply

29
QUARTERLY
QUARTERLY
shall start automatically and the supply pressure at the appropriate flow rate shall be no less than the appropriate
value in accordance with clauses above.
Electrical supplies
Any secondary electrical supplies from diesel generators shall be checked for satisfactory operation.
Stop valves
All stop valves controlling the flow of water to sprinklers shall be operated to ensure that they are in working
order, and securely refastened in the correct mode. This shall include the stop valves on all water supplies, at the
alarm valve(s) and all zone or other subsidiary stop valves.
Flow switches
Flow switches shall be checked for correct function.
Replacement parts
The number and condition of replacement parts held as spare shall be checked.
Smoke control  Safety, Health and Welfare at The actuation of all smoke control systems should be simulated once every three months. All zones should be
systems Work (General Application) separately tested and it should be ensured that any fans and powered exhaust ventilators operate correctly, smoke
Regulations, 2007. dampers close (or open in some systems), etc.
 BS 9999:2008 Code of practice
for fire safety in the design,
management and use of
buildings.
Personal fall  Safety, Health and Welfare at Frequently used lanyards should be inspected every 3 months, particularly if the equipment is used in arduous
protection Work (General Application) environments. (e.g. demolition, steel erection, scaffolding, steel skeletal masts/towers with edges and
equipment Regulations, 2007. protrusions). Detailed inspections should be recorded.
(Lanyards)  Inspecting fall arrest equipment
made from webbing or rope, The
Health and Safety Executive, UK.

30
QUARTERLY
QUARTERLY
Fixed fire  BS 5306-0:2011 Fire protection A check every three months to ensure that all associated detection and other electrical systems have been
extinguishing installations and equipment on inspected and serviced and that a report has been received from the responsible servicing organization;
systems premises.
 BS 5306:4 20001 + A1 2012, Fire The servicing organizations’ programme is that each three months, all electrical detection and alarm systems are
extinguishing systems on thoroughly tested and serviced.
premises, Part 4, Carbon Dioxide
Systems. Every three months:
Test and service all electrical detection and alarm systems.
Residual Current  ET214: 2013 Guide to the RCDs are fitted with a test button to verify their operation. Testing of the RCD by operation of the test button
Devices (RCDs) Selection & Use of Residual should be carried out on a regular basis, e.g. every three months. However, arrangements should also be made for
Current Devices (RCDs) regular testing by application of an external residual current.

31
QUARTERLY
6 MOMTHLY
6 MONTHLY
32
6 MONTHLY
Passenger/Goods  Safety, Health and Welfare at Work Act (General Hoists and lifts should undergo a thorough examination once every 6 months according to
Lift Application) Regulations 2007. the requirements of the regulations.
Should undergo a thorough examination by a competent person. A report in the form

prescribed in Schedule 1 to the regulations should be prepared (See Appendix 1)
Lifting machines used for personnel should undergo a thorough examination every 6 months.
Hoist/Lifting  Safety, Health and Welfare at Work Act (General Hoists and lifts should undergo a thorough examination once every 6 months according to
5
equipment Application) Regulations 2007. the requirements of the regulations.
Should undergo a thorough examination by a competent person. A report in the form

prescribed in Schedule 1 to the regulations should be prepared (See Appendix 1)
Lifting machines used for personnel should undergo a thorough examination every 6 months.
Fork lift trucks  Safety, Health and Welfare at Work Act (General Should undergo a thorough examination by a competent person. A report in the form
including Application) Regulations 2007. prescribed in Schedule 1 to the regulations should be prepared (See Appendix 1)
interchangeable
accessories: only
those enabled or
adapted to lift
persons
Automatic door  BS 7273-4:2007 Code of practice for the operation This may be carried out as part of the periodic inspection and servicing of the fire detection
releases of fire protection measures –Part 4: Actuation of and fire alarm system.
release mechanisms for doors. a) The logbook for the fire detection and fire alarm system should be examined. It
 BS 9999:2008 Code of practice for fire safety in should be ensured that any faults in respect of release mechanisms, associated
the design, management and use of buildings. equipment or their circuits have received appropriate attention;
b) A visual inspection should be made to check whether structural or occupancy
changes have affected compliance. Particular care should be taken to verify
whether:
5
Means work equipment for lifting, lowering loads or pile driving, and include anything used for anchoring, fixing or supporting such equipment.

33
6 MONTHLY
6 MONTHLY
 All manual release controls necessary for compliance with this part of BS
7273 remain unobstructed and conspicuous;
 Any new electronically secured doors have been created without the
provision of an adjacent manual release control;
 Any changes to the layout, use or occupancy of an area make the provision
or siting of automatic fire detectors non-compliant;
c) Any batteries should be checked in accordance with the equipment manufacturer’s
instructions;
d) All fire alarm sounders needed for correct operation of acoustically actuated release
mechanisms should be checked for correct operation unless this work has been
carried out as part of the inspection and servicing of the fire detection and fire
alarm system within the previous three months;
e) Any fault indicators necessary for compliance with this part of BS 7273 should be
checked, where practicable, by simulation of fault conditions;
f) All further checks and tests recommended by the manufacturer of the release
mechanisms and associated equipment should be carried out;
g) On completion of the work, any outstanding defects should be reported to the
responsible person, an entry should be made in the logbook of the fire detection
and fire alarm system and a servicing certificate should be issued.
Sprinkler systems  Safety, Health and Welfare at Work (General Half-yearly routine:
Application) Regulations, 2007. General
 IS EN 12845:2015 Fixed firefighting systems: The following checks and inspections shall be made at intervals of no more than 6 months.
automatic sprinkler systems: design, installation
and maintenance. Dry alarm valves
The moving parts of dry alarm valves, and any accelerators and exhausters, in dry pipe
installations and subsidiary extensions shall be exercised in accordance with the supplier’s
instructions.
Note: Alternate installations need not be tested in this way since they are exercised twice a
year as a result of the changeover from wet to dry operation and back.

34
6 MONTHLY
6 MONTHLY
Fire brigade and remote central station alarm

The electrical installation shall be checked.
Personal fall  Safety, Health and Welfare at Work (General BS EN 365:2005: Formal inspection procedures should be put in place by employers to
protection Application) Regulations, 2007. ensure that personal fall protection equipment is given a detailed inspection (“thorough
equipment  BS 8437:2005 Code of practice for selection, use examination”) by a competent person before first use and at intervals not exceeding six
and maintenance of personal fall protection months (or three months where the equipment is used in arduous conditions), and after
systems and equipment for use in the workplace. circumstances liable to jeopardise safety have occurred.
 Inspecting fall arrest equipment made from
webbing or rope, The Health and Safety Executive, HSE Guidance: Formal inspection procedures should be put in place by employers to ensure
UK. that personal fall protection equipment is given a detailed inspection (“thorough
examination”) by a competent person before first use and at intervals not exceeding six
months and after circumstances liable to jeopardize safety have occurred.
Fire door  BS 9999:2008 Code of practice for fire safety in the All fire doors should be inspected every six months. In particular, it should be ensured that:
design, management and use of buildings. a) heat-activated seals and smoke seals are undamaged;
b) door leaves are not structurally damaged or excessively bowed or deformed;
c) gaps between the door leaf and the frame are not so small as to be likely to bind, or
so large as to prevent effective fire and smoke-sealing;
d) hanging devices, securing devices, self-closing devices and automatic release
mechanisms are operating correctly.
Fire mains (dry and  Safety, Health and Welfare at Work (General Dry fire mains (BS 9990)
6
wet riser) Application) Regulations, 2007. Inlets, landing valves, drain valves, door hinges and locking arrangements to the inlet and
 BS 9999:2008 Code of practice for fire safety in the landing valve boxes should be inspected every six months. Special attention should be given
design, management and use of building. to all valves, spindles, glands and washers to ensure that they are in satisfactory condition, so
 BS 9990:2015 Code of practice for non-automatic that all equipment is ready for immediate use.
fire-fighting systems in buildings. It should be ensured that: (BS 9999)
6
BS 9999 defines a fire main as a water supply pipe, fitted with an outlet and control valve at specified points, installed in a building for fire-fighting purposes

35
6 MONTHLY
6 MONTHLY
All fire mains should be inspected every six months. In particular, it should be ensured that:
a) inlets, landing valves, drain valves, door hinges and locking arrangements for inlet
and landing valve boxes are ready for immediate use, and spindles, glands and
washers are in a satisfactory condition;
b) for wet mains:
1. booster pumps and their associated mechanical and electrical apparatus are
functioning correctly;
2. storage tanks are full of clean water.
Fixed fire  BS 5306-0:2011 Fire protection installations and Arrangements should be made for six-monthly inspections and tests to be carried out by
extinguishing equipment on premises. competent persons on the fire detection and alarm systems, the sprinkler systems, any
systems  BS 5306:4 20001 + A1 2012, Fire extinguishing extinguishing systems, the emergency and escape lighting systems and the fire-fighting lift,
systems on premises, Part 4, Carbon Dioxide for any defects found to be logged and the necessary action taken, and for certificates of
Systems. testing to be obtained
 BS EN 15004:1 Fixed firefighting systems — Gas Gaseous systems should be subject to a planned inspection at least every six months, whilst
extinguishing systems, Parts 1 Enclosures. it is also recommended that a weekly programme of visual inspection is carried out by the
 BS EN 13565-2:2009, Fixed Fire Fighting Systems, system user to ensure that the system is free of faults and that all pressure gauges, where
Foam Systems, Part 2, Design, construction and applicable, indicate the correct pressure. The servicing and maintenance provisions for all
maintenance. systems state that the permissible loss should be not more than 5% of the extinguishant
mass and, in the case of super-pressurized systems, more than 10% loss in pressure, adjusted
for temperature. This should also include an inspection of the pipework and nozzles to
ensure that they are not obstructed, and remain in the designed position, and to ensure that
all operating controls are properly set and that components have not been damaged.
Every six months:
Perform the following checks and inspections:
a) Externally examine pipework to determine its condition;
b) Check all control valves for correct manual function and automatic valves
additionally for correct automatic function;
c) Externally examine containers for signs of damage or unauthorised modification,

