Inception Report

Preparation of Detailed Project Report (DPR) For Rongjeng Mangsang Inception Report
Adokgre (44th to 54thKm) Eldek Akong to Adokgre Under Meghalaya

Integrated Transport Project (MITP) Funded by World Bank.
CHAPTER – 1
INTRODUCTION
1.1 Background
The Chief Engineer PWD (N.H. Works), Meghalaya will be the employer and
executing agency for the consultancy services for design of the proposed road :
Rongjeng Mangsang Adokgre (44th to 55th Km) Eldek Akong to Adokgre in Meghalaya
West and the standards of output required from the appointed consultants are of
international level both in terms of quality and adherence to the agreed terms &
conditions and time schedule.*
The instant proposal is to carryout Detailed Project Report (DPR) of the above-
mentioned road project.
1.2 Objective of the Project: To improve transport connectivity and efficiency and
modernization of transport institutions in Meghalaya. The project will focus “to provide
a well-connected efficient, good quality and safe transport network on long-term basis
in a cost-effective manner maximizing economic and social outcomes”. This will
involve:
(i) Integrating transport infrastructure with transport services to reduce overall

transport costs thereby increasing the competitiveness of agricultural, industries,
and businesses;
(ii) Integrating climate resilience, green growth, asset management, and safety in
the transport sector thus making the sector more resource efficient, reducing
carbon footprint, minimizing GHG and contributing to health outcomes.
1.3 Project Scope: The project will emphasize leveraging of annual sector investments
using the two-pronged approach:
(i) introducing an improved delivery framework for transport infrastructure using
a rational criterion for investment decision; innovative, climate resilient, green,
cost-effective designs; and improved contracting practices through direct
funding of critical transport infrastructure gaps; and
(ii) expand this improved delivery framework to the entire transport sector.
1.4 Scope of Consultancy Services

1.3.1 The scope of services is as follows:
APS Corporations Pvt. Ltd. 1 PWD NH works, Meghalaya West

The entire scope of services would, inter-alia, include but not limited to the items
mentioned in the ToR (Terms of reference) and comprise as below:
i. Preparation of plan and profile of the existing roads, covering all the existing
features within the existing Right of Way (ROW)
ii. Road and Bridge Inventory
iii. Traffic Surveys
iv. Soil and Material testing
v. Pavement design
vi. Road side drainage plan
vii. Road signs, Markings and Traffic safety devices
viii. Environmental and Social Baseline
ix. Evaluation of existing protection works and designs of new protection works
required
x. Engineering designs
xi. Road side amenities (Project facilities)
xii. Cost Estimate.
xiii. Preparation of Bill of Quantities Package wise along with Technical
Specifications
The objective of Consultant is to prepare all the items required for Bidding, Execution
& Operation of the Project Highway as per latest Standards & Specifications and as
per the Good Industry Practice. *-
1.5 Effective Commencement of Services
The commencement of services at the Project site are made as scheduled below and
the team member for the job will consist of the following.
At Guwahati Office
 Contact person : Mr. Ajay Pratap Singh

Director
+91-9654720595
 Address : APS Corporations Pvt. Ltd.
House No.2 Kamalakanta Bhatacharjee Path
Hatigaon Chariali, Guwahati
Assam- 781038
 Email : find.aps.here@gmail.com
At Project Site Office
 Contact Person : Mr. Monjit Gogoi.

Sr. Surveyor
+91-7002479891
 Site Office : APS Corporations Pvt. Ltd.

Hawakhana, Tura, West Garo Hills,
Meghalaya-794001
1.6 Reports and Documents are to be submitted by the Consultant to the Chief Engineer
Meghalaya PWD (NH Works).
Project preparation activities are split into three stages as brought out below.
Stage 1: Inception Report

Stage 2: Preliminary Project Report (PPR)
Stage 3: Detailed Project Report (DPR)
The Consultant will submit to the client the reports and documents separately for each
of the traffic homogenous sections of project road & in bound volumes (and not spiral
binding form) after completion of each stage of work as per TOR
1.6 Inception Report (IR)
The Inception Report is to be submitted within 15 (fifteen) days after the date of
commencement of consultancy services. This Inception Report is prepared in
accordance with ToR. The report gives the Consultant’s understanding of the RFP and
Work Plan with methodology proposed and proposal for traffic count locations &
requirement of some of the critical decisions and directives from the client in order to
comply the project report within time schedule.

1.7 Report Organization

This report is organized in Nine Chapters including this Chapter.
1. Introduction – Introduction to the study and cites the objectives and scope of
the services.
2. Project Appreciation – Site appraisal & important aspects of the project road.
3. Proposed Traffic Survey Stations.
4. Detailed Methodology – To meet the requirements of TOR the detailed
methodology and approach including scheduling of various sub-activities to be
carried out for completion of various stages of work for project preparation
and collection of necessary information.
5. Draft Design Standards - Cites Draft Design Standards proposed to be

adopted for project road.
6. Task Assignment and Manning Schedule – Cites the various tasks

assigned/given to each of the key personnel involved in this study and presents
the proposed manning schedule.
7. Work Programme – Explains the proposed work programme for study and
preparation of DPR.
8. Environmental and Social Baseline Checklist for roads

9. Key Plan & Linear Plan – Explains the tentative route alignment & linear
plan showing details of project road.

CHAPTER 2:
PROJECT APPRECIATION
As part of the development policies, Government of Meghalaya is implementing various

programs for development of tourism, agriculture, handicrafts, rural livelihood, employment
generation, and women empowerment. It is perceived that adequate transport infrastructure
and efficient transport services (focus of the proposed project) are essential for successful
implementation of these programs.
The existing road network of 13,000 km has been developed in bits and pieces rather than
according to a well-designed plan: consequently, it is non-coherent and has many deficiencies
like missing links, bridges, drainage and protection structures, and road safety engineering
measures; and inadequate pavements and poor riding quality. Large part of the network has
failed due to poor quality of initial construction, lack of maintenance, and extreme climate
events (high rainfall). There are about 800 semi-permanent timber bridges in failed condition
– posing a serious safety issue and need immediate replacement. Particularly, the road
network towards Bangladesh Border is relatively underdeveloped and the population living in
that part is deprived of even the basic facilities like access to health and education. About half
of the 5,362 habitations lack all-weather road access, out of these 1,700 not covered under
PMGSY1 as their population (of individual habitation) is below 250. Due to hilly and difficult
terrain conditions, road construction is not always possible in many areas. In such situations,
alternate solutions such as ropeways, foot bridges and foot paths are to be considered.
The absence of last mile connectivity and transport services impact the transport costs which
are about 25 percent higher compared to other places in India reducing the competitiveness of
agriculture and businesses.
Due to limited road space, traffic management and parking issues, Shillong and other
urbanized locations experience long traffic congestions, especially during peak working
hours. The reasons for the under-developed transport network are inadequate funds, their

inefficient utilization, and low institutional capacities and knowledge base of the transport
agencies
2.1 Project Location

