To access the PNP Crime Incident Reporting and E-Blotter System, click on the E-

BLOTTER icon on your desktop. Upon loading the system, it will prompt the user to key-
in valid USER ID and PASSWORD. Click the OK button to unlock the system.

 If the USER ID and PASSWORD were entered incorrectly ( sub screen below will
appear).Click OK button and re-enter valid username and password.
Main Menu of Crime Incident Reporting System(E-Blotter)
 ADDING A RECORD

To add new record:

 Click the Add Record button.

 Key-in the Blotter Entry Number field.
 Click the calendar icon for Date Committed and Date Reported fields.
 Key-in the time on the Time Committed and Time Reported field.
 Click the combo box/arrow down button for Reporting Unit and Place of Commission
fields, each fields has its corresponding pop-up screen (e.g. PRO) wherein available
date can be selected.
 Incident Type, Public/Private, and Joint Operation fields can b filled up by selecting the
data in the combo box provided.
 Click the Spot Report field or the Full View icon to key-in the detailed information of
crimes committed as reported.
 Click Save button to save a record.
 Click Cancel button to disregard changes.

To Add Record for :

 Case Details
 Click the Case Details field to unlock.
 Then click the Add Record button (sub-screen above will appear.)
 Fill-in the necessary fields with required data on the textboxes provided, (Investigator
on Case, Head/Supervisor, IS No, Prosecutor Fiscal, CC No, Judge, Court). Fields like:
Category, Offense Desc, Offense, Type, Means Use, Modus, Case, Status, Progress
Report can be filled up by selecting the data on the combo box provided. For Date File
field, click the calendar icon to select the date.
 Click the Drugs field button (sub-screen below) will appear where the user can add
/edit record.

 Click Save button to save a record.

 Click Cancel button to disregard changes.
 Robbery screen Trafficking screen

FAs Used Vehicle Used

Other Items
Drugs

 To add records for the screens above:

 Click the Add Record button.
 Fill-in the necessary fields with required data on the textboxes provided.
 For fields with combo box provided click the box to select the desired data.
 Click Save button to save a record.
 Click Cancel button to disregard changes.
 Victims
 Click the Victims field to unlock it.
 Then click the Add Record button (sub-screen above will appear.)
 Fill-in the necessary fields with required data on the textboxes provided.
 For fields with combo box provided click the box to select the data.
 Click Save button to save a record.
 Click Cancel button to disregard changes.
 Suspects
 Click the Suspects field to unlock it.
 Then click the Add Record button (sub-screen above will appear.)
 Fill-in the necessary fields with required data on the textboxes provided.
 For fields with combo box provided click the box to select the desired data.
 Click the Offense button and sub-screen below will appear where the user can
Add/Edit record.
 Click Save button to save a record.
 Click Cancel button to disregard changes.
Pictures screen

NOTE:
Not functional Add Picture button.
 Reporting Person
 Click the Reporting Person field to unlock it.
 Then click the Add Record button (sub-screen above will appear.)
 Fill-in the necessary fields with required data on the textboxes provided.
 For fields with combo box provided click the box to select the desired data.
 Click Save button to save a record.
 Click Cancel button to disregard changes.
Search Button

How to edit record?

 To edit record enter BLOTTER ENTRY NUMBER located at the right upper side
 After searching on the records, click on the EDIT RECORD to unlock the fields
 Edit the necessary fields
 Click the SAVE button to save updated fields or CANCEL button to discard entries
This screen appears after clicking CASE DETAILS button

How to SEARCH/EDIT record on CASE DETAILS?

- Click the Search button to search for a record

- Click the EDIT button to unlock the fields. Edit the necessary fields.
- Click the SAVE button to save updated fields or CANCEL button to discard entries
This screen appears after clicking VICTIMS DETAILS button

How to SEARCH/EDIT record on VICTIMS DETAILS?

- Click the Search button to search for a record

- Click the EDIT button to unlock the fields. Edit the necessary fields.
- Click the SAVE button to save updated fields or CANCEL button to discard entries
This screen appears after clicking SUSPECT DETAILS button

How to SEARCH/EDIT record on SUSPECT DETAILS?

- Click the Search button to search for a record

- Click the EDIT button to unlock the fields. Edit the necessary fields.
- Click the SAVE button to save updated fields or CANCEL button to discard entries
This screen appears after clicking ROBBERY button
This screen appears after clicking the ADD button on ROBBERY Details

How to SEARCH/EDIT record on ROBBERY DETAILS?