36
6 MONTHLY
6 MONTHLY
and for damage to system hoses;
d) Check contents of pilot containers. Liquefied gas type should be within 10% and
non-liquefied type within 5% of correct charge. Replace or refill any showing a
greater loss;
e) Manually check weigh or use a liquid level indicator on carbon dioxide containers to
verify correct content of containers. This will not be required when the containers
are subject to continuous weight monitoring. Replace or refill any showing a loss of
more than 10%;
Containers shall be subjected to periodical tests as required by the relevant national
standard.
At least every 6 months, the container contents shall be checked as follows:
a) Liquefied gases: for halocarbon extinguishants, if a container shows a loss in
extinguishant quantity of more than 5 % or a loss in pressure (adjusted for
temperature) of more than 10 %, it shall be refilled or replaced.
b) Non-liquefied gases: for inert gas extinguishants, pressure is an indication of
extinguishant quantity. Unless otherwise specified by the authority, if an inert gas
extinguishant container shows a loss in pressure (adjusted for temperature) of more
than 5 %, it shall be refilled or replaced. Where container pressure gauges or
weight-monitoring devices are used for this purpose, they shall be compared to a
separate calibrated device at least annually.
All extinguishant removed from containers during service or maintenance procedures shall
be collected and recycled, or disposed of in an environmentally sound manner, and in
accordance with existing laws and regulations. Inert gas mixtures based on those gases
normally found in the earth's atmosphere are exempted from this requirement.
Half-yearly inspections (foam system specialists)
a) Visual check of strainers;
b) Functionally test the foam concentrate proportion using water without the use of
foam concentrate (where specified by the manufacturer);

37
6 MONTHLY
6 MONTHLY
c) test the free movement of all valves and mechanically operated components.
Residual Current  ET101: 2008 National Rules for Electrical Portable equipment supplied at a voltage >125V and not exceeding 1000V (e.g. 230 tools and
Devices (RCDS) Installations. appliances), must be protected by an RCD. It is essential to check that the RCD is functioning
correctly. ETCI recommends that:
a) The RCD be tripped by pressing its test push button at least twice each year, (and
reset by closing its on/off switch).
Mobile Elevating  BS 8460:2005 Safe use of Mobile elevated work All MEWPs in service should undergo a thorough examination by a competent person at least
Platforms (MEWPs) platforms. once every six months unless the competent person specifies a shorter interval. Prior to
thorough examination the MEWP should be cleaned by appropriate means, e.g. pressure
washed, to remove any deposits such as oil or dirt, which would otherwise conceal the
structure or mechanisms and prevent an effective examination. The examination should be
carried out in a logical sequence, for example top to bottom, to ensure that nothing is
overlooked.

38
6 MONTHLY
39
ANNUALLY
ANNUALLY
40
ANNUALLY
Fork lift trucks  Safety, Health and Welfare at Work Act Should undergo a thorough examination by a competent person. A report in the form prescribed in
including (General Application) Regulations 2007. Schedule 1 to the regulations should be prepared (See Appendix 1)
interchangeable
accessories
Vehicle lifting  Safety, Health and Welfare at Work Act Should undergo a thorough examination once every 12 months according to the requirements of the
tables (General Application) Regulations 2007. regulations.
Hoist/ lifting  Safety, Health and Welfare at Work Act Items provided for support of lifting equipment and lifting machines (materials only) should undergo a
equipment (General Application) Regulations 2007. thorough examination by a competent person every 12 months. A report in the form prescribed in
Schedule 1 to the regulations should be prepared (See Appendix 1)
Fire detection and  Safety, Health and Welfare at Work The responsible person shall ensure that the following check and test sequence is carried out every year
alarm systems (General Application) Regulations, 2007. by competent person:
 IS 3218:2009 Fire Detection and Alarm a) The servicing and test routines detailed in the “Quarterly Routine” have been carried out at
Systems for Buildings: System Design, least four times in the year at intervals of no less than 2 months, or greater than 4 months.
Installation and Servicing. b) each detector shall be checked for correct operation in accordance with the manufacturer’s
recommendations (see note on detectors);
c) every manual call point shall be checked for correct operation by insertion of a test key or
operation of the switch mechanism and ability of the device to correctly communicate a fire
signal to the control and indicating equipment. The test shall also confirm the correct operation
of any indicator device on the call point and that the response time shall not exceed 3s;
The test shall also confirm the correct operation of any indicator device on the call point and that the
response time is within the parameters set out in IS 3218:2013 (In general the delay between operation
of a call point and the giving of an audible or visual confirmation shall not exceed 3s, a delay of up to 10s
may be acceptable, subject to the agreement of the relevant enforcing authority and the recording of
the delay as a variation on the Certificate of Completion);
d) a visual inspection as far as is reasonably practical shall be made to confirm that all cable
fittings and equipment are secure, undamaged and adequately protected;
e) the required sound levels are achieved. It is strongly recommended that this be carried out in
conjunction with the annual fire evacuation drill.
Inspection and Testing of Equipment and Machinery - Regulatory Requirements 41

ANNUALLY
ANNUALLY
Any defect shall be recorded in the log book. These shall be reported to the responsible person for
appropriate corrective action.
Heat detectors
Heat detector which requires replacement of the device or any element of device following activation
which cannot be tested by the application of a heat source should be rested at least annually in
accordance with the manufacturers’ instructions. Care should be taken to ensure that the heat source
has been designed for the application and is not likely to damage any part of the detection device or be
a cause of ignition of fire. Naked flames shall not be used.
Point type smoke detector

Every detector shall be tested at least annually by a method which confirms that smoke can enter the
detection chamber and activate the device. The product employed for the test of the detector
(simulated smoke or aerosol) should be suitable for the application and should not cause damage to the
device or impair its future detection ability. Test products recommended by the manufacturer should be
employed or the manufacturers’ approval should be sought for the use of alternative products.
The use of magnets, remote switches, other electrical/electronic tests or interrogation of devices by
software methods will not be acceptable.
Carbon Monoxide point detectors
Each detector shall be tested as per requirements for Point type smoke detector above but employing
Carbon Monoxide in accordance with the manufacturers' recommended concentration as the test
medium. Alternatively any test medium recommended by the manufacturer which can simulate the
reaction of the cell to carbon monoxide may be employed provided it also correctly simulates the ability
of the carbon monoxide to enter the detection chamber.
Multi-sensors
Each device shall be tested annually to confirm its correct operation. Testing should be undertaken in
accordance with the manufacturers' instructions and each sensing element shall be confirmed as being
responsive to the medium being sensed i.e. smoke sensor shall react to smoke, heat sensors to heat and
carbon monoxide sensors to carbon monoxide.

ANNUALLY
ANNUALLY
In addition to the testing of the device it shall also be confirmed that where multi-sensors are applied to
detect single phenomena (smoke, heat or carbon monoxide only) that the detector spacing and
coverage complies with the spacing relevant to the fire phenomena.
Air sampling/aspirating systems

Each detector shall be tested annually in accordance with the manufacturers' instructions and by a
method which confirms that smoke can enter the detection chamber and activate the device. Each
device shall be tested to confirm that smoke entering the furthest sampling hole is sensed at the
detection chamber.
The air flow monitoring capability of each device should also be confirmed by the restriction of the
appropriate volume of air to trigger the flow monitoring circuit. The use for which the device is being
employed shall be considered and appropriate test procedures initiated.
 Use as a point detector substitute - Each sampling hole designed to represent a point detector
shall be tested to ensure it is clear and that smoke entering the hole is sensed at the detection
chamber.
 Use for Equipment Protection - Each device shall be tested by the application of smoke or
simulated smoke into at least one sampling hole in each equipment enclosure. Where access to
the equipment enclosure presents a hazard (e.g. high voltage, etc.) then provision shall be
made for the application of smoke or simulated smoke into a blanked off sampling point
located outside the enclosure but which has similar characteristics (opening size etc.) to the
sampling hole(s) within the enclosure.
 Use in Electronic Data Processing applications - The guidelines as set out in BS 6266 should be
followed.
Beam Detectors
Linear beam detectors shall be tested at least annually in accordance with the manufacturers'
instructions. Where optical filters are used to test the device the filter shall be of the correct obscuration
for the particular device. Alternatively smoke or simulated smoke may be employed.
Flame detectors
The flame detector shall be checked for correct alignment for the hazard protected and tested in

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accordance with the manufacturers' instructions annually. Where UV or IR test torches are used they
should match the detection characteristics of the sensor and in hazardous areas the test devices should
also be suitably rated for the hazard area.
Other detectors
Detectors other than those listed above shall be checked for correct operation and sensitivity in
accordance with the manufacturers' recommendations.
Remounted detectors
If detectors, sounders or alarm indicators are removed from their mounting or circuit for any test, then a
final verification check shall be carried out for correct operation after remounting.
System disconnection during testing

Care should be taken to minimise disruption of the normal use of a building by alarms sounding during
detector testing. It is preferable that during testing of detectors as much as possible of the remainder of
the system should continue to function normally.
If detectors are removed from the system for testing or servicing, replacement detectors should be
immediately provided to keep the system in normal operation, or separate provision should be made for
surveillance of the unprotected area.
Systems using addressable detectors

Care should be taken during the servicing of systems in which the detector is itself coded. False
information in respect of the origin of alarms could occur if individually coded detectors were incorrectly
replaced.
Standby supply batteries

The test specified by the manufacturer under IS 3218:2013 shall be carried out at the intervals specified
(a method of test likely to predict the failure of the battery in the interval between routine tests).