The project road is located in the district of North Garo Hills in the State of
Meghalaya.
Sl. No. Name District Length Cetegory

Rongjeng Mangsang Adokgre (44th to 54th North Garo 10.0
1 MDR
Km) Eldek Akong to Adokgre Hills km
The location plan of project road is shown below:

Location Plan
5. Rongjeng Mangsang Adokgre (44th to 55thKm) Eldek Akong to Adokgre :

The proposed road situated in the district of North Garo Hills and lies between
Latitude: 250 12'38.76" N to 250 52'57.97" N
Longitude: 900 13'46.09" E to 910 00'03.37" E
The Project Road traverses from North to South direction.
The alignment of the project road is shown in Fig : 2.4

END
START
Fig. 2.4: Alignment Plan

Rongjeng Mangsang Adokgre (44th to 55thKm) Eldek Akong to Adokgre
2.1 State of Meghalaya at a glance:
The State of Meghalaya is situated on the north east of India. It extends for about 300
kilometres in length and about 100 kilometres in breadth. It is bounded on the north
by Goalpara, Kamrup and Nowgong districts, on the east by Karbi Anglong and North
Cachar Hills districts, all of Assam, and on the south and west by Bangladesh. Tucked
away in the hills of eastern sub-Himalayas is Meghalaya, one of the most beautiful
State in the country. Nature has blessed her with abundant rainfall, sun-shine, virgin
forests, high plateaus, tumbling waterfalls, crystal clear rivers, meandering streamlets
and above all with sturdy, intelligent and hospitable people. Shillong, the capital of
Meghalaya is located at an altitude of 1496 metres above sea level. Shillong, which
was made Assam's capital in 1874, remained so till January 1972, following the
formation of Meghalaya. The capital city derives its name from the manifestation of
the creator called Shillong.
The main tribes in Meghalaya are the Khasis, the Garos, and the Jaintias. Each tribe
has its own culture, traditions, dress, and language. The majority of the population
and the major tribal groups in Meghalaya follow a matrilineal system where lineage
and inheritance are traced through women.All the three major ethnic tribal groups,
namely, the Khasis, Jaintias and the Garos also have their own traditional political

institutions that have existed for hundreds of years. These political institutions were
fairly well developed and functioned at various tiers, such as the village level, clan
level, and state level. Dance is central to the culture of Khasi life, and a part of the
rites of passage. Dances are performed in Shnong (village), a Raid (group of villages),
and a Hima (conglomeration of Raids). Some festivals include Ka Shad Suk
Mynsiem, Ka Pom-Blang Nongkrem, Ka-Shad Shyngwiang-Thangiap, Ka-Shad-
Kynjoh Khaskain, Ka Bam Khana Shnong, Umsan Nongkharai, Shad BehSier.
Fig: Physical Map of Meghalaya
2.2 Climate

The state of Meghalaya is directly influenced by the south west monsoon and the
northeast winter winds. The four seasons of Meghalaya are: Spring - March and April,
Summer (Monsoon) - May to September, Autumn - October and November and
Winter - December to February. During March and April, the atmosphere gradually
warms up with the advent of Spring. From the middle of April, the temperature starts
rising to the maximum in the month of June and then decreases gradually. This period
may be termed as the Summer (Monsoon) Season. The maximum temperature
recorded is 34 Celsius at Tura and West Garo Hills District and 28 Celsius at
Shillong.
October and November are the two months when the climate is cool and temperate.
After November, the winter season sets and continues upto the end of February.
During these months the temperature comes down to as low as 2 Celsius in the Khasi
Hills. Rainfall starts by the third week of May and continues right up to the end of
September and sometimes well into middle of October. The maximum rainfall occurs
over the southern slopes of the Khasi hills, i.e over Cherrapunjee and Mawsynram
platform which receives the heaviest rainfall in the world. The average rainfall in the
State is 12,000 mm.
2.3 The District of North Garo Hills at a Glance

North Garo Hills forms the Northern most part of Garo Hills. It is the gateway to the
entire Garo Hills region and shares a border with Assam. North Garo Hills District
was curved out of erstwhile East Garo Hills District on the 27th July 2012 for Public
convenience and better administration. North Garo Hills is bounded by Goalpara,
Assam on the North, East Garo Hills District on the South, Kamrup, Assam and West
Khasi Hills District on the East and West Garo Hills District on the West. The district
headquarter is located at Resubelpara. The district occupies an area of 1,113 Kms and
has a population of 1, 36,325 as per census 2011. The district has 4(four) seats in the
State Legislative Assembly comprising of Resubelpara constituency, Mendipathar
constituency, Kharkutta constituency and Bajengdoba constituency. The district also
shares the border with the Neighboring Goalpara district & Kamrup of Assam on its

North and the North Eastern side. The North Garo Hills Police organization was
restructured right after the creation of the district on the 27th July 2012.
Geography and Climate
The district North Garo Hills is located in between Longitude 89E & 91E and in
between Latitude 25N & 26N. The area receives heavy rainfall during monsoon
season and basically tropical in nature due to which maintenance of the un-surface
road is very difficult. The annual rainfall in the district recorded is about 4188 mm.
Population
The population of North Garo Hills district consists of two major groups - tribal and
non-tribal. The tribal population comprises of the Garos and other indegenous tribes
like Rabhas, Kochs, Rajbangsis, Kacharis and others. The non-tribal population are
mostly concentrated in the urban settlement of Resubelpara and the plain fringes of
the district. The people of the district are blessed with raw talent in arts and craft
besides having a natural flair for singing and music. They are highly skilled in
handicrafts and bamboo crafts. There is a lot of untapped potential which through
proper guidance and leadership can bring a big change to the region.
Economy
The economy of the North Garo Hills district is basically agrarian and rural based.
Agriculture is the mainstay of about 90% of the population of North Garo Hills and
most earn their living directly or indirectly from agriculture. Rice is the most
important food crop that is grown in the district, both in the plains and the hills. Other
food crops that are widely grown in the district are tapioca, yam, maize, millet and
pulses Due to widespread practice of shifting cultivation and deforestation, the
production of food crops is decreasing and Government has intervened to provide
alternative measures of farming practices like terracing, contour farming etc. to the
people. Horticulture is one of the flourishing sector in the region and much needed
attention has been given by the Government to develop this sector. The important fruit
crops of the district are oranges, pineapple, litchi, banana, jackfruit and other citrus
fruits.
Flora & Fauna

