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Release 12 Oracle Projects Overview

Angela Chen, PMP


Principal Sales Consultant
• Purpose:
This document provides an overview of features and enhancements included in
Release 12. It is intended solely to help you assess the business benefits of
upgrading to Release 12.

Disclaimer:
This document in any form, software or printed matter, contains proprietary
information that is the exclusive property of Oracle. Your access to and use of
this confidential material is subject to the terms and conditions of your Oracle
Software License and Service Agreement, which has been executed and with
which you agree to comply. This document and information contained herein
may not be disclosed, copied, reproduced or distributed to anyone outside
Oracle without prior written consent of Oracle. This document is not part of
your license agreement nor can it be incorporated into any contractual
agreement with Oracle or its subsidiaries or affiliates. This document is for
informational purposes only and is intended solely to assist you in planning for
the implementation and upgrade of the product features described. It is not a
commitment to deliver any material, code, or functionality, and should not be
relied upon in making purchasing decisions. The development, release, and
timing of any features or functionality described in this document remains at
the sole discretion of Oracle. Due to the nature of the product architecture, it
may not be possible to safely include all features described in this document
without risking significant destabilization of the code.

Oracle Proprietary and Confidential Information


Oracle Projects Suite
Project Integration to
Initiatives E-Business Suite
Sales Portfolio Management Financials
Delivery
Project Resource
Research Management Management HR

Construction Global Supply Chain


Project
Information Repository
Sales
Technology
Product Accounting & Time & Labor
Development Collaboration Operations
Marketing Documents
Enterprise and Project Insight

Personalized
Integration to
Role-Based Views Desktop Tools
MS Project
& Excel

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Major New Release
Projects Family Pack M (FP.M) released in May 2005

Project Selection • Project Categorization


• Project Prioritization
• Selection
• Reallocation

Project Reporting Project Planning


• Project • Integrated Work &
Performance Resource Planning
• Exception mgt. • Project Budgeting
• Program mgt
Work • Enhanced workplan
Resources •
definition
Financial and work
Finances structures
• Multiple resource
• Enhanced Progress types and
Collection hierarchies
• Earned Value Project Control Project Execution
• Budget vs. Actual • Team Member Work Space
• Streamlined • Deliverables
Forecasting • Contingent workers
• Change Impact • Progress Reporting
• Charge Backs
• Enhanced Billing

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“Everything is a Project”

E&C
Communications
Utilities
Professional/Business Vertical Applicability “In the future, all work will be
Services
project work”
Public Sector
Manufacturing -Tom Peters
Staffing
Life Sciences
Home Building

Horizontal Applicability

R&D Facilities Mgt. Finance


Internal IT Capital Projects New Products

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Proof Points
“Future killer applications for the enterprise are projected to be around
1 business activity monitoring, in helping to manage projects, for asset
management, contract management and for managing vendors and
suppliers.” Gartner [is] seeing a trend in its customers whereby almost
everything today [is] a project with a beginning and an end.”
- Bob Hayward, Gartner August 2005

“In the first 17 years of PMP certifications through 2000, about 25,000 PMP
2 certifications were awarded. In the five years since more than 100,000 were
awarded; 25,000 in just the first 5 months of 2005.”
- The Project Management Institute, November 2005

3 “Ultimately, project based software solutions focus on managing an


supporting project based business processes.”
- Ray Wang, Forrester, 2006

4 “Project management will increasingly be recognized as an enterprise core


competence in its own right, in a wider range of companies and industries.”
- Capgemini Les Fontaines Future Trends Event , October 2005

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Project Management Revenue Soars!

FY05 – FY06
38% Increase!
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How Efficient Are You?
APM 2005 Gartner 2005

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Biggest Management Challenges of
2006

Managing Budget
Projects Constraints
33% 27%

Regulatory
Other Compliance
5% 13%
Outsourcing Managing Dealing with
5% Personnel Mergers or
6% Acquisitions
11%

Source: Computerworld, 1/9/06, “What’s Next: Project Management”, Mary Brandel; Survey of 338 IT Executives

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Disconnected Information, Processes, and
Systems

Strategy
Risks Project
Plans
Project Centric Contractors
Dept
Resources Budgets &
Forecasts
Business
Units Management

Invoices Deliverables
& Actuals Standards
& Processes

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Project Management Continuum
The Evolution of Project Management

PMI Estimates*:
• 16.5M Potential Global Practitioners
• US $10 Trillion spent globally on projects each year

Focus of R12
Project Team Size

Team of On Site National Global


One Teams Teams Teams
Project Complexity

Source: Project Management Institute, Presentation to Oracle February, 2006


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Business Complexity Increasing