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Electric power  IS 3218:2013 Fire Detection and Alarm Checks for generators used in fire alarm and detection systems and Emergency Lighting are covered in
generators Systems for Buildings: System Design, relevant sections.
Installation, Servicing and Maintenance.
Fire hydrants  Safety, Health and Welfare at Work Arrangements should be made by the owners or the occupiers to ensure that, at least once a year, a
(General Application) Regulations, 2007. competent person carries out maintenance on all private fire hydrants. In most cases these
 BS 9990: 2008 Code of practice for non- arrangements, subject to suitable financial provisions, can be made with the local water undertaking
automatic fire-fighting systems in (local authority in this case) or the fire authority. The former might also be prepared to carry out any
buildings. necessary repair work.
 BS 5306-0: 2011 Fire protection
installations and equipment on It is recommended that the following maintenance instructions are provided to the owners or occupiers
premises. of the building.
 All fire hydrants should be inspected at least once a year by a competent person to ensure that
pressure and flow are satisfactory;
 That there are no obstructions and;
 That all isolating valves are locked in the open position.
Emergency lighting  I.S. 3217: 2013 Emergency Lighting. The three-monthly test shall be carried out and the following additional tests made:
 I.S E.N. 62034:2007 Automatic Systems (a) each emergency lighting installation shall be tested and inspected to ascertain compliance
for Battery Powered Emergency Escape with this Standard;
Lighting. (b) each self-contained luminaire and/or internally illuminated sign shall be tested for its full
 I.S E.N 60598-2-22 Luminaries — duration (3 hours);
Particular requirements — Luminaries (c) at the end of the test period the supply to the normal lighting shall be restored and any
for emergency lighting. indicator lamp or device checked to ensure that it is showing that the normal supply has been
restored,
(d) each central battery system shall be tested for its full duration(3 hours);
(e) at the end of the test period the supply to the normal lighting shall be restored and any
indicator lamp or device checked to ensure that it is showing that the normal supply has been
restored, The charging arrangements shall be checked for proper functioning;
(f) each generator back-up battery, where fitted, shall be tested for its full duration;
(g) at the end of the test period the system shall be restored to normal operation and the
charging arrangements for the back-up and engine-starting batteries checked for proper

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functioning. Any indicator lamp or device shall then be checked to ensure that it is showing
that normal arrangements have been restored;
(h) The fuel tanks shall be left filled and the oil and coolant levels topped up as necessary.
Those conducting the annual test should supply a Periodic Inspection and Testing Certificate
Automatic Systems for Battery Powered Emergency Escape Lighting must be tested for full rated
duration according to the manufacturer’s instructions
Gas installations  I.S. 820:2010 Non Domestic Gas I.S. 820:2010 states that appliances shall be serviced at intervals indicated in the manufacturer’s
Installations. instructions or at more frequent intervals if dictated by the conditions of use and in general at minimum
 The Energy (Miscellaneous Provisions) intervals of one year.
Act, 2006.
Gas detection  EN 60079-29-2:2015 Gas Detectors – Although not specifically stated in legislation or the Standards, common industry standards for the
systems selection, installation, use and inspection and testing of gas detection systems is one inspection every 6-12months by a competent
maintenance of detectors for flammable person.
gases and oxygen. ▬ Flame arrestors should be checked or certified to confirm they are suitable for their application.
▬ Routine tests of any flammable gas detection system are an extremely important factor
affecting the reliability of the units.
▬ The detection system should be frequently re-inspected by a competent person.
Water, foam, wet  Safety, Health and Welfare at Work Procedure for maintenance of water, foam, wet chemical and dry powder/chemical PFEs
chemical and dry (General Application) Regulations, 2007.  Check the year of the PFE. Any water, foam, wet chemical and/or dry powder/chemical PFE still
powder/chemical  I.S. 291:2015 - Selection, in service, manufactured 10 years before the date of maintenance, shall be brought to the
Portable Fire Commissioning, Installation, Inspection attention of the responsible person as they no longer comply with this Standard.
Extinguishers and Maintenance of Portable Fire  Check the safety pin and indicating devices to determine if the extinguisher has been operated.
Extinguishers.  Examine the exterior of the PFE for corrosion, dents, gouges or other damage that could impair
the safe operation of the PFE.
 Ensure that the operating instructions including the pictograms are in accordance with I.S EN 3-
7 and are correct and legible.
Stored pressure PFEs

▬ Pressure release device:

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o Visually inspect the pressure release device to determine that it is not damaged or
obstructed.
▬ Dust covers/stickers:
o Check that where applicable any dust covers/stickers on the pressure indicating
devices are in place and do not obscure the reading of the gauge settings.
▬ Check weight:
o Weight of the PFE using a suitable calibrated weighing device. In the event of a loss of
content of more than 10% of the original weight of the contents of the PFE, discharge
and recharge the PFE according to the manufacturer’s data sheet.
Gas cartridge operated water PFEs

▬ Unscrew the headcap and remove the gas cartridge:
o If it is suspected that the pressure is contained in the body, discharge any residual
pressure by operation of the discharge control device.
o Unscrew the headcap slowly; one or two turns only, to allow any residual pressure to
vent, then continue unscrewing the headcap slowly directing the headcap away from
the operator.
▬ Remove the gas cartridge:
o Check the year of manufacture of the gas cartridge. Any gas cartridge which has not
been pressure tested within the previous 10 years shall be brought to the attention of
the responsible person and that the relevant gas cartridge(s) shall immediately be
removed from service and be hydraulically pressure tested or replaced.
o Examine the gas cartridge externally for corrosion or damage. If the gas cartridge has
suffered mechanical damage or is corroded, replace as recommended by the
manufacturer.
o Weigh the gas cartridge using a suitably calibrated weighing device. If the gas cartridge
has sustained a loss of content greater than 5% of the original weight of the contents,
withdraw it from service and replace it with a gas cartridge as recommended by the
manufacturer.
Gas cartridge operated water based PFEs including foam

▬ Pour the original charge into a clean container and check it is in accordance with the PFE

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manufacturer’s data sheets.
▬ Where there is an additive in a separate container, remove this container and check it for
leakage. If the container has been leaking, discard the container, rinse out the body and
recharge the extinguisher according to the manufacturer’s data sheet.
▬ In all circumstances a fresh charge shall be provided in conformance with the manufacturer’s
instructions for refilling and maintenance.
Gas cartridge operated powder PFEs

▬ Examine the powder of the PFE.
▬ Agitate the powder by inverting and shaking the PFE, taking care to avoid spillage. If there is any
evidence of caking, lumps or foreign bodies, or if the powder is not free flowing, or if there is
any doubt at all about the condition of the powder, discard all powder and recharge in
accordance with the manufacturer’s instructions for refilling and maintenance.
Note: the use of sieves or machines to remove foreign bodies or caked or lumpy material is not
recommended since this will involve considerable exposure to the powder to atmospheric humidity with a
risk of subsequent caking.
Operating mechanism and air passages

▬ Clean if necessary and pass air through the air passages, paying particular attention to the vent
holes (or other venting device) in the headcap.
▬ Check that the strainer (where fitted), internal discharge tube and breather valve (where fitted)
are unobstructed.
▬ Rectify any problems or if necessary replace with a new tube or valve as specified by the
manufacturer.
▬ Check the operating mechanism and discharge control (where fitted) for free movement.
▬ Rectify any problems or replace with a new operating mechanism or discharge control as
specified by the manufacturer of the PFE as necessary.
▬ Protect moving parts and threads against corrosion with a lubricant as recommended by the
manufacturer.

