Reporting Requirements SCM - TCS Format - v2.3 (First Cut)

Tab: Title
SCM Reporting
SCM Reimagin
DRAFT Require
Dec-19
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Tab: Title
Requirements
agined
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S # PIs Details (Derivation/Formula)
1 Enablement of S2P2P in one report:- Savings, timelines of PR to SR, SR to PO,

PO to OLA in Ariba and to PO in SAP
1. Seemless Integration between Ariba & SAP finally.
2. To map PR-SR-PO-OLA in Ariba with PO/ OLA in SAP (decision awaited)
till SRN/GRN-invoice-payment
2 In case of Optimus:- - Savings, timelines of PR to SR, SR to PO

and to PO in SAP finally.
1. To map COF-PR-PO-GRN/SRN-payment - COF ID & Customer to be mapped at
2. Identification of Expedite cases against COF PO line level.
3 In case of Catalogue Management:- Savings, timelines of PR to SR, SR to PO

and to PO in SAP finally.
- Reports for catalogue creation, release, amendments
- Cart finally approved-PR-PO in Ariba to SAP PO-SRN/GRN-payment
- Consumption from catalogue created and released, validity of the
catalogue
4 Integration of TCL, TCPSL & TCTS to be possible (need to understand

better from TCS team)
5 Availability of budgetary reports from S4HANA and their analysis via

Galaxy/ B4W
6 Spend based on customer groups:- Integration between SFDC & SAP for
customer data
1. Fetching of customer grps from SFDC to SAP & reporting thereon.
2. Ability to track the opportunity ID in SFDC till the PO in SAP and any
addtitional cost that would be linked with the same.
7 Mapping of revenue in SFDC-M6, etc to cost in SAP
8 Reports for cashflow, fundflow
9 Reports for working capital

10 Reports to be made available for EXIM requirements/ monitoring
11 Spend via Procurement Card
12 Reports for applicability of late delivery transactions and penalty amount.

13 Non PO reports to be available:
'- User Team wise easy extraction of reports
- Non PO reports must also contain invoice details, payment details.
- Consolidation of FAGLL03, FBL1N, FBL3N (to have one report that
extracing multiple reports)
14 Need to have service code just like material code:-

'- This will help easy categorisation of spend code wise than purely on the
basis of text.
- Service OLAs can also be created.
- Unit price trend for services will also be possible.
15 Procurement policy perspective:-

15.1 Report spend on the basis of product classification. Also refer tab "TCL
product classification". eg NPI, STF, etc.
Pls note not just restricted to NPI or STF.
15.2 Able to report spend based on Annexure 1, Annexure 2,etc

15.3 Exceptional approvals for SAP transactions
15.4 Maverick spend identification & mapping in report TAF # against sourcing
15.5 Identification of spend as:

'- emergency,
- green,
- contractual
15.6 Spend identiification based on vendor bifurcation into - stategic,

transactional, preferred & developing
15.7 Waiver on late delivery (LD) penalty
15.8 Track status and spend via PRDs
Post facto PRD instances.
PRD = Procurement Request Document
16 There should be seamless integration between different systems like SAP, Optimus, Ariba, Cramer, M6, Data Warehouse
17 Ability to automatically retrieve data from all systems into a Data Warehouse
18 Ability to process data in the Data Warehouse using ETL tools
19 Ability to feed in performance metrics into the system and to create automated workflows to populate the metrics/indic
20 Ability to display KPIs on pre-configured PowerBI dashboards
21 Ability to create different dashboards based on functions, heirarchy levels, or any other dimensions
22 Ability to restrict access to dashboards of other users
23 Ability to provide access to Data Warehouse to users as per DoA
24 Ability to create different dashboard views for different time durations - dashboards for viewing Daily, Weekly, Monthly,
25 Ability to add slicers to the KPIs and dashboards
26 Ability to modify/add KPIs in the system
27 Ability to add/modify SLAs for different KPIs
28 Customer related purchase: Ability to link transactions / data from upstream and downstream systems e.g SFDC Opport
29 Ability to integrate various SAP tables to analyze an entire transaction from Source to Procure to Pay (S2P2P). Ariba sour
30 Compliance and Non-compliance report to various Company's policy such as SCM policy, Travel policy, P-Card policy etc.
31 Ability to track inventory via a serial number and by customer, equiptment location, customer address, Customer local c
32 Ability to link external market intelligence data source with internal data warehouse.
33 Ability to analyze unit price (customer) and unit cost (vendor) analysis by a transaction and contribution profit margin.
34 Ability to overlay APIs to update the vendor's catalogue rate on a defined frequency, and monitor the rate change over a
35 Ability to monitor vendor performance management through a dashboard by various cuts / slicers
36 "Product Classification" and "Emergency Purchase" fields to be captured in PR PO process
37 Green category vendors, vendor diversity to be captured in Vendor on-boarding process
38 The solution should be able to handle multi currencies such as USD, AED, SAR, QAR, OMR and others. The reports shoul
39 The solution should be able to generate both PO and Non-PO report, linked with vendor payments and invoicing inform
40 The solution should be able to develop all existing custom PO reports: - PO report containing OLA consumption informa
41 The solution will provide end to end correlation of material/ services from catalogue to SAP masters, PO etc., for easier
42 Capturing time taken for sub-processes within any process, and represent TaTs in user defined bucket ranges
43 The solution will provide the ability to track and trace compliance measures and managing contract life management
45 The solution will provide the ability to link category information with complete contract, PO, vendor type, GL account , i
46 Maverick Spend details (Maverick spend type) should be captured in the PO process
47 Revenue related reports to monitor and compare SCM costs relative to revenue numbers
48 Report for average payment terms used, average credit period used for spend via PO & Non PO
Source System Dimensio Building block Leading/ Legal Audience/Ro
ns (Procure,Logistic Lagging le
( Refer s..etc) (Business
sample Analyst,
dimensio Business
Ariba & SAP n tab) Process
Owner, Line
function,Seni
or Manager
etc)
Procurement
Optimus & SAP
Procurement
Catalogue+Ariba+SAP
Procurement
Procurement
SAP
Finance/AOP
SFDC & SAP
Revenue & Cost comparison

(ASP+Procurement+M&L)
SAP
SAP
SAP
SAP
SAP
SAP
SAP
SAP
Ariba & SAP
mer, M6, Data Warehouse (Tera Data / Galaxy), SFDC, Provisioning systems, etc
populate the metrics/indicators
g Daily, Weekly, Monthly, Quarterly, Semi-Annually, Annually etc. (for different users)
systems e.g SFDC Opportunity ID and PR/PO should be linked, to track end-to-end customer to vendor transactions. Relationship between
to Pay (S2P2P). Ariba sourcing report, PR/PO report, GRN/SRN report, Invoice Report and Payment transaction report.
l policy, P-Card policy etc.,
address, Customer local contact etc.,
ntribution profit margin.
tor the rate change over a period across the catalogue.
others. The reports should provide single currency conversion into USD and INR for all currencies using the applicable Fx rate . Solution sho
ents and invoicing information
OLA consumption information, PO amendment reports, Open PO reports, PO report with all GST related fields
asters, PO etc., for easier reporting and tracking
bucket ranges
ntract life management
endor type, GL account , inventory etc.
Intention of the requirement/ if as per procurement Report to display
policy
To track end to end S2P2P transaction w.r.t spend,

To track end to end S2P2P transaction w.r.t spend, payment & timelines for each transaction, vertical,
payment & timelines. pending payments against vendors, etc
To track end to end transaction via Optimus w.r.t To track end to end transaction via Optimus w.r.t
spend, payment & timelines. spend, payment & timelines
To track spend managed by Catalogue. To track end

to end transaction via Catalogue w.r.t spend, Show catalogue spend and various cuts by vertical,
payment & timelines. department, user teams, etc
To minimise manual extraction of multiple reports Report will help to integrate spend, PO volume,
for different entities and ensure consolidation of various cuts by dept, users, buyers etc across these
spend, vendor payments & timelines. entities (as buyers/ PO releasers are common).
To bring visibility to users to their respective budgets.

Reduce dependancy on Finance and to get MIS in a Provide month on month actual spend against AOP
timely manner. for each cost centre owner.
Help to classify spend, opportunities for each

To track and cater to high value customers/ customer customer, customer group and corresponding spend
groups. against POs in SAP.
To track end to end transaction to help identify net To track end to end transaction to help identify net
revenue or loss against each transaction against a revenue or loss against each transaction against a
customer request. customer request.
A cash flow statement is a financial statement that A cash flow statement is a financial statement that
summarizes the amount of cash and cash summarizes the amount of cash and cash
equivalents entering and leaving a company. equivalents entering and leaving a company.
To track improvements in EBIT, ROC. To track improvements in EBIT, ROC.
Reporting of transactions/status of bill of entry,

To ensure automation of EXIM related entries in loading/ unloading, shipment details, etc done
system and reduce manual reports. against various orders placed by users teams.
Spend by user teams, cost centre owner against
Procurement card.
Track vendor wise LD amounts/ penalties for late
deliveries.
To ensure tracking of spend by Non PO and helpful
for future review (to get spend under PO or continue
as Non PO).
Currently FAGLL03 doesn’t contain invoice # field Reporting of Non PO spend by teams, cost centre
which needs to be clubbed in one report only. owners etc.
Enable Service coding just like material codes for Monitor and track spend by OLA, its consumption,
better reporting and enable OLA creation therefrom. etc
To track spend on the basis of TCL products. This will To track spend on the basis of TCL products. This will
provide management a view product wise/ LOB wise. provide management a view product wise/ LOB wise.
As per Procurement Policy As per Procurement Policy

omer to vendor transactions. Relationship between SFDC Opportunity ID and PR/PO: One to One, One to Many and Many to One.
nd Payment transaction report.
currencies using the applicable Fx rate . Solution should also help capture the currency exchange at the time of transaction.
h all GST related fields

any and Many to One.
of transaction.
Sr No Area Report Name
Leased Access Quotation &

54 % Variance in Quotes Offered
Procurement
Leased Access Quotation & Average requirements & quotations

55
Procurement iterations per site per order
Leased Access Quotation &

56 Leased Access Quotation demand report
Procurement
58 Leased Access Termination % Retention Success Rate
59 Leased Access Termination ETC Waiver Report
63 Logistics Inventory Analysis
69 Logistics STO report post GST
71 Logistics WBS budget status

72 Logistics WBS validity check
73 Logistics WBS wise stock
Master Data Management - Quality
75 Master Data Quality Report
Analysis
77 MDM Vendor Master
78 MDM Vendor Master: Related party vendors
80 Ocr And Invoice Queue Allocation Invoice Queue allocation report
82 Payment Release Process Payment Release Detailed report
83 Payment Status Response Process Payment Status Report
Report proto-type along with Source field mapping,formulas to be kept below

Type:
Type:
Priority Operational/Strat Objective Source Frequency
System/Manual
egic
Adhoc /Monthly
2 System Operational / Quarterly /
Annually
Adhoc /Monthly
Annually
Adhoc /Monthly
Annually
Adhoc /Monthly
2 System Strategic / Quarterly /
Annually
Adhoc /Monthly
Annually
2 System Strategic SAP Monthly
1 System Operational SAP Monthly

2 System Operational MDM Quarterly
1 System Operational MDM Monthly

1 System Operational MDM Monthly
2 System Operational SAP + Invoic Daily
2 System Operational SAP Daily
As per calendar
2 System Operational SAP
run date
Key data elements required in the report
All data fields in Quoting System
All Data Fields
All Data Fields including Contractual ETC, Actual ETC, Vendor Details
Segment, Family, Class, Commodity, Inventory levels, Days of inventory, Inventory ageing, Type of
inventory - project stock / common stock, Lead time, Reorder levels
SAP report name, Column header, %filling in mandatory fields, adherence to data quality rules and
data dictionary (for attribute format, length, list of values, special character presence etc.)
Invoice#, Vendor Code, Date of receipt, Amount, Status – (Pending OCR, OCR, Pending queue
allocation), OCR Date, Queue allocation date
Invoice number, Invoice due date, Vendor, Business User, Currency, Amount, Entity, Mode of
Payment, House Bank, BPV Transfer Method
Invoice number, Invoice due date, Vendor, Business User, Currency, Amount, Entity, Payment
Processing Status (Passed/Failed), Payment reference no
Standard (S)/
Custom Report Comments
(C)?
See Comments
See Comments
See Comments
See Comments
See Comments
See Comments
See Comments
See Comments
See Comments
See Comments
See Comments
See Comments
See Comments
See Comments
See Comments
See Comments
Tab: List of KPIs
Dimensions
Source
S # PIs Details (Derivation/Formula) Report Name1 Report Name2 ( Refer sample
System
dimension tab)
Date of completion of evaluation of vendor - Vendor1

TAT for vendor Vendor Evaluation
1 Date of commencement of evaluation of Manual
evaluation Report
vendor (for all vendors)
Vendor Vendor1
Date when quote is received - Request date,
2 1st Quote TAT Manual Pre Sale Tracker Performance
as per Pre-sale tracker
Report
Actual vs quoted lead Actual delivery date as per GRN minus Purchasing1, Vendor1
3 SAP PO Line Item Data zMMGRNSRN
time quoted delivery date as per PO
Contract Turnaround Date of vendor sign-off - Date of request, Ariba Analytical -
4 ARIBA
time from Ariba CLM report Report
Final quote date - budgetary quote date, as -
5 Deal Closure TAT Manual Pre Sale Tracker
per Pre-sale tracker
# of equipment returned for replacement / Vendor1, Logistics
Return rate (dead on
6 Total # of equipment procured from vendor, Manual RMA report
arrival)
from RMA report
Total # of failed equipment/total # of Vendor1, Logistics
7 Equipment failure equipment procured from vendor, from RMA Manual RMA report
report
Vendor1, Logistics
Date of issue resolved - Date of issue raised,
8 Issue resolution time Manual RMA report
from RMA / Mean time to repair report
# of contracts where advance payment is PO Line Item -