- Click the EDIT button to unlock the fields. Edit the necessary fields.
- Click the SAVE button to save updated fields or CANCEL button to discard entries
- Click the CLOSE FORM Button to exit ROBBERY DETAILS
This screen appears after clicking TRAFFICKING button

How to SEARCH/EDIT record on TRAFFICKING?

- Click the Search button to search for a record

- Click the EDIT button to unlock the fields. Edit the necessary fields.
- Click the SAVE button to save updated fields or CANCEL button to discard entries
- Click the CLOSE FORM Button to exit TRAFFICKING
This screen appears after clicking FIREARMS USED/CONFISCATED button
This screen appears after clicking ADD button of FIREARMS USED/CONFISCATED

How to SEARCH/EDIT record on FIREARMS USED/CONFISCATED ?

Click the Search button to search for a record

- Click the EDIT button to unlock the fields. Edit the necessary fields.
- Click the SAVE button to save updated fields or CANCEL button to discard entries
- Click the CLOSE FORM Button to exit FIREARMS USED/CONFISCATED
This screen appears after clicking ADD button VEHICLE USED details

How to SEARCH/EDIT record on VEHICLE USED ?

- Click the Search button to search for a record

- Click the EDIT button to unlock the fields. Edit the necessary fields.
- Click the SAVE button to save updated fields or CANCEL button to discard entries
- Click the CLOSE FORM Button to exit VEHICLE USED
This screen appears after clicking ADD button of DRUGS details

How to SEARCH/EDIT record on DRUGS CONFISCATED ?

- Click the Search button to search for a record

- Click the EDIT button to unlock the fields. Edit the necessary fields.
- Click the SAVE button to save updated fields or CANCEL button to discard entries
- Click the CLOSE FORM Button to exit DRUGS CONFISCATED
This screen appears after clicking OTHER ITEMS details
This screen appears after clicking ADD button of OTHER ITEM CONFISCATED DETAILS details
 To enable the Search module click the Search button from the main menu, screen
above will appear.

In Search module the user can search crime information by Suspect, Victim, Firearms
and Vehicle.

 Click the Suspect field (screen below will appear)

 Key-in the required data
 Click the Search button to show the list of Suspects.

NOTE: Do the same procedure with other reference tables.

 Case Preview screen

 Click the Case Preview button to view the Crime Incident Report Form.
Incident Form
 REPORTS Screen

This module allows the user to query and generate a hard copy of the reports.
There are two (2) Report Criteria that can be generated, the Detailed and Statistical
list of reports.
Detailed Statistical

To produce hardcopy for Detailed list of reports;

 Click the Detailed button.

 Click the arrow down keys to select .
 Click on the Ok button (screen below will appear).
  Click the period covered, fill-in the other required data.
 Click the Preview button to view reports(as shown on screen below).
 Click Close Form button to cancel.

NOTE: Do the same procedure for Statistical Report.

 UTILITY
Send Data
How to create ZIP file and send data:
 Go to Utility
 Click Send Data
 Click Create Zip
 Click OK to Finish
 Copy/burn to a CD for submission
Receive Data
How to receive data:
 Go to e-blotter Received Folder
 Copy/Paste the Zip Folder to the
Received Folder
 Go to the Main Form
 Click Utility
 Select Receive Data
LOCATION

 Click the LOCATION menu to fill up the Office Information

Form
 To fill up fields, click the combo box provided to select
appropriate information and for textbox, key in the
information required
 Click SAVE
 Select reporting unit/office level as illustrated below:
SET PASSWORD

To Set/Change password:

 Click Update button.

 Fill in the employee information ( Lastname, Firstname, &
Middlename)
 Fill in the login information ( User ID, Password & confirmed
password)
 Click Done button to save transaction.
 Click Cancel button to cancel transaction.
 Click Close button to exit.
 This User Access module is used to maintain the account of the system’s user.
The system administration can add or edit the account/s of the systems users as well
as limiting their access rights on the system.

To add a user’s account:

 Click on Add button.

 Fill in login information (User ID)
 Fill in the employee information (Lastname, Firstname,
Middlename)
 Click the Account Permission given to the user.
 Click on the Save button to save new user account.
 Click Cancel button to discard added user account.

To edit a user’s account:

 Click on Edit button.

 Edit the employee information(User ID, Lastname, Firstname,
Middlename).
 Edit Account Permission given to the user by highlighting task and
click button that will grant user access to the system.
 Click on Save button to save edited user account.
 Click on Cancel button to discard edited user account.
To delete a user’s account:

 Click on any First, Next, Previous, Last buttons to select the name
of user to be deleted.
 Once the name of user to be deleted appears click the Delete
button. A confirmation box will appear as shown below to confirm;
click the Yes button to delete and No button to cancel.