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ANNUALLY
Removable operating system
▬ Where a PFE is designed to have the operating mechanism removed without discharge of the
contents or loss of pressure, remove and check the operating mechanism and discharge control
(where fitted) for free movement.
▬ Clean and lubricant the operating mechanisms, rectify any problems, or replace with a new
operating mechanism as specified by the manufacturer as necessary.
Safety Pin
▬ Remove the safety pin and check that the operating lever is undamaged and its movement is
unobstructed. Safety precautions should be taken to avoid inadvertent operation.
▬ Replace the safety pin of the PFE ensuring that the safety pin is in conformance with the
manufacturer’s instructions for refilling and maintenance.
“O” rings and washers
The O rings and washers for the discharge horn, the hose, the nozzle and the valve body should be
replaced with new O rings and washers of the same type and specification as those of the PFE when
these components are removed from the PFE. If the hose is fitted with a diaphragm, this should always
be replaced with a new diaphragm as specified by the manufacturer.
Discharge, hose, nozzle, valve body and diaphragm

Check the condition and fitness for use if the discharge nozzle, horn and hose, and ensure that the
nozzle and hose, if fitted, are not obstructed, cracked, worn, or damaged. If necessary, replace with a
new nozzle or hose as specified by the manufacturer or a suitable alternative.
PFE Body: water, water-based and foam

▬ Examine the interior of the PFE with the aid of a suitable inspection light. Check for corrosion or
lining deterioration.
▬ Check separate containers for additives and replace as specified by the manufacture of the PFE
if they are leaking or damaged.
▬ In all circumstances a fresh charge shall be provided in conformance with the manufacturer’s
instructions for refilling and maintenance.
▬ Pay particular attention to the areas around the neck ring, bottom of extinguisher and around
the welds.

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ANNUALLY
PFE Body: powder

Examine the interior with the aid of a suitable inspection light. Check for corrosion and deterioration of
the lining, if fitted.
Water and water-based (including foam) charges

Return the original charge to the PFE, or replace with a new charge according to the manufacturer’s data
sheet.
Reassembly
Reassemble the PFE in accordance with the instructions of the manufacturer. Install a new anti-tamper
seal/indicator as specified by the manufacturer ensuring that the seal can easily be removed if required
and will not interfere with the operation of any PFE in an emergency.
Mounting bracket, stand, cabinet

Check that the mounting bracket, stand or cabinet is suitable and accessible and rectify any problems.
Record keeping
Relevant details shall be filled in the service label/record of the PFE and in the Fire Safety Register by
those responsible for doing so.
Automatic door  BS 7273-4:2007 Code of practice for the It is recommended that the following work be carried out every year, in conjunction with fire alarm
releases operation of fire protection measures – testing.
Part 4: Actuation of release mechanisms
for doors (although this is a British (a) The switch mechanism of every manual release control necessary for compliance should be
Standard it was the only applicable one tested
that could be located). (b) All primary (non-rechargeable) batteries that are required to provide power for the correct
operation of equipment must be replaced.
(c) A visual inspection should be made to confirm that all readily accessible cable fixings are
secure and undamaged.
(d) All further annual checks and tests recommended by the manufacturer of the release
mechanisms and associated equipment should be carried out.

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Fire mains (dry and  Safety, Health and Welfare at Work This standard also recommends annual checks but does not specify content or responsible party.
wet riser) (General Application) Regulations, 2007. In addition, it is recommended that wet tests be carried out annually when the main can be checked for
 BS 9999:2008 Code of practice for fire leaks.
safety in the design, management and
use of building.
 BS 9990:2006 Code of practice for non-
automatic fire-fighting systems in
building.
Sprinkler systems  IS EN 12845:2015 Fixed firefighting Flow Test
systems: Automatic sprinkler systems - General
Design, installation and maintenance. The following checks and inspection shall be made at intervals of no more than 12 months.
 Safety, Health and Welfare at Work
(General Application) Regulations, 2007. Automatic pump flow test
Each water supply pump in the installation shall be tested at the full load condition (by means of the test
line connection coupled to the pump delivery branch downstream of the pump outlet non-return valve)
and shall give the pressure/flow values stated on the nameplate.
Appropriate allowances shall be made for pressure losses in the supply pipe and valves between the
source and each control valve set.
Flow test where no pump is installed

Each water supply in the installation shall be tested at the full load condition (by means of the test line
connection coupled to the pump delivery branch downstream of the pump outlet non-return valve) and
shall give the pressure/flow values stated on the nameplate.
Appropriate allowances shall be made for pressure losses in the supply pipe and valves between the
source and each control valve set.
Diesel engine failed-to-start test

A failed-to-start alarm shall be tested to be carried out in accordance with the automatic starting
system.
Immediately after this test the engine shall be started using the manual starting system.

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Float valves on water storage tanks

Float valves on water storage tanks shall be checked to ensure they function correctly.
Pump suction chambers and strainers

Pump suction strainers and settling chamber and their screens shall be inspected at least annually and
cleaned as necessary.
Smoke control  Safety, Health and Welfare at Work In BS 9999 Annual test also recommended although not described;
systems (General Application) Regulations, 2007.
 EN 12101 "Smoke and heat control It is specified that spring-operated fire dampers should be tested annually and fire dampers situated in
systems". dust-laden and similar atmospheres should be tested much more frequently, at periods suited to the
 BS 9999:2008 Code of practice for fire degree of pollution.
safety in the design, management and
use of buildings.
Residual Current  ET101: 2008 National Rules for Electrical Portable equipment supplied at a voltage >125V and not exceeding 1000V (e.g. 230 tools and
Devices (RCDS) Installations. appliances), must be protected by an RCD. It is essential to check that the RCD is functioning correctly.
ETCI recommends that:
b) That it be annually tested by a competent person to ensure that it operates at a leakage current
not exceeding 30mA in a time of not more than 0.3seconds.
Fixed fire  BS 5306-0:2011 Fire protection Arrangements should be made for annual inspections and tests of the sprinkler and drencher systems to
extinguishing installations and equipment on be carried out by competent persons, for any defects to be logged and the necessary action taken, and
systems premises. for certificates of testing to be obtained. Stocks of foam concentrate or solution should be checked
 BS 5306:4 20001 + A1 2012, Fire annually and replenished as necessary.
extinguishing systems on premises, Part
4, Carbon Dioxide Systems. It is essential that the system be kept in good working order at all times with this responsibility being in
 BS EN 12416-2:2001 Fixed Firefighting no way diminished by any periodic or regular servicing carried out. Room integrity, and thus gas
systems – Powder systems. retention/hold time should be revalidated annually.
 BS EN 15004:1 Fixed firefighting systems
— Gas extinguishing systems, Parts 1 An annual check to ensure that the foam concentrate, foam solution, and foam proportioning has been
Enclosures. tested, and a report received.
 BS EN 13565-2:2009, Fixed Fire Fighting
Annually, samples of foam concentrate and foam solution should be tested and analysed for changes in

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Systems, Foam Systems, Part 2, Design, constitution and physical properties. Sedimentation should be carefully measured. All these tests should
construction and maintenance. be the subject of a report to the owner or his representative.
Foam concentrate quality

A check of the foam concentrate properties shall be carried out by competent and trained foam
laboratory personnel. The sampling shall be carried out according to the manufacturer’s instructions.
The checks shall include:
a) foam type;
b) specific gravity;
c) PH;
d) undissolved solids/sediment;
e) drain time;
f) foam expansion ratio;
g) spreading coefficient - film formation (on Cyclohexane) – film forming foams only;
h) alcohol burnback test (AR foams only).
The results, and ‘pass’ or ‘fail’ conclusions, shall be given in a report. If the foam concentrate report does
not give a ‘pass’ i.e. fit for use, as a result of its quality check tests, it shall be replaced immediately using
foam concentrate of the same type which is passed fit for use.
Foam proportioning accuracy test

A test of the proportioner and associated fittings shall be carried out. The test shall be carried out at the
maximum and minimum system design flow rates. The accuracy of foam proportioning shall be in
accordance with the tolerance given in EN 13565-1. These tests should, where possible, be carried out
with environmentally compatible foam substitutes.
Discharge test
A discharge test should be carried out on each system to verify:
a) correct function of the system;
b) nozzles are free from blockage;
c) correct functioning of valves;
d) required discharge coverage is achieved.

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Every twelve months:

a) Carry out a check of enclosure integrity. If the measured aggregate area of leakage has
increased from that measured during installation, which would adversely affect system
performance, carry out work to reduce the leakage.
b) As required by BS 1968, remove the containers and pressure test when necessary
At least once a year the quality of powder shall be checked.
At least every 12 months

Determined whether boundary penetration or other changes to the protected enclosure have occurred
that could affect leakage and extinguishant performance. If this cannot be visually determined, it shall
be positively established by repeating the test for enclosure integrity
At least annually, or more frequently as required by the authority, all systems shall be thoroughly
inspected and tested for proper operation by competent personnel. The inspection report with
recommendations shall be filed with the owner.
Fire hose reels  Safety, Health and Welfare at Work The inspection and maintenance shall be carried out by the competent person.
(General Application) Regulations, 2007.
 IS EN 671-3:2009 Fixed firefighting The hose shall be fully run out, put under building system pressure and the following points checked:
systems: hose systems maintenance of a) The appliance is unobstructed and free from damage and components not corroded or
hose reels with semi-rigid hose and leaking;
hose systems with lay-flat hose. b) Operating instructions are clear and legible;
 BS 5306-0:2011 Fire protection c) The location is clearly marked;
installations and equipment on d) Brackets for wall mounting are suitable for their purpose and are fixed and firm;
premises. e) The flow of water is steady and sufficient (the use of flow indicator and pressure gauge is
recommended);
f) Pressure gauge (if fitted) is working satisfactorily and within its operating range;
g) The entire length of hose should be inspected for signs of cracking, distortion, wear or
damage. If the hose shows any signs of defect it shall be replaced or proof tested to maximum
permissible working pressure;