The flora and fauna of the region has a very diverse distribution and is a hot to many
of the indigenous and exotic species of plants and wildlife. The region also boast of
thick natural vegetation mostly comprising of bamboo, teak and sal forests and many
other species of plants having varied uses. This diverse spread of vegetation favours
the undergrowth of many shrubs and herbs and hence the biomass reserves rich in
fertility are well preserved.
2.5 Site Appraisal

2.5.1 General
After receipt of the acceptance letter, the Project team visited the project road sites
from dt. 15.09.2019 to 20.10.2017 & important aspects of the Project road has been
noted down in the detailed site reconnaissance which is provided in Vol.II. This
includes general description about the project road, topographic details, site features,
important structures, junctions, pavement characteristics and road safety
requirements. The land use details have been collected and strip plans have been
prepared as per the requirement of ToR. The Strip plans have been appended with this
Inception Report in Vol.II and the description of the Project road is given here under.
2.5.2 About the Project road stretch
Project road is under Meghalaya PWD NH Works. The proposed Project road under
study will start at Rongjeng and ends at Adokgre.
The Project Road traverses from North to South direction. The location of the Project
Road lies between Latitude: 250 12' 38.76" N to 250 52' 57.97" N Longitude: 900 13'
46.09" E to 910 00' 03.37" E. The entire project road passes through the Hilly Area.
Land used along the road is either cultivable land, grazing land, private, submerged
area or government land. However, the exact information about the land in question
can be obtained from the revenue authority of the concerned area. The average ground
level of area varies between 76.00 m to 465.00 m from the Mean Sea Level. The
proposed road will be constructed in Single Lane MDR standard, with paved
shoulders. There are about 23 Nos. of Minor Junctions out of which 19 Nos are T

Junctions and 4 Nos are Y Junctions. There are 5 No. of Major Bridge, 2 No. of
Minor bridges, 69 Nos of Slab Culverts and 75 nos. of HP culvert are found along the
existing road. Howerver, exact no. of above items can be finalized after the detailed
ground survey and fixing of final alignment.
Site Photographs :
2.5.3 Topography
The entire project road passes through the Hilly area. Land used along the road is
either cultivable land, grazing land, private, submerged area or government land.
2.5.4 Towns and Villages

The important Villages / Places along the Project Stretch are tabulated in Vol. II
“Road Inventory”.
2.5.5 Main Carriageway and Shoulders
The average existing road details are shown in table below:

Chainage Carriageway Shoulder-Roadway
Sr. Roadway
From To Width Shoulder Remarks
No. Surface Width
(km) (km) (m) Surface
(m)

Chainage Carriageway Shoulder-Roadway

Sr. Roadway
From To Width Shoulder Remarks
No. Surface Width
(km) (km) (m) Surface
(m)
3.0 to Details are
1 0.0 10.00 BT-ER ER 4-5 shown in road
3.75
inventory Vol.II
Table 2.2: Summary of existing carriageway
2.5.6 Pavement Surface Condition

Pavement condition survey has been carried out and shown in road inventory Vol.II.
2.5.7 Right of Way
The Road is proposed within the existing ROW as per TOR clause No.6 Task-1.
Details are shown in road inventory Vol.II.
Table 2.3 : Desirable Road Land Widths (Meters)

2.5.8 Junctions
There are about 23 Nos. of junctions at proposed road. Out of which there will be 19
nos. of T-Junctions and 4 nos of Y-Junctions at various locations.
The lists of junctions along the project road are given in Table 2.4.
Table 2.4 : List of Junctions

Types of Junction
Sl. No. Chainage Remarks
LHS RHS
1 43+921 T-Junction Starting Point
2 44+077 T-Junction
3 44+257 T-Junction
4 45+207 T-Junction
5 45+932 T-Junction
6 46+240 T-Junction
7 47+224 Y-Junction
8 47+227 Y-Junction
9 47+288 T-Junction
10 47+774 Y-Junction
11 47+786 Y-Junction
12 47+879 T-Junction
2.5.9 Culverts Major Bridges and Minor Bridges (Proposed)

Details of existing culvert and bridges with conditions are shown in table form below:

J. Details of Existing Cross Drainage Works Needing Major Repairs / improvements
EXISTING
SL. SIZE/SPAN/
NO. CHAINAGE
TYPE DIA TOP RL CONDITION
(m)
(m)
1 43+962 SINGLE Hume Pipe 0.90 338.289 Damaged
9 45+647 Solid Slab Bridge 11.00 405.803 Damaged
11 45+948 3-CELL HUME PIPE 3x1.00 403.105 Damaged
28 48+635 SLAB 4.00 388.914 Damaged
36 49+304 Slab Culvert 5.00 362.643 Damaged
40 49+754 SLAB 2.00 322.823 Damaged
56 51+140 SLAB 1.50 208.613 Damaged
63 52+242 SINGLE Hume Pipe 3x0.90 106.974 Damaged
65 52+375 SPT Bridge 11.00 95.724 Damaged
68 53+132 SPT Bridge 34.00 91.929 Damaged

2.5.10 ROB, RUB & Railway Crossings

There is no existing manned railway crossing (LC), ROB & RUB along the proposed
project road stretch.
2.5.11 Existing Bypass

There is No bypass in the proposed project road stretch.
2.5.12 Forest Land
The entire project road passes through the Hilly Terrain but not passes through Forest
land. Details are shown in Road Inventory Vol.II.
2.5.13 Utilities
The major utilities along the corridor are:
a) Electric Poles are laid throughout Project Corridor.
2.5.15 Wayside Amenities