Extent to which value creating activities


increase complexity

Expansion into New


Territories
29 42 23 Some Extent

Large Extent
M&A 26 33 32
Very Large Extent
New Product Launches 33 35 23

Strategic Alliances 36 36 16
77% of global CEOs
Offshoring 34 33 16 say the level of
Business Process
complexity in their
39 29 11
Localization
organizations is higher
Outsourcing 39 26 10 than 3 years ago
0 20 40 60 80 100
Percent

Source: PWC, 9th Annual Global CEO Survey

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Globalization
Key to Competitiveness
• The World is Flat
• R&D: Proctor & Gamble to source 50% of new product
ideas from global partners by 2010.
• Design: Boeing designing navigation and landing gear
systems offshore in India.
• Custom Application Development: Virtually everyone -
Oracle
“Our strategy is to work with global networks to leverage the best
technologies on the planet.” – HP SVP Dick Conrad

Globalization is unstoppable. Regardless of geography, industry or income,


companies are globalizing to gain new customers and access new markets. Is
this a good thing? Nearly two-thirds of the CEOs we surveyed are positive
about the impact that globalization will have on their organizations over the
next three years.
Source: 9th Annual Global CEO Survey – Globalization and Complexity; PwC 2006

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Managing Complexity
It’s About Simplification & Standardization

Major

50% of senior Standardizing operating practices


Focus
69%
executives say and controls

simplification is driving Standardizing policies and 66%


business rules
the Finance agenda. Standardizing and integrating 59%
finance systems
Adopting best practices 58%

Optimizing the finance organization 52%


and its reporting structure
Reducing reliance on spreadsheets 33%

Source: PWC Management Barometer

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R12 Goals
The Global Business Release

• Think Globally to make the right decisions


•“I can make more informed decisions with a global view of
customer / supplier / partner / operations”

• Work Globally to be more competitive


•“My business will be more competitive with better support
for work that crosses applications, divisions, and regions”

• Manage Globally to lower cost and increase


performance
•“R12 makes it easier and less expensive for me to
implement, manage, and scale global applications”

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How Release 12 Contributes
The Global Business Release

WORK GLOBALLY THINK GLOBALLY MANAGE GLOBALLY


To Be More Competitive To Make the Right Decisions To Lower Cost & Increase
Performance

Subledger Accounting Portfolio Management XML Publisher

Multi-Org Access Control Performance Management Fusion Middleware


(MOAC)
Standardized Data Model Program Management
for MRC BPEL

Supplier Cost
Management
Subcontractor Payment Oracle Projects Specific
Management Uptake
Revenue in a Foreign
Currency

Oracle Proprietary and Confidential Information


Release 12 Financial Initiatives
(Projects Uptake)
• Subledger Accounting Uptake
• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies –
MRC Migration
• Budget Controls and Public Sector Accounting – Funds
Management
• TCA Uptake
• eTax Uptake

Oracle Proprietary and Confidential Information


Release 12 Projects Initiatives

• Supplier Cost Management


• Improved Project Costing with Cash Basis Accounting
• Removal of Supplier Cost Adjustment Restrictions
• Mass Adjust Concurrent Processing
• Aids for Oracle Payables and Project Costing Reconciliation
• Flexible Derivation of Expenditure Item Date

• Subcontractor Payment Management Uptake


• Revenue in a Foreign Currency

Oracle Proprietary and Confidential Information


Release 12 Financial Initiatives

• Subledger Accounting Uptake


• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies
– MRC Migration
• Budget Controls and Public Sector Accounting – Funds
Management
• TCA Uptake
• eTax Uptake

Oracle Proprietary and Confidential Information


Subledger Accounting

• What is Subledger Accounting?

• SLA is an intermediate step between subledger products and


the Oracle General Ledger

• Journal entries are created in Subledger Accounting and


then transferred to Oracle General Ledger

• Each subledger transaction that requires accounting is


represented by a complete and balanced subledger journal
entry stored in a common data model

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Subledger Accounting Upgrade / Setup

Release 11i Release 12.0


Accounting model and Accounting model is separated
transaction model are tightly from the transaction model
integrated

Subledger Subledger Subledger


Products Products Accounting
PA Rules &
Projects Projects
journal entries
General General
Ledger AP Rules & Ledger
Payables Payables
journal entries

Receivables AR Rules &


Receivables
journal entries

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Subledger Accounting Upgrade / Setup
• Infrastructure to centralize accounting setup
• Subledger Accounting is the engine used to store the rules
for accounting transactions from various applications across
the Oracle E-Business Suite

• Infrastructure to standardize accounting policies


• Business users can extend predefined accounting rules or
create their own rules allowing organizations to react
immediately to change.

