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C 220/12 EN Official Journal of the European Communities 17.9.

2002

Only applications submitted within the set deadlines, duly filled European Commission
in and accompanied by the necessary supporting documents Directorate-General for Education and Culture
will be taken into consideration. Town-twinning sector
VM-2 4/35
B-1049 Brussels,
Applications must be submitted in duplicate (one original and
one certified copy). The number of the call for proposals and
the phase must be indicated on the envelope and on the
application form. or downloaded from the following Internet site:

Applications should be sent by post to the following address


(applications sent by fax or e-mail will not be accepted):
http://europa.eu.int/comm/dgs/education_culture/towntwin/
index_en.html
European Commission
Directorate-General for Education and Culture
Town-twinning sector
VM-2 4/35 Any queries can be sent to the Town-twinning department
B-1049 Brussels. using the following e-mail addresses:

B.8. Contacts Jumelages@cec.eu.int,


Towntwinning@cec.eu.int,
The text of the call for proposals as well as the application or by telephone on (32-2) 295 26 85, from 9.30 to 12.30,
forms and a guide for applicants can be obtained from: or by fax on (32-2) 296 23 89.

CALL FOR PROPOSALS


DG EAC No 53/02

Support for European discussion projects organised by non-governmental organisations for 2003
(2002/C 220/09)

1. INTRODUCTION of the Community Institutions, decision-making and the steps


towards European integration.
Pursuant to the declaration on the future of the European
Union adopted by the Nice European Council, and in view
of the results of the Laeken European Council and the The call for proposals is addressed to non-governmental
Commission's White Paper on European governance, this call organisations in the Member States of the European Union.
for proposals expresses the European Commission's desire to
support discussion by players in civil society on subjects related
to European integration and to the trends in the debates and 2. ELIGIBILITY CRITERIA
reflections taking place in conjunction with the European
Convention. 2.1. All applications must:

(a) be proposed by a non-profit, non-governmental


These actions are inspired by the principles of subsidiarity, organisation (NGO) that is legally established and
proximity, transparency and partnership. Their purpose is to registered in one of the 15 Member States, is inde-
strengthen the dialogue between the European Union and its pendent of public authorities, has the appropriate
citizens with a view to encouraging the emergence of an active qualifications and requisite financial resources to
and participatory European citizenship. complete the project, and is of known legal and
moral integrity;

This call for proposals relates to heading B3-305 of the


European Union budget. This heading provides for appro- (b) contain a detailed description of the project, clearly
priations to fund general information and communication describing the planned activities, the products to be
activities concerning the European Union, with the objective developed or disseminated, the target group, expected
of providing all citizens with general information on the work results and the evaluation method to be used;
17.9.2002 EN Official Journal of the European Communities C 220/13

(c) relate to a project or a series of projects starting (d) they have not fulfilled obligations relating to the
between 15 April 2003 and 15 December 2003 payment of social security contributions or the
and finishing before 30 June 2004; payment of taxes in accordance with the legal
provisions of the country in which they are estab-
lished or with those of the country of the contracting
(d) be submitted by the stated deadline, using the appro- authority or those of the country where the contract is
priate form, duly completed, and accompanied by the to be performed;
required supporting documents;

(e) they have been the subject of a judgment which has


(e) relate to a project on the following subjects in the the force of res judicata for fraud, corruption,
context of European integration, with a view to involvement in a criminal organisation or any other
encouraging the debate about its future: illegal activity detrimental to the Communities'
financial interests;
— European governance and the future of the Union,
(f) following another procurement procedure or grant
— European citizenship, award procedure financed by the Community
budget, they have been declared to be in serious
breach of contract for failure to comply with their
— the European social model, contractual obligations.