Wayside amenities are there along Project Corridor. Detailed study will be conducted
for various amenities required and new location for Bus Stops, Village Haat/market
platform, Toilet Blocks, villagers meeting platform, view point etc. will proposed
accordingly in addition to the existing facilities.
2.5.16 Homogeneous Section [HS]
The 11 km long project road will have one homogeneous section [HS]. The start &
end km, length of HS is as below.
Section
Sr.
At km. Homogenous
No. Adokgre Remark
From Rongjeng Section
1 0.0 10.00 HS 1 Adokgre

2.6 Traffic Survey Locations

As per TOR Clause 6. Task-3 classified traffic volume count will be taken at 1
counting station decided with the consent of the PWD.
The proposed project stretch starts at Rongjeng Mangsang Adokgre (44th to 54th Km)
Eldek Akong to Adokgre point will be the most suitable location for classified traffic
volume count for proposed road of Rongjeng Mangsang Adokgre (44th to 54th Km)
Eldek Akong to Adokgre road.
At present as the carriageway width of existing road is 3.75 m and number of turning,
with inadequate formation, multi-axle vehicles / heavy vehicles are playing on the
Road.
The classified traffic count stations are proposed on the project corridor are as under:
Sr. Location
Type of Survey Remarks
No Activities Planned
1 Classified HS 1
Traffic Volume HS 1
Count HS 1
Origin-
Destination and HS 1
2 Commodity
Movement
Characteristics
Intersection
4
Volume Count
Pedestrian/anim
5 al cross traffic HS 1
count

CHAPTER 3:
PROPOSED CROSS SECTIONS & PROJECT FACILITIES
3.1 General
As per TOR the project is structured around three components:
Component-1: Improved transport connectivity: The component will aim to improve

transport connectivity on critical sections of an integrated transport network plans using
climate resilient and green technologies, innovative designs, and improved delivering
framework for transport infrastructure. This will include improvement/ rehabilitation of about
200 km of State Highways (SH) and Major District Roads (MDR); (ii) construction of stand-
alone bridges and replacement of existing semi-permanent timber bridges using innovative
designs; (iii) improvement of existing rural roads (not covered under PMGSY); (iv)
construction of foot bridges and tracks connecting small and scattered population in difficult
terrains, and (v) pilot projects on construction of ropeways, foot bridges and tracks.
Component-2: Transport Efficiency Improvement: The component will aim to reduce
congestion and transport costs, and improve urban mobility, road safety, and passenger and
goods transport services.
Component –3: Institutional Modernization: The component is intended to introduce
modern transport sector management and operation systems, thereby rendering the sector
more responsive to evolving transportation needs and continuously improving and
modernizing the ways of doing business for better efficiency and performance in transport
agencies based on latest research, innovations, and best practices through development and
implementation of TSMP
The requirements, if any, for the construction of roads would be identified on the basis of
data derived from reconnaissance and traffic studies and proposed typical cross sections will
be incorporated in the Inception Report for approval by World Bank / PWD NH works,
Meghalaya.
3.2 Typical Cross Sections

The typical cross sections are proposed for Intermediate Lane as per IRC: SP:48-1998 Hill
Road Manual and are appended with the Volume II.
3.3 Existing Road Alignment
The existing road conditions are BT/Gravel/Earthen. The proposed Road alignment stretch
falls under the definition of Mountainous terrain.
The alignment to be proposed to account for the following features:
1. Enhance safety and level of service for the road users.

2. Minimum adverse impact on environment.
3. To provide bridges and cross drainage structures in proper locations to avoid water
log problems.
4. Design within the available ROW.
The widening options are:

3.3.1 Eccentric widening & concentric widening:
The options are dictated by the following considerations:

1. Limit of ROW width
2. Fouling of Utilities
3. Fouling with courses of nallah/parallel flows
4. Location of water bodies
5. Built-up areas
3.5 Improvement Scheme

The improvement proposal consists of improvement to existing carriageway by
strengthening/widening/reconstruction/new construction with paved shoulders or hard
shoulder. The improvement proposal includes to improvement to geometrically
deficient curves and grades to meet the geometrical standards. The general
improvement of project road is shown below.
The road is proposed for Single Lane with Earthen Shoulder.

3.6 Details of Cross Drainage Structures
Existing Road include Pipe, Slab and Box culverts and will be replaced by Box
Culverts as per Standard. However, these numbers may vary in accordance to the
detail ground survey and after finalization of the alignment.
3.7 Project Facilities

The project facilities which are proposed along the project road of Rongjeng
Mangsang Adokgre (44th to 55thKm) Eldek Akong to Adokgre will include
improvement of Major and Minor road Junctions, Road side furniture, Bus Stops,
Village Haat/market platform, Toilet Blocks, villagers meeting platform, view point
etc.

CHAPTER – 4
DETAILED METHODOLOGY
4.1 General:
The Consultant approach to the project is in accordance with the “SCOPE OF

CONSULTANCY SERVICES” given in the contract document, understanding of
the project objectives and further discussions with client during progress of project
study. Cognizance will also be given to the special directives issued by the client
from time to time.
4.1.1 Scope of services

The scope of services is as set out in the TOR briefly but not limited to the
following major tasks:
1. Preparation of plan and profile of the existing roads, covering all the existing
2. Road and Bridge Inventory
3. Traffic Surveys
4. Soil and Material testing
5. Pavement design
6. Road side drainage plan
7. Road signs, Markings and Traffic safety devices
8. Environmental and Social Baseline
9. Evaluation of existing protection works and designs of new protection works
required
10. Engineering designs
11. Road side amenities (Project facilities)
12. Cost Estimate
13. Preparation of Bill of Quantities Package wise along with Technical Specifications
4.2.1 Preparation of plan and profile of the existing roads, covering all the existing
The detailed design for geometric elements covers the following, but not be limited to
major aspects:
i. horizontal alignment;
ii. longitudinal profile;
iii. cross-sectional elements at 30m interval.
iv. junctions, intersections and interchanges
v. Widening of service roads.
4.2.2 Road and Bridge Inventory
Deliverables under this component includes:
1. Detailed road inventory surveys will be carried out to collect details of all existing
road and pavement features along the existing road sections. The proforma for road,
culverts and bridge inventory & other structures is provided at VolI:
The inventory data include the following but not be limited to following:
i. terrain (flat, rolling, mountainous);

ii. land-use (agricultural, commercial, forest, residential etc ) @ every kilometer;
iii. carriageway width, surfacing type @ every 500m and every change of feature
whichever is earlier;
iv. shoulder surfacing type and width @ every 500m and every change of feature
whichever is earlier;
v. sub-grade / local soil type (textural classification) @ every 500m and every
change of feature whichever is earlier;
vi. road intersection type and details, at every occurrence;
vii. location of water bodies (lakes and reservoirs), at every occurrence; and,
viii. height of embankment or depth of cut @ every 200m and every change of
feature whichever is earlier.
ix. land width i.e. ROW
x. culverts, bridges and other structures (type, size, span arrangement and
location)
xi. Existing utility services on either side within ROW.
xii. General drainage conditions