• Extensible list of sources to derive accounts


• Projects will be seeding over 300 sources to help customers
derive accounts and account descriptions

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Subledger Accounting Upgrade / Setup

• Upgrade process seeds SLA with rules to


automatically accept the accounts that Projects
sends (derived from AutoAccounting)

• Existing Customers:
• If the accounting provided in Release 11i is satisfactory, then
it is recommended that customers leave their
AutoAccounting and SLA setups untouched.

• May utilize SLA setups if AutoAccounting did not fully meet


their needs.

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Subledger Accounting
Flow Comparison for Expenditures

Release 11i Release 12

Enter or import expenditures Enter or import expenditures

Distribute costs Distribute costs

Interface Costs to GL Generate Cost Accounting Events

Journal Import (Oracle GL) Create Accounting

Tieback Cost Distributions from GL Journal Import (Oracle GL)

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Subledger Accounting
Flow Comparison for Revenue

Release 11i Release 12


Generate Revenue for a Single/ Range of Generate Revenue for a Single/ Range of
Projects Projects

Review Revenue Review Revenue

Release Revenue Release Revenue

Interface Revenue to GL Generate Revenue Accounting Events

Journal Import (Oracle GL) Create Accounting

Journal Import (Oracle GL)

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Release 12 Financial Initiatives

• Subledger Accounting Uptake


• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies
– MRC Migration
• Budget Controls and Public Sector Accounting – Funds
Management
• TCA Uptake
• eTax Uptake

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Multi-Org Access Control

• Business Need
• Companies are redesigning their support functions with the
intent of pulling out non-strategic overlapping tasks from
their individual business units, enabling them to concentrate
on core business

• These functions (previously non-strategic) now become


strategic and the core functions of a shared service center

• Multi-Org Access Control provides the foundation for


meeting the shared service requirements by allowing
the access to data across operating units from a
single responsibility.

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Structure Prior to Share Service Center

N. America

UK
Germany
9Data Entry
9Data Processing 9Data Entry
9Reporting 9Data Processing
France 9Data Entry
9Reporting 9Data Processing
9Reporting Japan

9Data Entry
9Data Processing
S. America 9Reporting
9Data Entry
9Data Processing
9Reporting
9Data Entry
9Data Processing
9Reporting

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Shared Service Center
9Data Entry
9Data Processing
9Reporting

N. America

UK
Germany
9Data Entry
9Data Processing 9Data Entry
9Reporting 9Data Processing
France 9Data Entry
9Reporting 9Data Processing
9Reporting Japan

9Data Entry
9Data Processing
S. America 9Reporting
9Data Entry
9Data Processing
9Reporting
9Data Entry
9Data Processing
9Reporting

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Multi-Org Access Control
• Data Entry - Enter data for multiple operating units
from a single responsibility
• Inquiry and Adjustments - Inquire and adjust data
from multiple operating units from a single
responsibility
• Processing and Reporting - Run concurrent programs
and reports for multiple operating units from a single
responsibility

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Release 12 Financial Initiatives

• Subledger Accounting Uptake


• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies
– MRC Migration
• Budget Controls and Public Sector Accounting – Funds
Management
• TCA Uptake
• eTax Uptake

Oracle Proprietary and Confidential Information


Legal Entity Uptake

• Provides a clear and consistent legal entity model.


• Strengthen the role of Legal Entity in Oracle
Applications
w Separate Legal Structure and Operations Structure
• Projects Uptake -
• Legal entity context derived from
operating unit – no change from 11i

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Ledger Architecture

wDifference between SOB and Ledger


SOB - A Set of Books was a general ledger with its associated
subledger books (AR. AP, etc.) and was self contained as to
management, calendaring and reporting

• Ledger - general data - transactions and balances - for a particular


accounting entity
• Benefits
• Explicit Accounting Modeling for Legal Entities
• Cross/Multiple-Ledger Processing and Reporting
• Management Reporting Efficiency
• Rapid Close
• Single Data Source: Minimum Data Replication and
Reconciliation
• Streamlined and Scalable High Volume Processes

Oracle Proprietary and Confidential Information


Release 12 Financial Initiatives

• Subledger Accounting Uptake


• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies
– MRC Migration
• Budget Controls and Public Sector Accounting – Funds
Management
• TCA Uptake
• eTax Uptake

Oracle Proprietary and Confidential Information


Multiple Reporting Currency Migration

• Oracle Projects has eliminated


• Set of Books Currency Selection during the Inquiry
• MRC Columns in folders
• Switching currency for the Project Functional Amount
• Concurrent Programs for interfacing the MRC amounts to the Reporting Set
of Books/Ledger