— enlargement. Administrative or financial penalties may be imposed on


applicants who are excluded on the basis of the above
criteria or who make false declarations in providing the
2.2. Types of action which will be supported information required in connection with their partici-
Actions such as debates, seminars and conferences, events, pation in this call for proposals.
NGO networking, publications, IT products, radio and
television broadcasts and innovative activities to
implement the above objectives. 3. SELECTION CRITERIA

The Commission will establish a selection board to examine the


A typical action supported by the Commission will have applications. It will decide whether a grant should be awarded
the following features: and, if so, the amount to be awarded based on the following
criteria:

— it will fuel an ongoing debate between the players in


civil society, and/or (a) the quality of the programme and how it will be imple-
mented;

— it will contribute to networking the organisations in


civil society. (b) its probable impact on the target group and its multiplier
effect.
2.3. Exclusion criteria

Applicants are excluded from participating in this call for The following organisations will have priority:
proposals if:
— those established in several Member States of the European
(a) they are bankrupt or being wound up, are having Union, or
their affairs administered by the courts, have entered
into an arrangement with creditors, have suspended
business activities, are the subject of proceedings — those carrying out their activities in close cooperation with
concerning those matters, or are in any analogous organisations established in other Member States or in
situation arising from a similar procedure provided candidate countries, or
for in national legislation or regulations;
— those whose proposed project involves the creation of
(b) they have been convicted of an offence concerning transnational partnerships.
their professional conduct by a judgment which has
the force of res judicata;
Depending on the number and quality of projects submitted,
the Commission reserves the right to:
(c) they have been guilty of grave professional
misconduct proven by any means which the
contracting authority can justify; — give priority to actions offering the best value for money,
C 220/14 EN Official Journal of the European Communities 17.9.2002

— ensure a balanced geographical distribution of projects in (c) the cost of consumables and supplies;
order to cover the territory of the EU as best as possible.

(d) capital investment costs;


4. TERMS AND CONDITIONS OF FUNDING
(a) The total annual amount available for the actions and (e) general provisions (for losses, possible future
projects under this call for proposals will be fixed in liabilities, etc.);
accordance with the sum allocated by the budgetary
authority to heading B3-305.
(f) contingency reserves;

(b) The grant may not exceed 60 % of the total amount of the
eligible costs of the project. Applicants must provide (g) debts owed;
evidence that co-financing amounting to at least 40 % of
the total cost of the project is available.
(h) interest on debts owed;

(c) The maximum grant will be EUR 50 000 per project.


(i) charges for financial services;

(d) Grants are awarded for one-off measures and confer no


automatic right to funding in subsequent years. They (j) bad debts receivable;
cover the period during which the action is carried out.

(k) exchange losses, unless specifically provided for in


(e) The subsidised project may not benefit from any other exceptional cases;
Community funding for the same action.

(l) contributions in kind;


(f) Applicants may not include in their budgets expenditure
before or after the period during which the project is
carried out. (m) expenditure on luxuries.

4.1. Eligible costs


5. NOTIFICATION AND GRANT PAYMENT PROCEDURE
The following direct costs are eligible:
(a) The applicants will be informed of the Commission's
decision concerning their grant application as soon as
(a) costs of staff working directly on the action, corre- possible. No information will be released until the
sponding to their actual salaries plus social charges; Commission's decision has been made public.

(b) staff travel and subsistence costs; (b) Should the Commission award a grant, a standard
agreement setting out the conditions and the amount in
euro will be sent to the beneficiaries.
(c) direct costs associated with the action:

(c) In the event of rejection, the reasons will be given.