9 % Advance Payments SAP AP Reports
done/ Total # of contracts Data
10 Master Data Quality TBD SAP DQMi Reports -
Purchasing1, MDM
TAT for material / service Team Personnel
master record creation/ # of days taken to service material/service Material/ Service
11 Manual
updation/ extension master creation, extension, updating Master Report
request service
Purchasing1, MDM
TAT for material / service Team Personnel
# of days taken to service material/service Material/ Service
12 master record blocking Manual
master blocking Master Report
request service
Date of vendor request is processed Purchasing1, MDM

TAT to review vendor Team Personnel
13 (reviewed and approved) - Date of vendor Manual Vendor Master Report
registration request
registration request raised
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Tab: List of KPIs
Purchasing1, MDM
TAT for vendor master Team Personnel
record creation/updation/ # of days taken to service vendor master
14 Manual Vendor Master Report
extension request creation, extension, updating
service
TAT for vendor master Purchasing1, MDM

# of days taken to service vendor master Team Personnel
15 record blocking request Manual Vendor Master Report
blocking
service
Vendor Qualification Vendor1
16 % blacklisted vendors # of blacklisted vendors/ Total # of vendors Manual
Cycle Review Report
% green procurement # of green procurement vendors/ Total # of Vendor Qualification Vendor1
17 Manual
vendors vendors Cycle Review Report
% vendors with score # of vendors with score below threshold / # Vendor Qualification Vendor1
18 Manual
below threshold of vendors evaluated Cycle Review Report
Purchasing1,
PR release to PO # of days taken from PR release to PO Purchasing2, PO
19 SAP PO Line Item Data
Release cycle time release Creator
Adherence to TAT of PR Purchasing1,
((Date of PO release - Date of PR Purchasing2, PO
20 release to PO release SAP PO Line Item Data
release)<=SLA)/ Total count of PO records Creator
processes
Purchasing1,
PR release to PO # of days taken from PR release to PO Purchasing2, PO
creation cycle time creation Creator
Adherence to TAT of PR Purchasing1,
((Date of PO release - Date of PR Purchasing2, PO
22 release to PO creation SAP PO Line Item Data
release)<=SLA)/ Total count of PO records Creator
processes
Purchasing1,
PO creation to final PO max(Date of final PO release - Date of PO Purchasing2, PO
release time creation) Releaser
Purchasing1,
No. of PO cancelled (PO line items) / Total PO Amendment Purchasing2, PO
24 % PO cancelled SAP
no. of PO amended Details Creator
Purchasing1,
No. of PO amended except due to date PO Amendment Purchasing2, PO
25 % PO amended SAP
extensions / Total no. of PO Details Creator
Purchasing1,
% PO reopened after #of POs reopened post short close / Total # PO Amendment Purchasing2, PO
26 SAP
short-closing of PO Details Creator
Purchasing1,
Number of PO / total number of FTEs in PO Manpower Purchasing2, PO
27 #POs/FTE SAP, ManualPO Line Item Data
Operations function Details Report Creator
-
% of POs issued before
28 TBD SAP, ARIBA
execution of contract

Tab: List of KPIs
Purchasing1,
#PRs with complete validation as per Manual PR to PO Purchasing2, PO
29 % of clean PRs Manual
checklist / #Total PRs tracker Creator
Cost incurred by SSC (PO Operations) / PO Line Item None
30 Cost per PO created SAP, ManualTotal Cost Details
#Total POs created Data
Purchasing1,
TAT for vendor query Date of vendor query registration - Date of Vendor Query Purchasing2, QR Team
31 Manual
resolution vendor query solution communication Management Report Personnel
Vendor Qualification Vendor1
32 % Vendor diversity # of diverse vendors/ # of vendors Manual
Cycle Review Report
Purchasing1,
Count of POs where 3-way match is GR/IR Purchasing2, Vendor1,
33 3-way Match rate SAP PO Line Item Data
achieved / Total number of POs Reconciliation Warehouse
Purchasing1,
#Invoices which do not have a 2-way or 3- GR/IR Purchasing2, Vendor1,
34 # of disputed invoices SAP PO Line Item Data
way match Reconciliation Warehouse
Purchasing1,
#Invoices which do not have a 2-way or 3- GR/IR Purchasing2, Vendor1,
35 % of disputed invoices SAP PO Line Item Data
way match Reconciliation Warehouse
OLA Report, Purchasing1,
Number of PO across OLA and catalogues / Purchasing2, Vendor1
36 % of touch-less POs SAP PO Line Item Data Catalogue
Total number of Pos
Spend Report
OLA Report, Purchasing1,
Spend though touch-less Spend through OLA and catalog based POs / Purchasing2, Vendor1
37 SAP PO Line Item Data Catalogue
PO as % of total Spend Total PO spend
Spend Report
Purchasing1,
TAT between RFx and Date(First completed response by a vendor) Ariba Analytical Purchasing2, Vendor1,
38 ARIBA Procurement Value
vendor response - Date(Issue of RFx) Report
(USD)
TAT between award of -
Date(Contract sign-off) - Date(finalization of Ariba Analytical
39 contract to contract sign- ARIBA
vendor) Report
off
Purchasing1,
Number of cases where Count where date of original PO is older than Purchasing2, PO
original PO precedes PR date of original PR Creator
Total number of electronic invoices received / -
41 % of electronic invoices SAP, ARIBA
total number of invoices
Supplier satisfaction Manual, -
42 TBD
score ARIBA
Purchasing1,
TAT for vendor on- Time taken to create vendor code in SAP Purchasing2, MDM
43 Manual Vendor Master Report
boarding from date of receipt of vendor details Team Personnel

Tab: List of KPIs
-
Scheduling Line
44 Total P-card spend Total USD value of spend through P-cards SAP PO Line Item Data Agreement
Details
Number of vendors who Purchasing1,

are out of SLA for #Vendors for whom YTD annual spend > Purchasing2, Vendor1,
45 SAP PO Line Item Data Procurement Value
annual spend without $200,000 who do not have contracts with TC
contracts (USD)
International Customer, Product
Customer order cycle Date of PO creation - Date of work order India CPE Delivery Related
46 SAP CPE Delivery
time submitted to Ops Details
Details
International Customer, Product
PO release to delivery Date of actual delivery - Date of final PO India CPE Delivery Related, Logistics
47 SAP CPE Delivery
TAT release Details
Details
Purchasing1,
48 % Post-facto POs # of POs created post-facto / Total # of POs SAP PO Line Item Data Invoice Details Purchasing2, Vendor1,
PO Creator
Purchasing1,
Value of Post-facto POs Value of Post-Facto POs/ Total value of
49 SAP PO Line Item Data Invoice Details Purchasing2, Vendor1,
as % of total value of PO SCM PO PO Creator
USD value of spend Purchasing1,
Total USD value of spend through key + PO Line Item Purchasing2, Vendor1
50 through preferred SAP, ManualVendor Classification
strategic vendors Data
vendors
% spend through Total USD value of spend through preferred PO Line Item Purchasing1,
51 SAP, ManualVendor Classification
preferred vendors vendors/ Total TC Spend Data Purchasing2, Vendor1
-
Scheduling Line
Total spend via p-card purchases / Total TC
52 % spend through P-card SAP PO Line Item Data Agreement
spend
Details
Median contracting cycle # days taken from Contract Request Form Ariba Analytical Purchasing1,
53 ARIBA
time (CRF) to Contract Sign-off Report Purchasing2, Vendor1
Purchasing1,
Contractual spend as % Actual spend through contracts / Amount of Ariba Analytical Purchasing2
54 ARIBA
of total SCM PO spend SCM PO Spend Report
Purchasing1,
Date of final deal approval in Ariba - Date of Purchasing2, Vendor1,
55 Final Deal approval TAT ARIBA Ariba Sourcing Report Procurement Value
final deal approval raised
(USD)
Purchasing1,
(# of instances where (Date of final deal Purchasing2, Vendor1,
Adherence to
approval in Ariba - Date of final deal approval Ariba Analytical Procurement Value
56 Turnaround time of final ARIBA
raised) is within the SLA )/ Total no. of Report (USD)
deal approval
sourcing requests raised in a given period

Tab: List of KPIs
(# of instances where (Date of sourcing Purchasing1,
Adherence to request task closure in Ariba - Date of Purchasing2, Vendor1,
Ariba Analytical Procurement Value
57 Turnaround time of sourcing request raised) is within the SLA )/ ARIBA
Report (USD)
Sourcing requests Total no. of sourcing requests raised in a
given period
No. of PO created against an OLA/ No. of Purchasing1,
58 % PO against OLA SAP PO Line Item Data
SCM POs created Purchasing2, Vendor1
OLA spend as % of total USD value of PO created against an OLA/ Purchasing1,
59 SAP PO Line Item Data OLA Report
SCM PO spend SCM POs value Purchasing2, Vendor1
Purchasing1,
USD value of PO created in previous fiscal, Purchasing2, Vendor1
60 OLA coverage under PO material codes + vendor code SAP PO Line Item Data OLA Report
combination mapped under OLA
Purchasing1,
Cost savings achieved Purchasing2, Vendor1
Cost savings from PO Line Item Data / SCM
61 as % of managed spend SAP PO Line Item Data
PO spend
(incl. cost avoidance)
USD value of savings in the pipeline in the Purchasing1,

62 Savings Pipeline Manual Savings Tracker
given timeframe Purchasing2
PO value (USD) where SCM is not involved Purchasing1,
Value of Maverick Spend Technical Assessment Purchasing2, Vendor1
63 in commercial negotation (single vendor Manual
#1 Form
scenario)
Value of Maverick Spend PO value (USD) where best commercial Technical Assessment Purchasing1,
64 Manual
#2 quote not selected Form Purchasing2, Vendor1
Value of Maverick Spend PO value (USD) where competitive bid Technical Assessment Purchasing1,
65 Manual
#3 requirement are bypassed Form Purchasing2, Vendor1
Value of Maverick Spend Count of cases where quantity is procured Technical Assessment Purchasing1,
66 Manual
#4 sub-optimally Form Purchasing2, Vendor1
Sum(Value of Maverick Spend #1, Value of Purchasing1,
USD value of maverick Technical Assessment Purchasing2, Vendor1
67 Maverick Spend #2, Value of Maverick Manual
spend Form
Spend #3)
PO Line Item Purchasing1,
Maverick spend as % of USD value of maverick spend / Total TC Technical Assessment Purchasing2, Vendor1
68 SAP, Galaxy, Data, non-PO
total TC spend Spend Form
Data
Spend by vendor not recommended by SCM Purchasing1,
Technical Assessment Purchasing2
69 Lost savings by category - quote from SCM recommended vendor (as Manual
Form
captured in TAF form)
% vendors with Number of vendors with scorecards/Total Vendor Performance Purchasing1, Vendor1
70 Manual
scorecards number of vendors Report
Purchasing1,
Emergency procurement Purchasing2, Vendor1
71 requests as % of total # PO tagged as emergency Pos/ Total # PO SAP PO Line Item Data
purchase orders

Tab: List of KPIs
% of returned deliveries #Units returned to supplier/ Total number of PO Line Item Purchasing1, Vendor1,
72 SAP, ManualRMA Report
per supplier deliveries received Data Logistics
Quoting cycle time for -
# of days taken from Sourcing Request to
73 customer based ARIBA
finalization of vendor (start of deployment)
procurement
# of NPIs or STFs procurements in which Purchasing1,
% SCM involvement in Ariba Analytical Purchasing2, Vendor
74 SCM was involved/ Total number of NPI/STF ARIBA
NPI or STF procurement Report
procurements
Catalogue spend vs. -
Spend via catalog/ Total Spend addressable ARIBA Purchase
75 addressable catalogue ARIBA
by catalog Order Report
spend
Value of all categories -
for which category
strategy development
76 TBD SAP
has been identified as a
% of total amount of
SCM PO spend
End-to-end Purchasing1,
# of contracts where renegotiation is done
% contracts with Existing / Expiring Contract Cycle Purchasing2, Vendor1
77 after 3 years/ Total number of contracts with ARIBA
renegotiation Contract Report Time Review
term longer than 3 years
Report
% of spend covered Spend managed via PO (both SCM and SAP, Purchasing1,
78 PO Line Item Data non-PO Data
under POs Non-SCM) / Total TC Spend Galaxy Purchasing2, Vendor1
Spend managed by Purchasing1,
Spend managed by SCM as % of total TC SAP, Purchasing2
79 SCM as % of total TC PO Line Item Data non-PO Data
spend Galaxy
spend
% spend covered under SAP, Purchasing1,
80 SCM PO Value / Total TC spend PO Line Item Data non-PO Data
SCM POs Galaxy Purchasing2
Purchasing1,
TAT for commercial Date(Completion of commercial evaluation of Purchasing2, Vendor1,
81 evaluation for all vendor all vendors) - Date(RFP response closure ARIBA Procurement Value
quotes for the bid date) (USD)
None
SCM cost as % of total Total SCM cost (including employee cost) / Total Cost
82 Manual AOP Cost Details
cost Total TC cost (including employee cost) Details
Total SCM cost / Total Revenue (from None

SCM costs as a % of Total Cost
83 products where SCM contribution can be Manual AOP Cost Details
revenue Details
associated)
Improvement in ICSAT -
84 TBD Manual
score
-
85 SCM competency score TBD Manual