• You can view the Multiple Reporting Currency (MRC) amounts in


Projects by choosing the Alternate Ledger Currency from View
Accounting

• Release 12 onwards, MRC amounts for new transactions in Projects


will be displayed from Sub-Ledger Accounting Module

Key Benefits Consistent approach in Alternate Ledger Currency amount calculation

MRC calculation centrally managed

Oracle Proprietary and Confidential Information


Release 12 Financial Initiatives

• Subledger Accounting Uptake


• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies
– MRC Migration
• Budget Controls and Public Sector Accounting – Funds
Management
• TCA Uptake
• eTax Uptake

Oracle Proprietary and Confidential Information


Funds Management Uptake
• Budgetary Control API (commonly known as GL Funds
Check API) is enhanced to provide better integration
with other sub-ledger applications :

• Projects Impact:
• Uptake SLA for Encumbrance Accounting
• Uptake new budgetary control API
• Streamlined funds check data flow to minimize dependencies

Oracle Proprietary and Confidential Information


Release 12 Financial Initiatives

• Subledger Accounting Uptake


• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies
– MRC Migration
• Budget Controls and Public Sector Accounting – Funds
Management
• TCA Uptake
• eTax Uptake

Oracle Proprietary and Confidential Information


TCA Uptake

• TCA a.k.a Oracle Trading Community Architecture


is a model that includes:

• A global registry of organizations, people, addresses, and


the relationships among them

• Public API’s for custom development

• Support for Integration with 3rd party content providers

• Projects Impact:
• Migrate for RA_Views to HZ_Tables

Oracle Proprietary and Confidential Information


Release 12 Financial Initiatives

• Subledger Accounting Uptake


• Multi-Org Access Control (MOAC)
• Legal Entity / Ledger Architecture
• Standard Data Model for Multiple Reporting Currencies
– MRC Migration
• Budget Controls and Public Sector Accounting – Funds
Management
• TCA Uptake
• eTax Uptake

Oracle Proprietary and Confidential Information


eTax Uptake

• eTax a.k.a E-Business Tax is a tax engine includes:


• Content Repository which contains rules and definitions
required to calculate tax
• Record Repository which is the actual transaction tax data
required for auditing and reporting purposes
• Services such as tax content, tax determination & tax
administration services

• Business Need:
• Requirement to calculate taxes consistently for inter-
company transactions
• Requirement to show taxes on Draft Invoices within Projects
• Maintain consistency across e-Business Suite

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eTax Uptake

• Setup via eTax (at the project level, expenditure type


level, event level)

• Customer Invoicing
• Pass eTax tax code to AR on invoices/credit memos so that
eTax can generate the appropriate tax lines.

• InterCompany Invoicing
• Tax line generation through eTax supported on
Intercompany Invoicing.
• Integration with Payables and Receivables

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E-Business Tax Integration

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Release 12 Projects Initiatives

• Supplier Cost Management


• Improved Project Costing with Cash Basis Accounting
• Removal of Supplier Cost Adjustment Restrictions
• Mass Adjust Concurrent Processing
• Aids for Oracle Payables and Project Costing Reconciliation
• Flexible Derivation of Expenditure Item Date

• Subcontractor Payment Management Uptake


• Revenue in a Foreign Currency

Oracle Proprietary and Confidential Information


Supplier Cost Management

• Since its inception, Oracle Payables modeled invoices with


headers and distributions. Disadvantages …
• Line item info on the physical document is not available in the
system.
• Calculation of item charges is cumbersome because the item itself is
split across multiple distributions.
• Approval and payment processing requires accounting and tax
creation.

• In Release 12, Payables is introducing a new entity called


“Invoice Lines”. Advantages …
• Line item info can be captured and accurately reflected in the
system.
• Transaction processing is separate from accounting (SLA) and tax
(eTax) processing.
• Variances will now be separate lines and distributions.