2. The data collection will be in sufficient details. The data are compiled and presented
in tabular as shown in Vol.II
4.2.3 Traffic Surveys

The types of traffic survey and the survey station are as under:
 Number and Location of Survey Stations
The type of traffic survey and the minimum number of survey stations will normally
be as under, unless otherwise specifically mentioned.
Sr.
Description Location Remark
No.
Classified Traffic Volume
1. Adokgre As per TOR
Count
4.2.3.1 Classified Traffic Volume Count Survey
1. The classified traffic volume count surveys will be carried out for 7 days
(continuous, direction-wise) 24 hours at the selected survey stations. The vehicle
classification system as given in relevant IRC code will be followed. The following
classes of vehicles will be counted separately in view of the requirements of traffic
demand estimates and economic analysis:
Motorized Traffic Non-Motorized Traffic
2-Wheeler Bi-Cycle
3-Wheeler Cycle-Rickshaw
Passenger Car Animal Drawn Vehicle (ADV)
Utility Vehicle (Jeep, Van etc.) Hand Cart
Other Non- Motorized Vehicle
Bus Mini Bus
Standard Bus
LCV LCV-Passenger
LCV-Freight
Truck MCV : 2-Axle Rigid Chassis
HCV : 3-Axle Rigid Chassis

MAV Semi Articulated

Articulated
2. The traffic count data would be analyzed to depict hourly and daily variations.
3. The traffic volume count per day will be averaged to show a weekly Average
Daily Traffic (ADT) by vehicle type. The Annual Average Daily Traffic
(AADT) will also work out by applying seasonal factors.
4. The consultants will compile the relevant traffic volume data from secondary
sources also. The salient features of traffic volume characteristics brought out
and variations if any will explain suitably.
5. The Abstract of traffic data for selected survey station will be provided

FLOW CHART TO DERIVE TRAFFIC GROWTH RATE ON PROJECT ROAD
TRAFFIC GROWTH
RATE
BASE ON REGISTER VEHICLE COLLECTION OF SECONDARY DATA
NSDP, GDP, PCI (AT 2018-19 PRICES)

REGISTER VEHICLE OF MEGHALAYA &
& POPULATION OF MEGHALAYA &
OTHER (NATIONAL)
OTHER (NATIONAL)
DATA PROCESSING & COLLECTIONS DATA PROCESSING & COLLECTIONS

OF AVERAGE ANNUAL GROWTH RATE OF AVERAGE ANNUAL GROWTH RATE
(%) (%)
DATA PROCESSING & COLLECTIONS DATA PROCESSING & COLLECTIONS

OF AVERAGE ANNUAL GROWTH RATE OF AVERAGE ANNUAL GROWTH RATE
(%) (%)
2W, 3W, C, B & GV OF GOVT. OF NSDP, PCI & GDP OF

MEGHALAYA MEGHALAYA POPULATION OF OLD NATIONAL
TELANGANA/A.P
REGRESSION ANALYSIS: 2W vs PCI, 3W , B vs P, C

vs PCI & P AND GV vs NSDP
AVERAGE OF AV, ANNUAL GROWTH RATE &

REGRESSED GROWTH RATE FOR 2W, 3W, C & B
MEGHALAYA
GR RATE (%) OF VEHICLES (plying WEIGHTED AVG. BASED ON

GR RATE OF
mainly within PIA) i.e. FOR:- 2W, 3W, PERCENTAGE CONTRIBUTION OF
GV
C, B ZONES IN O-D MATRIX FOR:- GV
LEGEND:
PIA  Project Influence Area
GV  Goods Vehicle
2W / 3W  2 Wheelers / 3 Wheelers
B  Bus & Mini-Bus
P  Population
NSDP  Net State Domestic Product
GDP  Gross Domestic Product
APS Corporations Pvt. Ltd. 26 PCI PWD
 NH works,Income
Per Capita Meghalaya West
GR  Growth
4.2.3.2 Turning Movement Surveys

a. Volume count
For conducting the intersection volume count, the turning movement traffic
surveys will be carried out as per IRC: SP:41-1994 at all locations where the
Project Road intersects/meets the NH, SH or MDR. The turning movement
surveys will be undertaken from 08:00 to 12:00 hours in the morning and
16:00 to 20:00 hours in the evening. The details regarding composition and
directional movement of traffic will be furnished by the Consultant.
b. Design
i. The data at each location will be presented and analyzed to identified suitable
treatment viz. at-grade intersection, grade separator without ramps or
interchange with ramps in the light if warrants and criteria specified in the
Manual. The type and layout proposed for each location will be furnished
along with the analysis supporting the same.
ii. The amount of additional land required, if any, at each of the intersection on
the Project MDR will be clearly stated and brought out.
iii. For all cases where grade separators without ramps or interchanges with ramps
will be proposed, the possibility of their provision on the Project MDR in a
phased manner will be duly examined and a report on the cost effectiveness of
the proposal will be submitted for consideration of the Authority to enable it to
specify such requirements in the relevant Schedules of the Concession
Agreement.
4.2.4 Soil and Material testing
1. The data on soil classification and mechanical characteristics for soils along
the existing alignments may already be available with the Authority. The
testing scheme is, therefore, proposed as given under:
i. For the widening of existing road, at least three subgrade soil samples
for each homogenous road segment or three samples for each soil type
encountered, whichever is more will be tested.
ii. For the roads along new alignments, the test pits for subgrade soil @2
km or for each soil type, whichever is more. A minimum of three samples will
be tested corresponding to each homogenous segment.
2. The testing for subgrade soil includes the following:

i. characterization (grain size and Atterberg limits) at each test pit and,
ii. laboratory moisture-density characteristics (modified compaction);
iii. laboratory CBR (unsoaked and 4-day soak compacted at three energy
levels) and swell.
3. For problematic soils, the proposed testing will be more rigorous. The
characteristics with regard to permeability and consolidation will also be
determined for these soils. The frequency of sampling and testing of these
soils will be finalized in consultation with the Chief Engineer, Meghalaya (NH
works) or World Bank officers after the problematic soil types are identified
along the road sections.
4. The laboratory for testing of material will be got approved from Chief
Engineer, Meghalaya (NH works) before start of work.
4.2.5, Pavement design

