QUARTERLY EXAMINATION GUIDELINES

AY 2019 - 2020
DESIGNATION

¡ FACULTY -> PROCTORS

¡ CONTENT LEADS -> FLOOR SUPERVISORS
¡ CURRICULUM COORDINATOR ->
EXAMINATION CONTROLLER
¡ DISCLIPLINE OFFICER -> ATTENDANCE
MONITOR / SPECIAL EXAMINATION PROCTOR
ROOMS

¡ CONFERENCE ROOM (SHS OFFICE) ->

EXAMINATION BUNDLE DISTRIBUTION AREA
¡ FACULTY ROOM -> RECEIVING AREA (EB),
SORTING AREA, AND DISTRIBUTION AREA
(OMR SHEETS)
FACULTY ROOM LAYOUT
SOMETHING NEW!

¡ Examination bundles will now be placed

inside a long brown envelope for better
organization of examination
paraphernalia.
REMINDERS FOR PROCTORS

¡ 1. GET THE EXAMINATION BUNDLE IN

THE CONFERENCE ROOM (SHS OFFICE)
THEN SIGN ON THE EXAMINATION
BUNDLE DISTRIBUTION DAILY LOG
SHEET.
REMINDERS FOR PROCTORS

¡ 2. PROCEED TO YOUR ASSIGNED

ROOM, 10 MINS BEFORE THE
EXAMINATION SCHEDULE.
REMINDERS FOR PROCTORS

¡ 3. FOLLOW EXAMINATION
PROTOCOLS (ACCOMPLISH
ALL REQUIRED FORMS)
REMINDERS FOR PROCTORS

¡ 4. AFTER EXAMINATION, RETURN

THE EXAMINATION BUNDLE TO
THE RECEIVING AREA (SHS
FACULTY ROOM C/O FLOOR
SUPERVISORS),THEN SIGN ON THE
EXAMINATION BUNDLE
MONITORING.
REMINDERS FOR PROCTORS

¡ 5. AT 3:00PM, SUBJECT
TEACHERS MAY START
COLLECTING THEIR OMR
SHEETS (SET A AND SET B) IN
THE DISTRIBUTION AREA.
DON'T FORGET TO SIGN IN THE
EB MONITORING.
FOR FLOOR SUPERVISORS

¡ 1. STAY ON YOUR AREA

(FACULTY ROOM) BEFORE THE
EXAMINATION COMMENCES
¡ HOUSE OFFICE WILL MONITOR
YOUR ATTENDANCE
FOR FLOOR SUPERVISORS

¡ 2. MONITOR THE FLOOR AREA

15 MINS AFTER THE
EXAMINATION STARTS (CHECK
IF THE PROCTOR FOLLOWS
EXAM PROTOCOLS).
FOR FLOOR SUPERVISORS

¡ 3. AFTER THE EXAMINATION,

RECEIVE THE EXAMINATION
BUNDLE AND CHECK IF FORMS ARE
PROPERLY ACCOMPLISHED. CHECK
THE EBs IF COMPLETE (SET A, SET B,
TQs, EXAMINATION ATTENDANCE
MONITORING FORM). DON'T
FORGET TO SIGN IN THE EB
MONITORING.
FOR FLOOR SUPERVISORS

¡ 4. SORT THE BUNDLES, AND

LEAVE ONE BUNDLE OF TQs
(SET A AND B, FOR SPECIAL
EXAMINATION). OTHER TQs
WILL BE PLACED IN THE 5S
PLASTIC BAG FOR
DISPOSAL. MAKE SURE
THERE ARE NO OMR
SHEETS IN THE 5S PLASTIC
BAG.
FOR FLOOR SUPERVISORS

¡ 5. AT 3:00PM,YOU MAY START

DISTRIBUTING THE OMR
SHEETS (SET A AND SET B)
IN THE DISTRIBUTION AREA.
FOR FLOOR SUPERVISORS

¡ 6. ALL EXAMINATION
ATTENDANCE MONITORING
SHEET (BLUE FORM) WILL BE
GIVEN TO THE DISCIPLINE
OFFICER.
NOTE:

¡ UNCLAIMED OMR SHEETS

WILL STAY IN THE SORTING
AREA. ONLY THE
CONCERNED FACULTY ARE
ALLOWED TO GET HIS/HER
OMR SHEETS (SET A AND
SET B).