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Oracle Payables Invoice Lines Entity

Invoice
Supplier: Advanced Networks
Invoice Num: 11111
Date: 13-JUN-2001

Line # Item Qty Unit Price


1 Computer 1 $1000
2 Printer 1 $500
3 Tax (10%) $150
_______________________________
Total $1650
Oracle Payables Invoice Workbench

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Supplier Cost Management
Projects Uptake
• Improved Project Costing with Cash Basis
Accounting
• Removal of Supplier Cost Adjustment Restrictions
• Supplier Cost Adjustment Accounting Performed by
Oracle Projects
• New Mass Adjust Concurrent Process
• New Aids for Reconciling Supplier Cost with Other
Products
• Removal of Pre-approved Batch Entry
for Expense Report Entry in Projects

Oracle Proprietary and Confidential Information


New Supplier Cost Audit Report

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Supplier Cost Audit Report
Runtime Parameters

Parameters available:
All, Supplier Invoices,
Expense Reports, Receipts,
Payments

Oracle Proprietary and Confidential Information


Expenditure Inquiry Find Window

Oracle Proprietary and Confidential Information


Expenditure Inquiry

New columns available:


Document Type PO Number
Doc Distribution Type PO Line Number
Invoice Number PO Distribution Number
Invoice Line Number PO Price Type
Payment Number PO Receipt Number
Invoice Distribution Line Number

Oracle Proprietary and Confidential Information


Invoice Workbench

Oracle Proprietary and Confidential Information


Release 12 Projects Initiatives

• Supplier Cost Management


• Improved Project Costing with Cash Basis Accounting
• Removal of Supplier Cost Adjustment Restrictions
• Mass Adjust Concurrent Processing
• Aids for Oracle Payables and Project Costing Reconciliation
• Flexible Derivation of Expenditure Date from Purchasing

• Subcontractor Payment Management Uptake


• Revenue in a Foreign Currency

Oracle Proprietary and Confidential Information


Subcontractor Payment Management

• An integrated solution for services procurement used to


model complex work contracts where advanced payment
terms need to be considered during execution

• Commodities / Industries of Interest


• Professional Services
• Engineering and Construction
• Aerospace and Defense
• Public Sector

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Subcontractor Payment Mgmt
Business Flow
Supplier

Supplier Reports Progress Invoice


Award Contract Submit SOV

Request to
Source Author Contract
Subcontract Certify Progress/ Stage of Apply Retainage
Work Completion Release Retainage
Pay Advances
Liquidate Advances

Oracle Proprietary and Confidential Information


Subcontractor Payment Management
Projects Impact

• Commitment Reporting
- Financing pay items, Retainage not shown as
commitments
- Unmatched prepayments are displayed as
commitments
• Budgetary controls – Retainage distributions
are not funds checked against the project
budget.

Oracle Proprietary and Confidential Information


Release 12 Projects Initiatives

• Supplier Cost Management


• Improved Project Costing with Cash Basis Accounting
• Removal of Supplier Cost Adjustment Restrictions
• Mass Adjust Concurrent Processing
• Aids for Oracle Payables and Project Costing Reconciliation
• Flexible Derivation of Expenditure Date from Purchasing

• Subcontractor Payment Management Uptake


• Revenue in a Foreign Currency

Oracle Proprietary and Confidential Information


Revenue in a Foreign Currency

• Support Revenue Revaluation in GL


• Calculate revenue including unbilled
receivables and unearned revenue in
revenue transaction currency
• Interface project revenue to Subledger
Accounting for posting to General Ledger
in project functional currency and in
revenue transaction currency

Oracle Proprietary and Confidential Information


Revenue in Foreign Currency
Setup – Project Billing Currency
Invoice by Bill
Transaction Currency
Box Unchecked

Enable Multi
Currency Billing <Enter
Option to Select
Box Checked slide note>
Revenue Transaction
Currency

Oracle Proprietary and Confidential Information


Revenue in Foreign Currency
Setup – Project Customers

Invoice Transaction
Currency = CAD
(Project Functional
Currency = USD in
this example)

Oracle Proprietary and Confidential Information


Revenue in Foreign Currency
Revenue Event Creation

Event Currency =
Invoice Transaction
Currency = 150,000 CAD
in this example

Oracle Proprietary and Confidential Information


Revenue in Foreign Currency
Revenue Review

New columns added

Oracle Proprietary and Confidential Information


For More Information…
yMetalink Information:
–http://metalink.oracle.com/

yOracle Product Documentation:


–http://www.oracle.com/technology/documentation/applications.html
–All Projects Books republished!
–Oracle Projects Fundamentals (B25617-02)
–Oracle Projects Implementation Guide (B25623-02)
–Oracle Project Costing User Guide (B25618-02)
–Oracle Project Billing User Guide (B25619-02)
–Oracle Project Resource Management User Guide (B25620-02)
–Oracle Project Management User Guide (B25621-02)
–Oracle Project Portfolio Analysis User Guide (B25622-02)
–Oracle Project Contracts Implementation Guide (B25715-01)
–Oracle Project Contracts User's Guide (B25716-01)
–Oracle Projects APIs, Client Extensions, and Open Interfaces Reference
(B25624-02)
– Projects Collateral & Whitepapers:
http://www.oracle.com/applications/projects/intro.html

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