1. The detailed design of pavement involves the following:
i. design of the new pavement if any,
ii. design of shoulders.
2. The design of pavement will primarily be based on IRC publications.
3. The design of pavement proposed will make use of the latest Indian and
International practices. The design alternatives include both rigid and flexible
design options. The most appropriate design, option will be established on
life-cycle costing and techno-economic consideration.
4. For the design of pavement, each set of design input will be decided on the
basis of rigorous testing and evaluation of its suitability and relevance in
respect of in-service performance of the pavement. The design methodology
accompanies the design proposals and clearly bring out the basic assumptions,
values of the various design inputs, rationale behind the selection of the design
inputs and the criteria for checking and control during the implementation of
works. Design of pavement structure would take due account of the type,
characteristics of materials used in the respective courses, variability of their
properties and also the reliability of traffic predictions. The methodology
adopted for the design of pavement will be in complete with flow charts
indicating the various steps in the design process, their interaction with one
another and the input parameter required at each step.
5. The paved shoulders will be designed as integral part of the pavement for the
main carriageway. The design requirements for the carriageway pavement will
be applicable for the design of shoulder pavements. The design of granular
shoulder will be taken into account the drainage considerations besides the
structural requirements.
4.2.6, Road side drainage plan
1. The requirement of roadside drainage system and the integration of the same
with proposed cross-drainage system will be worked out for the entire length of the
project road section.
2. The drainage provisions will be worked out for road segments passing through
urban areas.
3. The designed drainage system will show locations of turnouts/outfall points
with details of outfall structures fitting into natural contours.
4.2.7, Road signs, Markings and Traffic safety devices

To design and conduct suitable traffic safety features and road furniture including
traffic signals, signs, markings, overhead sign boards, crash barriers, delineators etc.
The locations of these features will be given in the reports and also shown in the
drawings.
4.2.8, Environmental and Social Baseline

Environmental and Social baseline for the existing/proposed new roads under the
project will include air, water and land environment around roads which can be
expanded, but is not limited to the following
(i) landslide or erosion prone locations or other vulnerable areas,

(ii) Areas of high biodiversity such as National Parks, Wildlife Sanctuaries,

Reserve Forests, Sacred Groves, Wildlife Corridors and their distances
from road alignments,
(iii) Important Physical Cultural Resources such as living root bridges,
scared trees, sacred stones, temples, churches etc. as well as sites of
geological significance such as caves
(iv) springs and ground water aspects around the road and nearby
catchments
(v) possible pollution sources etc.
Responsibilities Include:
(i) To review land and access requirements, land use, and involuntary
resettlement if any;
(ii) To prepare, based on available data,a socio-economic and cultural
profile of the population and available infrastructure facilities for
services (disaggregated by gender, ethnicity, vulnerable groups,
socially and economically backward communities, youth and aged, and
economic aspects) in the project area;
(iii) To carry out social analysis of project area based on proposed activities
envisaged under the project;
(iv) To review current and proposed development activities within the
project's area of influence, including those not directly connected to the
project;
(v) Document the extent of land to be acquired; collect land ownership
records and review of the land take/lease process to assess any legacy
or current/existing issues (like informal settlers, livelihood
dependence, other usage, etc.).
4.2.9, Evaluation of existing protection works and designs of new protection works
required
To evaluate the soundness of the existing protection works like retaining walls, breast
walls, slope pitching etc. along with the remedial measures, taking into consideration
bio-engineering measures for slope protection. The new protection works locations
with proper justification and design will be given in the reports and also shown in the
drawings.
4.2.10, Engineering designs

General
1. detailed designs and working drawings will be provided for the following:
i. design of pavement for the additional lanes, paved shoulders,
ii. bridges, viaduct/subways etc.;
iii. at-grade and grade-separated intersections, interchanges (if required);
iv. alignment plans, longitudinal sections and cross-sections @ 30m intervals;
v. designs for road furniture and road safety/traffic control features;
vi. drainage design showing location of turnouts, out falling structures, separate
drawings sheet for each 5 km. stretch. Innovative type of structures with
minimum joints, aesthetically, pleasing and appropriate to the topography of
the region will be designed wherever feasible.
Geometric Design
1. Based on the data collected from reconnaissance and topographic surveys, the
sections with geometric deficiencies, if any, will be identified and suitable
measures for improvement will be suggested for implementation.
2. The data on accident statistics will be compiled and reported showing accident
type and frequency so that black spots are identified along the project road
section. The possible causes (such as poor geometric features, pavement
condition etc.) of accidents will be investigated into and suitable cost-effective
remedial measures suggested for implementation.
3. The detailed design for geometric elements covers the following, but not be
limited to major aspects:
i. horizontal alignment;
ii. longitudinal profile;
iii. cross-sectional elements at 30m interval.
iv. junctions, intersections and interchanges;
v. Widening of service roads.
4. The alignment design will be verified for available sight distances as per the
standard norms. The provision of appropriate markings and signs will be made
wherever the existing site conditions do not permit the adherence to the sight
distance requirements as per the standard norms.
5. The prepare detailed analysis of traffic flow and level of service for the
existing road and workout the traffic flow capacity for the improved project
road. The analysis clearly establishes the widening requirements with respect
to the different horizon periods taking into account special problems such as
road segments with isolated steep gradients.
6. To prepare design and other details in respect of the parallel service roads and
other locations to cater to the local traffic.
4.2.11, Road side amenities (Project facilities)
It includes for providing roadside amenities like bus stops, passing places, parking
places, huts for road maintenance staff, toilet blocks, village market platform, view
point and any other amenity as per the direction of the PWD and to prepare the designs
along with cost estimates of the same. The locations of these features will be given in
the reports and also shown in the drawings.
4.2.12, Cost Estimate

1. The detailed estimates for quantities (considering designs and mass haul
diagram) and project cost for the entire project (Short term and Long-term
improvements packages wise), including the cost of environmental and social
safeguards is proposed based on World Bank Standard and market rate for the
inputs. The estimation of quantities will be based on detailed design of various
components of the projects.
2. Detailed analysis for computing the unit rates for the different items of works
will be carried out. The unit rate analysis will duly take into account the various
inputs and their basic rates, suggested location of plants and respective lead
distances for mechanized construction. The unit rate for each item of works will be
worked out in terms of manpower, machinery and materials.
4.2.13, Preparation of Bill of Quantities Package wise along with Technical Specifications
The estimation of quantities and costs will be worked out as defined in TOR.

