Object Name in SF to import to:

Billing Header Template to "Billing" Object

Billing Lines Template to "Billing Line" Object

Related Accounting Seed University and Knowledge Base Articles:

https://support.accountingseed.com/hc/en-us/sections/203964998-Creating-Billings-Customer-Invoices-
https://www.accountingseed.com/accounting-seed-university-cash-in-lesson-1

Guidance:

Note that the column header titles correspond exactly to what the reference fields are named. This enables the Imp
map the fields in the template to the object. These columns are not meant to be an exhaustive list of all the fields av
object, but only the most commonly used. You can easily add additional fields to import by reviewing the object and
column for that field. To maintain auto-mapping, please keep the same naming convention in the template as in the

1. Headers and Lines have a master-detail relationship in Accounting Seed. To maintain this relationship, the Billing
worksheet 2) must be created prior to uploading Billing Line (on worksheet 3). Accounting Seed is a period based ac
Therefore, if the Accounting Period is left blank, the transaction will post by default to the period that the the date o
[Header] falls within.

2. Billing field (column A) of worksheet 3 (Billing Line) must be equal to Billing Name field (column A) of worksheet 2
match up and establish the master-detail relationship between Billing Headers and Billing Lines.

If you are only uploading one Billing, it may be easier to manually create the header in the system and then uploadin
this header.

3. This is a two step process.

A. Worksheet "2. Billing" is used to upload Billing headers. Some users choose to manually enter the header(s) and o
lines.

B. Worksheet "3. Billing Line" uploads the individual line(s) of the Billing.

4. Save your file as a *.csv file. Delete any rows and columns that are not pertinent to the upload (i.e. Instruction ro
etc.). Delete any worksheets that are not pertinent to the upload. The Data Loader App and Data Import Wizard too
multiple worksheets in a workbook.
5. Upload either using Data Import Wizard or Data Loader App. Please see following series of Salesforce help knowl
the importing process and how to use the Data Import Wizard or Data Loader App:

https://help.salesforce.com/articleView?id=importing.htm&type=5

6. Once upload of the is complete and successful, verify that your upload is successful by reviewing the Results file g
import and verify that the records were created in Accounting Seed.
The organization you would When populating Look-
like to pay you for your up fields, it is always
product or service. This recommended to use the Date the Billing
must be an already existing SF ID instead of the is issued to the
account in Salesforce Name of the record. customer.
Customer Customer SF ID Billing Date
Alpha Communications 0014100001UqF6l 7/31/2018

Key
Required Field
Instructional Text
Conditionally Required
Sample Data
Billing Object Field
 Used to specify accounting If left blank, the Due Date equals
period for financial reporting. If the Billing Date plus the Billing The name of the billing terms as
left blank, this will default to Days Due on the associated you would like them to appear
the related period of the billing Account (Customer) record. on the invoice. If left blank, this
date. Accounting period must Otherwise, the Due Date defaults will default to the terms setup
have a value of "Open" in order to the Billing Date. If populated, on the related Customer's
to be selected. it will override this automation. account.
Accounting Period Due Date Billing Terms Name
2018-07 Net 30

If populated, this will override the
Billing Number field on the Billing PDF.
This is typically populated with a
custom invoice number.
Proprietary Billing Number
INV-1234
Used to configure formatting and
display of fields in the Billing PDF. If
left blank, this will populate with the
default in Accounting Settings or the
default on the Customer's account.
Billing Format
Default Billing Product
Used in approvals of Billing records.
You can choose "Approved" or "In
Process" by default. Posted cannot
be selected, but rather done after Customer's PO Billing PDF header
the import. Number comment
Posting Status PO Number Billing Comment
Approved 987789 Header Comment
If left blank, this will default
to "Unsent", but can be Populate if you want to track Populate if you want
populated with "Sent" billing cycles to track billing cycles
PDF Email Status Billing Cycle Start Date Billing Cycle End Date
Unsent 7/23/2018 7/27/2018
 If you offer early payment
terms, then this would be the Discount percent if
date the Customer has to pay Customer pays by Discount If left blank, this will populate to the Billing
by Due Date When populating Look-up fields, it is always reco
Discount Due Date Discount % Billing Contact Contact SFID
8/10/2018 2 Peggy Sue 0034100001gg3oJ
his will populate to the Billing Contact and Address on the related Customer account.
ook-up fields, it is always recommended to use the SF ID instead of the Name of the record.
Billing Street Billing City Billing State Billing Postal Code Billing Country
123 Down the Way Columbia MD 21045 US
 If left blank, this will populate to the Billing Contact and Address on the related Customer account
When populating Look-up fields, it is always recommended to use the SF ID instead of the Name of the
Shipping Contact Contact SFID Shipping Street Shipping City Shipping State
Bobby Joe 0034100000OAqP6 456 Green Way Columbia MD
 If you are using multi-
s on the related Customer account. ledger, enter the
e SF ID instead of the Name of the record. related ledger value
Shipping Postal Code Shipping Country Ledger
21045 US
 Date Product or Service
This is the Billing number was rendered. Typically,
generated once the Billing When populating Look- the same as the Billing
Header has been uploaded. up fields, it is always header date or used for
This can be found from the recommended to use informational purposes
result file of that upload or the SF ID instead of the in time and material
through a Salesforce report. Name of the record. Billings.
Billing Billing SF ID Date
00000012 a0Z41000005Jiva 7/31/2018

Key
Required Field
Instructional Text
Conditionally Required
Sample Data
Billing Object Field
Billing Line Object Field
 When populating Look-up
fields, it is always
This GL account will be recommended to use the SF ID Quantity for product
credited when the related instead of the Name of the pricing, Hours for service Product or Service
Billing is posted record. pricing. Rate
Revenue GL Account Revenue GL Account SF ID Quantity Unit Price
4000-Product Revenue 2 1000
 List price of product or service
sold. This may be used to show a
This is the quantity x unit price. Customer that this is the retail
This is just for reference and price, but the Unit Price they are Comment for display on
will not be uploaded paying is less. Billing Line.
Total List Price Comment
2000 500 Catering Event in January
 Lookup to Accounting Variable object. Specific values corresponding to the business segment. For example, GL V
Variable 2 can be used for Division; etc. If the variable values are added to the Account or Product record, the va
Billings, Payables, and Journal Entries. Account has precedence over Prod

If populated here, this value will override the variable value set up on the Account or Product. These values mus
populating them here.
GL Variable 1 GL Variable 1 SF ID GL Variable 2 GL Variable 2 SF ID GL Variable 3
Department A Division B
Department B Division A
egment. For example, GL Variable 1 is usually used for Department; GL
nt or Product record, the values will default to source transactions like
has precedence over Product. If this revenue
relates to a
Product. These values must already be entered into the system before product, enter
re. that here
GL Variable 3 SF ID GL Variable 4 GL Variable 4 SF ID Product
Catering Services
When populating Look- When populating Look-up
up fields, it is always fields, it is always
recommended to use If this revenue relates recommended to use the
the SF ID instead of the to a job/project, then SF ID instead of the Name
Name of the record. enter that here of the record.
Product SF ID Project Project SF ID
 When populating Look-
Used to document a specific up fields, it is always
task or phase of a project. If recommended to use
a project is selected, then the SF ID instead of the
this must be populated Name of the record.
Project Task Project Task SF ID