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h) Hose clips or bindings are of the correct type and are securely fastened;
i) Hose drums rotates freely in both directions;
j) For swinging reels, check that the pivot rotates easily and that the reel swings through 180°;
k) On manual reels, check the stop valve is of correct type and that it operates easily and
correctly;
l) On automatic reels, check the correct operation of the automatic valve and check for the
correct operation of the isolating service valve;
m) Check the condition of the water supply pipework, particular attention should be paid to any
flexible pipework for signs of damage or wear;
n) If fitted with a cabinet, check for signs of damage and check that the cabinet doors open
freely;
o) Check that the nozzle is of the correct type and easy to operate;
p) Check the operation of any hose guide and ensure they are correctly and firmly fixed;
q) Leave the hose reel and hose system ready for immediate use. If any extensive maintenance is
necessary the hose reel or hose system should be labelled OUT OF ORDER and the competent
person should inform the user/owner.
It is recommended that the following maintenance instructions are provided to the owners or occupiers
of the building. Hose reels should be:
 All fire hydrants should be inspected at least once a year by a competent person to ensure that
pressure and flow are satisfactory, that there are no obstructions and that all isolating valves
are locked in the open position.
X-Ray units  Radiological Protection Act, 1991 Users of X-ray units which are licensed by the RPII must abide by the licence conditions attached to their
(General Control of Radioactive Licence and to relevant radiation protection legislation (Radiological Protection Act, Ionising Radiation
Substances, Nuclear Devices and Order, 2000 (SI 125 of 2000)).
Irradiating Apparatus) Order, 1993.
One licence condition states that “the licensed item shall be checked for correct operation and shall be
serviced and maintained at least every 12 months or more frequently, depending on use, by suitably
trained and competent persons in accordance with the manufacturer’s instructions.” This ensures that
the unit is serviced and maintained on a regular basis.

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Dental X-ray  Code of Practice for Radiological Maintained, serviced and performance checked by competent person.
equipment Protection in Dentistry - RPII - 96/2.
 Radiological Protection Act, 1991
(General Control of Radioactive
Substances, Nuclear Devices and
Irradiating Apparatus) Order, 1993.
Goalposts  I.S. 357:2007 playing field Equipment – This inspection is carried out to establish the overall level of safety of goals.
Goals. Code of Practice on the
Procurement, Installation, Maintenance  Should include routine visual inspection and operational inspection described above and
Inspection and Storage.  Foundations and surfaces, e.g. effects of weather, evidence of rotting or corrosion,
Competent persons should carry out this inspection of the goal in strict accordance with manufacturer’s
instructions. The level of competence required will vary with the task.

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Steam boilers  SI 445/12 General application (amendment) Schedule 12 Part B “Period of examination of pressure vessels” states every steam boiler and
regulations', 2012 – Pressure systems. all its fittings and attachments shall be thoroughly examined by a competent person at least
once in every period of fourteen months, and also after any extensive repairs.
Any examination should consist of an internal and external examination of the boiler when it is
cold, and, except in the case of an economiser or super heater, of an examination when it is
under normal steam pressure.
Local Exhaust  HSA Local Exhaust Ventilation (LEV) Guidance 2013. Checking and maintaining existing LEV
ventilation (LEV)  Safety, Health and Welfare at Work (General
Application) Regulations 2007. The system needs to be thoroughly examined regularly to demonstrate it is performing to
design. It is recommended that the system be checked at least every 14 months, or more
frequently if the manufacturer recommends it. Also, simple routine checks can be carried out
when the system is in use. As well as checking exhaust performance rates, checks and
maintenance of the complete system are essential, especially moving parts that wear, e.g. fan
motors/drives, gear wheels, fan belts, fan bearings, filter shakers; hoods, ductwork flanges and
seals that can be corroded or damaged also need to be checked, along with any parts that may
deteriorate with use, e.g. filters, flexible ducting, and items that need regular attention, e.g.
dust collectors, cyclones, scrubbers. System parts that are outdoors may, in time, become
corroded and leak.
In the case of work equipment which is exposed to conditions causing deterioration liable to
result in a danger to safety or health—
i. periodic inspections and, where appropriate, testing is carried out,
ii. special inspections are carried out when exceptional circumstances arise which
are liable to make the work equipment unsafe, including modification work,
accidents, natural phenomena or prolonged inactivity, and
iii. deterioration is detected and remedied in good time.

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Dental X-ray equipment  Code of Practice for Radiological Protection in A full Quality Assurance inspection to insure compliance with requirements of the code
Dentistry - RPII - 96/2. (Detailed in the code in Appendix 2 - Criteria for the Acceptability of X-Ray Equipment
 Radiological Protection Act, 1991 (General in Dentistry) as well as an assessment of electrical and mechanical safety shall be
Control of Radioactive Substances, Nuclear carried out on all new equipment, and every two years thereafter, by a competent
Devices and Irradiating Apparatus) Order, 1993. expert. The expert shall be independent of the supplying company. The frequency of
inspection may be altered with expert advice. Particular attention shall be paid to old
equipment.
Ventilation & air conditioning  BS 9999:2008: Code of practice for fire safety in Arrangements should be made for all fire dampers to be tested by a competent person
ductwork the design, management and use of buildings. on completion of the installation and at regular intervals not exceeding 2 years, and to
be repaired or replaced immediately if found to be faulty.

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Steam receivers  Factories Act 1955, Section 41 (amended Inspection should include examination of:
slightly by Safety in Industry, Act: section 32).  Maximum pressure of steam at source of supply to receiver
 Safety Health and Welfare at Work, (General  Condition of receiver
Application), (Amendment), Regulations,  Construction – can it safely withstand maximum pressure of steam
(Statutory Instrument 445 of 2012).  Fittings and appliance
 Safe working pressure
Air receivers  Factories Act 1955, Section 42 (amended Inspection should include examination of:
slightly by Safety in Industry Act, 1980,  Condition of receiver
Section 33).  Fittings and appliance
 Safety Health and Welfare at Work, (General  Safe working pressure
Application), (Amendment), Regulations,
(Statutory Instrument 445 of 2012).

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3 YEARS
Sprinkler systems  Safety, Health and Welfare at Work (General Application) The following checks and inspections shall be made at intervals of no more than 3
Regulations, 2007. years.
 IS EN 12845:2004 + A2:2009 - Fixed firefighting systems:
automatic sprinkler systems: design, installation and Storage and pressure tanks
maintenance. With the exception of tanks designed not to need maintenance within 10 years (e.g.
gravity tank with no booster pump or storage tank with two or more pumps), all tanks
shall be internally inspected and if necessary drained and cleaned. They shall be
examined externally for corrosion based on the manufacturer’s recommendations and
all tanks shall be repainted and/or have the corrosion protection refurbished, as
necessary.
Water supply stop valves, alarm and non-return valves

All water supply stop valves, alarm and non-return valves shall be dismantled,
examined and replaced or overhauled as necessary.
Portable Fire  IS 291:2015 - Selection, Commissioning, Installation, Discharge testing

Extinguishers Inspection and Maintenance of Portable Fire Extinguishers. ▬ Every PFE shall be tested by discharge every 3 years from the date of
commissioning or 4 years from the date of manufacture of the PFE, whichever
is first and subsequently every 3 years from last date of test discharge.
▬ One third of all PFEs shall be discharged each year so that at the end of the 3rd
year, 100% of the extinguishers will have been tested by discharge.
▬ The test discharge shall be carried out by a competent person according to the
requirements of this Clause. This shall be carried out around the time of the
annual maintenance as part of the maintenance programme.
Procedure for discharge testing

▬ Prior to performing the discharge test, the extinguisher shall be examined
externally for any obvious signs of damage to the body or operating
mechanism. If any such damage is visible, the PFE shall not be test discharged.
It shall be marked “condemned” on the cylinder and immediately removed
from service.
▬ Perform the test discharge of the PFE as follows:

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a) Weigh the extinguisher;
b) Hold the extinguisher in its normal working position (i.e. hand-held)
and keep it immobile for the duration of the test;
c) For those extinguishers supplied with a final control valve and an
independent activation system, pressurise when the final control
valve is closed;
d) Open this control valve 6 seconds after the commencement of
pressurisation of the extinguisher;
e) For extinguishers which are activated by a single operation of the
control valve, open the control valve and leave open for the duration
of the test;
f) Measure and record the time between the opening of the control
valve and the commencement of discharge;
g) Measure and record the duration of operation;
h) For gaseous extinguishers: reweigh, calculate and record the residual
charge;
i) For all other extinguishers : reweigh, empty the residual contents,
reweigh or measure and record details on the service label;
j) Record the date of the discharge test and refill.
▬ The minimum discharge time measured in seconds shall be in accordance with
I.S. EN 3-7.
▬ Examine the body internally in detail for corrosion, dents, cuts, gouges, or
lining damage. Pay special attention to the welds and base of the PFE body.
Examine and check all closures for thread wear, damage and corrosion as
applicable.
▬ Reassemble and recharge the PFE in accordance with the instructions of the
PFE manufacturer. An external neck ring shall be fitted on the PFE (except CO₂)
to indicate the date of the recharge. This neck ring provided shall not be
removable until the valve has been taken off the PFE.

3 YEARS
67
4 YEARS
4 YEARS
68
4 YEARS
Emergency lighting  I.S. 3217: 2013 Emergency Lighting. Light level tests shall be carried out to confirm illumination levels

4 YEARS
5 YEARS
5 YEARS
70
5 YEARS
Fire hose reels  Safety, Health and Welfare at Work (General Every 5 years all hoses should be pressurized to maximum working pressure.
Application) Regulations, 2007.
 IS EN 671-3:2009 Fixed firefighting systems: After inspection and necessary corrective measures hose reels and hose systems
hose systems maintenance of hose reels with should be marked CHECKED and a permanent record of all inspections, checks and
semi-rigid hose and hose systems with lay-flat tests maintained.
hose.

5 YEARS
10 YEARS
10 YEARS
72
10 YEARS
Sprinkler systems  Safety, Health and Welfare at Work (General Application) At no more than 10-year intervals, all storage tanks shall be cleaned and examined
Regulations, 2007. internally and the fabric attended to as necessary.
 IS EN 12845: 2004 Fixed firefighting systems: automatic
sprinkler systems: design, installation and maintenance.
Portable Fire  IS 291:2015 - Selection, Commissioning, Installation, ▬ Pressure testing carbon dioxide PFEs and gas cartridges
Extinguishers Inspection and Maintenance of Portable Fire Extinguishers. ▬ The requirement for the periodic inspection and testing CO₂ portable
extinguishers are specified in I.S. EN 1802, I.S. EN 1803 and I.S. EN1968,
depending on the construction of the extinguisher body.
▬ The pressure test procedure shall be carried out on PFEs which have not
been pressure tested within the previous 10 years.
▬ The relevant inspection and testing details shall be filled in on the service
label/record of PFE and in the Fire Safety Register by those responsible.
▬ A pressure tested cylinder shall be permanently-indelibly marked showing
the date of the test as per the requirements of I.S. EN ISO 13769.

10 YEARS
FOLOW INSTALLERS/MANUFACTURERS INSTRUCTIONS
FOLLOW INSTALLERS/
MANUFACTURERS INSTRUCTIONS
74
FOLLOW INSTALLERS / MANUFACTURERS INSTRUCTIONS

Passenger / goods  European Communities (Lifts) Regulations, 1998. IS EN 13015:2001: Refer to details of installer’s instructions.
lifts  EC Directives 95/16/EC (Lifts Directive).
 IS EN 13015:2001 Maintenance for lifts and escalators—
Rules for maintenance instructions.
Work equipment  IS EN ISO 12100:2010 - Safety of machinery: general Inspections must be carried out by a competent person and appropriate to the nature,
(machinery) principles for design: risk assessment and risk reduction. location and use of the work equipment. Equipment used in another place of work, must
be accompanied by evidence of the last inspection carried out.
Necessary measures must be taken to ensure that throughout its working life work
equipment is kept, by means of adequate maintenance, at a level such that it complies
with the requirements of Chapter 2 of the General Application Regulations and relevant
EU Directive’s as they apply.
Forklifts  Forklift Truck Operator Pre-Use Checks, the Health & Safety Advise maintenance as per manufacturer’s instructions.
Authority.
Smoke control  Safety, Health and Welfare at Work (General Application) Advise maintenance as per manufacturer’s instructions.
systems Regulations, 2007.
 EN 12101 "Smoke and heat control systems".
 BS 9999:2008 Code of practice for fire safety in the design,
management and use of buildings.
Sprinkler systems  Safety, Health and Welfare at Work (General Application) The installer should provide a documented inspection and checking procedure for the
Regulations, 2007. system. This should include instruction on the action to be taken in respect of faults,
 IS EN 12845:2004 Fixed firefighting systems: automatic operation of the system, with particular mention of the procedure for emergency manual
sprinkler systems : design, installation and maintenance. starting of pumps, and details of the weekly routine.



Ladders  Safety, Health and Welfare at Work (General Application) General Applications, 2007, Part 4: You must inspect and maintain the ladder at regular
Regulations, 2007. intervals to ensure the equipment is in safe working condition. The time between
 Guide to the Safety, Health and Welfare at Work (General inspections should be based on risk assessment and the manufacturer’s instructions.
Application) Regulations, 2007, Part 4: Work at Heights.
 Using Ladders Safely - Information Sheet, The Health and BS EN 131-3: 2007 - Repairs and maintenance shall be carried out by a competent person
Safety Authority. and be in accordance with the producer’s instructions.
 BS EN 131-3: 2007 Ladders: Part 3- Users Instructions.
Fire detection &  IS 3218:2009 Fire Detection and Alarm Systems for Each detector shall be checked for correct operation in accordance with the
alarm systems Buildings: System Design, Installation Servicing and manufacturer’s recommendations (see note below on detectors);
Maintenance.
It is essential that routine tests are adequate to ensure that the requisite degree of
sensitivity to fire is maintained, and the responsible persons should satisfy themselves on
this point. If it is found that the sensitivity of detectors is adversely affected by harsh
environmental conditions, then arrangements should be made to increase the frequency
of the inspections. Any detectors which have shown continued signs of instability should
be replaced. All detectors should be visually examined for damage or other conditions,
such as any coating of paint, likely to interfere with correct operation.
Personal fall  Safety, Health and Welfare at Work (General Application) It is essential that all load-bearing equipment is given a visual and tactile inspection
protection Regulations, 2007. before each use to ensure that it is in a safe condition and operates correctly. Advice
equipment  BS 8437:2005 Code of practice for selection, use and should be obtained from the manufacturer on how to do this, and this advice should be
maintenance of personal fall protection systems and strictly followed.
equipment for use in the workplace.
 BS EN 365:2004 Personal protective equipment against falls Manufacturers shall provide all the necessary information and equipment e.g.
from a height — General requirements for instructions for instructions, checklists, spare parts lists and special tools etc, to enable periodic
use, maintenance, periodic examination, repair, marking examinations to be carried out by a competent person.
and packaging.
 Inspecting fall arrest equipment made from webbing or BS EN 365:2004 - where deemed necessary by the manufacturer, e.g. due to the
rope, The Health and Safety Executive, UK. complexity or innovation of the equipment, or where safety critical knowledge is needed
in the dismantling, reassembly, or assessment of the equipment, (e.g. a retractable type
fall arrester), an instruction specifying that periodic examinations shall only be conducted
by the manufacturer or by a person or organisation authorised by the manufacturer



Personal Protective  Safety, Health and Welfare at Work (General Application) PPE must be thoroughly examined regularly by competent staff according to
Equipment Regulations 2007, Part 2 Chapter 3. manufacturer’s instructions. As a general rule, simple maintenance may be carried out by
the user, provided that he or she has been adequately instructed and trained (e.g. lens
cleaning on goggles or replacing helmet straps
Goalposts  I.S. 357:2007 playing field Equipment – Goals. Code of Goals should be maintained in accordance with manufacturer’s instructions.
Practice on the Procurement, Installation, Maintenance
Inspection and Storage. Check that manufacturer’s instructions are followed in relation to location of anchorage
equipment and correct weights;
Vehicle lifting tables  IS EN 1570:1998 + A2: 2009 – Safety requirements of lifting The manufacturer shall supply with each lifting table a set of instructions sufficient to
tables. inspect, maintain and repair the lifting table including access methods and replacement
periods of parts. These shall state that any replacement parts required for the lifting table
shall be obtained from the original manufacturer of the lifting table or be of at least
equivalent quality and safety.
Gas detection  IS EN 50073:1999 Guide for selection, installation, use and According to the standard a sequence of inspections may include the following:
systems maintenance of apparatus for detection and measurement (a) Resetting of the mechanical zero of analogue meters.
of combustible gases or oxygen. (b) Checking the tightness of all electrical connections (remote detector head,
power supply etc.).
(c) Allowing adequate warm-up time.
(d) Checking for sample-line leaks and proper flow.
(e) Checking for clogged or dirty flame-arresting systems.
(f) Checking the battery voltage and/or battery condition
(g) Performing a test of the failure (malfunction) circuit(s).
Checking that a zero reading is displayed when operated in clean air and the
response test, as follows and the response (sensitivity) of the apparatus should be
checked using the field calibration kit. For alarm-only apparatus, a test gas
concentration should be applied which is equal to 5 % LEL above the highest alarm
set point of the apparatus.
Gas installations  Requirements of IS 820:2010 Non Domestic Gas Under IS 820:2010, it states that appliances shall be serviced at intervals indicated in the
Installations. manufacturer’s instructions or at more frequent intervals if dictated by the conditions of
use and in general at minimum intervals of one year.