Tab: List of KPIs
International Purchasing1,
Date(Material ready for dispatch) - Date(PO India CPE Delivery Purchasing2, Logistics,
86 CPE material prep time SAP CPE Delivery
released) for all CPE materials Details Customer
Details
International Purchasing1, Logistics
Date(CPE Material ready for dispatch) - India CPE Delivery
87 CPE time in warehouse SAP CPE Delivery
Date(CPE GRN) Details
Details
Date(Delivery at customer site) - International Purchasing1,
CPE customer delivery India CPE Delivery Purchasing2, Logistics,
88 Date(Material ready for dispatch) for all CPE SAP CPE Delivery
time Details Customer
material Details
Customer set-up time International Purchasing1, Logistics
Date(Delivery at customer site) - India CPE Delivery
89 attributable to SCM, for SAP CPE Delivery
Date(Material ready for dispatch) Details
direct categories Details
Average age of Purchasing1, Logistics
90 Age of inventory/number of inventory items SAP Zstockageing LX03
inventory
Purchasing1, Logistics,
Cost of inbound and outbound transportation PO Line Item Capex/Opex
91 Domestic freight costs SAP, ManualFreight Costs Report
of goods and materials (within India) Data
Purchasing1, Logistics,
International freight Cost of inbound and outbound transportation PO Line Item Capex/Opex
92 SAP, ManualFreight Costs Report
costs of goods and materials (outside India) Data
Top 10 NW Vendors None

improved Delivery
PO Line Item
93 performance against Date of delivery - Date of PO release SAP ZMB51
Data
Contractual TAT - India
Delivery
Top 10 NW Vendors None
improved Delivery
PO Line Item
94 performance against Date of delivery - Date of PO release SAP ZMB51
Data
Contractual TAT - Intl
Delivery
Total number of Total number of inbound deliveries received PO Line Item Logistics, Vendor1,
95 SAP ZMMGRNSRN
deliveries received from vendors Data Capex/Opex
Sum(#deliveries at site from WH, deliveries Logistics, Capex/Opex
PO Line Item
96 Deliveries completed at WH from WH, deliveries at other SAP ZMMGRNSRN
Data
companies/entities)
Vendor on-time Delivery PO Line Item Logistics, Vendor1,
97 On-time deliveries / Total deliveries SAP ZMMGRNSRN
% Data Capex/Opex
Total number of OTIF Total number of deliveries received on-time PO Line Item Logistics, Vendor1,
98 SAP ZMMGRNSRN
deliveries received in-full, from vendor Data Capex/Opex
OTIF delivery from Logistics, Vendor1,
Number of OTIF deliveries/ Total number of PO Line Item Capex/Opex
99 vendors/ total number of SAP ZMMGRNSRN
deliveries Data
deliveries
Min(Date(material received at site)) for which PO Line Item Logistics, Vendor1,
100 Longest Open GRN SAP ZMMGRNSRN
GRN has not been done yet Data Procurement Vertical

Tab: List of KPIs
Warehouse /
% of scrap generated for % of scrap generated for total value of Scrap Analysis Procurement Vertical
101 SAP Zstockageing
total value of inventory inventory Report
Scrap Analysis Warehouse /

102 Total Stock count Total #stock units SAP Zstockageing
Report Procurement Vertical
103 Scrap Stock Value INR value of all scrap stock units SAP Zstockageing
104 Total Stock Value INR value of all Stock units SAP Zstockageing
Warehouse costs as % Total Cost Warehouse
105 Warehouse cost/ Total SCM cost Manual AOP Cost Details
of total SCM cost Details
Warehouse costs Total warehousing related costs (excluding None
106 Manual AOP Costs File
(including manpower) logistics costs)
Cost associated with holding inventory at the Warehouse
107 Inventory holding cost Manual AOP Costs File
warehouse
Warehouse, Project site,
Costs associated with logistics and Procurement Vertical
108 Logistics costs Manual AOP Costs File
transportation of goods and materials
Drive Redeployment of Warehouse, Project site,

109 Field Returned / Savings = Value of the material SAP FRN Report Procurement Vertical,
Repaired Materials. Vendor1

Date of request of pickup - Date of pickup of Procurement Vertical
110 TAT for FRN site pickup SAP FRN Report
material requested for return
Date of receipt of material at receiving site - Warehouse, Project site,

TAT for FRN site-to-site Procurement Vertical
111 Date of pickup of material requested for SAP FRN Report
movement
return
Total number of FRN Procurement Vertical,
112 material requests Count of FRNs received SAP FRN Report Vendor1, Condition of
received the material

Total number of FRN Procurement Vertical,
Count of FRN requests picked up (returned Vendor1, Condition of
113 materials requests SAP FRN Report
to warehouse via logistics partners) the material
accepted and picked up

Time taken for pickup of (Date of pickup of FRN material - date of Procurement Vertical
114 SAP FRN Report
FRN materials sumitting the FRN)
Date of material issue - date of receipt of Warehouse, Project site,

115 MIN TAT SAP Goods Issue Report
MRN Purchasing1
India CPE Delivery Customer, Purchasing1,
116 CPE Delivery TAT - India Date of delivery - Date of PO release SAP
Details Logistics
Tab: List of KPIs
CPE Delivery TAT - International CPE Customer, Purchasing1,
117 Date of delivery - Date of PO release SAP
International Delivery Details Logistics
Difference between the actual value of stock Purchasing1,
Value of Physical stock Physical Stock Purchasing2,
118 units and the value of units recorded in the Manual
variance Variance Report Warehouse, Vendor1
system
Purchasing1,
Actual stock exceeding Actual stock count - units recorded in the Physical Stock Purchasing2,
119 Manual
SAP stock system Variance Report Warehouse, Vendor1
Purchasing1,
SAP stock exceeding Stock units recorded in the system - Actual Physical Stock Purchasing2,
120 Manual
actual stock stock count Variance Report Warehouse, Vendor1
(Total time taken to repair material ( Date of Purchasing1, Vendor1
receipt of repaired material at warehouse -
121 Mean time to repair Manual RMA report
date of RMA))/ Total instances of repair of
material
Purchasing1,
122 Scrap Stock count Total #Scrap Stock units SAP Scrap Analysis Report Purchasing2,
Warehouse
Warehouse/Project Site,
Date of issue of material - date of receipt of Stock Transfer Inter-company / Intra-
123 TAT for stock transfer SAP
STO Delivery Report company
Warehouse/Project site,
Date of GRN posting - Date of receipt of Vendor, Purchasing1
124 GRN TAT SAP ZMMGRNSRN
material
Warehouse,
Reduction of Non- Actual Reduction to be measured against Purchasing1, Entity,
Moving Inventory last 31st Mar Non moving Inventory value Vendor
Warehouse,
Reduction of Slow- Actual Reduction to be measured against Purchasing1, Entity,
Moving Inventory last 31st Mar Slow moving Inventory value Vendor
Value of non-moving Warehouse,
Value of non-moving stock / value of total Purchasing1, Vendor
127 inventory as % of total SAP Zstockageing
inventory
inventory
Value of slow-moving Warehouse,
Value of slow-moving stock / value of total Purchasing1, Vendor
128 inventory as % of total SAP Zstockageing
inventory
inventory
Opening non-moving Warehouse,
129 #Stock units categorized as non-moving SAP Zstockageing
stock count Purchasing1, Vendor
Opening non-moving INR value of Stock units categorized as non- Warehouse,
stock value moving Purchasing1, Vendor
Opening slow-moving Warehouse,
131 #Stock units categorized as slow-moving SAP Zstockageing
stock count Purchasing1, Vendor
Opening slow-moving INR value of Stock units categorized as Warehouse,
stock value slow-moving Purchasing1, Vendor

Tab: List of KPIs
Dead Assets write-off & -
133 Revenue Realization SAP TBD
disposal
International Freight -
Date of custom clearance - Date of material
134 Movement & Customs SAP TBD
pick-up from the vendor location
clearance - TAT
-
India Customs clearance Date of custom clearance - Date of material
135 SAP TBD
- TAT pick-up from the vendor location
Warehouse, Region,
Global Assets Transfer Entity, Function,
Time taken to transfer the materials from the Global Asset Transfer
136 TAT - End to End SAP CC_Owner, GMC
date of request Report
Delivery Management member
Logistics costs as % of Warehouse, Project
137 Logistics cost/ Total project cost SAP TBD
project cost Manager
% of SCN created by Total number of SCNs submitted by Project site, Project
138 ARIBA TBD
vendor vendors / Total number of SCNs Manager, Vendor1
Warehouse/Project site,
#GRNs completed within TAT/ Total # of Vendor, Purchasing1
139 Adherence to GRN TAT SAP ZMMGRNSRN
GRNs
TAT for order request -

Date of Vendor order form acceptance-Date
140 received to VOF ARIBA
of PR release
acceptance
TAT for VOF release to VOF release date (minus) ASP VOF creation -
141 Manual TBD
vendor date
-
ASP Order Acceptance Order Accepted Date (minus) Order
142 Manual TBD
Acknowledgement Received Date
TAT of Order Termination Order Place (minus) Termination -

143 Manual TBD
Termination Order Accepted
{[Order Placement (minus) Order -
144 Cost leakage (ASP) IFS / OptimuTBD
Acceptance] * MRC}/30
{[Termination Order Acceptance Date (minus) -
Cost leakage
145 Termination Order Log by Customer Date] * IFS / OptimuTBD
(Upstream)
MRC}/30
Customer Termination TAT from customer termination request to -
146 Manual TBD
TAT to ASP ASP
Timely renewal of -
# of eligible contracts renewed / Total # of
147 eligible circuit that are Manual TBD
eligible contracts due for renewal
due for renewal
Average # of days taken to update IFS (post -
148 TAT for updating IFS IFS TBD
contract renewal)
% of Accuracy in Order # of orders where (VOF ≠ IFS) / Total # of IFS / -
149 TBD
Placing Orders Optimus

Tab: List of KPIs
% quotes serviced via Number of first time quotes pulled from Optimus/AR Purchasing1, Vendor,
150
catalog catalog / Total quotation requirements IBA Customer
(Initial offered quote – Quote after Purchasing1, Vendor,
151 % discount from OEM ARIBA
negotiation)/ (Initial offered quote) OEM Name
Purchasing1, Vendor,
(Number of requirements served from Customer
152 % standardization Manual
catalog)/ (Total number of requirements)
TAT between COF Optimus/SF Purchasing1, PO

153 # days between COF release to PO release
release to PO release DC/SAP Creator, PO Releaser
# of clean work orders (direct pass) / Total # Optimus/SF Purchasing1, Customer
154 % Clean COFs
of work orders DC
Purchasing1, PO
# of POs which have any revision or Creator, PO Releaser,
155 % POs with revision SAP
amendment/ Total # of POs Customer
Time taken from Stock transfer request Warehouse, Customer,
156 TAT for stock transfer initiation to transfer of material to the SAP Project Site
requestor’s location
Time taken from Stock Transfer request Warehouse,
TAT for material Purchasing1
157 initiation to issuing goods against outbound SAP
readiness
delivery
% of instances when the material was Logistics, Project site,
OTIF (On-time in full) Customer
158 dispatched on time (before or after the cut off SAP
delivery to project sites
time)
% adherence to (Actual date of execution minus date of Customer
milestones (only related vendor acknowledgement)/ (Planned date of Optimus/SA
159
to CPE delivery & execution minus date of vendor P
installation) acknowledgement)
% GRN / SRN on time Warehouse, Project site,
(within 2 days for Customer
160 GRN / SRN date – CPE commissioning date SAP
material and 5 days for
services)
(Date of plan approval minus date of sharing -
161 TAT for plan approval Manual
the first draft of plan)
-
(Date of actual execution of milestone minus
date of milestone initiation)/ (Date of planned
162 % variance in plan Manual
execution of milestone minus date of
milestone initiation)
% Expedited CPE # CPE PO tagged as Expedited / Total Customer

163 requests number of CPE PO
Customer
TAT for sharing order (Date of sharing order requirement minus Optimus /
164
requirement date of initiating requirement review) SFDC

Tab: List of KPIs
Customer
TAT to perform contract
Date when contract for COP is closed minus
165 termination / closure – Manual
date when closure request is received
COP component
Date when inventory is updated against Warehouse

TAT for recovered CPE
166 recovery report minus date when recovered SAP
storage in warehouse
CPE is received
167 Inventory turnover Total sales / Average Inventory SAP Warehouse
SCM cost as % of SCM Total SCM cost / Total spend (PO + non-PO) -
168 managed spend SAP
managed by SCM
Legend
Manual reports

Tab: List of KPIs
Audience/Role
(Business Analyst,
Building block Leading/ Business Process
Legal
(Procure,Logistics..etc) Lagging Owner, Line
function,Senior
Manager etc)
Enablers
Enablers
Enablers
Enablers
Enablers
Enablers
Enablers
Enablers
Operations
Operations
Operations
Operations
Operations

Tab: List of KPIs
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations

Tab: List of KPIs
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations

Tab: List of KPIs
Operations
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing

Tab: List of KPIs
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing

Tab: List of KPIs
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Sourcing
Strategy and Planning

