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Downtown Oakland Association and Lake Merritt/Uptown District Association 


Joint Clean and Safe Committee  
June 19, 2019 at 12:00 p.m. CBD Office – 388 19th
​ ​ Street 
Agenda 
 
1. Call to order

2. Public comment and announcements

3. Approval of minutes:
a. December 12, 2018 meeting Action Item
b. February 13, 2019 meeting Action Item
c. April 19, 2019 Meeting Action Item

4. Matthew Myers Presentation: Wayfinding Signage Program 2020

5. Budget Review
a. Review of the staff recommended reallocation of funds intended for Hanging
Plant Program Action Item
i. Out of reach graffiti abatement - $5,000 per district
ii. Safe City Video Network Grants - $10,000 per district

5. Ambassador Program Updates


a. Review April and May Ops report
b. Review of year to date staffing levels

6. 13th Street Improvements Update


a. PWC Recap
b. Indenture Agreement Signed
c. Update on project timeline and next steps

7. Clean and Safe RFP 2019


a. Review Previous RFPs
b. Set the schedule
c. Next steps

8. Contracted Services Updates


a. Swan’s Market/EBALDC
b. Clorox
c. 1111 Broadway
d. Discuss 601 12th St. Proposal

388 19th Street ​◾​ Oakland, California 94612 


DOA Phone ​510.238.1122 ​◾​ LMUDA Phone 510.452.4529​ ​ ​◾​ Fax 510.452.4530 
info@downtownoakland.org ​◾​ www.downtownoakland.org  1
info@lakemerritt-uptown.org ​◾​ www.lakemerritt-uptown.org
9. Next Meeting: June 19, 2019

BROWN ACT:
Government Code 54950​ (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at
least 72 hours prior to a regular meeting. The Corporation posts agendas with the City at 1 Frank H. Ogawa Plaza, #101. Action
may not be taken on items not posted on the agenda​. ​Copies of the agenda are available from the Downtown Oakland Association
at 388 19th Street, Oakland, CA 94612.​ ​Meeting facilities are accessible to persons with disabilities. If you require special assistance
to participate in the meeting, notify our office at 510 238-1122 at least 48 hours prior to the meeting. 2
 
388 19th Street  Oakland, California 94612
DOA Phone 510.238.1122  LMUDA Phone 510.452.4529  Fax 510.452.4530
info@downtownoakland.org  www.downtownoakland.org
info@lakemerritt-uptown.org  www.lakemerritt-uptown.org 3
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388 19th Street  Oakland, California 94612
DOA Phone 510.238.1122  LMUDA Phone 510.452.4529  Fax 510.452.4530
info@downtownoakland.org  www.downtownoakland.org
info@lakemerritt-uptown.org  www.lakemerritt-uptown.org 5
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Downtown Oakland Association and Lake Merritt/Uptown District Association
Joint Clean & Safe Committee Meeting Minutes
April 17, 2019 at 12:00 p.m.
CBD Office

Present: Dan Pitcock, Laurie Berberich, Jamie Choy

Absent: Tanicia Jackson, Mike Guerra, Don Rogers, Samantha Stires

Staff: S teve Snider, Andrew Jones, Tori Decker, Tamiko Garner

Guests: Albert Burruss (Block by Block), Rich Mongarro (Block by Block), Derrick (Block by Block)

Discussions held and decisions made by the SOBO Committee


Subject Discussion Action?
Call to order The meeting was called to order at 12:04 p.m.
Public comments and There were no public comments.
announcements
Approval of minutes of the The minutes of the December 12, 2018 and February 13, Action was not taken on this
December 12, 2018 and 2019 meetings were presented to the committee for item as quorum was not met.
February 18, 2019. review.

Budget review Staff presented the YTD budget snapshot:

Clean & Safe: Favorable TV due to December billing being


paid in January at lower bill rate and February and March
hours billed were less than budgeted.
DOA: $310,202.79 LMU: $248,186.60

Misc.: DOA: $136.05 LMU: $253.52

Program Director: Favorable TV due to the percentage of


the projected end of year bonus included in the monthly
allocation.
DOA: $23,256.00 LMU: $17,544.00

Program Coordinator: Favorable TV due to the


percentage of the projected end of year bonus included in
the monthly allocation.
DOA: 13,516.00 LMU: $10,196.00

PROW Maintenance: Favorable TV due to strategic


projects pending implementation. DOA: 8,086.12 LMU:
$7,699.36

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Total available non-assessment funds DOA: $79,000.00
Total available non-assessment funds LMUDA:
$26,000.00.

Staff is proposing to make a one-time purchase of self-


a. Reallocation of watering planters. This purchase would render a cost
funds intended for savings of $19,000 in DOA and $15,000 in LMU.
hanging plant
program Staff is requesting the Committee consider the idea of
reallocating this year’s cost savings to be used for
Ambassador bonuses, façade grant program, 13th Street
programming, and other PROW maintenance projects.
The funds would be requested through the established
process.
.
BBB Updates Al Burruss presented a recap of the first quarter. One of
a. March Ops Report the highlights of the quarter was obtaining a Stay Away
b. Update from BBB staff Order for a problematic individual who took up residence
in Franklin Square. Obtaining the Stay Away Order, was
the first step in regaining some level of control of the
public space. It is our hope that this individual is receiving
the musch needed assistance he requires.