— the costs of running conferences and seminars
(organisation costs, travel and subsistence costs
for participants and speakers, interpreting costs, (d) An amount equivalent to 50 % of the amount of the grant
fees), will be advanced within 60 calendar days of the signature
of the financing agreement by the Commission. The
— information dissemination costs (publications, balance will be paid within 60 days of the Commission
books, CD-ROMs, videos, Internet, etc.), trans- receiving and approving the final report and detailed final
lation, dissemination and distribution costs. accounts of income and expenditure. The final accounts
must be balanced, dated, drawn up in euro, signed and
certified by the authorised person, as provided for in the
The eligible costs mentioned above will be taken into organisation's articles of association. They must be
consideration only if incurred after 15 April 2003. presented, using the same structure as the draft budget,
in Annex IV which will be appended to the grant
agreement. A variation of more than 10 % in the amount
4.2. Ineligible costs:
of a heading in the draft budget must be authorised by the
(a) ongoing operational, depreciation and equipment Commission in advance, in accordance with the provisions
costs; set out in the agreement. Under no circumstances will any
increases of more than 10 %, which have not been auth-
orised by the Commission in advance, be taken into
(b) overheads; consideration for the final payment of the grant.
17.9.2002 EN Official Journal of the European Communities C 220/15

(e) Selection of a beneficiary does not oblige the Commission sation, and containing a detailed description of the
to grant a financial contribution equal to the amount project;
requested. The allocated amount may not exceed the
amount requested.
(b) a balanced forward budget (income and expen-
diture) in euro, stating the estimated unit costs for
(f) Beneficiaries undertake to carry out the projects as they are the various items of expenditure and income. This
presented in the application form. Any change to the detailed budget must be dated and signed by the
project must be authorised by the Commission in person empowered to enter into a legal commitment
advance. The inclusion in the final accounts of costs not on behalf of the applicant organisation. It must be
referred to in the agreement may lead the Commission to presented in the table sent with the application form;
request reimbursement of all or part of the grant.
(c) official annual accounts of the applicant organisation
(g) In cases in which the real eligible costs at the end of the for the most recent financial year available;
project are lower than the total estimated costs, the
Commission will make a pro rata reduction of the grant
on the basis of the rate indicated in the contract and the (d) the organisation's articles of association;
beneficiary will be obliged to reimburse amounts already
paid in excess of the amount due. (e) the bank details form, completed by the beneficiary
and certified by the bank.
(h) The projects selected may be subject to audits, and to
ex-ante and ex-post evaluations. The responsible person
7.2. Applications for funding must be submitted with three
in the organisation undertakes, with his or her signature,
copies of all of the documents required in 7.1(a) to (e)
to provide proof that the grant has been used properly. The
(one original and two certified copies), signed by the
Commission and the Court of Auditors of the European
person empowered to enter into a legal commitment on
Communities may check the use made of the grant, at any
behalf of the applicant organisation. The number of the
time during the term of the agreement and during a period
call for proposals must be indicated on the envelope.
of five years following expiry of the agreement.
Applications must be sent to the address given in 7.5
below.
(i) Beneficiaries are required to publicise the fact that they
have received aid from the European Commission and to
use the name and emblem of the European Commission on 7.3. Applications sent by fax or e-mail will not be accepted.
all their publications, posters, programmes and other
products developed as part of the co-funded project. 7.4. No changes to the dossier can be made after the
application has been submitted.
6. TIME LIMIT FOR SUBMISSION OF APPLICATIONS
7.5. The application form referred to in 7.1(a) must be used
This call for proposals is being administered in a single tranche. for submitting the grant application. This form can be
The deadline for the submission of applications is 15 obtained from:
November 2002 (as evidenced by the postmark).

European Commission
Applications submitted after this date will not be considered. Directorate-General for Education and Culture
Sector ‘Partnerships with civil society’
7. SUBMISSION OF APPLICATIONS VM-2 4/52
B-1049 Brussels
7.1. Only dossiers comprising all the documents in points (a) E-mail address: eac-soc-civile@cec.eu.int
to (e) below, received before the deadline, duly completed,
signed and accompanied by the requisite supporting
documents, can be considered: The text of the call for proposals, the grant application
form, the budget table to be completed and the bank
details form can also be found on the Internet at:
(a) the grant application form, duly completed, dated,
signed by the person empowered to enter into a
legal commitment on behalf of the applicant organi- http://europa.eu.int/comm/education/ong.html