Tab: List of KPIs
Warehouse & Logistics

Tab: List of KPIs

Tab: List of KPIs

Tab: List of KPIs
ASP
ASP
ASP
ASP
ASP
ASP
ASP
ASP
ASP
ASP

Tab: List of KPIs
COP
COP
COP
COP
COP
COP
COP
COP
COP
COP
COP
COP
COP
COP
COP

Tab: List of KPIs
COP
COP
Logistics

Dimensions Group
Consolidated
Core/Voice/Data
Entity Aggregate Level
Region
Function
LOB
Product
Component Product Related
Circuit
Owner
Segment
RTM
Customer
Customer
AM Level
Fixed/Variable
Disc/Non Disc
Schedule
Vendor Others
Project
Contract
Segment
Family
Class
sub-class Purchasing1
Procurement Department
Procurement Vertical
Company Code
Buyer Name
Sponsor or CC_Department
CC_Owner
Purchasing2
CAPEX/Opex
G/L acct
Project Manager
Corp.Group
Corp.Group_Name
OEM Name Vendor1
Vendor No
Vendor Name
Warehouse
Entity
Logistics
Logistics
India / Int'l delivery
Delivery location (Warehouse/pr
PO Creator
MDM Team Personnel Operations
QR Team Personnel
Source-To-Procure-to
Ref.
IT Business Requirement Priority Vendor Response Module Name
No.
3.1 Strategic Sourcing
3.1.1 Analyze spend
The solution will provide the ability to
map, aggregate, report and analyses total S/4HANA Embedded Analytics
Mandatory Customisation
spend data. Dimensions of information SAP BW/4HANA system
are:
S/4HANA Embedded Analytics
- per product type / product group Mandatory Standard functionality
SAP BW/4HANA system
- per product Mandatory Standard functionality
SAP BW/4HANA system
- usage (internal use or customer success
based with the latter trackable by Customisation
SAP BW/4HANA system
customer name)
- possibility to link and cross all S/4HANA Embedded Analytics
dimensions mentioned above SAP BW/4HANA system
The solutions should be able to generate
both PO and Non-PO report, linked with
Mandatory Customisation S/4HANA - MM
vendor payments and invoicing
information
The solutions should be able to track PO
changes due to migration/merger of TC Mandatory Standard functionality S/4HANA - MM - Purchasing
units, etc.
3.1.2 Procurement planning
Mandatory Customisation S/4HANA - FP&A - BP&C
develop procurement plans based on
SAP BW/4HANA system
- historical spend analysis by category Mandatory Customisation
S/4HANA - FP&A - BP&C
- driver based plans for direct material
categories (access, backhaul, CPE) Mandatory Customisation S/4HANA - FP&A - BP&C
based on pipeline and demand plans
- business division and cost center/
internal order / profit centre plans for
specific procurement categories like
services
-solution to have ability to adjust plans
based on short term plan change drivers Mandatory Customisation S/4HANA - FP&A - BP&C
from cross department inputs.
- system should factor in demand and
supply planning variables - Lead time, S/4HANA - FP&A - BP&C,
demand changes, ROP, ROQ and Stock S/4HANA - MM
levels at various locations
The solution should provide the flexibility

to develop plans at appropriate product
hierarchy level (product category, product
sub-category, SKUs)
Ref.
No.
The solution will provide the ability to build
procurement plans for different time
horizons (monthly plan, quarterly plan and Mandatory Customisation S/4HANA - FP&A - BP&C
annual plans) considering seasonality &
cyclicality
analyze the forecast volume and spend
against the actual demand and spend S/4HANA - FP&A - BP&C
including multiple methods in analyzing SAP BW/4HANA system
using analytical tools including seasonality
and cycles.

analyse data and perform actions like Mandatory Customisation
SAP BW/4HANA system
seasonality, correction for peak demands
The solution will provide the ability to S/4HANA - MM - Purchasing

interface with budget/business plans S/4HANA - Budgetary Control
including business and procurement. Mandatory Standard functionality Systems
Includes tracking of spend against S/4HANA Project Systems
approved budgets (both capex and opex) S/4HANA - FP&A - BP&C
Catalog Management, Classification &

3.1.3
Searches
define, collect, share, map, aggregate,
report and analyse volume requirements S/4HANA - FP&A - BP&C
to all levels of 'goods' / product hierarchy SAP BW/4HANA system
(SKU, Product Sub Group, Common
Product Group)

to all levels of 'services' needed for SAP BW/4HANA system
procurement (Travel, Advertising, Asset
Management, Insurance etc.)
The solution will provide end to end
correlation of material/ services from SAP Ariba Catalog Management
Mandatory Standard functionality
catalogue to SAP masters, PO etc., for S/4HANA - MM
easier reporting and tracking
Sourcing Strategies & Sourcing Life
3.1.4
Cycle Management
Ref.
No.
The solution will provide the ability to give S/4HANA -MM-Purchasing

insights into historical sourcing events and SAP Ariba Sourcing
future usage/consumption S/4HANA Embedded BW
recommendations SAP BW/4HANA system
Source to Pay Support for Niche

3.1.7
Categories - projects etc.
Ability to view time worked and expenses
Mandatory Standard functionality S/4HANA - PS
incurred.
S/4HANA - PS,
Ability to give a snapshot of all project
Mandatory Standard functionality SAP - Embedded Analytics
activity and financials in a single view
SAP BW/4HANA system
3.2 Supplier Management
Identify and empanel vendor (supplier
3.2.1
onboarding, compliance & registration)
Ref.
No.
The solution should provide necessary
compliance and risk reports (and raise red
flags where necessary) based on recency Ariba SIPM
of various compliance documents Supplier Risk Management
submitted as well as other live data
obtained, if any
The solution to get a complete view of Ariba SIPM / Supplier Risk
each supplier for timely, informed Mandatory Standard functionality Management
business decisions S/4HANA - MM - Master Data
Supplier Self Service in Source 2 Pay
3.2.2
Process
3.2.3 Manage vendor performance
3.2.4 Manage vendor issues
3.2.5 Manage supplier surveys
3.3 Contract Management
3.3.1 Implement contracts
Manage exemptions
3.3.2
(changes/claims/disputes)
The solution will allow tracking of SAP Ariba Contract Management

deliverables, obligations and milestones Mandatory Workaround S/4HANA - MM
as part of contract lifecycle management SAP Ariba catalog management

register and track claims and disputes and Mandatory Cannot be met
settle with suppliers.
The solution must be have an excel SAP Ariba
Good to haveStandard functionality
export and import functionality S/4HANA - MM
3.3.3 Close out contracts
The solution will provide the ability to track
Mandatory Workaround SAP Ariba Contract Management
and trace compliance measures
3.3.4 Post close out review
3.4 PR to PO Processing
3.4.1 Manage Master Data
3.4.2 Process PR/PO/GRN
The solution will provide the ability to have

different user's view of what can be
purchased, etc. should depend on role in
the P2P process, and i.e. Requestors may
Mandatory Workaround S/4HANA - MM - Purchasing,
have different views to approvers, who
may have different views to buyers.
Restrictions may apply to who can access
what parts of contract/contract line items.
Ref.
No.
conduct an audit trail of where PO/
Invoice/ Payment is at in the end to end
Mandatory Customisation S/4HANA - MM - Purchasing
process, including mesaurement of TAT
from the receipt of Invoice till payment
including Issue resolution time if any

support automated matching of invoices
against blanket/open Purchase Orders
S/4HANA - MM - Purchasing,
and when value of invoices received
S/4HANA - MMIM - Goods
versus value of PO is at X% PO owner is Mandatory Customisation
Receipt,
updated and PO is amended if
S/4HANA - MM - Ext Service Mgt.
required(will need approval to increase
PO value from appropriate approval
hierarchy).
3.4.3 Sourcing Leased Assets
Sourcing linked to customer service
3.4.4
provisioning
3.5 Procurement Compliance & Controls
3.5.1 General Compliance & Control

and trace compliance measures and Mandatory Customisation
SAP Ariba Contract Management
managing contract life management

S/4HANA - MM-Purchasing
define clear roles and responsibilities and Mandatory Standard functionality
SAP Ariba
different levels of authorities

alerts/notifications e.g., SLA milestones, Mandatory Customisation S/4HANA - MM - Purchasing,
contract expiry, contract usage etc.
The solution must track delayed deliveries

from vendor and penalty calculations if Mandatory Customisation S/4HANA - MM - Purchasing,
any applicable.
The system will provide the ability to store
SAP PO,
and retrieve scanned documents including Mandatory Customisation
MS Share Point Online / SAP DMS
invoices, self-billing for data analysis.
/ Open Text ECM
3.6 Logistics
3.6.1 Manage material inventory
3.6.2 Manage recoverable inventory
3.6.3 Manage logistics (in/out bound)
Ability to support the logistics shipment
S/4HANA - LE - Inbound,
planning, tracking, execution, and Mandatory Standard functionality
S/4HANA - LE - Shipping
reporting.
3.6.4 Manage expediting (pre/post order)
3.7 Invoice processing
Ref.
No.
Ability to support two way matching

between PO/Service Order & Invoice &
S/4HANA - MM - Ext Service Mgt.,
three-way matching for PO/Service Order, Mandatory Standard functionality
S/4HANA - MM - Log Invoice
GRN/ SES, & Invoice (i.e., quantity, unit
Verification
rate, price, vendor name, etc.)
Ability to select a statistical random

sample out of all the invoices and route
them for manual validation. Statistical
sampling is to be selected based on
following specs: Good to havecannot be met NA
- Processor
- Invoice type
- Manual intervention / auto 3-way match
- Amount
Ability to form document repository for SAP DMS,
legal documents SAP PO,
MS Share Point Online
Ability to view audit trail of all the workflow S/4HANA - MM - Purchasing,
steps and user actions S/4HANA - Workflow
3.8 Payments
Ability to have a Cheque Master with
Mandatory Customisation S/4 HANA FI-AP/GL
tracking of cheque numbers
Ability to track Cheques bounced /
Mandatory Standard functionality S/4 HANA FI-AP/GL
represented account
Ability to allow processing of manual
cheques in case auto cheque processing Mandatory Standard functionality S/4 HANA FI-AP/GL
fails
3.9 Manage payables
Ability to provide reconciliation of
subsidiary ledger to G/L
Customisation S/4 HANA FI-AP/GL
Ability to view total vendor spend across
Mandatory S/4HANA Embedded Analytics
legal entities and locations
SAP BW/4HANA system
Ability to support A/P aging report on
outstanding items , due date , invoice
date, project based procurement vis-à-vis
non projects & supplier.
Ability to facilitate invoice inquiry
supporting search by amount, invoice
number, vendor number, vendor name
etc.
Ability to create provision by IDs, accruals
by IDs/ suppliers, and manage their Mandatory Standard functionality S/4 HANA FI-AP/GL
closing
Ref.
No.
Ability to provide creditors report showing
balances for:
- All creditors
- User defined range of creditors
- Account balances aged over 1 month, 2
months, 3 months etc.
- Aged by transaction date
- Aged by due date
Ability of system to generate report on
year-to-date payments made to the Mandatory Standard functionality S/4 HANA FI-AP/GL
vendor
Ability of system to provide a vendor

ageing report (based on invoice date and Mandatory Customisation S/4 HANA FI-AP/GL
payment terms) as defined by the user
Ability of the system to provide reports

Invoices created with the following details
- The POs for the invoice
- The receipts against PO Mandatory Standard functionality S/4HANA - MM-Purchasing
- The open PO
- The rejections related to a PO
- PO vendor reports
Ability of the system to generate Invoice

Register for a particular time frame as Mandatory Standard functionality S/4 HANA FI-AP/GL
required
Ability of the system to generate Payment
Register for a particular time frame Mandatory Standard functionality S/4 HANA FI-AP/GL
required
3.10 Payroll & expense processing
Ability to have payroll account clearing
Mandatory Standard functionality S/4HANA HCM - Payroll
and tracking
3.11 Document Management
Ability to track all sourcing and S/4HANA - MM - Purchasing,
procurement document digitally SAP PO,
Ability to track changes and that revisions MS Share Point Online / SAP DMS
Mandatory Standard functionality / Open Text ECM
are clearly identified
3.12 AMC - Warranty Management
Ability to report the performance of the
Mandatory Customisation S/4HANA - MM - Purchasing,
contractor against the Service agreement
Ability to report any financial expense

which is not matching with the AMC terms
Ability to track and manage the asset S/4HANA - MM - Purchasing,

lifecycle and manage the warranty S/4HANA - FI - Asset Accounting
requirements accordingly; covering end of S/4HANA - PM - Eqpt & Tech
sale and end of life requirements. Objects
Ref.
No.
3.13 GST Requirement
S/4HANA - MM
S/4HANA Finance
Ability to check if suppliers Sale Input is
SAP ASP Add-on Solution for GST
matching with our Purchase Input to claim Mandatory Standard functionality
(SAP DCS - Digital Compliance
Income Tax credit
Solution) & Third Party GSP
Services
System should ensure that Invoice

reference is filled for each credit memo,
Mandatory Standard functionality S/4HANA - MM
subsequent debit/credit transactions as it
is required for reporting in GSTR forms.
Report on State wise GST Libality

covering - Input / Out put / Reverse
Chage / Stock Transfers, Credit utilisation S/4HANA - MM
and Balance Credit Utilisation on monthly S/4HANA Finance
basis ( with Break up of IGST, CGST and
SGST - State wise )
3.14 General Requirement
Ref.
No.
S/4HANA - MM
The solution should be integrated with
Standard functionality SAP Ariba
SAP S4HANA
SAP PO
The solution will provide the reporting

capability but not limited to:
a. Report on volumes, conditions, and
quantity vs. contract agreement on item
level
b. Report on maverick spend (i.e.,
expenses incurred on exceptional S/4HANA - MM
purchases) Mandatory Customisation SAP Ariba
c. Report with contract status or message SAP BW/4HANA system
sent automatically
d. Report on non-contracted spend
e. Report against contract compliance
f. Report across product(s) vs. supplier -
with matching capability on cost
comparisons to drive cost efficiencies.
Ref.
No.

and trace the end-to-end sourcing Mandatory Standard functionality SAP Ariba Sourcing
process including workflow, with audit trial
Ability to generate report on aging of SAP - Vendor Invoice

Customisation
queries Management (VIM)
Ability to calculate KPI/ SLAs of the query SAP Vendor Invoice Management
Customisation
resolution (VIM)
S/4HANA - Procure to Pay
Ability to have Expense vs Budget S/4HANA - Budgetary Control
comparative tracking systems
S/4HANA Project Systems
Ability to perform vendor reconciliation Mandatory Standard functionality S/4HANA - MM
3.14.1 Vendor master data management
Ability to receive an audit trail report in a S/4HANA - MM - Master Data

sumarised format SAP Ariba
Ability to have reports on new creation S/4HANA - MM - Master Data

and modifications period wise SAP Ariba
Ability to provide a filter wise information
S/4HANA - MM - Master Data
of vendors . E.g.. BAIL vendors should not Mandatory Standard functionality
SAP Ariba
be visible to others
Ability to user to search his vendor codes
based on name, city, PAN, GST and bank Mandatory Standard functionality
SAP Ariba
account
MIS on quantum of activities like number S/4HANA - MM
of addition , modification etc. SAP Ariba
3.15 Performance Management
Ref.
No.
The system should be able to periodically

track cascading KPIs for the entire SCM SAP BW/4HANA system
Team (to include both scaling up and
drilling down specifically)
3.16 Financing Supply Chain - Dynamic Discounting
The solution to provide easy tracking of

