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C 184/6 EN Official Journal of the European Communities 30.6.

1999

III
(Notices)

COMMISSION

Call for proposals for activities on European integration


Article A-3022

Subsidies to study and research centres


(1999/C 184/04)

1. CONTEXT wishing to launch initiatives to promote and support


awareness of European integration.
Article A-3022 of the general budget of the European Union
provides for subsidies for study and research centres and
organisations, associations and network bringing together Proposals will be considered only if they come from insti-
teachers, researchers or students in order to help fund tutions:
projects or initiatives aimed at promoting debate about,
reflection on and knowledge of the process of European inte-
gration. — possessing their own legal status at the time of
submission of the application,
Subsidy heading A-3022 thus demonstrates the Commission's
desire to promote specific activities organised by bodies
operating individually or via transnational networks to — not run on a profit-making basis,
inform the public and raise awareness of European integration.
— which are themselves organising or directly
contributing to the organisation of activities relating
2. OBJECTIVE to European integration.

The main objective of these subsidies is to reinforce European


citizenship and the active participation of citizens in the Preference will be given to organisations located in several
process of European integration by stimulating reflection and Member States or those which perform their activities in
debate on the different aspects of these issues. The activities close collaboration with organisations in other Member
under line A-3022 appear to be a prime way of promoting States.
European integration by linking it closely to civil society.

The subsidies will be used to co-finance projects whose direct 4.2. Technical and financial capacity of applicants
aim is to promote awareness of European integration. The Commission will select applicants on the basis of their
financial and technical capactiy to complete the proposed
activity, mainly by examining the supporting documents
3. AVAILABLE BUDGET
appended to the application (see ‘Vademecum on
subsidies’).
The available budget is EUR 1,5 million. From that basis, the
Commission should be in a position to support between 50
and 80 projects. 4.3. Eligible activities
Preparing and organising activities on European inte-
gration, such as conferences, workshops or seminars,
4. SELECTION CRITERIA exploiting the results of these activities (e.g. by publishing
them or disseminating them in other ways).
4.1. Eligibility of applicants

The following bodies are eligible: The activities funded under heading A-3022 must not be
eligible for funding from other EU programmes or
— study and research centres located in Member States, measures.

— NGOs, associations or networks bringing together Priority will be given to initiatives related to European
teachers, researchers or students, citizens' information and training on the following aspects:
30.6.1999 EN Official Journal of the European Communities C 184/7

— the main future developments in the EU as laid down 5.3. The use of the appropriations is the subject of a formal
by Agenda 2000 economic and monetary union, insti- decision under a written procedure adopted by the
tutional reforms, EU financing, forthcoming Commission.
enlargement),
6. FINANCIAL CONDITIONS
— those areas of Community policy closest to the citizen:
6.1. The subsidies are awarded on a strictly annual basis and
employment, the environment, consumer affairs,
do not give any entitlement whatsoever to a subsidy in
education and training, culture, etc.
subsequent years.

Institutions wishing to submit an application for their 6.2. The maximum amount of the subsidy will be
general programme of activities must specify which EUR 100 000 per project. In general, the subsidies
activities may be eligible for a subsidy under heading awarded may not exceed 50 % of the eligible costs. The
A-3022. Only the expenditure required for the amount of the subsidy will not be calculated automatically
performance of these specific activities can be included as a fixed percentge of eligible costs.
in aech subsidy application.
If the actual amount spent turns out to be less than
5. AWARD CRITERIA initially anticipated, the Commission will reduce the
subsidy in proportion to the difference between the two
5.1. The subsidy will be awarded once the articles of amounts.
association of the applicant organisation have been
examined and the programme of activities and the
estimated budget detailing all the relevant income and 6.3. The period to be covered by the subsidy must be specified
expenditure have been evaluated. in the application. The subsidy will be granted only for
activities taking place after submission of the application.

5.2. In awarding its subsidies and deciding on the respective In any event, the period of eligibility for expenditure
amounts, the Commission will consider the following related to projects funded from the 1999 budget will
criteria: expire in Ocotber 2000.