CHAPTER – 6
TASK ASSIGNMENT & MANNING schedule
6.1 Tasks Assignments:
Task assignment is given in table below:
A. Technical /Managerial staff

Sr. Name Position Task Assigned
No
1. 1 Mr. Satyajit Sr. Highway Engineer  Inception Report.
Banerjee cum team Leader.  Detailed project report.
 Project Clearance.
2. 2 Mr. Babulal Sahu Highway design  Inception Report.
Engineer  Detailed project report.
3 Mr. V.R. Gopal Bridge Engineer  Inception Report.
Raju  Detailed project report.
3. 4 Mr. Ashok Sr. Geotechnical  Inception Report.
Satyandra Kumar Engineer cum  Detailed project report.
Pavement Specialist.  Project Clearance.
5 Mr. Monjit Gogoi Senior Survey Engineer Assistance to team leader in reconnaissance
surveys,
 Fixing of GPS Stations,
 TBMs,
 Survey Control Points,
 Capturing essential ground features along
the alignment, Longitudinal and cross-
sections,
 Details of utilities services, transferring
surveyed alignment on to the ground


No
 Checking & validation of survey data, of as-
built drawings and transfer of all ground
features on the drawings.
 Preparation of complete topographical
survey report
6 Mr. Prafulla Social Specialist  Social project implementation, management
Hazwary Leo with SIA
7 Dr. Bhrigu Prasad Environment Specialist Collection of data Field Investigations

Saikia. Analysis & Report Preparation for
Environmental and Social Impact
Assessment.
 EIA / EMP Reports
8 Mr. Arup Kumar Quantity Surveyor /  Rate Analysis, Bill of Quantities, Cost
Misra Documentation Expert Estimates & DPR
9 Mr. Vasanth Kr. TH Drainage Engineer cum Collection of data Field Investigations
Hydrologist Analysis & Report Preparation for
Hydrology
B. Support Staff
No
1. Nabanita kakoty Asst. Highway Engineer  Collection & compilation of existing data on
road section & previous studies & Highway
Engineer in collecting and compilation of
engineering investigation reports, highway
design & estimation of quantities
2. Parishmita Bora Asst. Bridge Engineer  Assist Engineer in condition survey of existing
bridges & design of new bridges & associated
highway structures, including rehabilitation


No
measures for existing bridges.
3. Karishma Chettiya Asstt. Quantity Surveyor/ Assistance in overall project
Documentation Expert
4. Soumitra Adhikary Asstt. Pavement Engineer Assist Highway Design Engineer
5. Birendra Kr. Roy Asstt. Quantity Surveyor
6. Chandan Mazumdar Asstt. Hydrology Engineer 
7. Rahul Kakoti  Assistance in overall project
8. Ajay Loying Cad Expert  Assistance for Drafting Drawings
9. Nijam Priya Deka Cad Expert  Assistance for Drafting Drawings
10. Nabanita Bordoloi Cad Expert  Assistance for Drafting Drawings
11. Inzamul Haque Surveyor  Assistance in Ground survey
11. Ankur Maurya Hydrology Engineer 
12. Jagbir Singh Traffic Engineer 
13. Harendra Kumar Traffic Engineer 
14. Ravi Parmar Highway Engineer 
15. Parag Bora Pavement Engineer 
16. Shantanu Kumar Material Engineer 
17. Narayan Das Structure Engineer 
18. Ajay Bahukhandi Surveyor 
19. Ajit Bora Surveyor 
20. Alok Kumar Surveyor 
21. Ganesh Pradhan Surveyor 
22. Vicky Sharma Environment Assistant 
23. Saket Kumar Jr. Quantity Surveyor 
24. Deepak Kumar Auto CAD Operators 
25. Sandeep Singh Auto CAD Operators 
26. Surajpal Singh Auto CAD Operators 


No
27. Sanjay Singh Auto CAD Operators 
28. Priya Gautam Auto CAD Operators 
Appendix 6.2
COMPOSITION OF TEAM PERSONNEL
Sl. No Name Position
1 Mr. Satyajit Banerjee Sr. Highway Engineer cum team Leader.
1. 2 Mr. Babulal Sahu Highway design Engineer
2. 3 Mr. V.R. Gopal Raju Bridge Engineer
3. 4 Mr. Ashok Satyandra Sr. Geotechnical Engineer cum Pavement
Specialist.
Kumar
4. 5 Mr. Monjit Gogoi Senior Survey Engineer
5. 6 Mr. Prafulla Hazwary Leo Social Specialist
6. 7 Dr. Bhrigu Prasad Saikia. Environment Specialist
7. 8 Mr. Arup Kumar Misra Quantity Surveyor / Documentation Expert

8. 9 Mr. Vasanth Kr. TH Drainage Engineer cum Hydrologist

6.2 Manning Schedule:

Manning Schedule is given in Table below:
Sl. Months
Name Position Report Due / Activities
No. 1 2 3
Sr. Highway Engineer cum team
1. Mr. Satyajit Banerjee Responsible for all Activities of the Project
Leader.
Alignment Design, Plans, Junctions, Intersection Design,
2. Mr. Babulal Sahu Highway design Engineer Drainage, Road Safety, Pavement Investigation and assistance to
Team Leader for Preparation of all Reports
Bridge condition Survey and Investigations, Preparation of GAD
3. Mr. V.R. Gopal Raju Bridge Engineer
for Bridges, Grade Seperators
Mr. Ashok Satyandra Sr. Geotechnical Engineer cum
4. All Reports pertaining to geotechnical and Material Investigation
Kumar Pavement Specialist.
Road Inventory, Topographical Survey and Fixation of Bench
5. Mr. Monjit Gogoi Senior Survey Engineer marks, compilation of details related to shifting of utility shifting
of utilities and ROW in general
6. Mr. Prafulla Hazwary Leo Social Specialist EIA Reports
7. Dr. Bhrigu Prasad Saikia. Social & Environment Specialist EMP Reports
Quantity Surveyor /
8. Mr. Arup Kumar Misra Rate Analysis, Bill of Quantities, Cost Estimation & DPR
Documentation Expert
Drainage Engineer cum Collection and preparation of Hydraulogical Data of Major /
9. Mr. Vasanth Kr. TH
Hydrologist Minor Bridges, Culverts, preparation of Reports