SAP Ariba Payables (Discount
discount volume, average discount rate,
Mandatory Standard functionality Mgmt.)
transaction volume, and supplier growth
S/4HANA - MM
rates
3.17 Global Tax Intelligence
The solution to provide consolidated, real-

time view of transaction tax exposures — Mandatory Cannot be met Out of Scope
domestically and worldwide
The solution to provide company's liability

for sales tax, GST, VAT, excise tax, and
other country specific taxes using the
Mandatory Standard functionality SAP S/4HANA
most current tax rates and rules, ensuring
timely, accurate, and cost-effective
compliance
Procure-to-Pay
To be filled by SI bidders
Remarks
Spend analysis on desired dimensions can be managed using:

a) Embedded SAP S/4HANA analytics (Data source to be SAP S/4HANA and no historical data availability prior to
going live will be available)
b) SAP BW/4HANA system -- All relevant data (even from multiple source systems) can be ported to BW system for
developing desired analytical reports.
c) Ariba Spend analysis is another possibility -- Additional license cum subscription service
As confirmed by Tata Communications, Ariba Spend analysis has not been considered as part of engagement
scope.
A mix of standard SAP S/4HANA P2P standard reporting alongside custom reports will be leveraged to meet the
requirements
TCS recommends that in order to have flexibility and drive high level insights, SAP S/4HANA - optimized Business
Planning (add-on over SAP S/4HANA) can be leveraged.
Some of planning requirements for select items can be managed using reorder level planning
Historical data analysis (data not available in SAP S/4HANA system) can be made by developing the desired analytical
reporting in BW system. SAP S/4HANA system will not have historical data before system goes live.
SAP budgetary controls systems (fund management) can be used for monitoring the budgets and establishing
controls. (E.g., No PO can be raised by department if budget set of department is exceeded) for Opex. Internal Order /
WBS elements can be used for Capex.
Procure-to-Pay
reporting in BW system. SAP S/4HANA system will not Remarks
have historical data before system goes live.
Any long term planning aspects can be managed using SAP BP component while analytics requirements can be
managed in existing SAP BW/4HANA system
SAP Ariba Catalog Management solution (also called as Ariba Procurement Content) integrated with SAP S/4HANA
Procurement will be enabled to meet employees’ self-purchasing requirements for goods and services.
The solution’s punch-out capability will drive improved user experience in terms of providing consumer like shopping
experience alongside driving greater contract compliance
Purchasing team will negotiate and mutually agree with suppliers for the select categories / products and their prices.
Catalogs can be structured based on business needs (E.g., Global / Local catalogs).
The user can select from internal catalogs maintained or can punch-out to specific supplier sites
The solution will also provide for cross-catalog search functionality among punch-out suppliers bringing the relevant
details and prices at one place.
Ariba catalog management is available as part of Ariba Buying and Invoicing module.
P2P process for select purchasing categories as discussed and agreed during business blueprinting stage
will be enabled in Ariba Buying and Invoicing. For most of core categories, it will be enabled in SAP S/4HANA
only.
Procure-to-Pay
Remarks
As understood from TC team, users will be entering in the changed business requirements in system.
SAP Ariba / SAP S/4HANA standard / custom reporting / Analytical reporting can be leveraged for desired insights.
The templates for TC specific needs will be configured to drive end-to end sourcing processes. Any additional
templates to meet region / category specific needs can be additionally configured. However any sourcing "results" is a
subjective parameter and the same to manually done.
The desired approval workflows in line with requirements will be configured in solution for tracking and transparency
needs.
Ariba network drives suppliers collaboration wherein suppliers can raise their queries for clarifications over Ariba
platform itself.
Customer Order Procurement: COP process will be enabled as part of holistic procurement solution wherein requests
from SFDC system can be ported to SAP S/4HANA procurement and therefrom to SAP Ariba sourcing solution for
required sourcing needs.
The suppliers can register themselves with basic mandatory information during sourcing process to participate in the
sourcing events.
PR and RFQ will be created in SAP S/4HANA system which will be converted into a SAP Ariba sourcing project
request in SAP Ariba (through integration over SAP process Orchestration)
SAP Ariba Contract Lifecycle management solution is recommended for managing the contracting process including
collaborative authoring and sign-off. Any standard clauses can be maintained in libraries for reuse.
Ariba payables (discount management) solution is suggested for driving dynamic discounting needs. Supplier / TC can
create the proposals and once agreed by other party, the payments can be released by TC to supplier net of additional
adhoc discounts
The sourcing offered.for Project Specific needs will be managed using SAP Ariba Sourcing module. Requirements
processes
need to be specified clearly (say in RFP document) and a sourcing project needs to be created to manage the RFx /
Note:- Implementation
Auction processes. of SAP Ariba Payables / Discount Management Solution is not part of TCS Scope.
From SAP Ariba perspective, the process will be managed in similar fashion as for other TC sourcing needs. The
project specific sourcing templates for will be configured to meet process specific needs.
Supplier data can be maintained in self-service mode by suppliers themselves using Ariba SIPM. Or, the data can be
maintained by TC manually in SAP S/4HANA Procurement (business partner).
At time of creation of PR and PO, the requirement can be assigned to a WBS element (project) to account for project
specific tracking and capitalization needs of material procured.
The operational project specific requirements viz project start, execution and closure will be managed using SAP
S/4HANA project systems.
Supplier Self-service for Information Management:

Ariba SIPM will be used for managing Supplier self-service requirements around registration request and profile
updates. This will allow suppliers to update their credentials on their own in Ariba portal which will be integrated with
Procure-to-Pay
Remarks
SAP S/4HANA solution over SAP PO.
The country specific mandatory compliance details viz GST number / PAN number in India, W9 / W8 form for USA can
be managed as a standard feature in SAP Ariba. The necessary approval workflows can be configured and suppliers
can be classified into different categories viz Approved, Preferred etc.
Further, SAP S/4HANA system and Ariba SIPM will be synchronized with each other. The supplier details can be
created / updated in SAP S/4HANA system also which in turn will automatically update the Ariba system too.
Supplier Collaboration for exchange of key procurement documents:
TCS recommends to use Ariba Commerce Automation Module (subset of Ariba Supply Chain Collaboration) for
automatic exchange of key purchasing documents between Supplier and Tata Communications (TC).
The supplier also needs to be available over Ariba platform for same as a pre-requisite. TC needn’t share the
documents viz PO, Invoice etc. over e-mail / fax with suppliers however the solution will set-up the mechanism to auto-
exchange the select key documents on both sides and thus saving on time and bandwidth of associates. E.g.,
Purchase Order, Supplier acknowledgement, GRN, Invoice, Payment Remittance etc.
Supplier can attach necessary supporting documents too as needed during the process (sourcing process /
registration process / purchasing process)
Ariba Commerce Automation only has been considered for implementation as part of TCS Scope. Ariba
Supply
Contract authoring, Chain Collaboration
negotiating moduleversion
iteration and contract has not been considered
changes and sign-offfor
canimplementation
be managed in Ariba Contract
lifecycle management. The operational execution of contract will be managed in SAP S/4HANA system. Contract
compliance will also be driven using Ariba Catalog management solution.
For select functions / items. Custom developments in SAP S/4HANA solution otherwise.
Compliance measures in form of approvals through workflows, version management etc.

Ariba CLM supports contract life cycle management including contract closure. Any proactive alarms can be sent
before contract expiry to users to renew contracts.
SAP S/4 HANA standard Roles and Authorizations will be used with object level authorization if required
Procure-to-Pay
Remarks
S/4 HANA standard reports will give the TAT in number of days from invoice posted to payment, however for time
based TAT, issue resolution the same needs development.
Necessary customization will be required for calculation of X % and necessary approvals
Contract life cycle will be handled both in SAP Ariba and also in S/4HANA purchasing, however for some of the Track
and trace compliance measures might involve customization.
SAP S/4 HANA and SAP Ariba Standard Roles & Authorizations.
SAP S/4 HANA standard workflows are available, however SLA milestones, contract usage notifications needs
customization
SAP S/4HANA - LD calculations can be done in purchasing as standard which can be passed to Special G/L for
invoice with customization
TC can utilize the existing Microsoft Share point online (or SAP Open Text ECM) for documentation management
system and integrate the same with SAP S/4 HANA system. SAP DMS will be required to the extent of Meta Data
preparation in SAP, however document will get repositorized in MS Share Point Online.
SAP S/4 HANA standard LE Shipping can be used to do shipment planning and execution, however for tracking
necessary interfaces and additionally tech capabilities are required like GPS, RFID etc., which is not in scope.
Procure-to-Pay
Remarks
SAP S/4HANA standard
Statisical Vendor Sampleing may not be possible however selection of vendor invices may be possible with
customization
SAP Standard
Cheque register will be maintained based on the cheque lots which track the cheque numbers.
Cheque bounced can be traced through reason code identified for this Purpose. Based on the cheques voided due to
bouncing, the same can be represented with automatic functionality
Manual cheques can be Processed as standard functionality in case auto cheque processing fails
Reconciliation account through automatic account determination maintained in the vendor master
Total spend across legal entities will be consolidated. To be arrived through customization.
Ageing analysis
Standard functionality based on the reports that can be generated.

Procure-to-Pay
Remarks
Standard Reports can be leveraged.
Based on the account balance with the document types overall payments can be extracted
Standard ageing report functionality to provide ageing report . Since it is defined by the user, the same needs to be
customized
Standard Reports can be leveraged. Customization might be needed based on detailed requirements
Credits based on the document type can be generated as Invoice report for a particular time frame. No separate
register In case it is required the same needs to be customized.
Payment report can be generated based on document type for a particular time frame. No separate register In case it
is required the same needs to be customized.
The Payroll journal entries will flow into SAP S/4 HANA FICO module for GL wise Tracking and clearing after
generation of DME File
TCS recommend TC to utilize the existing Microsoft Share point online for documentation management system and
integrate the same with SAP S/4 HANA system. SAP DMS will be required to the extent of Meta Data preparation in
SAP, however document will get repositorized in MS Share Point Online.
Reports can be built for same. SAP Vendor Evaluation functionality or SAP Ariba Supplier performance solution can
also be used
SAP Standard Financial Accounting
Asset Master and Eqpt Master to be in synch, warranty information's to be stored in Eqpt Master which will help the
purchase and maintenance team with warranty life cycle
Procure-to-Pay
Remarks
The necessary fields to be captured will be made mandatory in system E.g., GST Number, PAN number etc.
SAP S/HANA system is GST compliant. Standard / custom reports can be leveraged to provide reporting insights to
TC users based on business needs.
SAP S/4HANA system will provide for purchase data however a third party or SAP's ASP solution will be needed for
reconciling if TC's purchase input is in line with suppliers' sales inputs for income tax credit. Any discrepancies can be
alerted to supplier over mails. Detailed clarifications between the buyer and supplier to happen offline.
It's suggested that suppliers are enabled over Ariba network and flip TC's Purchase order to create Invoice. Key
advantages:
a. The supplier is flipping the PO into an invoice resulting into auto-population of relevant data and minimization of
data entry errors. Supplier can use the same invoice into his system with formatting changes either through download /
upload or through direct integration
b. Select data validation related business rules can be configured on Ariba network side preventing wrong invoices to
come to TC, get into processing queue and then getting stuck for data errors, coordination with vendors for
rectifications. It will save processing time and improve STP % too.
c. After GST implementation, every supplier is creating a system based invoice for him to submit the details into GSTN
portal. The recommended system will also improve upon the successful reconciliation %age between TC’s purchasing
system data and suppliers’ sales data.
SAP ASP Add-on Solution for GST (SAP DCS - Digital Compliance Solution) & Third Party GSP Services are
not considered as part of scope here
Procure-to-Pay
Remarks
Existing portal provides for basic functionalities for vendor to see his PO, Invoice status. The same can be integrated
using SAP PO with SAP S/4HANA system.
Otherwise, TCS suggests to use SAP Ariba Supply chain collaboration (inc Commerce automation) for collaboration
over operational purchasing transactions. The Ariba solution has standard integration with SAP S/4HANA too.
Workflows will be configured / customized to meet TC's requirements.
A mix of standard and custom reports can be leveraged for required reporting insights. Analytical reports can be
created in SAP S/4HANA embedded analytics or in SAP BW/4HANA system.
The alerts will be customized based on needs. E.g., contract expiry, contract usage etc.
For documents storage (received as part of P2P compliance), the metadata of digital documents can be maintained in
SAP S/4HANA DMS while scanned document can be stored in TC's SharePoint content management solution.
Documents versioning can be maintained
Rebates / discounts can be managed as part of standard PO pricing procedures or can be customized. Dynamic
discounts to be managed using Ariba payables (discount mgmt.) solution.
Related to Invoice Processing. TCS suggests to use SAP VIM for invoice processing
Standard analytical reports can be used to assist for contextual decision making at time of invoice payments. Any
business rules around same will need to be customized
System provides for multi-currency capabilities allowing for transaction with suppliers across geographies in respective
currencies.
As port of invoice processing, SAP's partner solution OpenText Vendor Invoice management (VIM) is suggested. the
solution wk ill allow for creation of queues for invoice processing to be done by associates. Further, the reports can be
leveraged to analyze the same.
Any access control will be managed using Roles and responsibilities to allow for segregation of duties.
Vendor desk integration with system can be enabled using SAP PO. Further SAP Fiori will be used for undertaking role
wise transactions and approvals using laptops / desktops / mobile / tabs providing a better user experience.
Procure-to-Pay
Remarks
Vendor / business partners master data will reside in SAP S/4HANA (or master data will flow from TC's MDM system to
SAP S/4HANA).
The necessary vendor master data will be sent to SFDC for business process activities there
Vendor can also create their profile as part of registration as well as update the same on Ariba Supplier Lifecycle
Performance. The same will be synchronized with SAP S/4HANA business partner master data.
The sub-set vendor can be managed using partner function. System provides for standard duplication checks however
rest can be customized.
Any additional data validation checks or rules can be built into SAP S/4HANA system. Any BDC can be created to
upload the vendor details with necessary controls into system based on needs
Vendor can be blocked too. System will not allow for any transactions with blocked vendors. Vendor account groups
can be created inline with TC's needs
System provides for multiple standard reports which can be leveraged for desired reporting needs too.
Any FAQs / policies and links can be displayed over Ariba network to suppliers. A link can be made available from TC's
website (supplier section).
Procure-to-Pay
Remarks
KPI design and analytics will need customization efforts in BW system. Cascading up / drilling down ability is usually a
standard feature in analytical reporting.
The necessary data points to design and monitor the KPIs should be available in SAP systems or in other third party
systems as a prerequisite.
Any workflows as needed to support business processes can be configured / customized.
SAP S/4HANA based solution will be integrated with Tata Communication's selected Tax solution wherever feasible.
Liability can be arrived at only for tax transactions posted in SAP. No Global tax intelligence will be possible
Ref.
No.
3.1 Strategic Sourcing
3.1.1 Analyze spend
map, aggregate, report and analyses total S/4HANA Embedded Analytics
spend data. Dimensions of information SAP BW/4HANA system
are:
- per product category Mandatory Standard functionality
SAP BW/4HANA system
- per product commodity Mandatory Customisation
SAP BW/4HANA system
- per product type / product group Mandatory Standard functionality
SAP BW/4HANA system
- per product Mandatory Standard functionality
SAP BW/4HANA system
- per region Mandatory Standard functionality
SAP BW/4HANA system
- per network location Mandatory Customisation
SAP BW/4HANA system
- per cost centre / Internal Order / Profit S/4HANA Embedded Analytics
Centre SAP BW/4HANA system
- per month/Quarter/Year Mandatory Standard functionality
SAP BW/4HANA system
- per subsidiary, entity, department Mandatory Customisation
SAP BW/4HANA system
- per supplier Mandatory Standard functionality
SAP BW/4HANA system
- per supplier location Mandatory Customisation
SAP BW/4HANA system
- buyer Mandatory Standard functionality
SAP BW/4HANA system
- usage (internal use or customer success
based with the latter trackable by Customisation
SAP BW/4HANA system
customer name)
- spend under contract by central S/4HANA Embedded Analytics
procurement team SAP BW/4HANA system
- spend under contract where
procurement is managed by business, S/4HANA Embedded Analytics
where central procurement primarily SAP BW/4HANA system
facilitating it as a business partner
- possibility to link and cross all S/4HANA Embedded Analytics
dimensions mentioned above SAP BW/4HANA system
The solutions should be able to generate
both PO and Non-PO report, linked with
Mandatory Customisation S/4HANA - MM
vendor payments and invoicing
information
The solution should be able to develop all
existing custom PO reports:
- PO report containing all custom fields Mandatory Customisation S/4HANA - MM - Purchasing
Ref.
No.
- PO report containing OLA consumption
information
- PO amendment reports Mandatory Standard functionality S/4HANA - MM - Purchasing
- Open PO reports Mandatory Standard functionality S/4HANA - MM - Purchasing
- PO report with all GST related fields Mandatory Customisation S/4HANA - MM - Purchasing
The solutions should be able to track PO
changes due to migration/merger of TC Mandatory Standard functionality S/4HANA - MM - Purchasing
units, etc.
3.1.2 Procurement planning
develop procurement plans based on
SAP BW/4HANA system
- historical spend analysis by category Mandatory Customisation
- driver based plans for direct material
categories (access, backhaul, CPE) Mandatory Customisation S/4HANA - FP&A - BP&C
based on pipeline and demand plans
- business division and cost center/
internal order / profit centre plans for
specific procurement categories like
services
-solution to have ability to adjust plans
based on short term plan change drivers Mandatory Customisation S/4HANA - FP&A - BP&C
from cross department inputs.
- system should factor in demand and
supply planning variables - Lead time, S/4HANA - FP&A - BP&C,
demand changes, ROP, ROQ and Stock S/4HANA - MM
levels at various locations
The solution should provide the flexibility