— the contribution of the project to the objectives of 6.4. The subsidy application must include a detailed budget.
heading A-3022, This estimated budget must be balanced and expressed
in euro. It must also be detailed enough to allow the
proposed activities to be identified, monitored and
— the quality of the project and its implementation. To verified.
ensure the quality of the project, the institutions must
provide for self-assessment and external evaluation
tools, the indicators of which must be included in 6.5. Eligible expenditure:
the definition of the project,
The following costs are eligible:

— the budget submitted and the amount of the — personnel costs directly linked to the execution of the
contribution requested from the Commission in project,
relation to the activities envisaged,

— travel costs directly linked to the execution of the


— the probable impact of the project on the target group projcet,
and its multiplier effect,
— the cost of consumables and supplies,
— the degree of cooperation or affiliation with bodies or
organisations in other Member States, — communication and postage costs directly linked to
the project.
— the effective financial requirements of the organisation,
The operating costs of applicant organisations will be
covered only in exceptional circumstances.
— an evaluation of subsidised activities performed in the
previous year. The focus will consequently be on an
evaluation of the results of activities performed by Indirect costs (overheads) are eligible, but must not exceed
institutions that have been receiving a subsidy for 7 % of the total eligible costs.
several years,
The following costs are not eligible:
— the Commission's budget. Because of the increasing
number of applications received each year, it has — those which do not give rise to actual, effective expen-
been decided to give priority to innovative projects. diture,
C 184/8 EN Official Journal of the European Communities 30.6.1999

— expenditure on luxuries or expenditure considered E-mail: UNITE-A1@dg22.cec.be


excessive, Fax (32-2) 299 22 31

— expenditure on the purchase of fixed equipment, The written request must state the following: name of
addressee, full address including postcode and the
— contributions in kind. However, these may be taken language in which the information package is required.
into consideration when the maximum amount of the
subsidy is being determined. Information packages will be sent by ordinary mail only.
For each request, only one copy will be sent. The
6.6. Beneficiaries must clearly acknowledge the aid received Commission will stop sending out information five
from the European Commission. working days prior to the final date for the submission
of proposals.
7. PROCEDURE FOR THE SUBMISSION OF APPLICATIONS
The information package could also be found at the
7.1. All applicants should refer to the ‘Vademecum on following address:
subsidies’ (Vademecum sur la gestion des subventions). This
Vademecum describes the general terms and conditions
of the scheme, as a framework of reference. http://europa.eu.int/en/comm/dg22

7.2. All applications must be supported by a programme of 7.4. Only applications submitted on the proper form,
activities and the annual budget of the organisation. A completed, signed, sent in triplicate and postmarked no
copy of the organisation's articles of association must later than the deadline fixed in the call for proposals
also be appended, except in the case of public bodies will be considered.
such as universities.
7.5. If the application is accepted, the head of the recipient
Only properly completed applications will be accepted. An organisation must give a signed undertaking to provide
application will not be considered ‘properly completed’ proof that the subsidy has been used correctly and to
unless it is accompanied by a balanced budget (income permit the Commission and/or the Court of Auditors to
and expenditure), a proper description of the activity check the orginisation's accounts if they so wish.
and the other documents stated on the form.
7.6. If a subsidy is granted by the Commission, and agreement
7.3. Applications for subsidies must be submitted to DG XXII drawn up in euro stating the terms and conditions and the
using the appropriate application form and budget form. level of the subsidy will be sent to the beneficiary. This
The deadline for submitting poposals is 1 September. agreement must be signed and returned to the
Commission immediately.
Further information on the procedures for the submission
of proposals, will be provided in the information package, 7.7. Applications from organisations which have previously
which may be obtained by faxing or by mailing a request received a subsidy from the Commission will be
to the follwong address: considered only if the correct use of this previous
subsidy has been duly proven. If necessary, internal or
European Commission external audit reports for the previous financial year
Directorate-General XXII, Unit A 1 should be appended to the application. If these reports
For the attention of Mr. A. Hingel, B-7, 7/24 are not available, the accounts for the previous year
Rue de la Loi/Wetstraat 200 should be appended, duly certified by the responsible
B-1049 Brussels person in the organisation.