CHAPTER – 7
WORK PROGRAMME
8.1 Work programme table is below:
DELIVERABLES 1
A. Mobilization & Finalization of Methodology and Work Plan Investigation
Months Number of
SI.No Item of Work/Activities
1 2 3 Months
1 Consultation with Client & Local Bodies
2 Collection and Review of Existing Data
3 Review of Methodology & Work Plan 7 Days
based on the actual site
4 Interaction with Client & Their Input
B. Survey Studies and Investigations

Months Number of
SI.No Report Due/Activities
1 2 3 Months
1 Reconnaissance Survey 15 days
2 Topographic Survey 1.5 Months
3 Road & Bridge Inventory 25 Days
4 Soil & Material Survey 25 Days
5 Drainage Studies 20 Days
6 Traffic Surveys 30 Days
7 Key Plan & Linear Plan 10 Days
DELIVERABLES 2
C. Development of Preliminary Project Report
Months Number of
1 2 3 Months
1 Submission of Strip Plan & Linear Plan 7 Days
2 Vol I - Preliminary Design Report 10 Days
3 Vol II - Design Report 7 Days
4 Vol III - Drawings 7 Days
4 Final Preliminary Proposal after 7 Days

incorporating reviews of the Department
DELIVERABLES 3
D. Submisison of Detailed Project Report
Number of
1 2 3 Months
1 Main Report 7 Days

2 Design Report 10 Days
3 Materials Report 7 Days
Enviornment and Social Assessment
4 Report 7 Days
5 Technical Specifications 7 Days

6 Rate Analysis 7 Days
7 Cost Estimate 10 Days
8 Bill of Quantities 7 Days
9 Drawing Volume 7 Days
Final DPR after incorporating
10 10 Days
Department's comment, if
any

CHAPTER – 8
KEY PLAN AND LINEAR PLAN
8.1 Key Plan and Linear Plan

Key Plan and Linear Plan is furnished in VoII.

Inception Report

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Preparation of Detailed Project Report (DPR) For Rongjeng Mangsang Inception Report

Adokgre (44th to 54thKm) Eldek Akong to Adokgre Under Meghalaya

(i) Integrating transport infrastructure with transport services to reduce overall

1.4 Scope of Consultancy Services

APS Corporations Pvt. Ltd. 1 PWD NH works, Meghalaya West

1.5 Effective Commencement of Services

 Contact person : Mr. Ajay Pratap Singh

At Project Site Office

 Contact Person : Mr. Monjit Gogoi.

 Site Office : APS Corporations Pvt. Ltd.

Stage 1: Inception Report

1.6 Inception Report (IR)

APS Corporations Pvt. Ltd. 3 PWD NH works, Meghalaya West

1.7 Report Organization

5. Draft Design Standards - Cites Draft Design Standards proposed to be

6. Task Assignment and Manning Schedule – Cites the various tasks

8. Environmental and Social Baseline Checklist for roads

APS Corporations Pvt. Ltd. 4 PWD NH works, Meghalaya West

As part of the development policies, Government of Meghalaya is implementing various

APS Corporations Pvt. Ltd. 5 PWD NH works, Meghalaya West

2.1 Project Location

Sl. No. Name District Length Cetegory

The location plan of project road is shown below:

APS Corporations Pvt. Ltd. 6 PWD NH works, Meghalaya West

5. Rongjeng Mangsang Adokgre (44th to 55thKm) Eldek Akong to Adokgre :

APS Corporations Pvt. Ltd. 7 PWD NH works, Meghalaya West

Fig. 2.4: Alignment Plan

APS Corporations Pvt. Ltd. 8 PWD NH works, Meghalaya West

Fig: Physical Map of Meghalaya

APS Corporations Pvt. Ltd. 9 PWD NH works, Meghalaya West

2.3 The District of North Garo Hills at a Glance

APS Corporations Pvt. Ltd. 10 PWD NH works, Meghalaya West

APS Corporations Pvt. Ltd. 11 PWD NH works, Meghalaya West

2.5 Site Appraisal

2.5.2 About the Project road stretch

APS Corporations Pvt. Ltd. 12 PWD NH works, Meghalaya West

2.5.4 Towns and Villages

2.5.5 Main Carriageway and Shoulders

The average existing road details are shown in table below:

APS Corporations Pvt. Ltd. 13 PWD NH works, Meghalaya West

Chainage Carriageway Shoulder-Roadway

2.5.6 Pavement Surface Condition

2.5.7 Right of Way

Table 2.3 : Desirable Road Land Widths (Meters)

Table 2.4 : List of Junctions

2.5.9 Culverts Major Bridges and Minor Bridges (Proposed)

APS Corporations Pvt. Ltd. 15 PWD NH works, Meghalaya West

APS Corporations Pvt. Ltd. 16 PWD NH works, Meghalaya West

2.5.10 ROB, RUB & Railway Crossings

2.5.11 Existing Bypass

2.5.12 Forest Land

2.5.15 Wayside Amenities

2.5.16 Homogeneous Section [HS]

APS Corporations Pvt. Ltd. 17 PWD NH works, Meghalaya West

2.6 Traffic Survey Locations

APS Corporations Pvt. Ltd. 18 PWD NH works, Meghalaya West

As per TOR the project is structured around three components:

Component-1: Improved transport connectivity: The component will aim to improve

3.2 Typical Cross Sections

APS Corporations Pvt. Ltd. 19 PWD NH works, Meghalaya West

3.3 Existing Road Alignment

The alignment to be proposed to account for the following features:

1. Enhance safety and level of service for the road users.

The widening options are: