Addis Ababa Science and Technology University

Office of the Registrar

Academic Calendar for 2019/20
First Semester
Date (GC) Activities/ Events
- Admission Application for REGULAR and CEP PG programs for Semester I of
Aug 5-16 2019/20 A.Y.
19-23 - Internal Research Progress Report
29-30 - Entrance exam for all post graduate applicants
Aug 26 –Sep 6 - Admission Application for Continuing Education Program (CEP) UG Program
Sep 9 - Academic Staff Report to Duty
Sep 16-20 - Admission Application for CEP for 2011 EHEEE Examinees
24 - Entrance Exam for CEP applicants (TVET applicants)
27 - Submission of internal research Grant proposal call -01
Sep.30-Oct.4 - MSc/MBA Proposal Defense Week
- Registration for Regular year II and above Undergraduate students
October 2-3 - Class Schedules Posted
- Qualified Readmission applicants list posted
- Late registration with penalty for Regular year II and above Undergraduate
4
students
7 - Class begins for all undergraduate year II and above students
8-9 - Registration for first year students
- Orientation for all first year regular undergraduate students
14
- Late registration with penalty for first year students
14-15 - Registration for all Regular PG students
15 - Class begins for first year students
- Class begins for all Regular PG Students
16 - Late registration with penalty for PG students
16-18 Grade change for all programs
19 - Class begins for CEP PG students
Oct 19-20 - Registration for CEP UG and PG students
- Last date for settling NG -I cases
21 - Class begins for CEP UG students
- Late registration with penalty for CEP UG and PG students
22-23 - Add & Drop Course for all regular and CEP
Oct. 28-Nov.6 - First round application for readmission for Semester II of 2019/20 A.Y.
- Last date for dropping courses
- Registrar reports attrition statistics of Semester II of 2018/19 A.Y and enrollment
Oct 30 statistics of 2019/20 A.Y. to VPAA
- Deans Report Semester I staff list & statistics to VPAA
- Deans submit Semester I teaching load report to VPAA

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar for 2019/20
Date (GC) First Semester……
Activities/ Events
Nov 8 - Internal Researches Review Workshop
- Test Week for Regular UG students except regular 1st year students
Nov 18-22
- Internal Research Progress Report
Nov 22 - Senate Meeting
Nov 25-29 - Mid Semester Examination Week for all regular 1st year students
- Second round application for readmission for Sem. II of 2019/20 A.Y.
Dec 2-6
- Make-up Exam Registration Period
Dec 6 - Deans submit 2019/20 A.Y Semester II Course offerings to the Program directors
- Registrar distributes Readmission Applications for Semester II of 2019/20 A.Y to
Dec 13
Colleges
Dec 16 - Final exam schedule posted for both Regular & CEP
Dec 20 - Last Date for Submitting Approved Final Examination to Departments
Dec 23-27 - Instructors Performance Evaluation week by students
2020 G.C.
Jan 3 - Class ends for all regular UG students except for regular 1st year students
Jan 9 - National Research Conference/Symposium
- Deans submit list of students accepted for readmission for semester II of 2019/20 A.Y
Jan 10 - Class ends for all Regular first year students
- Class ends for all regular PG students
- Final exam period for all Regular UG students except for regular 1st year
Jan 9-22
students
- Final exam period for all Regular PG students
Jan 13-24
- Final Exam Period for regular first year UG students
Jan 19 - Class ends for CEP UG and PG
- Period of Explanatory Sessions to Students on the Marking and Grading of Exams and
Jan 23-29
Other Graded Exercises except for all Regular UG 1st year students
- Period of Explanatory Sessions to Students on the Marking and Grading of Exams and
Jan 27-31
Other Graded Exercises for all Regular UG 1st year students; and regular PG students
- Deadline for submitting grade for Regular UG program except for regular 1st
Jan 29
year students
Jan 25-26
& - Final exam period for CEP UG and PG
Feb 1-2
- Deadline for submitting grade for regular 1st year students
Jan 31
- Deadline for submitting grade for regular PG programs
- Departments collect Student grade reports from Registrar office
- Departments post Semester II Class Schedules for both Regular & CEP
Feb 3
- Deans submit Semester II teaching Load Report to the Office of the VPAA
- Academic Staff List & statistics report to the office of the VPAA
- Period of Explanatory Sessions to Students on the Marking and Grading of Exams and
Feb 3-9
Other Graded Exercises for all CEP UG and PG students
Feb 5 - Submission of Internal research Grant proposal call -02

Feb 10 - Deadline for submitting grade for CEP UG and PG students

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar for 2019/20

Second Semester
Date (GC) Activities/ Events
Feb 10-11 - Registration for All Regular UG Programs
- Class begins for All Regular UG
12
- Late registration with penalty for All Regular UG
12-13 - Registration for Regular PG
- Class begins for Regular PG
14
- Late registration with penalty for Regular PG
22-23 - Registration for CEP UG and PG students
24 - Late registration with penalty for CEP UG and PG students
- Grade change for Regular (UG & PG) and CEP (UG & PG)
- First round Readmission Application for Semester I of 2020/21 A.Y.
- First Round Application for Readmission for CEP UG Applicants for
Mar 2-6 Summer Semester of 2019/20 A.Y.
6 - Last date for settling NG -I cases
9-10 - Add and Drop Courses
26 - Registrar Report Semester II enrollment statistics to VPAA
27 - Senate meeting
Mar.30 – April 14 - Test and Mid Semester Examination Week for Regular UG students
March 31 - Last date for dropping Courses
- Make-up Exam Registration Period
- Second Round Application for Readmission for All Regular and CEP PG
April 20-24 Applicants for Semester I of 2020/21 A.Y.
- Second Round Application for Readmission for CEP UG Applicants for
Summer Semester of 2019/20 A.Y.
April 24 - Last Date for Submitting Approved Final Examination to Departments
April 27 - Final Exam schedule Posted
April 28 - Submission of internal research Grant call -03
May 4-8 - Instructors Performance Evaluation by students
May 8 - Class end for graduating UG & PG students
May 11-15 - Internal Research Progress Report
May 11- 22 - Final exam period for graduating Regular UG & PG students
May 15 - Class ends for regular non graduating UG & PG students
May 17 - Class ends for graduating CEP UG and PG
May 18-29 - Final exam period for Regular non graduating UG & PG students
May 23-24 & 30-
- Final exam period for Graduating CEP UG and PG
31
May 24 - Class ends for non-graduating CEP UG & PG students
- B.Sc .Thesis defense week for UG*
May 25-29 - Thesis/ Project Defense week for PG graduating Students *

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 Addis Ababa Science and Technology University
Office of the Registrar
Academic Calendar for 2019/20
Date (GC) Activities/ Events
May 30-31 &
- Final exam period for non-graduating CEP UG and PG students
June 6-7
June 1 - Qualified Readmission Applicants for semester I of 2020/21A.Y list posted
June 1-2 - International Research Conference
June 1 - Deadline for grade Submission for Graduating Regular UG & PG Students
June 1-4 - Non-graduating students Clear from the campus
June 5 - Deadline for submitting grade for all Regular non-graduating students
June 12 - Deadline for submitting grade for all CEP non-graduating students
- Senate meeting
- Registrar reports prospective graduate list to the senate
June 17 - Registrar reports Academic calendar for 2020/21 A. Y.
- Deans/Departments Submit course offerings list to UG and PG program directors
June 19 for summer Semester program & semester I, 2020/21 A.Y. June 19
June 20 - Graduation day
- Departments collect Student grade report of CEP students from the Registrar
June 25
office
26 - Graduating students clear from campus.

Summer Semester
Date (GC) Activities/ Events
June 27-28 - Registration for CEP UG students

29 - Class begins
- Late Registration with Penalty
July 13-15 - Grade Change
15 - Last date for settling NG -I cases
July 16-17 - Add and Drop courses
July 31 - Last date for dropping Courses
Aug 22-26 - Internal Research Progress Report
Sep 4 - Registrar Distributes readmission applications to colleges and departments (for all
programs).
Sep 6 - Class Ends
Sep 12-13&19-20
- Final Examination Period

- Deadline for submitting grade to Registrar

Sept 25 - Deans submit list of students accepted for readmission for semester I
(For all programs).

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