to develop plans at appropriate product
hierarchy level (product category, product
sub-category, SKUs)
The solution will provide the ability to build

procurement plans for different time
horizons (monthly plan, quarterly plan and Mandatory Customisation S/4HANA - FP&A - BP&C
annual plans) considering seasonality &
cyclicality
analyze the forecast volume and spend
against the actual demand and spend S/4HANA - FP&A - BP&C
including multiple methods in analyzing SAP BW/4HANA system
using analytical tools including seasonality
and cycles.

analyse data and perform actions like Mandatory Customisation
SAP BW/4HANA system
seasonality, correction for peak demands
Ref.
No.
The solution will provide the ability to S/4HANA - MM - Purchasing

interface with budget/business plans S/4HANA - Budgetary Control
including business and procurement. Mandatory Standard functionality Systems
Includes tracking of spend against S/4HANA Project Systems
approved budgets (both capex and opex) S/4HANA - FP&A - BP&C
Catalog Management, Classification &

3.1.3
Searches
to all levels of 'goods' / product hierarchy SAP BW/4HANA system
(SKU, Product Sub Group, Common
Product Group)

to all levels of 'services' needed for SAP BW/4HANA system
procurement (Travel, Advertising, Asset
Management, Insurance etc.)
The solution will provide end to end
correlation of material/ services from SAP Ariba Catalog Management
catalogue to SAP masters, PO etc., for S/4HANA - MM
easier reporting and tracking
Sourcing Strategies & Sourcing Life
3.1.4
Cycle Management
The solution should be able to provide
historical pricing for the purchase of the
Mandatory Standard functionality S/4HANA -MM-Purchasing
same/ similar material service to serve as
a basis of comparison
Ref.
No.
The solution will provide the ability to give S/4HANA -MM-Purchasing

insights into historical sourcing events and SAP Ariba Sourcing
future usage/consumption S/4HANA Embedded BW
recommendations SAP BW/4HANA system

provide predefined templates for Mandatory Standard functionality SAP Ariba Sourcing
evaluation criteria for supplier selection
control and structure sourcing
Mandatory Standard functionality SAP Ariba Sourcing
process/progress including tracking and
tracing
dashboards and analytics about the Mandatory Standard functionality SAP Ariba Sourcing
sourcing function
Source to Pay Support for Niche
3.1.7
Categories - projects etc.
Ability to Collect, organize, and evaluate S/4HANA - PS,
supplier information to create a pool of Mandatory Standard functionality S/4HANA - MM,
competent suppliers Ariba SIPM
Ref.
No.
Ability to view time worked and expenses
Mandatory Standard functionality S/4HANA - PS
incurred.
S/4HANA - PS,
Ability to give a snapshot of all project
Mandatory Standard functionality SAP - Embedded Analytics
activity and financials in a single view
SAP BW/4HANA system
3.2 Supplier Management
Identify and empanel vendor (supplier
3.2.1
onboarding, compliance & registration)
The solution should provide necessary

compliance and risk reports (and raise red
flags where necessary) based on recency Ariba SIPM
of various compliance documents Supplier Risk Management
submitted as well as other live data
obtained, if any
The solution to get a complete view of Ariba SIPM / Supplier Risk
each supplier for timely, informed Mandatory Standard functionality Management
business decisions S/4HANA - MM - Master Data
Supplier Self Service in Source 2 Pay
3.2.2
Process
3.2.3 Manage vendor performance
provide predefined templates for
Mandatory Standard functionality Ariba SIPM
evaluation criteria for supplier
performance
The solution will provide scores for
elements like delivery, savings/ Mandatory Standard functionality Ariba SIPM
competiveness etc.
The solution will provide the outcome of
these ratings to the buyers at the time of Mandatory Standard functionality Ariba SIPM
vendor selection
The solution will provide for approval of
the vendor ratings after the completion of Mandatory Standard functionality Ariba SIPM
the evaluation
Mandatory Standard functionality Ariba SIPM
define supplier performance KPIs
notify and remind evaluators to submit Mandatory Standard functionality Ariba SIPM
their scores
measure supplier performance in a
Ariba SIPM
consistent and objective way; both Mandatory Standard functionality
S/4HANA - MM
qualitative and quantitative, which should
feed into the sourcing process
analyses supplier performance rating and Ariba SIPM
update the criteria for calculation of these S/4HANA - MM
rating.
3.2.4 Manage vendor issues
Ref.
No.
3.2.5 Manage supplier surveys
3.3 Contract Management
3.3.1 Implement contracts
Manage exemptions
3.3.2
(changes/claims/disputes)
The solution will allow tracking of SAP Ariba Contract Management

deliverables, obligations and milestones Mandatory Workaround S/4HANA - MM
as part of contract lifecycle management SAP Ariba catalog management

register and track claims and disputes and Mandatory Cannot be met
settle with suppliers.
The solution must be have an excel SAP Ariba
export and import functionality S/4HANA - MM
3.3.3 Close out contracts
Mandatory Workaround SAP Ariba Contract Management
and trace compliance measures
3.3.4 Post close out review
3.4 PR to PO Processing
3.4.1 Manage Master Data

support the master data alignment
required in terms of: suppliers, products , Mandatory Standard functionality S/4HANA - MM - Purchasing,
product groups etc. along with unique
vendor and product identification
The solution must support multiple units of

Mandatory Standard functionality S/4HANA - MM - Purchasing,
measurement and conversion factors.
Ref.
No.
The solution should be able to handle

serial numbers and expiry dates
3.4.2 Process PR/PO/GRN

different user's view of what can be
purchased, etc. should depend on role in
the P2P process, and i.e. Requestors may
Mandatory Workaround S/4HANA - MM - Purchasing,
have different views to approvers, who
may have different views to buyers.
Restrictions may apply to who can access
what parts of contract/contract line items.

conduct an audit trail of where PO/
Invoice/ Payment is at in the end to end
process, including mesaurement of TAT
from the receipt of Invoice till payment
including Issue resolution time if any
S/4HANA - MM - Purchasing
The solution will provide quality check S/4HANA - MMIM - Quality
reports. Management,
S/4HANA - MMIM - Goods Receipt

automatic matching of GRN/PO/Invoices,
but could build in tolerances so that it may Mandatory Standard functionality S/4HANA - MM-Purchasing
not always have to be a 100% match on
value.

support automated matching of invoices
against blanket/open Purchase Orders
and when value of invoices received
S/4HANA - MMIM - Goods
versus value of PO is at X% PO owner is Mandatory Customisation
Receipt,
updated and PO is amended if
S/4HANA - MM - Ext Service Mgt.
required(will need approval to increase
PO value from appropriate approval
hierarchy).
3.4.3 Sourcing Leased Assets
Sourcing linked to customer service
3.4.4
provisioning
Ref.
No.
Ability to link purchase orders to a specific

customer provisioning contract (e.g..
buying of last mile access, backhaul &
CPE for specific customer contract
Ability to link the above purchases against

the sourcing strategies and contracts Mandatory Standard functionality S/4HANA - MM - Purchasing,
negotiated during the sourcing process
3.5 Procurement Compliance & Controls

3.5.1 General Compliance & Control

and trace compliance measures and Mandatory Customisation
SAP Ariba Contract Management
managing contract life management

S/4HANA - MM-Purchasing
define clear roles and responsibilities and Mandatory Standard functionality
SAP Ariba
different levels of authorities
The solution will provide the reporting S/4HANA - MM - Purchasing,

capability (TC may prefer to use the SAP Ariba Contract Management,
existing tool Microsoft BI as an interface ) S/4HANA - Embedded Analtyics,
but not limited to: BW/4HANA
SAP Ariba Contract Management,
quantity vs. contract agreement on item Mandatory Customisation
S/4HANA - Embedded Analtyics,
level
BW/4HANA
b. Report on maverick spend Mandatory Customisation
BW/4HANA
c. Report with contract status or message SAP Ariba Contract Management,
sent automatically S/4HANA - Embedded Analtyics,
BW/4HANA
Ref.
No.
d. Report on non-contracted spend Mandatory Customisation
BW/4HANA
e. Report against contract compliance Mandatory Customisation
BW/4HANA
f. Report on time taken at each step (TAT) Mandatory Customisation
BW/4HANA
The solution will provide the ability to link

category information with complete
contract, PO, vendor type, GL account ,
inventory etc.