X-ray units  Radiological Protection Act, 1991 (General Control of One licence condition states that “the licensed item shall be checked for correct
Radioactive Substances, Nuclear Devices and Irradiating operation and shall be serviced and maintained at least every 12 months or more
Apparatus) Order, 1993. frequently, depending on use, by suitably trained and competent persons in accordance
with the manufacturer’s instructions.” This ensures that the unit is serviced and
maintained on a regular basis.
Dental X-ray units  Code of Practice for Radiological Protection in Dentistry - Additionally, the instructions for use shall identify the parts on which preventive
RPII - 96/2. inspection and maintenance shall be performed by SERVICE PERSONNEL, including the
periods to be applied, but not necessarily including details about the actual performance
of such maintenance.
Fire Blankets  BS EN 1869:1997 Fire Blankets. This standard specifies requirements for fire blankets which are not re-useable and that
are intended for use by one person. It is applicable to fire blankets primarily intended for
extinguishing cooking oil fires.
Fire performance test
When tested in accordance with “Fire performance test” the fire blanket shall be capable
of extinguishing the cooking oil fire as described in “Fire performance test” using the (345
± 5) mm diameter tray.
The fire blanket shall remain whole and not ignite during the test.
Local Exhaust  HSA Local Exhaust Ventilation (LEV) Guidance 2013 The system needs to be thoroughly examined regularly to demonstrate it is performing to
Ventilation (LEV) design. It is recommended that the system be checked at least every 14 months, or more
frequently if the manufacturer recommends it.


79
REGULAR INTERVALS (UNSPECIFIED)
80

Passenger/goods lifts  European Communities (Lifts) Regulations, 1998 to 2008. Installers instructions should include details on the need for the owner to carry out
 EC Directives 95/16/EC (Lifts Directive). periodically a full ascent and descent which should include checks on:
Including: Fire-fighting  IS EN 13015:2001 Maintenance for lifts and escalators—  Landing doors and bottom door tracks;
lifts Rules for maintenance instructions.  Stopping accuracy;
 Indicators that are not located in a reserved area;
 Landing push controls;
 Car push controls;
 Door open controls;
 Two-way means of communication in the car which provides permanent
contact with a rescue service;
 Normal car lighting;
 Door reversal device;
 Safety signs/pictograms.
For goods only and service lifts the checks to be carried out are the same, when relevant.
Ladders  Safety, Health and Welfare at Work (General Application) Regular visual checks should be made for damage such as cracked or bent stiles or rungs,
Regulations, 2007. corrosion and defective or missing fittings.
 Guide to the Safety, Health and Welfare at Work (General
Application) Regulations, 2007, Part 4: Work at Heights. You must inspect and maintain the ladder at regular intervals to ensure the equipment is in
 Using Ladders Safely - Information Sheet, The Health and safe working condition. The time between inspections should be based on risk assessment
Safety Authority. and the manufacturer’s instructions. A record of all maintenance and inspections carried
 BS EN 131-3: 2007 Ladders: Part 3- Users Instructions. out should be kept.
Goalposts  I.S. 357:2007 playing field Equipment – Goals. Code of Goals should be inspected regularly to ensure they are safe for use – frequency of
Practice on the Procurement, Installation, Maintenance inspections should take account of conditions in which goal is kept. The standard states it
Inspection and Storage. may be necessary to inspect a goal installed in a public space everyday but less frequent
inspections would be required for goals in a locked, fenced enclosure, used only by an
organised club at high level.

REGULAR INTERVALS

Personal fall  Safety, Health and Welfare at Work (General Application) It is recommended that interim inspections of personal fall protection equipment are
protection equipment Regulations, 2007. carried out over and above the pre-use checks and the detailed inspections, at intervals
 BS 8437:2005 Code of practice for selection, use and determined by the risk assessment carried out at the beginning of the job. In determining
maintenance of personal fall protection systems and what is a suitable interval, factors such as whether items are subject to high levels of wear
equipment for use in the workplace. and tear or contamination should be considered.
 BS EN 365:2004 Personal protective equipment against
falls from a height — General requirements for
instructions for use, maintenance, periodic examination,
repair, marking and packaging.
 Inspecting fall arrest equipment made from webbing or
rope, The Health and Safety Executive, UK.
Personal Protective  Safety, Health and Welfare at Work (General Application) An employer shall ensure that any personal protective equipment provided by the
Equipment Regulations, 2007, Part 2 Chapter 3. employer under Regulation 62 is maintained at all times in good working order and in a
 European Communities (Personal Protective Equipment) satisfactory hygienic condition by means of any necessary storage, maintenance, repair or
Regulations 1993. replacement.
Earth loop impedance  ET101: 2008 National Rules for Electrical Installations. The fault loop impedance should be measured using a proprietary instrument with a facility
system for measuring low values of impedance. Measurements should be made as follows,
 At the location of the main fuse the instrument is connected between the phase
conductor and the main earthing terminal.
 For a final circuit the instrument is connected at the furthest point of the circuit
between the phase conductor and the corresponding point on the associated
protective conductor e.g. at a socket outlet.
And checked against details of Annex 61C of ET101.

REGULAR INTERVALS

Residual Current  ET101: 2008 National Rules for Electrical Installations. ET214 recommends verifying operation of RCDS using the test button on the RCD at regular
Devices (RCDS)  ET214: 2013 Guide to the Selection & Use of Residual intervals such as every three months. The Code of Practice for Preventing Injury and
Current Devices (RCDS). Occupational Ill Health in Agriculture recommends RCD’s be tested monthly by using the
 ET 215: 2008 Guideline on Managing Safety in the Use of test trip button.
Portable Electrical Equipment in the Workplace: Section
3.6. ET214 also states arrangements should be made for regular testing by application of an
external residual current as specified in Annex 61f of ET101. Annex 61f of ET101 deals with
verification of operation of RCDS, and specifies that the operating characteristics of RCDS
should be verified by injecting a test residual current and recording time of operation by
means of an instrument specifically designed for the purpose. The values obtained should
be in line with ET101 tables. These should be completed at regular intervals although no
specific time frame mentioned.
Work equipment  IS EN ISO 12100:2010 - Safety of machinery: general Inspections must be carried out by a competent person and appropriate to the nature,
(machinery) principles for design: risk assessment and risk reduction. location and use of the work equipment. Equipment used in another place of work, must
 Safety, Health and Welfare at Work (General Application) be accompanied by evidence of the last inspection carried out.
Regulations, 1993.
Necessary measures must be taken to ensure that throughout its working life work
equipment is kept, by means of adequate maintenance, at a level such that it complies
with the requirements of Chapter 2 of the General Application Regulations and relevant EU
Directive’s as they apply.
In the case of work equipment which is exposed to conditions causing deterioration liable
to result in a danger to safety or health periodic inspections and, where appropriate,
testing should be carried out.
Fire hydrants  Safety, Health and Welfare at Work (General Application) Periodical inspections of the vicinity of all hydrants should also be made to ensure that
Regulations, 2007 there are no obstructions impeding accessibility and that hydrant indicator plates are in
 BS 9999:2008 Code of practice for fire safety in the position. Periodical inspection should be made to ensure that all isolating valves for
design, management and use of buildings. systems are kept locked in an open position. Also flow and pressure should be checked to
 BS 9990:2006 Code of practice for non-automatic fire- ensure that supplies have not deteriorated.
fighting systems in buildings
If possible the local authority or Chief Fire Officer should be consulted on any inspection
schedules.

REGULAR INTERVALS

Fire hose reels  Safety, Health and Welfare at Work (General Application) Checks should ensure that each hose reel or hose system is:
Regulations, 2007.  Located in the designated place,
 BS 5306-1:2006 Code of practice for fire extinguishing  Unobstructed, visible and has legible operating instructions,
installations and equipment on premises – Part 1: Hose  Not obviously defective, corroded or leaking.
reels and foam inlets.
 IS EN 671-3:2009 Fixed firefighting systems: hose systems
maintenance of hose reels with semi-rigid hose and hose
systems with lay-flat hose.
 BS 9999:2008 Code of practice for fire safety in the
design, management and use of buildings.
Gas installations  I.S. 820:2010 Non Domestic Gas Installations. I.S. 820:2010 states that appliances shall be serviced at intervals indicated in the
 The Energy (Miscellaneous Provisions) Act, 2006. manufacturer’s instructions or at more frequent intervals if dictated by the conditions of
use and in general at minimum intervals of one year.
Vibration  Directive 2004/44/EC, “Health and Safety requirements The employer shall establish and implement a programme of technical and/or
regarding the exposure of workers to the risks arising organisational measures intended to reduce to a minimum exposure to mechanical
from physical agents (vibration)”. vibration and the attendant risks, taking into account in particular, appropriate
maintenance programmes for work equipment, the workplace and workplace systems.
Gas detection systems  EN 60079-29-2:2015 Gas detectors — Selection, Although not specifically stated in legislation or the Standards, common industry standards
installation, use and maintenance of detectors for for the inspection and testing of gas detection systems is one inspection every 6-12months
flammable gases and oxygen. by a competent person.
Routine tests of any flammable gas detection system are an extremely important factor
affecting the reliability of the units. Optimum system performance and reliable operation
will only be achieved through a defined program of comprehensive tests.
The frequency of the tests will depend on the effects of possible poisoning and aging on
the type of sensor used but otherwise can only be determined by experience of the
particular application.
An in-depth calibration should be performed regularly by the plant instrument

maintenance personnel, or their equivalent, on every portable apparatus or fixed sensor
(detector head). Records should be maintained for each portable apparatus or detector
head.
REGULAR INTERVALS

Fixed Systems regular inspections
a) Regular visual inspection
b) Regular functional verification
c) Regular re-calibration
d) System operation test
Portable and transportable gas detection equipment

a) Visual inspection
b) Sensitivity checking
c) Complete the maintenance records.
Smoke control  Safety, Health and Welfare at Work (General Application) Arrangements should be made for all fire dampers to be tested by a competent person on
systems Regulations, 2007. completion of the installation and at regular intervals not exceeding 2 years, and to be
 EN 12101 "Smoke and heat control systems". repaired or replaced immediately if found to be faulty.
Specifically ventilation  BS 9999:2008 Code of practice for fire safety in the
& air conditioning design, management and use of buildings. Arrangements should be made for periodic maintenance of any smoke detector system
ductwork used to operate fire dampers and for such system(s) to be tested by a competent person
after installation to determine whether detection occurs at the appropriate design smoke
density. Any smoke detector system that is found to be faulty should be either repaired or
replaced immediately.
Portable Appliance  Safety, Health and Welfare at Work (General Application) Portable Equipment which requires Periodic Inspection as outlined above may also need to
Testing (PAT) Regulations 2007 Part 3: Electricity. be tested by a Competent Person. Reasons for carrying out testing would include:
 Guide to the Maintenance, Inspection and Testing of  Use of equipment in an extremely hazardous environment (e.g. subject to heavy
Portable Equipment (Electrical Appliances and Tools) in wear and tear)
the workplace ET 215:2008.  Requirements contained in manufacturer’s instructions
 After repair work on the equipment
 If equipment is second-hand and previous history is unknown

REGULAR INTERVALS
PRIOR TO USE
PRIOR TO USE
Effective date: 01/09/2016 86

Version no: 03
PRIOR TO USE
Ladders  Safety, Health and Welfare at Work (General Application) Before using the ladder you must visually check it at least daily. The inspection
Regulations, 2007. should pick up obvious defects such as:
 Guide to the Safety, Health and Welfare at Work (General
Application) Regulations, 2007, Part 4: Work at Heights.  cracked or bent stiles or rungs;
 Using Ladders Safely - Information Sheet, The Health and Safety  corrosion;
Authority.
 defective or missing fittings or ties.
 BS EN 131-3: 2007 Ladders: Part 3- Users Instructions.
Personal fall  Safety, Health and Welfare at Work (General Application) It is essential that all load-bearing equipment is given a visual and tactile
protection Regulations, 2007. inspection before each use to ensure that it is in a safe condition and operates
equipment  IS EN 365:2004/AC: 2006 Personal protective equipment against correctly. Advice should be obtained from the manufacturer on how to do this,
falls from a height — General requirements for instructions for use, and this advice should be strictly followed.
maintenance, periodic examination, repair, marking and packaging.
 IS EN 363:2008 Personal fall Protection Equipment – Personal Fall Pre-use checks for laynards should be tactile and visual. The whole lanyard
Protection Systems. should be subject to the check, by passing it slowly through the hands (e.g. to
 BS 8437:2005 Code of practice for selection, use and maintenance detect small cuts of 1 mm in the edges, softening or hardening of fibres, ingress
of personal fall protection systems and equipment for use in the of contaminants). A visual check should be undertaken in good light and will
workplace. normally take a few minutes.
 Inspecting fall arrest equipment made from webbing or rope, The
Health and Safety Executive, UK.
Forklift  Health and Safety Authority - Forklift Truck Operator Pre-Use Daily checks of tyres, brakes, reversing alarm, flashing beacon, etc. by the driver
Checks available on www.hsa.ie prior to use.
Goalposts  I.S. 357:2007 playing field Equipment – Goals. Code of Practice on Goals should be inspected regularly to ensure they are safe for use – frequency of
the Procurement, Installation, Maintenance Inspection and Storage. inspections should take account of conditions in which goal is kept.
Level of usage should also be considered when developing inspection schedule.

Portable  Safety, Health and Welfare at Work (General Application) Portable equipment which is—
Appliance Regulations 2007 Part 3: Electricity. i. exposed to conditions causing deterioration liable to result in danger,
Testing (PAT) and
ii. supplied at a voltage exceeding 125 volts alternating current, is—
- visually checked by the user before use, and
- periodically inspected by a competent person, appropriate to the

PRIOR TO USE
PRIOR TO USE
nature, location and use of the equipment.
Before using any portable equipment, the user should ensure that it is correctly
rated for use, in the proposed location and environment. Then visually check that
it is safe to use, with no signs of damage or defects.
Users must be instructed in the method of carrying out these checks.
Check:
▬ Tool/Appliance
▬ Cable/mains lead
▬ Plug
▬ Socket-outlet
NOTE:
Electric Power Generators are covered under requirements outlined in IS 3217:2015 Emergency Lighting and IS 3218:2009 Fire Detection and Alarm Systems for Buildings:
System Design, Installation and Servicing and manufactures instructions should also be followed.
For Break Glass Units see requirements for manual call points as covered in Code of practice on Fire Alarm and Detection Systems above.

PRIOR TO USE
APPENDIX 1
Safety Health and Welfare at Work (General Application)

Regulations, 2007
Schedule 1
Part E — Information to be contained in report of thorough examination
And
Regulation 54
Keeping of records and registers of lifting equipment

Schedule 1
Part E — Information to be contained in report of thorough examination
1. The name and address of the employer or owner for whom the thorough examination was made.
2 The address of the premises at which the thorough examination was made.
3. Particulars sufficient to identify the lifting equipment including, where known, its date of manufacture.
4. Date of this examination and date of the last thorough examination if known.
5. The safe working load of the lifting equipment or, where its safe working load depends on the configuration of the
lifting equipment, its safe working load for the different configurations that have been determined.
6. The purpose of the examination including examination before putting into use for the first time, examination after
installation or after assembly at a new site or in a new location, examination after repairs or alterations and periodic
examination.
7. In relation to every thorough examination of lifting equipment—
(a) Identification of any part found to have a defect which is or could become a danger to persons and a
description of the defect;
(b) Particulars of any repair, renewal or alteration required to remedy a defect found to be a danger to
persons;
(c) In the case of a defect which is not yet but could become a danger to persons
(i) The time by which it could become such danger;

(ii) Particulars of any repair, renewal or alteration required to modify it;
(d) The latest date by which the next thorough examination must be carried out;
(e) Where the thorough examination included testing, particulars of any test;
(f) Identification of parts not accessible for examination.
8. The name, address and qualifications of the individual making the report and, where appropriate, the name and
address of the individual’s employer.
9. Where appropriate, the name and position of a person signing or authenticating the report on behalf of its author.

Safety Health and Welfare at Work (General Application) Regulations, 2007, Regulation 54 - Keeping of
records and registers of lifting equipment.
(1) An employer shall ensure that a report, under Regulation 53, or a copy of it—
(a) is kept at the place of work when the lifting equipment is permanently located there,
(b) in the case of lifting equipment on a construction site, is kept at the site office or at the business
address of the contractor for whom the report was made,
(c) and in the case of mobile equipment, is kept on the equipment in addition to being available for
inspection at the address of the equipment owner.
(2) An employer shall ensure that—
(a) A register of lifting equipment and lifting accessories containing details of the equipment,
distinguishing number, date of first use and date of last thorough examination and testing is
maintained and kept available for inspection by an inspector, and
(b) if the equipment does not have a distinguishing number or mark, one of long lasting duration is
provided.


Inspection Testing Regulatory Requirements Part 2

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Inspection and Testing of Equipment and Machinery -

Effective date: 01/09/2016

The information contained in this document should assist your Authority in

Section 1 contains a table summarising the various scheduling requirements for

 Applicable Statutory Instrument (SI), Code of Practice or Standard;

This is a non-exhaustive list of equipment and machinery, and their required

 development of a register of all machinery and equipment;

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

(1) Statutory Inspections

(2) Irish Standard (IS)

(3) Irish Standard EN (IS EN)

(4) Code of Practice

(5) British Standard (BS)

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Definition - Competent person

“for the purposes of the relevant statutory provisions, a person is deemed to be a

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Notes: ¹ Based on BS9999:2008

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

A simple sequence of inspections may include the following:

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Daily Routine for Emergency Lighting

The following minimum operational requirements shall be checked:

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Weekly inspections (by user/ trained personnel)

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

The following minimum operational requirements shall be checked:

Sprinkler  Safety, Health and Welfare at Work (General Weekly routine:

▬ Water motor alarm test (30 seconds)

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

May be increased depending on conditions/usage of goals.

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

A service certificate should be issued for record purposes.

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Sprinkler systems  Safety, Health and Welfare at Quarterly routine:

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Sprinklers, multiple controls and sprayers

Painted or distorted sprinkler heads, multiple controls or sprayers shall be replaced.

Pipework and pipe supports

Tape wrapping on pipes shall be repaired as necessary.

Water supplies and their alarms

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Should undergo a thorough examination by a competent person. A report in the form

Should undergo a thorough examination by a competent person. A report in the form

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Inspection and Testing of Equipment and Machinery - Regulatory Requirements

Fire brigade and remote central station alarm

Inspection and Testing of Equipment and Machinery - Regulatory Requirements