Civil Aviation Authority of the Philippines 0 Administration and Control

Quality Management System Manual

0.3 System Amendment and
Control

0.3 SYSTEM OF AMENDMENT AND CONTROL

A. To maintain this manual up-to-date for existing policies, processes and procedures of the Quality
Management System of CAAP, revision of this manual shall be done as appropriate. A semi-annual review
is done by the Quality Management System Core Group to assess changes as necessary. Minutes of the
meeting shall be used to document the review of this manual.
B. Control of this manual is also specified herein to ensure the amendment system of this manual is
complemented with appropriate control and distributed to all authorized readers or users.
0.3.1 DISTRIBUTION
A. The Quality Management System Manual shall be approved by the CAAP Director General thru the
Quality Management Representative before its distribution and reference.
B. This manual is available as an uncontrolled electronic copy in the CAAP Official Website which can be
accessed via below link:
www.caap.gov.ph/​....... – For finalization
C. The Controlled Distribution List contains the authorized holders of the Quality Management System
Manual, corresponding Copy Number and Type.

DISTRIBUTION LIST OF CONTROLLED COPIES

MANUAL HOLDER COPY NO.
1 copy per service – For Finalization 01
02
03
04

D. The uncontrolled ELECTRONIC Copy is available to all CAAP employees that can be accessed thru
CAAP Official website. For work areas that do not have access, a controlled hard copy and/or CD copy of
the manual may be issued, as applicable and when requested from the Quality Management System Core
Group.
E. Quality Management System Core Group ensures that the Quality Management System Manual is
distributed and/or provided to each authorized manual holder per the corresponding Copy No. and Type.

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 Civil Aviation Authority of the Philippines 0 Administration and Control
Quality Management System Manual
0.3 System Amendment and
Control

0.3.2 CHANGE CONTROL

0.3.2.1 Normal Revision
A. The Quality Management System Manual is reviewed semi-annually through 0.3 (A). If decided that the
Quality Management System Manual revision is not necessary, ​the same shall be subject to the ​approval of
the Director General thru the Quality Management Representative, it shall be recorded via Minutes of the
Meeting.

B. A vertical bar at the right section of each page is used to indicate a revision made to the contents aligned
to that portion.

0.3.2.2 Control of this Manual

A. All revisions and issues of the manual shall be approved by the Director General thru Quality
Management Representative prior to release for request of approval from the Authority.

B. Controlled copy means that the copy is current and revisions to it are accompanied by appropriate
distribution to ensure that only the current state shall be made as reference. Thus, a revision warrants
discarding of the current revision copy/ies considered superseded. (via deletion / removal of file, physical
disposal / marking or any means preventing inadvertent reference to superseded revision.)

C. Uncontrolled copies of the manual shall not be maintained or updated by the Quality Management
System Core Team, nor the authority itself. End-users of uncontrolled copies shall ensure to validate that
they are referring to the current revision of the manual.

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 Civil Aviation Authority of the Philippines 0 Administration and Control
Quality Management System Manual
0.3 System Amendment and
Control

D. It is the responsibility of all concerned personnel that are not in the Distribution List to refer only to the
uploaded electronic copy of manual on the CAAP official website, ensuring reference only to updated
contents and provisions.

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