alerts/notifications e.g., SLA milestones, Mandatory Customisation S/4HANA - MM - Purchasing,
contract expiry, contract usage etc.
The solution must track delayed deliveries

from vendor and penalty calculations if Mandatory Customisation S/4HANA - MM - Purchasing,
any applicable.
The system will provide the ability to store
SAP PO,
and retrieve scanned documents including Mandatory Customisation
MS Share Point Online / SAP DMS
invoices, self-billing for data analysis.
/ Open Text ECM
The system will provide the ability to store,

retrieve and pre-populate suppliers list Mandatory Standard functionality S/4HANA - MM - Purchasing
e.g., preferred, strategic etc.
The system will provide multi currency

capabilities
The system will provide multi language
capabilities
3.6 Logistics
3.6.1 Manage material inventory
Ref.
No.
Ability to monitor inventory on hand by
location
a) Volume
b) Value Mandatory Standard functionality S/4HANA - MMIM
c) Warehouse locations
d) Supplier geography
e) Customer Premises
Ability to monitor inventory on order

a) Volume
b) Value
Mandatory Standard functionality S/4HANA - MMIM
c) Warehouse locations
d) Supplier geography
e) Port
Ability to support an inventory point
snapshot i.e. for QC auditing purposes.
Ability to track stock on order which is in
transit and capture financial value in the Mandatory Standard functionality S/4HANA - MMIM
inventory ledger.
Ability to show and track stock
movements between outstations.
Ability to provide inbound and outbound
volumes by multiple dimensions, including
but not limited to:
a) Stock on hand Good to haveStandard functionality S/4HANA - MMIM
b) Locations
c) Geography
d) SKU level
Ability to track Reverse logistics/ Field
returns S/4HANA - MMIM - Return Delivery
support shortage, excess and damage Mandatory Standard functionality S/4HANA - MMIM
receipts.
Ability to have reports relating to Montly
Movement and Movements for which
Mandatory Standard functionality S/4HANA - MMIM - Reports
other location Inward is pending by Ware
house / By State
3.6.2 Manage recoverable inventory
3.6.3 Manage logistics (in/out bound)
Ability to support the logistics shipment
S/4HANA - LE - Inbound,
planning, tracking, execution, and Mandatory Standard functionality
S/4HANA - LE - Shipping
reporting.
3.6.4 Manage expediting (pre/post order)
transmit PO information to the vendor and Mandatory Standard functionality
SAP Ariba Commerce Automation
expedite the PO processing.
3.7 Invoice processing
Ref.
No.
Ability to support two way matching

between PO/Service Order & Invoice &
S/4HANA - MM - Ext Service Mgt.,
three-way matching for PO/Service Order, Mandatory Standard functionality
S/4HANA - MM - Log Invoice
GRN/ SES, & Invoice (i.e., quantity, unit
Verification
rate, price, vendor name, etc.)
Ability to select a statistical random

sample out of all the invoices and route
them for manual validation. Statistical
sampling is to be selected based on
following specs: Good to havecannot be met NA
- Processor
- Invoice type
- Manual intervention / auto 3-way match
- Amount
Ability to form document repository for SAP DMS,
legal documents SAP PO,
MS Share Point Online
Ability to view audit trail of all the workflow S/4HANA - MM - Purchasing,
steps and user actions S/4HANA - Workflow
3.8 Payments
Ability to have a Cheque Master with
Mandatory Customisation S/4 HANA FI-AP/GL
tracking of cheque numbers
Ability to track Cheques bounced /
represented account
Ability to allow processing of manual
cheques in case auto cheque processing Mandatory Standard functionality S/4 HANA FI-AP/GL
fails
3.9 Manage payables
Ability to provide reconciliation of
subsidiary ledger to G/L
Customisation S/4 HANA FI-AP/GL
Ability to view total vendor spend across
Mandatory S/4HANA Embedded Analytics
legal entities and locations
SAP BW/4HANA system
Ability to support A/P aging report on
outstanding items , due date , invoice
date, project based procurement vis-à-vis
non projects & supplier.
Ability to facilitate invoice inquiry
supporting search by amount, invoice
number, vendor number, vendor name
etc.
Ability to create provision by IDs, accruals
by IDs/ suppliers, and manage their Mandatory Standard functionality S/4 HANA FI-AP/GL
closing
Ref.
No.
Ability to provide creditors report showing
balances for:
- All creditors
- User defined range of creditors
- Account balances aged over 1 month, 2
months, 3 months etc.
- Aged by transaction date
- Aged by due date
Ability of system to generate report on
year-to-date payments made to the Mandatory Standard functionality S/4 HANA FI-AP/GL
vendor
Ability of system to provide a vendor

ageing report (based on invoice date and Mandatory Customisation S/4 HANA FI-AP/GL
payment terms) as defined by the user
Ability of the system to provide reports

Invoices created with the following details
- The POs for the invoice
- The receipts against PO Mandatory Standard functionality S/4HANA - MM-Purchasing
- The open PO
- The rejections related to a PO
- PO vendor reports
Ability of the system to generate Invoice

Register for a particular time frame as Mandatory Standard functionality S/4 HANA FI-AP/GL
required
Ability of the system to generate Payment
Register for a particular time frame Mandatory Standard functionality S/4 HANA FI-AP/GL
required
3.10 Payroll & expense processing
Ability to have payroll account clearing
Mandatory Standard functionality S/4HANA HCM - Payroll
and tracking
3.11 Document Management
Ability to track all sourcing and S/4HANA - MM - Purchasing,
procurement document digitally SAP PO,
Ability to track changes and that revisions MS Share Point Online / SAP DMS
Mandatory Standard functionality / Open Text ECM
are clearly identified
3.12 AMC - Warranty Management
Ability to report the performance of the
contractor against the Service agreement
Ability to report any financial expense

which is not matching with the AMC terms
Ability to track and manage the asset S/4HANA - MM - Purchasing,

lifecycle and manage the warranty S/4HANA - FI - Asset Accounting
requirements accordingly; covering end of S/4HANA - PM - Eqpt & Tech
sale and end of life requirements. Objects
Ref.
No.
3.13 GST Requirement
S/4HANA - MM
S/4HANA Finance
Ability to check if suppliers Sale Input is
SAP ASP Add-on Solution for GST
matching with our Purchase Input to claim Mandatory Standard functionality
(SAP DCS - Digital Compliance
Income Tax credit
Solution) & Third Party GSP
Services
System should ensure that Invoice

reference is filled for each credit memo,
subsequent debit/credit transactions as it
is required for reporting in GSTR forms.
Report on State wise GST Libality

covering - Input / Out put / Reverse
Chage / Stock Transfers, Credit utilisation S/4HANA - MM
and Balance Credit Utilisation on monthly S/4HANA Finance
basis ( with Break up of IGST, CGST and
SGST - State wise )
3.14 General Requirement
Ref.
No.
S/4HANA - MM
The solution should be integrated with
Standard functionality SAP Ariba
SAP S4HANA
SAP PO
The solution will provide the reporting

capability but not limited to:
quantity vs. contract agreement on item
level
b. Report on maverick spend (i.e.,
expenses incurred on exceptional S/4HANA - MM
purchases) Mandatory Customisation SAP Ariba
c. Report with contract status or message SAP BW/4HANA system
sent automatically
d. Report on non-contracted spend
e. Report against contract compliance
f. Report across product(s) vs. supplier -
with matching capability on cost
comparisons to drive cost efficiencies.
Ref.
No.

and trace the end-to-end sourcing Mandatory Standard functionality SAP Ariba Sourcing
process including workflow, with audit trial

dashboards and analytics about the Mandatory Standard functionality SAP Ariba Sourcing
sourcing function
The solution should capture the history S/4HANA - MM
and version for import of documents or Mandatory Standard functionality MS Share Point Online / SAP DMS
any changes for tracking purpose / Open Text ECM
Ability to generate report on aging of SAP - Vendor Invoice
Customisation
queries Management (VIM)
Ability to calculate KPI/ SLAs of the query SAP Vendor Invoice Management
Customisation
resolution (VIM)
S/4HANA - Procure to Pay
Ability to have Expense vs Budget S/4HANA - Budgetary Control
comparative tracking systems
S/4HANA Project Systems
Ability to perform vendor reconciliation Mandatory Standard functionality S/4HANA - MM
3.14.1 Vendor master data management
Ability to receive an audit trail report in a S/4HANA - MM - Master Data

sumarised format SAP Ariba
Ability to have reports on new creation S/4HANA - MM - Master Data

and modifications period wise SAP Ariba
Ability to provide a filter wise information
of vendors . E.g.. BAIL vendors should not Mandatory Standard functionality
SAP Ariba
be visible to others
Ref.
No.
Ability to user to search his vendor codes
based on name, city, PAN, GST and bank Mandatory Standard functionality
SAP Ariba
account
MIS on quantum of activities like number S/4HANA - MM
of addition , modification etc. SAP Ariba
3.15 Performance Management
The system should be able to periodically

track cascading KPIs for the entire SCM SAP BW/4HANA system
Team (to include both scaling up and
drilling down specifically)
The system will support the

approval/rejection process using S/4HANA
automated work flows based on business SAP Ariba
rules
3.16 Financing Supply Chain - Dynamic Discounting
The solution to provide easy tracking of

SAP Ariba Payables (Discount
discount volume, average discount rate,
Mandatory Standard functionality Mgmt.)
transaction volume, and supplier growth
S/4HANA - MM
rates
3.17 Global Tax Intelligence
The solution to provide consolidated, real-

time view of transaction tax exposures — Mandatory Cannot be met Out of Scope
domestically and worldwide
The solution to provide company's liability

for sales tax, GST, VAT, excise tax, and
other country specific taxes using the
Mandatory Standard functionality SAP S/4HANA
most current tax rates and rules, ensuring
timely, accurate, and cost-effective
compliance
Procure-to-Pay
Remarks
Spend analysis on desired dimensions can be managed using:

a) Embedded SAP S/4HANA analytics (Data source to be SAP S/4HANA and no historical data availability prior to
going live will be available)
b) SAP BW/4HANA system -- All relevant data (even from multiple source systems) can be ported to BW system for
developing desired analytical reports.
c) Ariba Spend analysis is another possibility -- Additional license cum subscription service
As confirmed by Tata Communications, Ariba Spend analysis has not been considered as part of engagement
scope.
requirements
Procure-to-Pay
Remarks
requirements
reporting in BW system. SAP S/4HANA system will not have historical data before system goes live.
Procure-to-Pay
Remarks
Any long term planning aspects can be managed using SAP BP component while analytics requirements can be
managed in existing SAP BW/4HANA system
SAP Ariba Catalog Management solution (also called as Ariba Procurement Content) integrated with SAP S/4HANA
Procurement will be enabled to meet employees’ self-purchasing requirements for goods and services.
The solution’s punch-out capability will drive improved user experience in terms of providing consumer like shopping
experience alongside driving greater contract compliance
Purchasing team will negotiate and mutually agree with suppliers for the select categories / products and their prices.
Catalogs
Standard can be structured
functionality basedFree
to manage on business needs/ (E.g.,
of cost goods Global
samples / Local
in SAP catalogs).
S/4HANA procurement.
Users can run the reports to review the historical pricing of same material or material group items for comparison and
The user can
reference select from internal catalogs maintained or can punch-out to specific supplier sites
needs.
The solution will also provide for cross-catalog search functionality among punch-out suppliers bringing the relevant
details and prices at one place.
Ariba catalog management is available as part of Ariba Buying and Invoicing module.
P2P process for select purchasing categories as discussed and agreed during business blueprinting stage
will be enabled in Ariba Buying and Invoicing. For most of core categories, it will be enabled in SAP S/4HANA
only.
Procure-to-Pay
Remarks
As understood from TC team, users will be entering in the changed business requirements in system.
SAP Ariba / SAP S/4HANA standard / custom reporting / Analytical reporting can be leveraged for desired insights.
The templates for TC specific needs will be configured to drive end-to end sourcing processes. Any additional
templates to meet region / category specific needs can be additionally configured. However any sourcing "results" is a
subjective parameter and the same to manually done.
The desired approval workflows in line with requirements will be configured in solution for tracking and transparency
needs.
Ariba network drives suppliers collaboration wherein suppliers can raise their queries for clarifications over Ariba
platform itself.
Customer Order Procurement: COP process will be enabled as part of holistic procurement solution wherein requests
from SFDC system can be ported to SAP S/4HANA procurement and therefrom to SAP Ariba sourcing solution for
required sourcing needs.
The suppliers can register themselves with basic mandatory information during sourcing process to participate in the
sourcing events.
PR and RFQ will be created in SAP S/4HANA system which will be converted into a SAP Ariba sourcing project
request in SAP Ariba (through integration over SAP process Orchestration)
SAP Ariba Contract Lifecycle management solution is recommended for managing the contracting process including
collaborative authoring and sign-off. Any standard clauses can be maintained in libraries for reuse.
Ariba payables (discount management) solution is suggested for driving dynamic discounting needs. Supplier / TC can
create the proposals and once agreed by other party, the payments can be released by TC to supplier net of additional
adhoc discounts offered.
Note:- Implementation of SAP Ariba Payables / Discount Management Solution is not part of TCS Scope.
The sourcing processes for Project Specific needs will be managed using SAP Ariba Sourcing module. Requirements
need to be specified clearly (say in RFP document) and a sourcing project needs to be created to manage the RFx /
Auction processes.
From SAP Ariba perspective, the process will be managed in similar fashion as for other TC sourcing needs. The
project specific sourcing templates for will be configured to meet process specific needs.
Supplier data can be maintained in self-service mode by suppliers themselves using Ariba SIPM. Or, the data can be
maintained by TC manually in SAP S/4HANA Procurement (business partner).
At time of creation of PR and PO, the requirement can be assigned to a WBS element (project) to account for project
specific tracking and capitalization needs of material procured.
The operational project specific requirements viz project start, execution and closure will be managed using SAP
S/4HANA project systems.
Procure-to-Pay
Remarks
Supplier Self-service for Information Management:

Ariba SIPM will be used for managing Supplier self-service requirements around registration request and profile
SAP S/4HANA solution over SAP PO.
The country specific mandatory compliance details viz GST number / PAN number in India, W9 / W8 form for USA can
be managed as a standard feature in SAP Ariba. The necessary approval workflows can be configured and suppliers
can be classified into different categories viz Approved, Preferred etc.
Further, SAP S/4HANA system and Ariba SIPM will be synchronized with each other. The supplier details can be
created / updated in SAP S/4HANA system also which in turn will automatically update the Ariba system too.
Supplier Collaboration for exchange of key procurement documents:
TCS recommends to use Ariba Commerce Automation Module (subset of Ariba Supply Chain Collaboration) for
automatic exchange ofAriba
key purchasing documents
Supplier Information between
and Supplier
Performance and Tata Communications (TC).
Management
AribaThe supplier
solution also needs
provides to befunctionalities
for flexible available overtoAriba platform
assess for sameand
the suppliers as a pre-requisite.
thus TC continual
facilitates the needn’t share the of
monitoring
documents viz PO, Invoice etc. over e-mail / existing
fax with supply
suppliers however the
relationships. solution will set-up the mechanism to auto-
exchange the select key documents on both sides and thus saving on time and bandwidth of associates. E.g.,
Purchase can
Key stakeholders Order, Supplier
update theiracknowledgement, GRN,specified
feedback / ratings over Invoice, parameters
Payment Remittance
for each ofetc.
suppliers.
Supplier
The can will
templates attach
be necessary
defined for supporting
performance documents
which cantoo
beas needed
reused as during
part of the process (sourcing
performance process
evaluation /
projects.
registration process / purchasing process)
Workflows will be configured to drive transparency and efficiency. The feedback / scores can be shared with suppliers
Ariba Commerce Automationfor only hastobeen
them shareconsidered
their inputs for
andimplementation
comments too. as part of TCS Scope. Ariba
Supply Chain Collaboration module has not been considered for implementation
The solution provides for standard reporting / dashboards to assess the suppliers scores and derive insights for further
course of action.
SAP S/4HANA Procurement also provides for vendor evaluation functionality on specified parameters however SAP
Ariba solution is more flexible to account for qualitative parameters too. The usage of appropriate solution component
will be discussed and agreed during Solution Blueprinting phases
Procure-to-Pay
Remarks
Contract authoring, negotiating iteration and contract version changes and sign-off can be managed in Ariba Contract
lifecycle management. The operational execution of contract will be managed in SAP S/4HANA system. Contract
compliance will also be driven using Ariba Catalog management solution.
For select functions / items. Custom developments in SAP S/4HANA solution otherwise.
Compliance measures in form of approvals through workflows, version management etc.