The team is fully staffed and managing the transition


period well.

Rich and Derreck with Block by Block presented to the


committee an update on the improvements already made
to the program and those to come.

13th Street Improvements TMG has committed to $75,000 and HP Investors also
Update committed $75,000 to complete the needed funds of
$140,000 for capital improvements,

There is a goal to raise $80,000 per year for programming


and maintenance and, currently, there is a commitment
of $45,000 per year.
Clean and Safe RFP 2019 This line item was not discussed due time.
a. Review Previous 2019
b. Set the schedule
c. Next Steps
Contracted Services Update All contracted services are going well with 5.5 FTE’s.
a. Swan’s Market/EBALDC
b. Clorox
c. 1111 Broadway
d. Discuss BART Proposal
Other Isaac Abid is willing to lease the T-Mobile space to the
districts for a yet to be determined period of time in order
to better oversee the 3-year activation of 13th Street. The
vision is to offer a hybrid of services and activities such as

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a welcome center, music, and art gallery possibly
designed by Gensler.
Next Meeting Date June 19, 2019
Adjournment The meeting was adjourned at 1:20 p.m.

Minutes taken by: Tamiko Garner, Administrative & Marketing Coordinator

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DOA/LMUDA
YTD Clean and Safe Budget Snapshot - June 2019

Clean and Safe DOA YTD DOA YTD DOA YTD LMUDA YTD LMUDA YTD LMUDA YTD
Enhancements Actual Budget Variance Actual Budget Variance Perm/Temp Variance Comments
Clean and Safe $532,970.30 $557,277.98 $24,307.68 $405,208.58 $420,402.52 $15,193.94 Favorable TV - due to BBB continuing to
ramp up to contracted service levels.
Misc. $400.19 $2,750.02 $2,349.83 $1,157.71 $2,894.02 $1,736.31 Favorable TV
Program Director $34,884.00 $38,637.52 $3,753.52 $26,376.00 $29,144.43 $2,768.43 Favorable TV due to the percentage of the
projected end of year bonus included in
monthly allocation.
Program Coordinator $20,274.00 $21,097.98 $823.98 $15,294.00 $15,909.00 $615.00 Favorable TV due to the percentage of the
projected end of year bonus included in
monthly allocation.
PROW Maintenance $17,723.16 $51,759.00 $34,035.84 $19,512.05 $27,756.00 $8,243.95 Favorable TV - due to strategic projects
pending implementation. DOA YTD Actual
includes reimbursable expenses related to
the 3rd Thursdays event series. LMUDA
YTD Actual higher than anticpated due to
unforseen plant removal and re-
landscaping at Franklin Square.

Total SOBO $606,251.65 $671,522.50 $65,270.85 $467,548.34 $496,105.97 $28,557.63

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DOA

Funds
PROW Maintenance 2019 Annual Budget YTD Actual Remaining Notes

Hanging Plants $22,902.00 $3,914.21 $18,987.79 Includes purchase of new brackets. We have scheduled
some hanging plant maintenance for later this month
that will cost $995.72, leaving $17,992.07 remaining in
this category for reallocation.

Median Maintenance $32,173.41 $4,253.33 $27,920.08

Ground Planter Maintenance $2,000.00 $410.91 $1,589.09

Public Art Initiatives $3,000.00 $0.00 $3,000.00

Video Surveillance Network $12,900.00 $646.80 $12,253.20

Latham Square Mgmt. $30,542.10 $1,819.14 $28,722.96

Misc. Expenses $0.00 $6,678.77 -$6,678.77 Includes expenses for Big Belly maintenance and the
purchase of Terracycle cigarette butt receptacles as well
as reimbursable expenses related to 3rd Thursdays at
Latham Square and 13th Street activation.

Annual PROW Maintenance Budget $103,517.51 $17,723.16 $85,794.35

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LMUDA

Funds
PROW Maintenance 2019 Annual Budget YTD Actual Remaining Notes

Hanging Plants $19,241.44 $3,431.09 $15,810.35 Includes purchase of new brackets. We have scheduled
some hanging plant maintenance for later this month
that will cost $751.16, leaving $15,059.19 remaining in
this category for reallocation.

Median Maintenance $22,370.08 $5,893.54 $16,476.54

Ground Planter Maintenance $1,500.00 $2,223.95 -$723.95

Video Surveillance Network $1,900.00 $404.25 $1,495.75

Franklin Square Mgmt. $6,000.00 $2,956.94 $3,043.06

21 Web Plaza Mgmt. $4,500.00 $0.00 $4,500.00

Misc. Expenses $0.00 $4,602.28 -$4,602.28 Includes expenses for Big Belly maintenance and the
purchase of Terracycle cigarette butt receptacles.

Total PROW Maintenance Budget $55,511.52 $19,512.05 $35,999.47

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Lake Merritt/
Uptown CBD Vernon Terrace

Surrounding Boundaries
(Not included in District)

27 th
St
.

Vernon
t. St.
25 S
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24 27
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20 th St.
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Franklin St.

Webster St.
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Map created by John Li Mandri

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Downtown
Oakland CBD
Surrounding Boundaries
(Not included in District)

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11th St.

10th St.

9th St.

8th St.

Map created by John Li Mandri

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