Ariba CLM supports contract life cycle management including contract closure. Any proactive alarms can be sent
before contract expiry to users to renew contracts.
SAP Business Partner Standard or classification can be used to identify / classify. Purchasing Info records with
conditions will help to classify the vendor and product combinations
S/4 HANA standard master data will provide various unit of measurements like Base Unit of Measure, Alternate Unit of
Measure with Conversions factors, Batch Unit of Measure etc., which can be used.
Procure-to-Pay
Remarks
SAP – Serial Number management with Serial number profile can be used to identify and differentiate between
individual items of material. This component therefore ideally supplements the material master record, which may
contain all data for describing and managing a piece of material, but which in itself does not enable to differentiate
between individual items of that material.
Serial number management will be configured to capture the serial number of select networking equipment and CPE
items at time of GRN based on business requirements. A unique serial number assists with identifying the item
uniquely throughout the supply chain and can also be referred for any warranty claims.
The serial number information will be used to create the equipment master in SAP S/4HANA Plant Maintenance
module wherein Warranty information will be updated.
.
SAP S/4 HANA standard Roles and Authorizations will be used with object level authorization if required
S/4 HANA standard reports will give the TAT in number of days from invoice posted to payment, however for time
based TAT, issue resolution the same needs development.
SAP S/4 HANA Inventory Mgt. standard goods receipt process, e.g. Inbound Delivery, Quality Management will
address the same. SAP S/4HANA functionalities can be deployed for inspection of goods.
Invoicing tolerances is standard feature which can be used for invoices matching.
Necessary customization will be required for calculation of X % and necessary approvals

Procure-to-Pay
Remarks
SAP S/4 HANA standard Purchasing will be used where either CPE / Customer Order Number or Circuit ID Number
can be tracked through out the supply chain for more visibility. Release orders can be issued against the specified
contract for reference.
Contract life cycle will be handled both in SAP Ariba and also in S/4HANA purchasing, however for some of the Track
and trace compliance measures might involve customization.
SAP S/4 HANA and SAP Ariba Standard Roles & Authorizations.
SAP S/4HANA - Embedded Analytics standard and custom HANA views will be used to address these requirements.
In addition S/4HANA will be integrated to Data warehouse system Terradata (EDW) for business analytics reporting
through BOBI tools.
Procure-to-Pay
SAP S/4HANA - Embedded Analytics standard and custom HANA views will be used to address these requirements.
In addition S/4HANA will be integrated to Data warehouse system Terradata (EDW) for business analytics reporting
through BOBI tools.
Remarks
TCS understands category link is to associate a unique number through out the procurement supply chain, if so the
same be build.
SAP S/4 HANA standard workflows are available, however SLA milestones, contract usage notifications needs
customization
SAP S/4HANA - LD calculations can be done in purchasing as standard which can be passed to Special G/L for
invoice with customization
SAP S/4 HANA Standard
SAP S/4 HANA Standard capabilities in purchasing, inventory and Invoice Mgt.
S/4 HANA system is Unicode compliant and therefore it supports mutli language capabilities.
Procure-to-Pay
Remarks
SAP S/4HANA standard inventory management will be used
SAP Standard inventory data like Quantity, Inventory Valuation, Storage locations / Bin Locations, Port defined as
storage location, or vendor managed inventory
SAP Standard reports will assist user for auditing
Standard Stock reports
Standard Stock reports and SAP Org Structure data.
SAP Standard Reports can be used
SAP Standard Returns Process and inventory reports
Physical inventory functionality in SAP S/4HANA will be used to update the inventory based on physical counts
SAP Standard Reports
SAP S/4 HANA standard LE Shipping can be used to do shipment planning and execution, however for tracking
necessary interfaces and additionally tech capabilities are required like GPS, RFID etc., which is not in scope.
The purchasing documents during P2P cycle can be exchanged with Suppliers enabled over Ariba network
automatically.
Procure-to-Pay
Remarks
SAP S/4HANA standard
Statisical Vendor Sampleing may not be possible however selection of vendor invices may be possible with
customization
SAP Standard
Cheque register will be maintained based on the cheque lots which track the cheque numbers.
Cheque bounced can be traced through reason code identified for this Purpose. Based on the cheques voided due to
bouncing, the same can be represented with automatic functionality
Manual cheques can be Processed as standard functionality in case auto cheque processing fails
Reconciliation account through automatic account determination maintained in the vendor master
Total spend across legal entities will be consolidated. To be arrived through customization.
Ageing analysis

Procure-to-Pay
Remarks
Standard Reports can be leveraged.
Based on the account balance with the document types overall payments can be extracted
Standard ageing report functionality to provide ageing report . Since it is defined by the user, the same needs to be
customized
Standard Reports can be leveraged. Customization might be needed based on detailed requirements
Credits based on the document type can be generated as Invoice report for a particular time frame. No separate
register In case it is required the same needs to be customized.
Payment report can be generated based on document type for a particular time frame. No separate register In case it
is required the same needs to be customized.
The Payroll journal entries will flow into SAP S/4 HANA FICO module for GL wise Tracking and clearing after
generation of DME File
TCS recommend TC to utilize the existing Microsoft Share point online for documentation management system and
integrate the same with SAP S/4 HANA system. SAP DMS will be required to the extent of Meta Data preparation in
SAP, however document will get repositorized in MS Share Point Online.
Reports can be built for same. SAP Vendor Evaluation functionality or SAP Ariba Supplier performance solution can
also be used
SAP Standard Financial Accounting
Asset Master and Eqpt Master to be in synch, warranty information's to be stored in Eqpt Master which will help the
purchase and maintenance team with warranty life cycle
Procure-to-Pay
Remarks
The necessary fields to be captured will be made mandatory in system E.g., GST Number, PAN number etc.
SAP S/HANA system is GST compliant. Standard / custom reports can be leveraged to provide reporting insights to
TC users based on business needs.
SAP S/4HANA system will provide for purchase data however a third party or SAP's ASP solution will be needed for
reconciling if TC's purchase input is in line with suppliers' sales inputs for income tax credit. Any discrepancies can be
alerted to supplier over mails. Detailed clarifications between the buyer and supplier to happen offline.
It's suggested that suppliers are enabled over Ariba network and flip TC's Purchase order to create Invoice. Key
advantages:
a. The supplier is flipping the PO into an invoice resulting into auto-population of relevant data and minimization of
data entry errors. Supplier can use the same invoice into his system with formatting changes either through download /
upload or through direct integration
b. Select data validation related business rules can be configured on Ariba network side preventing wrong invoices to
come to TC, get into processing queue and then getting stuck for data errors, coordination with vendors for
rectifications. It will save processing time and improve STP % too.
c. After GST implementation, every supplier is creating a system based invoice for him to submit the details into GSTN
portal. The recommended system will also improve upon the successful reconciliation %age between TC’s purchasing
system data and suppliers’ sales data.
SAP ASP Add-on Solution for GST (SAP DCS - Digital Compliance Solution) & Third Party GSP Services are
not considered as part of scope here
Procure-to-Pay
Remarks
Existing portal provides for basic functionalities for vendor to see his PO, Invoice status. The same can be integrated
using SAP PO with SAP S/4HANA system.
Otherwise, TCS suggests to use SAP Ariba Supply chain collaboration (inc Commerce automation) for collaboration
over operational purchasing transactions. The Ariba solution has standard integration with SAP S/4HANA too.
Workflows will be configured / customized to meet TC's requirements.
A mix of standard and custom reports can be leveraged for required reporting insights. Analytical reports can be
created in SAP S/4HANA embedded analytics or in SAP BW/4HANA system.
The alerts will be customized based on needs. E.g., contract expiry, contract usage etc.
For documents storage (received as part of P2P compliance), the metadata of digital documents can be maintained in
SAP S/4HANA DMS while scanned document can be stored in TC's SharePoint content management solution.
Documents versioning can be maintained
Rebates / discounts can be managed as part of standard PO pricing procedures or can be customized. Dynamic
discounts to be managed using Ariba payables (discount mgmt.) solution.
Related to Invoice Processing. TCS suggests to use SAP VIM for invoice processing
Standard analytical reports can be used to assist for contextual decision making at time of invoice payments. Any
business rules around same will need to be customized
System provides for multi-currency capabilities allowing for transaction with suppliers across geographies in respective
currencies.
As port of invoice processing, SAP's partner solution OpenText Vendor Invoice management (VIM) is suggested. the
solution wk ill allow for creation of queues for invoice processing to be done by associates. Further, the reports can be
leveraged to analyze the same.
Any access control will be managed using Roles and responsibilities to allow for segregation of duties.
Vendor desk integration with system can be enabled using SAP PO. Further SAP Fiori will be used for undertaking role
wise transactions and approvals using laptops / desktops / mobile / tabs providing a better user experience.
Procure-to-Pay
Remarks
Vendor / business partners master data will reside in SAP S/4HANA (or master data will flow from TC's MDM system to
SAP S/4HANA).
The necessary vendor master data will be sent to SFDC for business process activities there
Vendor can also create their profile as part of registration as well as update the same on Ariba Supplier Lifecycle
Performance. The same will be synchronized with SAP S/4HANA business partner master data.
The sub-set vendor can be managed using partner function. System provides for standard duplication checks however
rest can be customized.
Any additional data validation checks or rules can be built into SAP S/4HANA system. Any BDC can be created to
upload the vendor details with necessary controls into system based on needs
Vendor can be blocked too. System will not allow for any transactions with blocked vendors. Vendor account groups
can be created inline with TC's needs
System provides for multiple standard reports which can be leveraged for desired reporting needs too.
Any FAQs / policies and links can be displayed over Ariba network to suppliers. A link can be made available from TC's
website (supplier section).
Procure-to-Pay
Remarks
KPI design and analytics will need customization efforts in BW system. Cascading up / drilling down ability is usually a
standard feature in analytical reporting.
The necessary data points to design and monitor the KPIs should be available in SAP systems or in other third party
systems as a prerequisite.
Any workflows as needed to support business processes can be configured / customized.
SAP S/4HANA based solution will be integrated with Tata Communication's selected Tax solution wherever feasible.
Liability can be arrived at only for tax transactions posted in SAP. No Global tax intelligence will be possible

Reporting Requirements SCM - TCS Format - v2.3 (First Cut)

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Tab: Title

12/31/2019 10:35:55 file:///conversion/tmp/scratch/453779120.xlsx -- Title 1/99

12/31/2019 10:35:55 file:///conversion/tmp/scratch/453779120.xlsx -- Title 2/99

1 Enablement of S2P2P in one report:- Savings, timelines of PR to SR, SR to PO,

2 In case of Optimus:- - Savings, timelines of PR to SR, SR to PO

3 In case of Catalogue Management:- Savings, timelines of PR to SR, SR to PO

4 Integration of TCL, TCPSL & TCTS to be possible (need to understand

5 Availability of budgetary reports from S4HANA and their analysis via

7 Mapping of revenue in SFDC-M6, etc to cost in SAP

8 Reports for cashflow, fundflow

9 Reports for working capital

11 Spend via Procurement Card

12 Reports for applicability of late delivery transactions and penalty amount.

14 Need to have service code just like material code:-

15 Procurement policy perspective:-

Pls note not just restricted to NPI or STF.

15.2 Able to report spend based on Annexure 1, Annexure 2,etc

15.5 Identification of spend as:

15.6 Spend identiification based on vendor bifurcation into - stategic,

PRD = Procurement Request Document

Revenue & Cost comparison

populate the metrics/indicators

To track end to end S2P2P transaction w.r.t spend,

To track spend managed by Catalogue. To track end

To bring visibility to users to their respective budgets.

Help to classify spend, opportunities for each

Reporting of transactions/status of bill of entry,

As per Procurement Policy As per Procurement Policy

As per Procurement Policy As per Procurement Policy

As per Procurement Policy As per Procurement Policy

As per Procurement Policy As per Procurement Policy

h all GST related fields

Leased Access Quotation &

Leased Access Quotation & Average requirements & quotations

Leased Access Quotation &

58 Leased Access Termination % Retention Success Rate

59 Leased Access Termination ETC Waiver Report

63 Logistics Inventory Analysis

69 Logistics STO report post GST

71 Logistics WBS budget status

80 Ocr And Invoice Queue Allocation Invoice Queue allocation report

82 Payment Release Process Payment Release Detailed report

83 Payment Status Response Process Payment Status Report

Report proto-type along with Source field mapping,formulas to be kept below

2 System Strategic SAP Monthly

1 System Operational SAP Monthly

1 System Operational SAP Monthly

2 System Operational MDM Quarterly

1 System Operational MDM Monthly

2 System Operational SAP + Invoic Daily

2 System Operational SAP Daily

All data fields in Quoting System

All data fields in Quoting System

All data fields in Quoting System

All Data Fields

Date of completion of evaluation of vendor - Vendor1

# of contracts where advance payment is PO Line Item -

Date of vendor request is processed Purchasing1, MDM

12/31/2019 10:35:55 file:///conversion/tmp/scratch/453779120.xlsx -- List of KPIs 18/99

TAT for vendor master Purchasing1, MDM

12/31/2019 10:35:55 file:///conversion/tmp/scratch/453779120.xlsx -- List of KPIs 19/99

12/31/2019 10:35:55 file:///conversion/tmp/scratch/453779120.xlsx -- List of KPIs 20/99

Number of vendors who Purchasing1,